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MILPERSMAN 1300-302
SUITABILITY FOR OVERSEAS/REMOTE DUTY ASSIGNMENT
AND SUITABILITY REPORTING
Responsible
Office
NAVPERSCOM
(PERS-454)
Phone: DSN
COM
E-mail:
882-3867
(901) 874-3867
overseas_screening@navy
.mil
MyNavy Career Center
Phone: Toll Free
E-mail
MyNavy Portal
________________________________________________________________
References
(a) OPNAVINST 1300.14E
(b) OPNAVINST 1300.20A
(c) SECNAVINST 5300.39B
(d) BUMEDINST 1300.2B
(e) 8 U.S.C.
(f) DoD Instruction 1315.18 of 28 October 2015
(g) DoD Instruction 1315.19 of 23 June 2023
(h) OPNAVINST 1752.2C
(i) OPNAVINST 6110.1K
(j) SECNAVINST 1740.4A
(k) Joint Travel Regulations (JTR)
(l) OPNAVINST 1740.5D
(m) 10 U.S.C.
1. Policy. Per references (a) through (f), overseas
screening is a requirement for all Service members and
dependents transferring to overseas or remote duty, whether the
transfer is from the continental United States (CONUS) to CONUS
remote duty, CONUS to overseas outside continental United States
(OCONUS), OCONUS to CONUS remote duty, or from OCONUS remote
duty (sea or shore) to OCONUS remote duty (sea or shore). Per
reference (g), Service members assigned to Hawaii and Alaska
with dependent(s) enrolled in the Exceptional Family Member
Program (EFMP) will require screening for the EFMP dependent(s)
per MILPERSMAN 1300-700.
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2. Procedures
a. Commanding Officer (CO) responsibility
(1) The responsibility for determining suitability for
overseas service rests with the CO of the transferring command.
(2) The CO will ascertain, per references (a) through
(f), whether Service members or dependent(s) possess any:
(a) performance,
(b) disciplinary,
(c) financial,
(d) psychological,
(e) medical, or
(f) other attributes which would preclude them from
conducting themselves as suitable representatives of the United
States (U.S.) in a foreign country.
(3) In all cases, the CO must sign NAVPERS 1300/16
Report of Suitability for Overseas Assignment. This authority
will not be delegated, except to the acting CO or to the officer
in charge of isolated detachments.
(4) For training commands and flag staffs, division
directors, no lower than a commander (O-5), may be delegated as
the approving official. Commands exercising this option must
provide a memorandum of understanding or delegation to Navy
Personnel Command (NAVPERSCOM) Distribution Management Division
(PERS-45).
(5) Per reference (d), the CO of the transferring
(parent) command must ensure each Service member’s screening is
initiated within 3 business days of receipt of transfer orders,
and is required to be fully completed within 30 days of receipt
of transfer orders or overseas screening notification, and each
dependent is screened within 60 days. Medical, dental and
educational screening should not be delayed and may be completed
concurrently. Service members and dependents will not transfer
until satisfactory completion of the suitability screening
process and issuance of official area clearance.
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(6) If there is a delay, or when results of screening
are pending, the transferring command will notify NAVPERSCOM
Deployability Assessment and Assignment Branch (PERS-454) via
Bureau of Naval Personnel (BUPERS) Online (BOL) within the
overseas screening module or via naval message if BOL is not
accessible.
b. Determining Suitability. This determination begins with
the Service member’s selection for assignment to overseas duty
and ends with the CO’s endorsement of the Service member and
dependents’ suitability for overseas or remote duty with the
command’s update of status via BOL overseas module. Suitability
screening includes reviewing the Service member’s service
record, evaluating the medical and dental fitness of the Service
member and their dependent(s) per reference (d), and conducting
a review of any potential disqualifying issues. If a
disqualifying issue is identified on the NAVPERS 1300/16 and the
CO determines a waiver is warranted, an unsuitable report will
be submitted via BOL with justification and or amplifying
information supporting waiver recommendation in the “member
comments” section of BOL. The Service member will be considered
unsuitable and is not authorized to transfer until a waiver
authorization is obtained from appropriate NAVPERSCOM authority
as outlined in subparagraphs 10a through 10b(2)(h) below.
c. Unsuitability Due to Medical Reasons. Any Service
member found unsuitable due to medical reasons must be
identified via naval message sent to PERS-454 for adjudication
and potential action (see exhibit 2). Service members with
orders to operational duty will be required to complete an
overseas screening and an operational duty screening per
MILPERSMAN 1300-800.
d. Records Review and Interviews. A face-to-face interview
including the CO of the transferring command, the Service
member, and dependent(s) is highly desirable. If this is not
feasible, the CO must ensure such an interview is conducted by
an experienced, knowledgeable representative. For officers, the
interviewer should be a senior officer. For enlisted personnel,
the interviewer may be a senior enlisted advisor. For enlisted
personnel, the command master chief (CMC), chief of the boat, or
senior enlisted leader of the transferring command will endorse
the overseas assignment. Upon request by the CO, a skilled
interviewer (such as a command career counselor (CCC), CMC, Navy
social worker, or specified fleet and family service center
(FFSC) staff member) may also be included in the interview
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process to determine overseas suitability. Part 1 of NAVPERS
1300/16 will be completed prior to sending the Service member
and dependent(s) to a Navy medicine readiness and training
command (NAVMEDREADTRNCMD) with medical cognizance (MEDCOG) for
completion of the medical and dental suitability review.
