Horsemen's Bookkeeper
NOW AVAILABLE trainer's winning percentage checks can now be deducted from the owner's
account. All forms must be notarized in order to accept. Click on the link below to print out form.
Trainer Automatic Deduction Form
HORSEMEN'S BOOKKEEPER (Required Information):
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Contact Information- Address, phone # and email address
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W-9 Form (can be faxed or scanned)
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Email: [email protected]
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Horsemen's Bookkeeper Phone: 502-636-4436
OFFICE HOURS - Live Race Meets, closed Monday and Tuesday.
Off season open Monday through Friday 9 a.m. - 5 p.m.
Race Day
Office Hours
1st Post- 12:45PM
10AM -until last race
1st Post- 5:00PM
2PM - until last race
1st Post- 6:00PM
3PM - until last race
Dark Days (Wednesday)
9AM - 4PM
**IF A HORSE RUNS IN THE NAME OF A PARTNERSHIP THE CHECK WILL BE CUT WITH ALL
NAMES ON THE PARTNERSHIP ACCOUNT. THE BOOKKEEPERS DO NOT PAY OUT
PERCENTAGES TO DIFFERENT PARTNERS, IT IS THE RESPONSIBILITY OF THE
PARTNERSHIP TO DISBURSE THE MONIES ACCORDINGLY.
A W-9 Form must be on file before a check can be issued.
Disbursements (Check Requests)
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LIVE RACING CHECK REQUESTS: Purse funds are available two business days after the
race (a business day is considered a live race day). Funds may be requested in person, by
phone, or email. Check requests for same day pick up must be made before 11:00 a.m. Any
check requests made after 11:00 a.m. will be available on the next business day.
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POST LIVE MEET DISBURSEMENTS:
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Transfers – Owners may elect to have funds transferred to another track. In this
instance, Owners should notify the bookkeeper of the desired transfer location prior
to the last day of the meet. Due to the volume of requests, it may take two business
days to complete the transfer.
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Remaining Fund Balances – If, after the Spring or Fall race meeting funds remain on
account, the bookkeeping office will send remaining funds via check to the address
on file unless the required information above has not been received. After the
September race meeting, funds are held unless a transfer is requested.
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AVAILABILITY OF FUNDS - Due to additional bank fraud protection services, checks issued
by the bookkeeper may not be immediately available to exchange for cash at a bank teller
window. If planning to cash these checks at a bank teller window within 24 hours of
disbursement, you must notify the bookkeeper when requesting the check. The bookkeeping
office will work in good faith to expedite the funds for immediate cashing when requested by
the customer.
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INCOMPASS CHECK REQUESTS: Checks can be requested online through InCompass.
For access to that account, contact the bookkeeper for your account and pin numbers.
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Incompass ACH: Direct deposits can be requested as the default method of disbursement by
completing the form below and submitting it to the bookkeeper. You can continue to receive
checks after setting up ACH, but only if you specifically request this from the bookkeeper for
each payment.
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Trainer-Owner ACH Enrollment Form
Wire Transfer Instructions
1) Please give the following wire information to your bank.
US BANK
PO BOX 64830
ST. PAUL, MN 55464-1212
ABA# 0421-0017-5
CHURCHILL DOWNS INC.
HORSEMEN ACCOUNT
ACCT# 490309614
OUR ADDRESS HERE IS:
700 CENTRAL AVE
LOUISVILLE, KY 40208
OUR PHONE NUMBER: 502-636-4436
2) Email this form to the Horsemen’s Bookkeeper with your Deposit information.
Tax Forms
W-8 ECI Form
Certificate of Foreign Person’s Claim That Income Is Effectively Connected With the Conduct of a
Trade or Business in the United States
W-9 Form
Request for Taxpayer Identification Number and Certification
W-8BEN Form
Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding
