Microsoft Word - 3550-1chapter12

HB-1-3550

12.1

INTRODUCTION

The objective of the Section 504

loan/grant program is to help very low-income

owner occupants of modest single family homes

in rural areas repair their homes. Loan funds are

available for repairs to improve or modernize a home, make it safer or more sanitary, or remove

health and safety hazards. For homeowners 62 and over who cannot repay a loan, grant funds

are available to remove health or safety hazards, or remodel dwellings to make them accessible

to a household member with a disability. Attachment 12-A provides a summary of the

differences between Section 504 loans and Section 504 grants, Attachment 12-B provides the

differences between Section 502 and Section 504 loans, Attachment 12-C provides a processing

and closing checklist, Attachment 12-D provides a checklist for assessment of an existing

dwelling, and Attachment 12-E provides items included with a complete application.

Unless otherwise specified in this chapter, Section 504 loan/grant applications should be

accepted, evaluated, and closed following the same procedures described for Section 502 loans

in Chapters 2 through 10. However, Section 504 loans cannot be assumed except on Same

Rates and Terms as in Paragraph 2.4 B. In addition, a property survey is not required for a

Section 504 loan or grant unless a mortgage or deed of trust is being filed and there is a

compelling reason to question the placement of the dwelling on the property; or, in farm acreage

cases, where the house site is subdivided from a larger parcel. The cost of a survey can be

included in the loan if there is sufficient equity.

12.2

ELIGIBLE PURPOSES FOR 504 FUNDS [7 CFR 3550.102]

Section 504 loan funds may be used to make

general repairs to improve or modernize the property, as

long as the dwelling remains modest. Loan Originators

may approve any of the eligible costs listed in Paragraph

6.4, unless specifically prohibited in this chapter.

Section 504 grant funds may be used only for repairs

and improvements that will remove health and safety

hazards, or to repair or remodel dwellings to make them

accessible and useable for a household member with a disability.

12-1

(01-23-03) SPECIAL PN

Revised (10-05-17) PN 504

CHAPTER 12: SECTION 504 LOANS AND GRANTS

Only those procedures that differ from

Section 502 loans are described in this

chapter.

Hazards and Major Hazards

A hazard is a property condition that

jeopardizes the health or safety of the

occupants or members of the community, but

that does not make it unfit for habitation. A

major hazard is a condition so severe that it

makes the property unfit for habitation.

HB-1-3550

Paragraph 12.2 Eligible Purposes for 504 Funds [7 CFR 3550.102]

Restrictions on the Use of 504 Funds

Section 504 loan or grant funds cannot be used to:

 Assist in the construction of a new dwelling;

 Make repairs to a dwelling in such poor condition that when the repairs are

completed, the dwelling will continue to have major hazards;

 Move a mobile home or manufactured home from one site to another;

 Pay for any off-site improvements except for necessary installation and assessment

costs for utilities;

 Refinance any debt or obligation that the applicant incurred before the date of

application (except for payment of the installation and assessment costs of utilities);

 Pay packaging fees to for-profit entities;

 Provide site preparation (e.g., grading, foundation plantings, seeding or sodding,

trees, walks, yard fences, or driveways to a building site);

 Construct new decks (existing decks may be repaired if a safety hazard exists);

 Install concrete or asphalt driveways, although improvements to make the dwelling

accessible and useable for a household member with a disability is an eligible

purpose; or

 Landscape.

Repairs to Mobile or Manufactured Homes

Section 504 loan and grant funds can be used to repair mobile or manufactured homes if:

 The applicant owns the home and the site and occupied the home prior to filing an

application;

 The repairs are needed to remove health or safety hazards; and

12-2

HB-1-3550

Paragraph 12.2 Eligible Purposes for 504 Funds [7 CFR 3550.102]

 The home is on a permanent

foundation, or will be put on a

permanent foundation with Section

504 funds.

12.3

APPLICATIONS [7 CFR 3550.104]

Applicants interested in the 504 Program will be provided Form RD 410-4, Uniform

Residential Loan Application, Form RD 3550-1, Request for Information, Form RD 3550-4,

Employment and Asset Certification, and Attachment 12-E checklist. Applications received

must be date stamped on page 8 of Form RD 410-4 upon receipt.

Applications must be reviewed within three business days of receipt to confirm the

application is complete. The Loan Originator will send Handbook Letter 11 (3550), Request

Information, to the applicant requesting any missing items and stating that their application will

be withdrawn if the missing information is not received within 15 days (30 days may be allotted

if the applicant is waiting for repair bid(s)). A complete Section 504 application includes

applicable items listed on Attachment 12-E checklist.

The Loan Approval Official will make a determination of eligibility within 30 days of

receiving a complete loan application. When funding is available, a pre-construction conference

should be scheduled within 30 days of an eligibility determination and loan/grant approval.

Attachment 12-F is utilized to document the pre-construction conference. If funding is not

available send Handbook Letter 3 (3550), Waiting Period, to the applicant. The waiting period

can be estimated using an average of the previous two year allocations.

Section 504 applications requesting assistance to remove health or safety hazards should

receive priority processing. Veteran’s preference described in Paragraph 3.13 C. should be used

in cases where multiple applications with the same priority preference are received on the same

day. Complete applications will be processed in the order received using the following priority

method:

First Priority: Health and safety hazards such as unsafe water, failed septic system, lack

of heat, and those affected by natural disasters who are ineligible for other federal assistance.

Second Priority: Removal of other health and safety hazards. Third Priority: Subsequent

applications to an existing borrower. Fourth Priority: All other requests that do not meet the

above criteria.

