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American Airlines Group & Meeting Travel
Additional Terms and Conditions
Thank you for making a booking for group travel with American Airlines Group & Meeting
Travel – we appreciate your business. These terms and conditions apply to and are
incorporated into the contract between you and American governing this group booking.
You have represented to American that you have the authorization of the other group
members to speak on their behalf, and therefore you, as the group organizer, will be the point
of contact between American and the members of the group. You agree that American will be
entitled to rely upon your instructions relating to group members, and that American may refer
any inquiries from such members to you.
The terms and rules set forth below are part of the rules that apply to the fares quoted in your
group booking confirmation, and that apply to and are incorporated into all tickets that are
issued under this reservation.
Group Fares
• These fares apply only to group travel. For purposes of these terms, a “group” is a
group of passengers traveling to the same destination satisfying the following
requirements:
o The group must consist of at least 10 passengers, if the passengers are booked in
the economy cabin or are booked in mixed cabins (i.e., not all passengers are
booked in a premium cabin), or 7 passengers, if all passengers are booked in
premium cabins. For purposes of this determination, the premium economy,
business, and first class cabins will be considered to be premium cabins.
o All passengers in the group must travel together on at least one common flight
segment, and if the itinerary for the group includes an outbound international
segment (excluding any U.S. – Canada segment), the group must travel together
on that segment. All originating outbound travel for the initial minimum group
members must commence on the same date. Additional group members may be
added, but these members must commence their outbound travel on that same
date, or on the day that is immediately before or after such date, but not both.
o All passengers in the group must commence their return travel within a 7-day
window (i.e., the time difference between the commencement of travel for the
first returning passenger and the commencement of travel for the last returning
passenger may not exceed 7 consecutive calendar days).
• If the group fails to meet these minimum requirements, this group booking and all
reservations may be cancelled, in which case all deposits then-paid will be forfeited. If
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any individual passengers make changes to their itinerary such that they are no longer
traveling with the group, they will be treated as individual passengers and their tickets
will be subject to adjustment based on the applicable, non-group fare.
• The following rules apply to minors (i.e., anyone under the age of 18) that may be
included within the group:
o On non-stop itineraries, there must be at least one adult for every 20 minors.
o On itineraries with connecting flights, there must be at least one adult for every
15 minors.
• For each individual passenger booking made under this group confirmation, you agree
to pay American the following deposit amount (or, in cases where the amounts on your
group booking confirmation are stated in local currencies, the amounts provided on that
group booking confirmation ), which will be determined based upon such passenger’s
class of service (provided, that if your booking is being made less than 30 days prior to
departure, there may be no deposit required due to the full balance being due):
o Economy Class: $100
o Premium Economy Class: $150
o Business Class: $200
o First Class: $400
The deposit for each individual booking must be received by American no later than the
due date listed on your group booking confirmation. American may determine to either
apply the deposit to the outstanding fare amount or, once the full fare has been paid,
provide a refund of the deposit.
• Until the due date for the payment of the full fare balance, you (or the members of your
group) may make incremental payments by contacting American. You or they will be
required to designate the particular reservation(s) to which such payments will be
applied.
• The full fare balance must be received by American no later than 30 days prior to first
commencement of travel by any member of the group, or at the time of booking if
booked within 30 days of that first commencement. This due date is provided on your
group booking confirmation.
• The availability of flights, travel dates and times, and seat availability is not guaranteed
and is subject to change at any time. No reservation will be ticketed until the full fare,
as well as all applicable taxes, fees, and other charges, is received by American. Upon
actually booking such group booking (understanding that the deposits are payable as of
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the date provided in your group booking confirmation), American will honor the base
fare and hold inventory, but seat availability is not guaranteed.
• These reservations and all travel undertaken under this group booking are subject to
American’s applicable conditions of carriage and all applicable fare rules and
restrictions.
• All tickets will be issued via electronic ticketing.
Changes
• Changes relating to routing, times, dates, class of service and passenger names that are
made before the date that is 90 days before commencement of travel are free of charge
but may result in a fare increase.
• After ticketing, one passenger name change per-ticket is free of charge, but any
subsequent name change will be subject to the applicable change fee. No passenger
name changes are permitted within 48 hours of the commencement of travel. The
foregoing restriction only applies to American Airlines- or American Eagle-operated
flights.
Cancellation
• Your group must at all times meet the minimum passenger number requirements that
are noted above. If the number of passengers in your groups falls below this
minimum, the group may be cancelled, including all reservations and tickets, and the
below fees will be payable.
• All tickets issued under your group booking confirmation are nonrefundable.
• Cancellation of any group reservations prior to ticketing will be subject to the following:
o If cancellation of the entire group occurs after the deposit has been paid and
prior to the 90-day utilization period, American will retain a holding fee, which
will equal the deposit amounts of the three passengers in the group with the
lowest deposits.
o If any cancellation occurs 90 days or more before the commencement of travel,
American will refund the applicable deposits (excluding the holding fee, if
applicable) and any additional unticketed paid fare amounts.
o If any cancellation represents more than 10% of the group members and occurs
between 89 days and 30 days before the commencement of travel, American will
retain the applicable deposits and refund any additional unticketed paid fare
amounts.
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o Any reservations for which the full balance has not been received as of the due
date provided in your group booking confirmation are subject to cancellation.
Such cancellations, as well as any cancellation by the group member at such
time, will result in the deposits being forfeited. American will refund any
unticketed paid fare amounts.