e. Completion of NAVPERS 1740/6 Department of the Navy
Family Care Plan Certificate and Annual Certification. Dual-
military married couples with dependents, single parents, and
Service members in a blended family (the Service member has
custody of a child(ren) from a previous relationship) are
required to complete NAVPERS 1740/6 per reference (e). See
MILPERSMANs 1610-015, 1910-124, and 1300-1000 for guidance on
Service member’s failure to complete NAVPERS 1740/6.
f. Briefing. Brief the Service member and dependent(s) on
Standard Installation Topic Exchange Services (SITES) data
available during command review. Provide the Service member
with the name and number of the FFSC relocation assistance
managers (RAM) to obtain a SITES data package containing living
conditions information about the prospective overseas duty
station. Further guidance is available at
https://www.militaryonesource.mil/moving-housing/oconus-moves.
3. Suitability Decision Factors. The CO of the transferring
command must ensure the following factors are addressed and used
as the basis for the overseas suitability decision.
a. Medical Fitness. The Service member and dependent(s)
must have a full medical history screening which includes
interviews with a medical screener and thorough medical records
review per reference (d). Documented medical conditions which
preclude overseas assignment or would be complicated by overseas
assignment are disqualifying.
(1) Medical treatment facilities (MTF) are required to
utilize the following forms per reference (d):
(a) NAVMED 1300/1 Medical, Dental and Educational
Suitability Screening for Service and Family Members
(b) NAVMED 1300/2 Medical, Dental, and Educational
Suitability Screening Checklist and Worksheet
(c) DD 2807-1 Report of Medical History
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(d) DD 2792 Family Member Medical Summary (for each
family member enrolled in the EFMP)
(e) DD 2792-1 Early Intervention/Special Education
Summary (for each school-aged dependent child enrolled in the
EFMP)
NOTE: Locally-generated forms are not authorized.
(2) Per reference (d), the transferring MTF will make a
suitability inquiry with the gaining MTF and or operational
platform when any shaded block on NAVMED 1300/1 is checked.
This is a crucial step in the screening process that requires
confirmation that the gaining MTF and operational platform can
accept and treat the Service member’s medical condition(s). For
operational screening, refer to MILPERSMAN 1300-800. It is the
Service member’s responsibility to report any medical status
changes to his or her screening MTF. If the medical status
changes after screening, but prior to transfer, the Service
member or dependent(s) will be re-evaluated for suitability.
NOTE: If dependent(s) are medically unsuitable, the Service
member may be required to serve an unaccompanied tour.
(3) Service members and dependents who use TRICARE
network providers for suitability screening must coordinate with
their Navy MEDCOG MTF’s overseas suitability screening
coordinator and beneficiary counseling and assistance
coordinator (as listed in the MEDCOG Responsibility Guide in
reference (d), enclosure (6)) prior to using a TRICARE provider
to ensure TRICARE will cover any costs associated with the
screening. NAVPERS 1300/16 Part II must be signed by the Navy
MTF. Final recommendation for suitability of the Service member
or dependent(s) by a non-Navy MTF or non-MTF civilian health
care provider will not be accepted.
(4) Dependents who require medical screening and reside
where TRICARE or Department of Defense (DoD) medical facilities
are unavailable, or who utilize third party insurance, will
satisfy the medical overseas and remote duty screening
requirements listed on NAVMED 1300/1 and are responsible for
forwarding completed forms to the Navy MEDCOG MTF listed in
reference (d). Service members are responsible for any costs
associated with this requirement if costs are not already
covered under current TRICARE medical coverage.
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NOTE: An entrance physical meets requirement for medical
component of overseas screening 12 months from the time
performed to the execution of the overseas orders.
b. Dependent(s) Suitability
(1) All dependents accompanying Service members will be
screened to ensure suitability for overseas or remote duty
assignment. Dependents’ suitability must be determined before
they can be granted dependent entry approval (DEA). When
dependents are not co-located with the Service member, are
enrolled in a civilian health care program such as TRICARE, or
receive medical care at an Army, Air Force, Coast Guard, or
United States Public Health Service MTF, suitability screening
may be completed by a non-Navy MTF with the coordination of a
Navy MEDCOG MTF listed in reference (d), enclosure (6), for
final review. Only a Navy MTF can provide a recommendation
regarding the capabilities at a gaining Navy MTF and or
operational platform, make overall final recommendation for
suitability of the Service member or dependents, and sign Part
II of NAVPERS 1300/16.
(2) If the Service member's dependent(s) refuse to be
screened, refer to paragraph 6 below.
NOTE: Unscreened dependents cannot be provided
government- funded travel OCONUS per MILPERSMAN 1300-210.
(3) If, during the overseas screening process, a Service
member’s dependent is identified as having medical or
educational needs that require recurring care, the dependent(s)
must be enrolled in the EFMP. The screening process should not
be delayed while waiting for an EFMP categorization. Refer to
MILPERSMAN 1300-700 and reference (g) for EFMP guidance.
NOTE: Changes in medical status of dependent(s) after screening
may result in an early return (ER) or early return of dependents
(ERD) from the overseas location after transfer (see MILPERSMAN
1300-306 for information on ER and ERD).
c. Dental Fitness
(1) When a Service member is assigned dental class 3,
the transferring medical and dental treatment facility will
ensure any ongoing care or treatment can be provided at the
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ultimate activity. Class 3 situations will be addressed prior
to overseas or remote assignments.
(2) Elective orthodontic treatment may cause an
assignment liability and may be disqualifying for overseas
assignment.
(3) Service members ordered to the following locations
must not have any dental defects which are likely to require
extensive or prolonged treatment:
(a) Isolated overseas locations,
(b) Remote CONUS stations with limited dental
capabilities listed in paragraph 4 below and reference (d), and
(c) Standing North American Treaty Organization
(NATO) Maritime Groups 1 and 2 (unit identification codes 66141
and 3220A).
(4) Dependents’ dental screening will be obtained from
the nearest MTF or military dental facility and will not usually
be a disqualifying factor in determining suitability for
overseas activities where dental facilities exist. However, if
dependents’ dental problems disqualify them for transfer to an
overseas area, the Service member may be required to serve an
unaccompanied tour. Per reference (d), dependents’ dental
examinations may be performed by a non-MTF civilian provider, if
current within the past 6 months. However, the dental screening
must be completed at the MTF screening office. Dental care will
be available to dependents to the extent that overseas dental
capabilities and requirements permit. Overseas dental
activities are staffed to a level only to maintain oral health
for Service members and dependents.
(5) Service members and dependents with dental braces or
implants installed may be ineligible for overseas assignment if
the overseas dental care facility cannot provide dental implant
services.
d. Family Advocacy. Service members and dependents who are
nominated for overseas assignments and are involved in open
Family Advocacy Program (FAP) cases or require follow-on action
must complete all screening requirements and coordinate with the
gaining command prior to final determination of suitability for
overseas duty. The intent of this screening is to ensure
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families are not placed at risk through assignment to isolated
duty or stressful locations. Families identified as having met
the criteria for a FAP incident are disqualified from overseas
assignment while in treatment. Exceptions may be made on a
case-by-case basis, based on written recommendation of the local
family advocacy representative (FAR) or clinical site director
and with the gaining command’s concurrence. Per reference (h),
revocation of command sponsorship, overseas screening or ERD, or
recommending permanent change of station (PCS) orders for the
sponsor Service member may be concluded by the local FAR or MTF
healthcare provider. The clinical case staff meeting (CCSM)
must make treatment recommendations to the command and forward
recommendations to Navy Installations Command Family Readiness
Division (N91) to coordinate with NAVPERSCOM Post Selection
Board Matters and Security Branch (PERS-833) or NAVPERSCOM
Officer Performance and Separations Branch (PERS-834) to flag
the Service member’s records to restrict personnel actions and
moves until the case is resolved or treatment is completed. An
assignment control flag restricting transfers or PCS moves is
placed by recommendation of the CCSM on domestic and child abuse
incidents for personnel who require a temporary flag and is
normally removed within a year from the date the flag is set.
This flag is not utilized for officers.
e. Physical Fitness. Failure of physical fitness
assessment(s) (PFA) may impact suitability determination. See
latest PFA guidance and reference (i) for further guidance.
f. Drug-Related Problems. Service members and dependents
with a documented history of drug misuse or drug-related
offenses within the last 24 months are unsuitable for overseas
duty.
g. Alcohol-Related Problems. Service members and
dependents with a documented history of alcohol misuse or
dependency, to include driving under the influence, within the
last 24 months are unsuitable. Service members and dependents
who do not successfully complete an aftercare program must be
reported as unsuitable.
h. Sex Offenses. Per reference (f), Service members or
dependents convicted of a sex offense will not be assigned
overseas. COs will ensure members are screened using
https://www.nsopw.gov/en/.
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i. Psychiatric Disorders. Service members or dependents
who have had one period of inpatient hospitalization, or have a
history of extensive outpatient psychiatric treatment and have
medical documentation demonstrating therapeutic efficacy by a
behavioral health provider for a period of a year, may be
suitable for overseas assignment. Service members or dependents
with two or more hospitalizations for psychiatric disorders may
be considered unsuitable for overseas assignment. Dependents
who require continued mental health care must be enrolled in the
EFMP and concurrence from gaining MTF is required per
reference (f).
j. Performance. Service members with a history of
unsatisfactory or below standard performance (any marks below
3.0, except for PFA-related performance) in the last 24 months
will be considered unsuitable for overseas assignment.
k. Disciplinary History. Service members with a history of
courts-martial, non-judicial punishment (NJP), or involvement
with civil authorities in the previous 24 months will be
considered unsuitable for overseas assignment.
l. Pregnancy. Women (Service members or dependents) who
are in their third trimester of pregnancy (7 to 9 months) will
not be transferred overseas. Arrival at the overseas ultimate
duty station must be prior to the 28th week of pregnancy. Women
who will be in the third trimester at time of transfer will be
eligible to be screened 6 weeks after delivery of newborn
children. Newborn children will also be screened at that time.
Pregnant women are not to be transferred, during any stage of
pregnancy, to any other location where obstetric and pediatric
care is not available. Notification of Service members’
pregnancy must be submitted to PERS-454 and include expected
date of delivery. Female Service members transferring overseas
will be screened for pregnancy per reference (d) prior to
transfer. Pregnant E-3 and below single Service members are
unsuitable for OCONUS assignment per MILPERSMAN 1300-1306.
Women who become pregnant overseas may be required to travel on
temporary duty to a birthing center.
m. Financial Stability
(1) E-5 and Above. Serious financial problems or
indebtedness which have not been reconciled, or a documented
history of indebtedness (e.g., bankruptcy) over a period of the
last 3 years, may be considered disqualifying per reference (j).
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(2) E-4 and Below. A debt-to-income ratio will be
performed by the command financial specialist or FFSC counselor
per reference (a) to ensure the proposed overseas assignment
will not pose an undue hardship on the Service member’s
financial circumstances. Based on limited employment
opportunities, the spouse’s current income cannot be used to
determine future debt-to-income ratio unless the spouse can
provide proof of employment in the overseas location. If debt-
to-income ratio is 30 percent or greater, the Service member is
unsuitable for overseas assignment.
n. Service Member and Dependent Characteristics.
Motivation for accepting an overseas assignment, expectations
about the duty and the culture, and certain attitudes and
attributes are important indicators of successfully completing
an overseas tour. In addition to the items discussed above,
when conducting the suitability assessment interview with
Service members and dependents, care must be taken to assess
personal and dependent characteristics and attitudes.
o. Single Mothers Assigned to the Middle East Region. Some
Middle Eastern countries have local laws that prohibit the
assignment of single mothers and unwed pregnant females to these
countries. Verification of local laws must be conducted before
approving the assignment of single mothers. Verification can be
completed via https://www.fcg.pentagon.mil/fcg.cfm.
p. Obligated Service (OBLISERV). Ensure enlisted Service
members obtain minimum service requirement or OBLISERV within 30
days of receipt of PCS orders per Bureau of Naval Personnel
(BUPERS) transfer orders and MILPERSMAN 1306-106. Use of
NAVPERS 1070/613 Administrative Remarks in lieu of extensions or
reenlistments is not authorized for overseas locations.
Officers who execute orders are obligated to the DoD area tour
length for overseas shore duty or the prescribed sea tour for
sea duty per MILPERSMAN 1301-110. Enlisted Service members
holding selective reenlistment bonus (SRB) awardable skills and
or ratings per latest naval administrative (NAVADMIN) message,
who must reenlist to meet OBLISERV prior to reaching SRB
awardable zone, should contact BUPERS Enlisted Community
Management Support Branch (BUPERS-328) for guidance.
NOTE: Members who request to separate or retire while assigned
to overseas tours will be held to the completion of the
prescribed tour length.
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q. Non-U.S. Citizen Dependents. It is important to inquire
regarding U.S. citizenship status for accompanying Service
member’s dependent(s).
(1) If accompanying dependent(s) is not a U.S. citizen,
the Service member and dependent(s) should be informed
immediately of reference (e) policy regarding expeditious
naturalization for dependents. This law allows military
dependents to apply for U.S. citizenship prior to normal
eligibility time requirements by waiving physical presence and
residence requirements for U.S. citizenship. If a dependent
desires naturalization no earlier than 180 days prior to
departure abroad, the Service member or dependent(s) must submit
entry approval for overseas assignment and military travel
orders to their transaction service center (TSC). TSC office
staff will complete DD 1278 Certificate of Overseas Assignment
to Support Application to File Petition for Naturalization.
Applicants for naturalization must submit DD 1278 to U.S.
Citizenship and Immigration Services to expedite their
naturalization. This form is the only document that can be used
to expedite naturalization. Further information regarding
expeditious naturalization of dependents is available via the
following offices:
(a) Office of the Judge Advocate General Legal
Assistance Policy Branch (Code 16) at (202) 685-4637 or
https://www.jag.navy.mil/organization/code_16_immigration_info.h
tm, or
(b) U.S. Citizenship and Immigration Services
Military Help Line at 1-877-247-4645 or
(2) Non-U.S. citizen dependents who are not authorized a
military passport and desire to travel with the Service member
to an OCONUS location will require a valid passport. Passage
through an intermediate OCONUS location may also require a valid
passport and travel authorization for each country traveled
through. The Service member and dependent(s) will have to
coordinate with all nations concerned, as well as the nation of
citizenship, for required documents.
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4. Screening Requirements for Personnel Assigned to Remote
CONUS Locations
a. Remote Locations. Based on accessibility of health care
services, the Bureau of Medicine and Surgery and PERS-45 have
designated the following locations in the United States as
remote. These locations require an overseas and remote
screening per this article and reference (d):
Alaska
Kodiak
California
Bridgeport, China Lake, San Clemente Island, San
Nicolas Island
Florida
Key West
Hawaii
Barking Sands
Nevada
Fallon
West Virginia
Sugar Grove
b. Dental Readiness. Class 3 dental status personnel are
not normally suitable for remote assignment due to limited
dental capabilities.
5. Military Member Married to Military Member. Per MILPERSMAN
1300-1000, regardless of each Service member's pay grade, the
tour of duty overseas for a married Service member whose spouse
is also a member of the Military Services will be as follows:
a. Married Service members accompanied or joined by
command-sponsored dependent(s) will serve the accompanied tour
length.
b. Married Service members assigned to, or living in the
same overseas location or locale, will serve the accompanied
tour when such a tour length is authorized for the duty station.