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(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

Permanent Foundation

A permanent foundation is either: (1) a

full below-grade foundation; or (2) blocks, piers,

or some other type foundation with skirting, and

anchoring with tie-downs.

HB-1-3550

Paragraph 12.3 Applications [7 CFR 3550.104]

A property evaluation may be conducted utilizing online resources and photos to view

the property and real estate tax assessments to determine the condition and value of the

property. If the condition of the property cannot be determined using online resources, an on-

site visit is documented with Attachment 12-D, Checklist for Evaluation of Existing Dwelling.

By submitting applications for a grant, applicants certify that they will not engage in the

unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance in

conducting any activity with the grant

12.4

APPLICANT ELIGIBILITY [7 CFR 3550.103]

Income

In order to be eligible for a Section 504 loan or grant, the adjusted income at the time of

loan/grant approval and at loan closing must not exceed the applicable very low-income limit.

Low-income applicants cannot receive assistance under Section 504.

Medical deductions in excess of 3% of annual income should be closely examined and

applied to elderly applications, as described in HB 1-3550, Paragraph 4.4 (g). Consider the

following unreimbursed medical expenses; Medicare premiums, supplemental insurance, long-

term care insurance, prescription drug coverage, pharmacy expenses, co-payments, eyewear,

hearing aid / batteries, exams, dental expenses, including the greater of the actual travel costs for

medical appointments or the published Internal Revenue Service mileage rate. You may not

deduct funeral or burial expenses, nonprescription medicines, toothpaste, toiletries, cosmetics, a

trip or program for the general improvement of your health, or most cosmetic surgery. Additional

guidance on eligible medical expenses can be located on the Internal Revenue Service website.

Credit Requirements

Applicants receiving grant only funding do not need a credit history evaluation. An

applicant with an outstanding judgment obtained by the United States in a Federal court, other

than in the United States Tax Court, is not eligible for a Section 504 grant or 504 loan.

For loans, applicants must have a credit history that indicates a reasonable ability and

willingness to meet debt obligations. Applicants with a credit score of 620 or higher, do not

require Form RD 1944-61, Credit History Worksheet or further evaluation. These applicants

are considered to have acceptable credit histories, with the exception for loan applicant(s) with

a significant delinquency described in Paragraph 4.12 (a), or delinquency of a federal debt.

For unsecured loans an infile credit score is considered reliable and there is no minimum trade

line requirement. An applicant with a credit score less than 620 must demonstrate a history of

reliable traditional or non-traditional credit using Form RD 1944-61, Credit History

Worksheet to conduct the credit analysis.

12-4

HB-1-3550

Paragraph 12.4 Applicant Eligibility [7 CFR 3550.103]

The indicators of unacceptable credit described in Exhibit 4-4 for Section 502 loans

can be used to evaluate the applicant’s credit history, however, general credit requirements

may be less stringent than those for section 502 loans. Late payments for housing costs

should not be considered as an indicator of unacceptable credit.

The Loan Originator will check Department of Treasury’s Do Not Pay (DNP) portal, as

described in Paragraph 4.11 for loan and grant requests. Infile credit reports will be required

for applicant(s) receiving a 504 loan assistance. A Tri-Merge Credit Report (TMCR) is

required for all applications for loans of $7,500 or greater, but the cost of the report is not

charged to the applicant.

Asset Requirements

Asset requirements are identical to those imposed by Section 502, except that only assets

that can be converted to cash in 90 days or less are included in the calculation of non-retirement

assets. Non-retirement assets in excess of $15,000 (or $20,000 for an elderly household) must be

used to reduce the Section 504 request.

Repayment Ability

To qualify for a Section 504 loan, the applicant must have a reliable income source

sufficient to allow repayment of the loan as supported by a budget. Effective October 1, 2017, a

budget is defined by using a maximum Total Debt (TD) ratio of 46%. For applicants 62 years

of age or older, the budget is determined by income-based eligibility and/or repayment ability.

as demonstrated in Exhibit 12-1 “Eligibility”. Non-taxable income cannot be “grossed up” by

any percentage for the Section 504 Program.

Age and Income for Section 504 Grants

1. At least one applicant must be 62 or older for a household to qualify for a grant. There is

no minimum grant award requirement. Grant eligibility is contingent upon meeting one

of the following: 1) Income-Based Grant Assistance, 2. Lack of repayment ability, and

3) If the applicant has exhausted all 504-loan potential.

a) A qualified applicant with an adjusted household income not exceeding 30% of the

area median income (AMI) limit will be considered income-based eligible for

grant assistance up to the maximum allowable grant limit. An income-based grant

recipient can also receive loan assistance provided they demonstrate adequate

repayment ability. Banded income limits (1-4 person, and 5-8 person limits) are

not used for grant determinations.

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(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

HB-1-3550

Paragraph 12.4 Applicant Eligibility [7 CFR 3550.103]

b) Lack of repayment ability refers to qualified applicant(s) whose TD ratio exceeds

46%; therefore not able to repay a loan. Applicant(s) could qualify up to the

maximum grant assistance for eligible grant purposes. The calculation of total

debt is based on all applicants and/or parties to the note.

c) An applicant who has received maximum 504 loan assistance and has exhausted

their loan options may qualify for up to the maximum grant assistance for

eligible grant purposes.

2. A qualified applicant who meets the age restriction but does not qualify for income-

based assistance (adjusted household income greater than 30% of AMI) will be

evaluated to determine their repayment ability (TD ratio not exceeding 46%). If the

applicant demonstrates repayment ability a 50/50 combination loan and grant will be

calculated up to 46% TD ratio. To determine program type eligibility, the Loan

Originator must use the following criteria:

Is the applicant or co-applicant 62 years of age or older?

Yes, proceed to step two.

No, determine the loan amount according to a TD ratio not to exceed

46%.

Does the adjusted household income exceed 30% AMI?

No, if adjusted income does not exceed 30% AMI, the applicant(s)

automatically qualify for income-based grant assistance.

Yes, if the adjusted household income exceeds 30% AMI, proceed to step three.

Determine the applicant(s) existing TD ratio:

TD ratio exceeds 46%, the applicant(s) qualifies for grant only assistance.

TD ratio does not exceed 46%, the applicant(s) will qualify for a

combination loan /grant, proceed to step four.

Determine combination loan /grant amount taking the following into consideration:

The minimum initial loan amount is $1,000.

Combination loan / grant will have equal loan and grant amounts with a TD ratio

not to exceed 46%.*

The maximum grant may not exceed the lifetime $7,500 limit.

*Certain circumstances will result in unequal combination loan / grant amounts

(e.g. applicants requesting less than $2,000 or greater than $15,000).

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HB-1-3550

Paragraph 12.4 Applicant Eligibility [7 CFR 3550.103]

Exhibit 12-1

Pro

ram T

e Eli

ibilit

Adjusted Household Income Age TD Ratio Eligible Amount

Up to 30% AMI 62 or n/a Grant up to $7,500 Limit

Greater than 30% AMI 62 or Exceeds 46% Grant up to $7,500 Limit

Greater than 30% AMI 62 or

older

< 46% Loan/Grant Combination for

equal amounts (minimum $1,000

loan; maximum $7,500 grant)

Any very-low income AMI Any Less than

46%

Maximum $20,000 Loan

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(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

Example 1 - Maddie is 82 years old with an adjusted household income equal to

38% of AMI and a TD ratio of 41%. She requested $7,500 in repair assistance for

eligible loan or grant purposes. Her income exceeds 30% AMI and shows adequate

repayment for Loan/Grant Combination. She is eligible for a 50% Loan/Grant

Combination, $3,750 loan and $3,750 grant.

Example 2 - Rowdy is 72 years old with an adjusted household income equal to

49% of AMI and a TD ratio of 39%. He is applying for $1,500 in repair assistance for

eligible loan or grant purposes. His income exceeds 30% AMI and shows adequate

repayment for a Loan/Grant Combination. He is eligible for 50% Loan/Grant

Combination; however, he must meet the $1,000 minimum loan requirement for

initial loans. Rowdy is eligible for a $1,000 loan and $500 grant.

Example 3 - Mary is 62 years old with an adjusted household income equal to

31% of AMI and a TD ratio of 25%. She is applying for $22,000 in repair assistance

for eligible loan or grant purposes. Her income exceeds 30% AMI and shows

adequate repayment for a 50% Loan/Grant Combination. She is eligible for a $14,500

loan and $7,500 grant.

HB-1-3550

Paragraph 12.4F Ownership of Property [7 CFR 3550.107]

Ownership of Property [7 CFR 3550.107]

The applicant must own and occupy the property to be eligible for Section 504 funds, and

must be able to document ownership, as described in Paragraph 5.11, with 3 exceptions.

First, the time restrictions for leasehold interests are different. In general, Section 502

loans must have a leasehold interest with an unexpired term that is at least 150 percent of the

term of the mortgage. For Section 504 loans, the property must be covered by a lease with an

unexpired portion of not less than 2 years beyond the term of the promissory note, and for grants,

the remaining lease period must be at least 5 years.

Second, a land purchase contract is acceptable if the applicant is current on all payments

and has the ability to remain current.

Third, if standard evidence of ownership, as described in Paragraph 5.11, is not available,

Section 504 loan/grant applicants may demonstrate ownership by presenting any of the

following:

 Records of the local taxing authority that show the applicant as owner and that

demonstrate that real estate taxes for the property are paid by the applicant;

 Affidavits by others in the community stating that the applicant has occupied the

property as the apparent owner for a period of at least 10 years, and is generally

believed to be the owner; or

 Any instrument, whether or not recorded, that is commonly considered evidence of

ownership, such as a deed or mortgage.

12.5

PROPERTY ELIGIBILITY

Property Requirements [7 CFR 3550.106(a)]

To be eligible for Section 504 funds, the property must be owner occupied and the

applicant’s sole and primary residence. The property must be considered typical and modest for

the area and must not be used for rental or other income producing purposes. However, Section

504 loan or grant funds may be used to improve a home on a property that has income-producing

land or a small business, as long as the loan or grant is only used to improve the applicant’s

residence.

The property must be deemed a single family housing residential unit. The agency will

not use 504 program funds to improve multi-family housing, or accessory dwelling units. An

accessory dwelling unit is a single family housing dwelling with an attached or detached living

quarters that operates independent of the primary unit located on the same site.

12-8

HB-1-3550

Paragraph 12.5 Property Eligibility

A modest dwelling may not have an estimated or appraised value in excess of the

applicable area loan limit or an in-ground swimming pool, unless waived by the State Director.

Waivers will be documented in the recipient’s electronic customer file or case folder and

reported to the Director, Single Family Housing Direct Loan Division for informational

purposes.

Determining Property Value [7 CFR 3550.111]

The Loan Approval Official will determine whether an appraisal is needed to assure

adequate security exists for the proposed loan. Section 504 applicants are required to pay an

appraisal fee if an appraisal is deemed necessary. The cost of the appraisal fee is described in

Paragraph 5.22 and may be included in the 504 loan amount.

If an appraisal is not required, the value and the method used to develop the estimate

should be documented in the running record. Utilization of tax assessments, and real estate

websites such as Zillow.com, Trulia.com and Realtor.com may be considered as a tool to

estimate the value of security. Appraisals are required when issuing an adverse action

based on inadequate value of security.

Construction Standards [7 CFR 3550.106(c)]

Dwellings repaired with Section 504 loan or grant funds must remain modest and all

work must be completed in accordance with local codes and standards. They need not be

brought to Agency development standards, nor must all of the existing hazards be removed,

provided the property does not continue to have major health or safety hazards after the planned

repairs are made. Refer to Section 6, Chapter 5 for all construction management information.

Environmental Requirements

Section 504 loans and grants are subject to the same environmental requirements as

Section 502 loans, as described in Section 3 of Chapter 5.

12.6

INTEREST RATE AND LOAN TERM [7 CFR 3550.113]

Section 504 loans have an interest rate of 1 percent and a term of 20 years. Section 504

loans are amortized on a monthly basis. Annual payment terms are not permitted.

12.7

MAXIMUM LOAN AND GRANT AMOUNTS [7 CFR 3550.112]

Maximum and Minimum Loan Amount

Loan and grant amounts should be rounded to the nearest whole dollar. The maximum

and minimum loan that an individual applicant may receive is limited by the four (4) factors

discussed below:

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(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

HB-1-3550

Paragraph 12.7 Maximum Loan and Grant Amounts [7 CFR 3550.112]

 Outstanding loan amount. The sum of the outstanding balance on all Section 504

loans may not exceed $20,000 without an exception from the Deputy Administrator,

Single Family Housing.

 Minimum Loan Amount. A minimum loan amount of $1,000 is required for all

initial borrowers.

 Repayment ability. The applicant receiving a loan must demonstrate repayment

ability based on an analysis of the applicant’s TD ratio not to exceed 46%. Please

refer to Paragraph 4.22 (B) (2) Establishing TD, for guidance regarding calculating

total debt. Compensating factors may be approved by the Loan Approval Official

and exceed the TD ratio described in Paragraph 4.24A without approval by a next

level supervisor.

 Eligible costs. The applicant can only receive loan funds to cover eligible costs. For

example, if the applicant has only $5,000 of eligible repairs to make, the maximum

loan allowed is $5,000.

Grant Limits

Grant amounts should be rounded to the nearest dollar. Grant funds are limited by three

(3)

factors:

 Ability to repay a loan. A grant cannot be awarded unless the maximum level of

loans, as supported by a repayment calculation not to exceed of 46% TD ratio, or is

awarded in combination with a loan for an applicant age 62 or older.

 Grant Award Limitation. The grant award is subject to the applicant’s adjusted

household income and median household income ratio.

 Lifetime maximum. The lifetime grant assistance to any applicant cannot exceed a

cumulative total of $7,500.

12.8

LOAN APPROVAL AND CLOSING [7 CFR 3550.108]

Loan Approval

Notifications of secured loan approval utilize Form RD 3550-7, Funding Commitment

and Notification of Loan Closing. Notifications of unsecured loan approval or denial of credit

should be handled with use of Handbook Letter 12 (3550), Notification of Approval, and

Handbook Letter 15 (3550), Standardized Adverse Decision Letter, respectively. Preparation of

all forms needed to close the loan should be handled in accordance with Chapter 8.

Security Requirements

If the total Section 504 loan indebtedness is $7,500 or more, it must be secured by a

mortgage on the property. The Agency does not require first lien position, but the total of all

debts secured by the property must not exceed the property’s market value, except by the amount

of any required contributions to an escrow account for taxes and insurance and the tax service

fee.

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HB-1-3550

Paragraph 12.8 Loan Approval and Closing [7 CFR 3550.108]

Loan Closing

Loans less than $7,500 may be closed by the Loan Originator or designee. Loans of

$7,500 and greater must be closed by a closing agent and are subject to the disclosures

requirements under the Truth in Lending Act and Real Estate Settlement Procedures Act

Integrated Mortgage Disclosures (TRID). The process for selecting a closing agent is the same as

for a Section 502 loan and is detailed in Paragraph 8.4.

12.9

GRANT APPROVAL AND DISBURSEMENT

Grant Approval

Grant recipients should be notified by sending Handbook Letter 12(3550), Notification of

Approval (504 Grant and/or Loan).

Grant Repayment Agreements [7 CFR 3550.114]

Before any grant funds are disbursed, the recipient must sign Form RD 3550-24, Grant

Agreement. The agreement states that if a home repaired with a Section 504 grant is sold within

three (3) years of signing the grant agreement, the full amount of the grant must be repaid. In the

case of a life estate interest or an undivided ownership interest, as described in Paragraph 5.11, all

co-owners living or planning to live in the household must sign Form RD 3550-24. The original

Form RD 3550-24 should be filed with the promissory notes in a locked cabinet with a copy to the

recipient’s electronic customer file or case folder, and a copy provided to the recipient. Exhibit

12-2 illustrates owner and co-owner income, assets and signatures required for secured loans and

unsecured loans or grants.

