Documents for account opening

The Hong Kong and Shanghai Banking Corporation Ltd

August 2020 1 PUBLIC

Documents for account opening – Limited Company

Notes:

a. All individuals who are ultimately entitled to exercise or control the exercise of 10% or more of the voting rights of the company,

either directly or indirectly through their beneficial ownership of an underlying corporate shareholder, should be regarded as

Principal Shareholders/Beneficial Owners of the company.

b. The proof of identity can be in the form of either national identity card or current valid passport.

c. The proof of address should not be more than 3 months old and can be in the form of a utility bill (water, electricity or gas) or

credit card/bank statement.

d. If the company is incorporated for more than 6 months, a certificate of good standing/current standing should be submitted to

the Bank.

e. For a company with Principal Shareholders, an ownership structure chart, certified by any of the suitable certifiers at (h.) below

must be submitted to the Bank showing percentage shareholdings owned by, and country of incorporation of, each

intermediate company to the ultimate beneficial owners of the company.

f. For a company with nominee shareholders, details of the ultimate beneficial owners should be provided to the Bank.

g. Apart from the documents listed below, we may further request you to provide more account opening details and documents

when necessary.

h. All documents should be in originals or certified true copy by any of the following suitable certifiers:

 an embassy, consulate or high commission of the country of issue of the documentary evidence of identity;

 a senior member of the judiciary (e.g. Chief Judge, Senior Puisne Judge), in a jurisdiction that is a FATF member or an

equivalent jurisdiction;

 a solicitor, lawyer, notary public, actuary or accountant in a jurisdiction that is a FATF member or an equivalent jurisdiction;

 a Chartered Secretary (i.e. a person who is currently a full member of the Institute of Chartered Secretaries and

Administrations or its designated division) in a jurisdiction that is a FATF member or an equivalent jurisdiction;

 a director, officer or manager of a regulated financial institution incorporated in, or operating from, a jurisdiction that is a

FATF member or an equivalent jurisdiction. (Please refer to list of FATF members at http://www.fatf-gafi.org)

The Hong Kong and Shanghai Banking Corporation Ltd

August 2020 2 PUBLIC

Account opening

Account Opening Form (including Mandate form, Signa

ture Cards, Letter of

Indemnity

– if applicable, HSBCnet Agreement – Mandatory)

Detailed Business Plan of the company outlining intended activities, and

detailing the company’s structure (signed by the applicant and/or Management

Company,

if incorporated as a Global Business) – The Business Plan template

provided under “Other forms” in the Download Centre section on our website to

be completed. In case own format being used, all information as required in the

Bank’s template to be captured.

Certified copy of the company’s board minutes authorising the opening of the

account(s) with The Hong Kong & Shanghai Banking Corporation Ltd and

confirming list of signatories

Legal Existence of Applicant entity

Certified copy of the Certificate

of Incorporation and subsequent certificate of

change of name (if any)

Certified copy of the Global Business Licence (

for locally incorporated Global

Business companies only

)

Certi

fied copy of the Constitution/Memorandum & Articles of Association (and

any amending resolution)

(if the company has not adopted a constitution, a

director’s or the company secretary’s confirmation to this effect is required

)

Complete set of application for incorporation of the company

Details of ownership and

structure control of companies including the following

information on each intermediate companies:

(i) name (ii) ownership % (iii) country of incorporation (iv) certificate of

incorporation

For partnership only: Confirmation of customer’s membership of

a relevant

pro

fessional or trade association/partnership deed

Ownership Structure

[See note (h) above]

Ownership Structure chart

Key Connected Parties

Principal Shareholders

Intermediary Companies

[For corporate entity(ies) with at least

10% shareholding]

[Proof of existence of each intermediary

company up to the Ultimate Beneficial Owners]

Certified true copy of the Certificate of Incorporation/Formation/Good Standing

of the Principal Shareholders and each

Intermediary Company and subsequent

certificate of change of name (if any)

Beneficial Owners

Proof of identity

Proof of residential address

Directors

Proof of identity

Proof of residential address

The Hong Kong and Shanghai Banking Corporation Ltd

August 2020 3 PUBLIC

Key

Controllers

Authorised Signatories

Chief Executive Officer (CEO)

Managing Director

Chief Fi

nancial Officer (CFO)/

Head of

Finance

Chief Op

erating Officer (COO)/

Head of

Operations

Managing Partner

Chairman/

Deputy Chairman of the board

Chairman of the

Audit/Remuneration/

Risk Committee

Nominee

Powers of Attorney

The Investment/

Fund Manager

The Administrator

(the above is not an exhaustive list)

Organisation Chart

Proof of identity

Proof of residential address

FATCA

FATCA Compliant

documentation

CRS

CRS Self Certification Form

At least the number of directors needed to form a quorum must be present at the board meeting.

This is applicable if the applicant/principal shareholder/intermediary company is incorporated in an overseas country where Certificate of

Incumbency is available, for example, Belize, Bermuda Islands, British Virgin Islands, Cayman Islands, Gulf States and Samoa. A Certification

Letter is also required from a certified public accountant/lawyer of a FATF member/comparable jurisdiction acceptable to the Bank certifying that

the information contained in the Director/Principal Shareholder/Beneficial Owner Declaration is correct and accurate. Please visit

http://www.hsbc.co.mu for samples of the Certificate of Incumbency, the Director/Principal Shareholder/Beneficial Owner Declaration and the

Certification Letter.

For Directors or any Key Controller, or Direct Appointees which are corporate entities, the following copies of documents are to be submitted by

these entities:

 Official document proving incorporation, registration and subsequent change of name, if any;

 Official document listing current directors such as Annual Return or Director Declaration (Certification Letter from a certified public

accountant/lawyer from a FATF member/comparable jurisdiction acceptable to HSBC certifying that information contained in the Director

Declaration is correct and accurate);

 Board resolution specifying the authorised signatories/Direct appointees who have the power to act for them (the directors' signatures must be

verified by bankers);

 List of authorised signatories’/Direct Appointee ‘s specimen signatures which must be verified by bankers;

 CDD documents on all directors, authorised signatories of the corporate Director/and the corporate Authorised Signatory and the corporate

Direct Appointee.

As from December 2014, the Bank requires FATCA documentation to proceed with account opening.

FATCA documentation will be required prior to activation of the Bank account.

Please click on link http://www.fatca.hsbc.com

for more information on FATCA.

Common Reporting Standards (CRS): In line with CRS requirements, HSBC requires additional information on its customers and their controlling

parties, as applicable, for new account opening applications.

Please click on link: www.crs.hsbc.com/en/cmb/mauritius for more information on CRS.

Important Note:

The Bank reserves the right to reject an application at its sole discretion, without stating any reason thereon.

A copy of our tariff of charges is available on request or on our website.

Please refer to the below link for access (https://www.business.hsbc.co.mu/en-gb/mu/generic/tariffofcharges)