The lack of concurrent travel, whether a result of personal
reasons or operational requirements, may not have an impact on
the stipulation that each Service member of a military couple
must, at a minimum, serve the accompanied tour length. If one
spouse arrives on station later than the other, the second
arriving spouse’s tour will not be cut short to match projected
rotation date with the first arriving spouse.
c. Married Service members assigned to different locations
will serve the unaccompanied tour length. However, when the
said Service member establishes a joint residence (e.g., reside
together), they will serve the accompanied tour length, when
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such a tour is authorized for the location or locale where they
are residing.
d. If a Service member marries another Service member while
both are assigned overseas, their original tours will be
maintained. Exceptions to this policy are Service members who
voluntarily agree to serve the longer tour.
6. Dependent Considerations
a. Definition. Command-sponsored (authorized) dependents
are defined as dependents of entitled Service members of the
U.S. Military Services for whom entry approval (from the
appropriate military commander) has been received per MILPERSMAN
1300-150 through 1300-210.
b. Counseling. COs will ensure Service members are
thoroughly counseled regarding the risks involved in formulating
premature plans for movement of dependents. During this review,
Service members should be specifically cautioned if they desire
their dependent(s) to accompany them, the dependent(s) should
not move until final disposition of entry approval has been
received from the overseas regional commander.
c. Dependent Entry Approval (DEA). Upon completion of
overseas screening, the transferring command must submit DEA
requests for Service members who have elected an accompanied
tour. Message template for requesting DEA, as well as
additional guidance, can be found at
https://www.mynavyhr.navy.mil/Support-Services/Distribution-
Management/Dependent-Entry-Approval/. Additional guidance can be
found on the DoD Electronic Foreign Clearance Guide Web site
https://www.fcg. pentagon.mil/fcg.cfm.
d. Entry Approval Denied and Family Relocation Desired.
Service members whose dependent(s) are denied entry approval and
desire to relocate their dependent(s) to a designated place
other than the contiguous U.S. should be advised that approval
from the Office of Chief of Naval Operations (OPNAV) Military
Pay and Compensation Policy Branch (OPNAV (N130C)) is required.
Designated place packages should be sent via e-mail to
OPNAV (N130C). Information on required documentation and the
current e-mail distribution can be found at the OPNAV (N130C)
Web site: https://www.mynavyhr.navy.mil/References/Pay-
Benefits/N130C/.
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e. More than Three Dependents. Service members with more
than three dependents may require a waiver from the regional
commander for their dependents to be command-sponsored at the
overseas location. Current exceptions include Japan and Hawaii
(no limit on number of dependents) and Europe (more than four);
all other countries require waivers from regional commanders for
entry approval.
f. Non-Screened Dependents. Dependents who do not or
refuse to screen are not authorized government-funded travel per
MILPERSMAN 1300-210. In such cases, the following action is
required:
(1) Report of Suitability for Overseas Assignment.
Record the results using NAVPERS 1300/16 and interview the
member to identify existing conditions that are likely to
preclude the Service member from completing the overseas
assignment.
(2) Administrative Remarks. Make the following
permanent NAVPERS 1070/613 entry (use of the Navy Standard
Integrated Personnel System (NSIPS) electronic service record
(ESR) is mandatory unless not available to the customer
command):
"I have indicated all known conditions of my dependent member(s)
that may interfere with me serving the appropriate tour length.
I understand that any pre-existing disqualifying dependent
member’s screening factors cannot serve as the basis for my
early return to CONUS from overseas. If later, my dependent
member(s) desire to accompany or join me overseas, I understand
they must be screened and dependent entry approval granted
(where applicable) before they leave CONUS. I understand I will
be required to serve the appropriate tour length per Joint
Travel Regulations or prescribed Navy sea tour.”
__________________
Member's Signature
Witnessed: ___________________________
F. Last
Rank, USN, Personnel Officer
(3) Completed and Signed NAVPERS 1070/613. Once the
NAVPERS 1070/613 has been completed and signed, file one copy
with the command pay and personnel administrator (CPPA) files
and forward the original to the supporting TSC for NSIPS ESR
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verification and electronic submission to the official military
personnel file (OMPF).
7. Defense Enrollment Eligibility Reporting System (DEERS)
Verification. DEERS verification must be conducted on all
dependents being transferred overseas to ensure potential
problems are resolved before seeking medical treatment.
8. Custody Agreements. Divorce decrees concerning custody and
control of dependent children may impact whether dependents are
moved at Government expense and entitled to overseas station
allowances. Divorce decrees issued by a court of competent
jurisdiction may require the Service member or spouse to obtain
court approval, if not stated in the divorce decree, for removal
of dependent(s) from CONUS per reference (k).
a. Forms Completion. Overseas screening cannot be
processed until DD 93 Record of Emergency Data (located in NSIPS
electronic service record (ESR)), is completed.
b. Detailed Information Required. The authority to grant
DEA lies with the overseas regional commander. The regional
commander may have questions concerning the custody and control
of dependent(s); therefore, this information should be detailed
in the remarks section of the DEA request.