Exhibit 12-2

Applicant

Co-Applicant

Co-Owner

Resident

Co-Owner

Non-Resident

Other Household

Members

Verify Income Yes Yes No Yes

Verify Assets Yes Yes No Yes

Repayment

Agreement

Yes Yes No No

Security

Instrument

Yes Yes

Yes or

No*

*Undivided interests, life estates and other jointly held property not

exceeding 50 percent of ownership, may be excluded by the State

Director if permitted by State law for secured loans. See Paragraph 5.11.

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HB-1-3550

Paragraph 12.9 Grant Approval and Disbursement

Documentation of Grants

In order to ensure that applicants do not receive more than the maximum

allowable grant assistance of $7,500, the Loan Originator must document the amount of any prior

grant provided to each grantee. Since 1998, grant records have been maintained in MortgageServ.

A list of grants closed prior to 1998 will be retained in the operational file folder 3550-C "Section

504 Grantee List." When processing grant applications for individuals born prior to 1936, both

MortgageServ and the operational file folder will be checked to document if prior assistance was

received. For all other grant applications, a MortgageServ check is sufficient.

12.10

ESCROW, TAXES, AND INSURANCE [7 CFR 3550.109, 7 CFR 3550.110]

If the total outstanding indebtedness is more than $15,000, Section 504 borrowers are

responsible for furnishing and maintaining hazard insurance, as described in Section 3 of Chapter

7. If funds are not escrowed through another lender to pay for taxes and insurance, the borrower

must contribute the appropriate amount to an escrow account managed by the Agency. Escrow is

also not required where the security property includes a farm and the property is not subdivided

between the farm and non-farm tract unless the housing represents the majority of the value of the

security property or it is in the Agency’s best interest. Flood insurance is required in Special

Flood Hazard Areas (SFHA) throughout the term of a loan, except for loans with an original

principal balance of $5,000 or less. For grants of more than $5,000, flood insurance is required

when the grant is approved, unless grant funds will be used to obtain the insurance.

12.11

MANAGING REPAIRS AND MINOR REHABILITATION

This section generally refers to work being done which is less complex than new dwelling

construction such as subsequent loans, and unsecured Section 504 loans and grants. Typically, the

repairs, improvements, or minor rehabilitation (work) discussed within this section would be able

to be completed within 30 days of it commencing.

Communicating the Standards

The applicant needs to be aware of the standards the local jurisdiction has in place for

repairs or improvements to their home before the design or bid process progresses.

Contractors should be provided with a scope of work by the applicant to ensure that the

repair estimates for labor and materials are consistent with the homeowners’ expectations. If

application fees and permits are required, the scope of work will identify the party responsible

for submitting the permit fees and approval from the local jurisdiction.

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HB-1-3550

Paragraph 12.11 Managing Repairs and Minor Rehabilitation

Selecting the Contractor

While a list of approved contractors should not be maintained, the Agency may provide

applicants with sound advice on selecting a contractor (e.g. encouraging competitive bids,

checking references, Better Business Bureau, etc.). The Loan Originator should discuss any

concerns from their initial review with the homeowner in order to assist with their decision on

selecting their contractor(s) to make the repairs, or improvements to their dwelling. The Loan

Originator should document in the running record which contractor(s) the homeowner selected.

The contractor must have a valid contractor’s license if required by the local jurisdiction,

and such license must be documented by the Loan Originator. In many cases, the applicant will

have a contractor in mind. Detailed specifications are not required however; the contractor’s bid

should include a breakdown of materials and labor and describe the quantity, quality, grades,

styles, model numbers, etc. to identify the work and materials to be furnished.

The applicant will provide an adequate number of bid(s) from a qualified contractor(s).

The local office must review the bid(s) obtained to ensure costs are reasonable for the area

serviced and the number of bid(s) are sufficient. The bid(s) must be detailed to include cost of

material, size, quantity and manufacturer. Refer to Paragraph 5.26 for guidance and requirements

on minor rehabilitation.

Pre-Construction Conference

Once the funding has been obligated, the Agency, the applicant(s), and the contractor(s)

are required to hold a pre-construction conference using Attachment 12-F, Pre-Construction

Conference prior to work commencing. The purpose of the conference is to ensure that each party

understands their respective roles and responsibilities. The parties should review the contract or

accepted contractors bid/proposal, start date, estimated completion date, requirements and

specifications to ensure all parties understand the scope of work, construction/thermal standards,

environmental mitigation requirements, fees, materials, inspection requirements, change orders,

responsibilities for access, cleanup, and payment procedures.

Construction Contract

Written contracts using Form RD 1924-6, “Construction Contract” are strongly

recommended for all rehabilitation-related construction and are required if the construction work

will affect the dwelling’s structural integrity (widening doorways, removing walls, foundation

work, termite/water damage, etc.). A contract or bid not exceeding $10,000 may use, Form RD

1924-6, “Construction Contract” however; but it is not required. Contractors commonly have bid

acceptance language at the bottom of their bid proposals, regardless the homeowner’s signature is

required as it binds the agreement (contract). The applicant and contractor must sign the

contract(s) or bid/proposal no later than at the pre-construction conference. If there are multiple

contracts or bids, Form RD 1924-1, Development Plan with cost estimates and bid specifications

must be used. Separate contracts and arrangements which split responsibility of contractors

(multiple small contracts at the same time), should be avoided whenever it is practical to do so.

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HB-1-3550

12.12

COMMENCEMENT OF WORK

Once the contract or bid has been accepted and/or signed, the pre-construction

conference has been held, the work may begin. Generally, the complexity of most repairs and

minor rehabilitation will not require periodic inspections by Agency staff. The homeowner and

contractor should communicate with Agency staff any unforeseen issues that arise which could

increase costs or jeopardize timely completion.

Inspecting the Work

The homeowner will be responsible for making inspections necessary to protect

their interest. Agency inspections, or acceptable alternatives are to ensure the funds were

used for the completion of the improvements, minor rehabilitation, or repairs as outlined without

implication of duty or obligation to the homeowner. The inspection(s) may be conducted on-site

by Agency Staff utilizing Form RD 1924-12, Inspection Report, or by alternative methods such

as photos, videos, and written reports provided to the Loan Originator

Qualified third-party inspectors may be used when on-site inspections or alternative

methods are not feasible. The cost for these services may also be reimbursed to the homeowner

with loan or grant funds. Because of additional costs to the homeowner, payment for qualified

third-party inspectors is not the preferred method. If inspections are conducted by a third party,

the inspector should submit periodic inspection reports to the Agency.

Payment Upon Completion

1. Payment Options

Before the Loan Originator initiates payment, they must ensure that the homeowner is

satisfied with the work completed. The homeowners acceptance of work completed must be

documented on Form RD 1924-9, Certificate of Contractors Release prior to issuance of

payment. The number and timing of inspections varies by the type and extent of work performed.

Once work has commenced, there are two payment options. The first and preferred

method is lump sum payment upon completion of work. The second is multiple advances

for work in place in accordance with HB 1-3550, Paragraph 5.26 C. Multiple advances are

used to pay the contractor for work completed and calculated not to exceed 60% of the value

of work in place for that portion of the contract (i.e.; contract $10,000, 25% of work

completed, calculated as: 0.25 x $10,000 x 0.60 = $1,500 payment). When payment is

made to multiple contracts, advances can be performed in lump sum to pay each contractor

for work in place.

Required Forms

The Loan Originator determines acceptability of documentation submitted showing

completion of repairs and documents running record accordingly.

12-14

HB-1-3550

Paragraph 12.12 Commencement of Work

1. For unsecured loans and grants the following documents should be submitted

prior to final payment.:

 Form RD 1924-9, Certificate of Contractor’s Release including an applicant/owner

signature(s) confirming their acceptance of the work.

 Photos of the completed work as provided by the owner or contractor,

 A copy of a third-party inspection (if applicable).

2. For secured loans Loan Originator must receive the following documentation

prior to final payment:

 Form RD 1924-9, Certificate of Contractor’s Release including an applicant/owner

signature(s) confirming their acceptance of the work

 Form RD 1924-10, Release by Claimants, or similar

 Form RD 1924-19, Builder’s Warranty, or similar

 Form RD 1924-12, Inspection Report, or a copy of a third-party inspection (if

applicable) or photos of the completed work as provided by the owner or contractor.

Borrower Method [RD Instruction 1924-A, 1924.6 (b)]

Borrower method can be used when the construction method is not feasible, and the

borrower demonstrates the capacity and experience to oversee the construction process. This

method increases risk for the agency and provides the least amount of coverage to the borrower. If

this method is utilized, the total development of rehabilitation and repairs cannot exceed $5,000. A

detailed estimate of labor and materials should be obtained in writing, with the exception for

amounts less than $100. The Agency has two payment options:

 Checks can be made payable directly to the laborers and the seller for equipment and

materials furnished, or

 Checks can be issued to the owner, if the owner has paid for labor/material out of

pocket and obtained all the signatures of the workers who performed labor on Form RD

1924-11, “Statement of Labor Performed”.

The following documentation should be completed prior to final payment:

 Form RD 1924-1, Development Plan,

 Form RD 1924-11, Statement of Labor Performed for each worker involved in

performing borrower method paid labor,

 Itemized invoice from the contractor to include all equipment and materials furnished,

 Homeowners’ written acceptance of the completed work,

 Photos of the completed work provided by the owner.

12-15

(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

HB-1-3550

12.13

CLOSEOUT PROCESS

Once work is satisfactorily completed, the Agency will release the final payment to the

homeowner and their contractor. The homeowner is party to the contract and therefore responsible

to pay their contractor. Before payment occurs, the Loan Originator ensures that the work has been

accepted by the homeowner. If construction or rehabilitation work cannot be completed because

the contractor is unable or unwilling to do so, (even with the Agency’s assistance), loan funds will

be applied to reduce the borrower’s principal balance. Grant funds will be returned to the NFAOC.

If the homeowner refuses to pay the contractor due to a dispute or unsatisfactory

workmanship, the Agency or a third-party inspector will perform an on-site inspection. The

undisbursed funds will be processed in the following manner:



If litigation is pending, the Agency will consult with the Office of the General Counsel

prior to disbursing or returning funds.

 If litigation is not pending, the Agency will return remaining funds to be applied to the

borrower’s loan or grant amount. Once funds have been disbursed or returned, loans must

be converted to permanent accounts on the first of the following month. The homeowner

should also be advised of their contractual obligations, and may wish to seek their own

legal counsel.

Funds Remaining After Completion [RD Instruction 1951-A, 1951.11(b)(3)]

Funds remaining after completion of construction

and disbursement payment to the contractor, may either

be returned as unused funds or used toward an eligible

repair. Loan funds returned will be curtailed to principal.

However; if a borrower received a combination loan and

grant, the remaining funds will first be returned to reduce

the grant amount. A notice informing the borrower of

their right to appeal must be issued within 10 days of the

determination to return unused funds. The remaining

funds must be returned within 90 days.