9. Overseas Screening Process After Member Arrives at Overseas
Permanent Duty Station. Once a Service member has reported
aboard an overseas command and is requesting command sponsorship
for acquired dependent(s), or dependent(s) decide to accompany
the member at a later date, it is the responsibility of the
Service member’s command to initiate and approve the screening
process per this article.
10. Screening Requirements Waivers. While the importance of
adherence to overseas or remote screening requirements cannot be
over-emphasized, waivers may be granted on a case-by-case basis
as conditions warrant.
a. Upon completion of the overseas or remote screening
interview, if a Service member is not qualified for overseas
assignment but the CO believes a waiver is in order, an
unsuitability report must be submitted via BOL with
justification and amplifying information in the Service member’s
comments section describing why a waiver is recommended. The
Service member will be considered unsuitable and is not
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authorized to transfer until a waiver authorization is obtained
from NAVPERSCOM. If a waiver is approved, the transferring
command will update BOL to reflect that the Service member is
suitable and input “waiver approved by (name and title of
approver) on (approval date)” in the comments section. See
exhibit 4 for a recommended waiver request template.
b. The transferring CO does not have waiver authority.
NAVPERSCOM is the final authority for all suitability waivers as
outlined below:
(1) Fitness Reports and Evaluations Issues. Waiver
requests for evaluations and fitness reports issues will be
routed via the gaining command CO. Approval authority is the
appropriate detailing division director.
(2) Legal-Related Matters. Waiver requests for
legal-related issues, to include child custody matters, will be
routed via the region staff judge advocate (SJA) to the gaining
command for compliance with status-of-forces agreement (SOFA).
Approval authority is Assistant Commander NAVPERSCOM for Career
Management (PERS-4).
(a) NJP-Related (Drug or Alcohol) Issues. Waiver
requests for alcohol or drug-related issues will be routed via
SJA to the gaining command for compliance with SOFA. The
Service member must successfully complete treatment and
aftercare program. Approval authority is PERS-4.
(b) NJP-Related (Non-Drug or Alcohol) Issues.
Waiver requests for NJP related issues will be routed via the
gaining command CO. Approval authority is the respective
detailing division director.
(c) Issues for Dependents. Waiver requests for
dependents relating to drugs, alcohol, and or criminal matters
will be routed via the SJA to the gaining command for compliance
with SOFA. Approval authority is PERS-4.
(d) PFA Waivers. All PFA waiver requests must
comply with governing NAVADMIN(s) and reference (i). Per
reference (i), requests must be submitted via the respective
detailer for routing. Service members with obligation to
complete the proposed overseas assignment will not require a
waiver. All other Service members will require waivers.
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Contact respective detailer before submitting PFA waivers for
further guidance.
(e) Financial-Related Issues. Financial-related
issues will be documented per reference (l) and routed via the
gaining CO. Approval authority is the respective detailing
division director.
(f) Family Advocacy-Related Issues. Waiver
requests will be routed via the gaining CO and FFSC. Approval
authority is PERS-4.
(g) All Other Issues. Waiver request will be
routed via the gaining CO. Approval authority will be
determined on a case-by-case basis by NAVPERSCOM.
(h) Pre-Service Moral Waiver. Pre-Service moral
waivers are no longer applicable for overseas assignments.
(3) Personally Identifiable Information. Waiver
packages containing personally identifiable information must be
protected per the Privacy Act of 1974.
11. Reporting. The responsibility for properly reporting
Service members’ and dependents’ suitability for overseas or
remote assignment rests with the CO of the transferring command,
who will complete the following:
a. Time Requirements. Ensure each Service member and
dependent transferring to an overseas or remote location is
screened and a status update is submitted within 30 days for the
Service member and 60 days for dependents upon receipt of the
transfer directive (i.e., letter of intent or PCS orders). All
report updates and final determination will be posted via BOL.
Commands at sea that experience connectivity problems may submit
a report via naval message to PERS-454 utilizing the format in
exhibit 1.
NOTE: Delaying the reporting of unsuitability creates gaps, do
not delay reporting.
b. Overseas Screening Notification Message. Notification
messages are released to the transferring command for delivery
to the Service member in conjunction with orders. The
notification message is issued to begin the overseas or remote
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screening process and defines the timelines for completing a
suitability determination.
12. Reporting Procedures
a. Report Suitability
(1) Report pending updates and final suitability
determination of overseas or remote screenings via BOL
https://www.bol.navy.mil/.
(2) Only personnel assigned a BOL access level of CCC
or higher will have access to the overseas or remote screening
application to input the command’s suitability determination.
(3) Prior to submitting the final suitability report
within BOL, the following documentation is required:
(a) NAVPERS 1300/16 must be completed and signed by
the Service member’s CO.
(b) Part II of NAVPERS 1300/16 must be signed by the
MTF CO, executive officer, or officer in charge.
b. Report Unsuitability. When reporting unsuitability,
state the reasons why the Service member is unsuitable.
(1) If unsuitability is for medical reasons, obtain the
appropriate international classification of diseases (ICD-10)
code from the servicing MTF (do not include any other medical
diagnosis or treatment information). Include what action has
been taken (e.g., limited duty (LIMDU), physical evaluation
board (PEB)); and state when the Service member will be fit for
duty or provide assignment limitations utilizing the format in
exhibit 2. For Service members found unsuitable, provide the
following information:
(a) ICD-10 code(s);
(b) Additional information from the MTF;
(c) Specific limitations;
(d) Prognosis for improvement;
(e) LIMDU or PEB status;
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(f) Provider’s name, rank, telephone number, and
e-mail address; and
(g) CO’s recommendation.