Disbursement [DLOS Manual Chapter 8]

Loans and grants can be disbursed utilizing either multiple draws or single check

disbursement (lump-sum payment). For larger or long-term construction/rehabilitation projects

(exceeding 30 days) a supervised bank account may be necessary for multiple disbursements.

When ordering multiple draws for loan-grant combinations, additional draws on the grant

portion cannot be performed once the loan has been fully disbursed. To order multiple draws, the

purpose code on the registration screen in Unifi must be coded 40 (construction loan). This code

will transfer to the new loan screen in MortgageServ which should reflect a close code of “5” and

verified during loan closing.

12-16

Example - Joe Smith receives

$6,000 in combination loan and

grant assistance ($2,000 loan

and $4,000 grant funds). The

repairs are completed and

invoiced at only $4,000, less

than the original contract price.

The remaining $2,000 will be

returned as unused funds to

reduce the grant (not the loan).

HB-1-3550

Paragraph 12.13 Closeout Process

Cancellation of Funds

Partial or full cancellation of loan and grant funds can be performed in accordance with

DLOS Manual Chapter 8. If a Treasury Check is held by the Agency, it must be voided and

returned to NFAOC with form RD 3550-17, “Funds Transmittal Report”. The following reason

codes may be used on the Funds Transmittal Report:

05 Cancellation of Treasury Funds (loan or grant)

20 Principal Curtailment

12-17

(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

ATTACHMENT 12-A

SUMMARY OF DIFFERENCES BETWEEN

SECTION 504 LOANS AND GRANTS

HB-1-3550

Attachment 12-A

Page 1 of 1

Note: This attachment summarizes key requirements to assist the reader in comparing Section

504 loans and grants. It is not a comprehensive description of all requirements.

Topic Section 504 Loan Section 504 Grant

Use of Funds

May be used to: (1) improve or

modernize; (2) make dwelling

decent, safe, and sanitary;

(3) remove hazards.

Cannot be used for acquisition or

new construction. Specific

prohibitions are listed in

Paragraph 12.2 A.

May be used only to remove health

and safety hazards or to make

dwelling accessible to household

member with disabilities.

Drug-Free Workplace N/A Applicants must certify that they

will not engage in the unlawful

manufacture, distribution,

dispensing, possession, or use of a

controlled substance in conducting

any activity with the grant.

Credit Reports Required for all applicants with

adjusted income exceeding 30%

AMI but no fee charged.

N/A

Age of Applicant N/A 62 or older

Leaseholds The property must be covered by a

lease with an unexpired portion of

not less than 2 years beyond the

term of the promissory note.

The remaining lease period must be

at least 5 years.

Appraisals Fee charged if appraisal completed. N/A

Maximum Assistance $20,000 outstanding at one time. $7,500 lifetime limit.

Security If Section 504 loan is >or equal to

$7,500, a mortgage is required.

No security required.

Insurance If indebtedness >$15,000, property

insurance is required.

Flood insurance is required in

Special Flood Hazard Areas

(SFHA)> $5,000.

Flood insurance is required in

SFHA at grant approval for grants

of >$5,000.

_______________________________________________________________________________

(01-23-03) SPECIAL PN

Revised (10-05-17) PN 504

HB-1-3550

Attachment 12-B

Page 1 of 4

ATTACHMENT 12-B

DIFFERENCES BETWEEN SECTION 502 AND SECTION 504 LOANS

Note: This attachment summarizes key requirements to assist the reader in comparing Section

502 and 504 loans. It is not a comprehensive description of all requirements.

Topic Section 502 Loan Section 504 Loan

PROGRAM PURPOSES AND PRIORITIES

Program Purpose Assist applicants who are not

homeowners to become

homeowners.

Assist current homeowners with

necessary improvements and

repairs.

Processing Priorities Multiple priorities may apply.

Applications that meet special

criteria are processed

immediately upon funding

availability.

Multiple priorities apply, but

applications for assistance to

remove health and safety hazards

receive first priority processing.

Veteran’s preference is used for

applications with the equivalent

priority status received on the

same day.

LOAN PURPOSES

Eligible Purposes In general, funds may be used to

buy, build, rehabilitate, improve,

or relocate an eligible dwelling

and provide related facilities for

the borrower to personally

occupy.

No initial loans for repair of

manufactured homes.

Remove health and safety

hazards. Repair or remodel

dwelling to make more accessible

and useable for a household

member with a disability.

General repairs to improve or

modernize a home.

Repair mobile or manufactured

homes with a permanent

foundation.

APPLICANT ELIGIBILITY

Income Applicant income must not

exceed low-income limit at loan

approval and must not exceed

moderate-income limit at loan

closing.

Applicant income must not

exceed the very low-income limit

at loan approval and closing.

(01-23-03) SPECIAL PN

Revised (10-05-17) PN 504

HB-1-3550

Attachment 12-B

Page 2 of 4

Topic Section 502 Loan Section 504 Loan

APPLICANT ELIGIBILITY

Credit Requirements

Credit history must demonstrate

ability and willingness to pay.

Costs for credit reports are

charged to applicant.

Applicants must have a credit

history that indicates a

reasonable ability and

willingness to meet debt

obligations. Costs for credit

reports are not charged to the

applicant.

Asset Requirements Applicants are required to

contribute nonretirement assets

exceeding $15,000 ($20,000 for

elderly households) toward the

purchase of the property.

Same as Section 502, except

nonretirement assets include only

assets that can be converted to

cash within 90 days.

Repayment Ability Applicants must show repayment

ability based on PITI and TD

ratios.