(2) Dependent Suitability Status (if applicable):
(a) If unsuitable, provide the reason
(b) If the reason is medical, obtain the appropriate
ICD-10 code from the servicing MTF
(c) If found medically unsuitable, enrollment in the
EFMP is required
(3) Waiver requests must be submitted by the detaching
CO via BOL and cited on NAVPERS 1300/16, part IV. See paragraph
10 above for further guidance on waivers.
(4) If submitting a pending report, include the
applicable reasons for the delay in the comments block. If the
delay is a result of dependent’s determination, proceed with the
Service member’s suitability screening while awaiting the
dependent’s outcome. Additionally, if waiting for an EFM
categorization, do not delay the screening process for the
Service member or the dependent(s). Send the medical issue to
the gaining MTF and verify if services are available per
reference (d). If the services are available and the gaining
MTF accepts the condition, do not designate the Service member
unsuitable due to an EFM category.
NOTE: When a Service member’s dependent is unsuitable to go
overseas, commands will only mark the dependent as unsuitable in
BOL and the Service member as suitable, as appropriate. The
command will put a comment in the Service member’s information
in BOL stating the dependent is unsuitable. The respective
detailer may make a determination whether the Service member
will proceed with unaccompanied orders or whether orders may be
canceled.
c. Distribution of Completed Overseas or Remote Screening
Forms. Once completed and endorsed by the CO, the command will:
(1) File the original and maintain for a minimum of 2
years.
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(2) Submit one copy to the supporting CPPA. Final
ticketing and or travel advances will not be made by the
supporting TSC without receipt of a properly completed NAVPERS
1300/16.
(3) Ensure a copy is attached to the Service member’s
“original orders” and direct the Service member to hand-carry
the copy for delivery to their ultimate duty station.
d. Limited Duty Officer (LDO), Chief Warrant Officer
(CWO), or Commissioning of Personnel With Active Enlisted
Records. For enlisted personnel being commissioned and have
orders to an overseas location, submit the overseas or remote
screening via BOL and ensure the “LDO/CWO” button is selected.
NOTE: Failure to select the “LDO/CWO” button for any enlisted
Service member who is pending commissioning as a naval officer
of any type may result in an automatic overseas screening
deficiency report.
13. Change of Suitability Determination. Once a Service member
has been successfully screened by the transferring command, if
any subsequent information, misconduct or emergent medical
condition renders the Service member or dependent(s) unsuitable
(occurring at the transferring command or at any intermediate
activity en route), hold orders in abeyance and notify the
respective NAVPERSCOM detailer immediately. Ensure the Service
member and dependent(s) are aware of their responsibility to
report any circumstances that may change their suitability
status immediately to avoid disciplinary action under references
(d) and (m).
NOTE: Transferring command and TSC will ensure Service members
sign NAVPERS 1070/613, utilizing exhibit 3, stating no change
has occurred with the Service member and dependent(s) since the
original completion of the screening. This will be done during
the checkout process prior to transfer.
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EXHIBIT 1
REPORT OF SUITABILITY FOR OVERSEAS ASSIGNMENT
(Use proper message format containing the following:)
FM USS SCREENING COMMAND
TO COMNAVPERSCOM MILLINGTON TN
GAINING COMMAND
INFO APPLICABLE COMMANDS FOR WAIVERS
BT
UNCLAS FOUO //N01300//
PASS TO OFFICE CODES:
COMNAVPERSCOM MILLINGTON TN/40/451/454//
MSGID/GENADMIN/SCREENING COMMAND//
SUBJ/REPORT OF SUITABILITY OR PENDING REPORT FOR OVERSEAS
ASSIGNMENT FOR NAME, RATE, OR RANK//
REF/A/DOC/DATE//
REF/B/GENADMIN/PCS ORDERS/DATE//
REF/C/TYPE DOC, LTR, GENADMIN/ORIGINATOR/DATE OR DATE-
TIME-GROUP//
NARR/REF A IS MILPERSMAN, REF B IS PCS ORDERS, REF C IS
(CORRESPONDENCE TO GAINING MEDICAL TREATMENT FACILITY FOR
AVAILABILITY OF SERVICE, ETC., IF APPLICABLE.)//
POC/NAME/RANK/IDENTIFIER/LOCATION/TEL: NUMBER// (MANDATORY)
RMKS/1. OVERSEAS ASSIGNMENT SUITABILITY SCREENING PER REFS A
AND B HAS BEEN COMPLETED. SAILOR (AND DEPENDENTS IF APPLICABLE)
IS/ARE SUITABLE OR PENDING REPORT (AS APPLICABLE) FOR OVERSEAS
ASSIGNMENT:
A. COMPLETED NAVPERS 1300/16 REPORT OF SUITABILITY FOR
OVERSEAS ASSIGNMENT WAS FILED IN ELECTRONIC SERVICE RECORD AND
SIGNED BY NAME/RANK/TITLE/DATE.
B. MEMBER HAS SUFFICIENT OBLIGATED SERVICE AND
RETAINABILITY (OR WILL INCUR) TO COMPLETE PRESCRIBED TOUR
LENGTH.
C. ANTI-TERRORISM TRAINING HAS BEEN COMPLETED AND FILED IN
ELECTRONIC SERVICE RECORD (INCLUDING DEPENDENTS).
D. (PENDING REPORT ONLY) REASON FOR PENDING REPORT.
2. NUMBER OF DAYS TO COMPLETE SCREENING. (CALCULATE FROM DATE
OF THE ORDERS//
BT
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EXHIBIT 2
REPORT OF UNSUITABILITY FOR OVERSEAS ASSIGNMENT
(Use proper message format containing the following:)
FM USS SCREENING COMMAND
TO COMNAVPERSCOM MILLINGTON TN
GAINING COMMAND
INFO APPLICABLE COMMANDS FOR WAIVERS
BT
UNCLAS //N01300//
PASS TO OFFICE CODES:
COMNAVPERSCOM MILLINGTON TN/40/451/454//
MSGID/GENADMIN/SCREENING COMMAND//
SUBJ/REPORT OF UNSUITABILITY REPORT FOR OVERSEAS ASSIGNMENT FOR
NAME, RATE, OR RANK//
REF/A/DOC/DATE//
REF/B/GENADMIN/PCS ORDERS/DATE//
REF/C/TYPE DOC, LTR, GENADMIN/ORIGINATOR/DATE OR DATE-
TIME-GROUP//
NARR/REF A IS MILPERSMAN, REF B IS PCS ORDERS, REF C IS
(CORRESPONDENCE TO GAINING MEDICAL TREATMENT FACILITY FOR
AVAILABILITY OF SERVICE, ETC., IF APPLICABLE.)//
POC/NAME/RANK/IDENTIFIER/LOCATION/TEL:// (MANDATORY)
RMKS/1. OVERSEAS ASSIGNMENT SUITABILITY SCREENING PER REFS A
AND B HAS BEEN COMPLETED. SAILOR IS UNSUITABLE FOR (LIST
SPECIFIC UIC/BILLET).
2. REASON FOR SCREENING: ORDERS TO OVERSEAS ASSIGNMENT
3. REASON FOR UNSUITABILITY: (UTILIZE ICD-10 CODES if
applicable or other reasons if unsuitable for non-medical
reason)
4. ADDITIONAL INFO FROM MTF (PER REF B):
A. SPECIFIC LIMITATIONS.
B. PROGNOSIS FOR IMPROVEMENT.
C. SAILOR IS/IS NOT ON LIMDU OR PROCESSED FOR PEB.
D. PROVIDER’S NAME, RANK, TELEPHONE NUMBER AND E-MAIL
ADDRESS.
5. TYCOM’S RECOMMENDATION FOR RETENTION:
6. NUMBER OF DAYS TO COMPLETE SCREENING. (CALCULATE FROM DATE
OF THE ORDERS//
BT
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EXHIBIT 3
NO CHANGE OF SUITABILITY DETERMINATION
(NAVPERS 1070/613 format example)
_____: I have read and understand my NAVPERS 1300/16 Report of
Suitability for Overseas Assignment that relates to the
suitability of Sailors and their dependents as
stated in paragraph 5 of OPNAVINST 1300.14 (current
revision).
_____: Neither I nor my dependent(s) possess any physical
or mental diagnosis, except as indicated, which might
result in a determination that we are disqualified for
such duty.
_____: I do not have a dependent(s).
_____: I do have a dependent(s). I am aware that failure to
divulge disqualifying information may ultimately result
in disciplinary action punishable under the Uniform Code
of Military Justice, or the requirement that
I complete my tour in an unaccompanied status, should
existing abnormalities result in an early return of
dependents from the overseas area.
_____: I understand that I must report all medical emergencies
and concerns or changes to my overseas suitability
(including the suitability of my dependent(s)) to my
detaching command, gaining command, and my detailer
while I am on transfer leave or prior to being gained by
my gaining command.
____________________________
Sailor's Signature /Date
Witnessed: ___________________________
F. Last
Rank, USN, Personnel Officer
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EXHIBIT 4
RECOMMENDED WAIVER REQUEST TEMPLATE
COMMAND LETTERHEAD
1306
Code/Serial No
Date
From: Commanding Officer, [Detaching Command]
To: Commander, Navy Personnel Command (PERS-4)
Subj: OVERSEAS [NJP/LEGAL/FINANCIAL/FAP] WAIVER REQUEST FOR
[RANK FIRST NAME LAST NAME], USN
Ref: (a) NAVPERS 15560D, Navy Military Personnel Manual
(MILPERSMAN)
1. Per reference (a), MILPERSMAN 1300-302, an overseas
screening waiver is requested for [NJP/legal/financial/FAP] for
[rank] [first name] [middle initial] [last name].
2. Reason for waiver: [Provide justification synopsis, along
with expected date of completion, if applicable].
3. My point of contact for this matter is [rank] [name], [phone
number], [e-mail address].
// Signed //
[DETACHING CO]
Copy to:
*ISIC*
*TYCOM*
*DIVISION DIRECTOR*
*BRANCH HEAD*
*NAVPERSCOM (PERS- applicable detailer)*
*NAVPERSCOM (PERS- applicable placement office)*