Applicants must show repayment

ability based on a TD ratio of

46% or less.

Ownership The applicant need not own the

property.

A leasehold must have an

unexpired term of at least 150%

of the term of the mortgage,

unless the loan is guaranteed by a

public authority, Indian tribe, or

Indian Housing Authority.

No exceptions on ownership

evidence.

The applicant must own the

property.

A leasehold must have an

unexpired term of at least 2 years

beyond the loan term.

If standard evidence of

ownership is unavailable,

exceptions may be made.

HB-1-3550

Attachment 12-B

Page 3 of 4

Topic Section 502 Loan Section 504 Loan

PROPERTY REQUIREMENTS

Area Loan Limit Individual exceptions are

allowed.

Individual exceptions are

allowed.

Property Standards The property must meet the

Agency’s site and dwelling

standards.

The property: (1) need not be

brought to Agency development

standards; (2) need not have all

hazards removed; but (3) must

have all major hazards removed.

Appraisals An appraisal is required when the

debt is to be secured and prior

liens exceed $15,000. Applicants

are required to pay an appraisal

fee which may be included in the

loan.

The Loan Official determines

when an appraisal is needed.

Applicants are required to pay an

appraisal fee which may be

included in the loan.

LOAN TERMS

Interest Rate and Loan Terms The applicable Rural Housing

(RH) Section 502 low or

moderate interest rate in effect at

loan approval or closing,

whichever is lower. Standard

term is 33 years; some applicants

may qualify for a 38 year term.

Borrowers may be eligible for

payment subsidies that reduce the

effective interest rate.

1 percent interest rate and a

standard loan term of 20 years.

Loan Amount Total secured indebtedness must

not exceed the area loan limit or

the market value by more than 5

percent

Total secured indebtedness must

not exceed the area loan limit or

the market value limitation.

The outstanding balance on the

sum of all Section 504 loans

cannot exceed $20,000.

(01-23-03) SPECIAL PN

Revised (10-05-17) PN 504

HB-1-3550

Attachment 12-B

Page 4 of 4

Topic Section 502 Loan Section 504 Loan

LOAN APPROVAL AND CLOSING

Loan Closing Loans must be closed by a

closing agent.

Unsecured loans less than $7,500

may be closed by the Loan

Originator or a designee.

Security First liens are generally required,

but Agency interests may be

subordinated in some

circumstances.

First lien position is not required.

INSURANCE

Insurance Requirements If indebtedness is greater than

$15,000, property insurance is

required.

If indebtedness is greater than

$15,000, property insurance is

required.

HB-1-3550

Attachment 12-C

Page 1 of 5

504 SINGLE FAMILY HOUSING LOAN AND GRANT CHECKLIST

“THIS CHECKLIST DOES NOT REPLACE THE RUNNING RECORD!”

(This document should be filed in position 1)

Applicant: Co-Applicant:

Review application for completeness within 3 business days of receipt. Call or write the applicant to request any

missing information. Follow up with a letter advising applicant of a 15-day deadline for submission or the

application will be withdrawn, or a 30-day deadline to obtain repair bid(s). Mark files as inactive until complete.

(HB-1, 3.6)

POS DATE APPLICATION PROCESSING

3 RD 410-4, Uniform Residential Loan Application, include information sheet similar to

Attachment 3-D and RD 3550-1, Authorization to Release Information (HB-1, 3.5)

3 Infile Credit Report (HB-1, 3.3, 4.11)

If a secured loan application is subject to TRID, forward the following documents as applicable

to the applicant within 3 business days of receipt of the application (HB-1, 3.8):

CFPB’s “Your home loan toolkit: A step-by-step guide”

2 CFPB’s Loan Estimate form

2 Attachment 3-I, Settlement Service Providers List & Mortgage App. Related

Disclosures

2 For an unsecured loan, send RD 1940-41, Truth in Lending Statement. Date Returned:

3 Check Treasury’s DNP portal, and file in applicant file (HB-1, 4.11, 12.4B)

3 Check MortgageServ’s “SSN CROSS REFERENCE” softlink key (HB-1, 4.11, 12.9C)

3 Check list for 504 Grant recipients born prior to 1936 for prior assistance ($7,500 lifetime limit)

and document in running record (HB-1, 12.9C)

3 Identification and Verification of age (grants only) (HB-1, 4.21)

Evidence of age Taxpayer’s ID number Photo ID

5 Evidence of homeownership and occupancy: (copy of Deed, RE Tax Bill, etc.) (HB-1 12.4F)

6 Verify eligibility of subject property. (HB-1, 5.1)

http://eligibility.sc.egov.usda.gov/eligibility/welcomeAction.do

3 Enter application complete date in stage updating of UniFi and on Form RD 410-4

4 Funds Available; send HB Letter 11, Request Information (HB-1, 3.13)

4 Funds Not Available; send HB Letter 2, Funds Not Available (HB-1, 3.12)

(01-23-03) SPECIAL PN

Revised (10-05-17) PN 504

HB-1-3550

Attachment 12-C

Page 2 of 5

POS DATE ELIGIBILITY PROCESSING

3 Document repayment ability, TD ratio does not exceed 46% without documented compensating

factors (HB-1, 12.7).

INCOME

3 RD 1910-5, Request for Verification of Employment – if paystubs are not available (HB-1, 4.3):

If no response in 14 days, call employer to follow up and document the discussion

3 Other Income/Asset documentation (HB-1, 4.3, 4.5):

Public Assistance Self-employment income

Child Support/Alimony Social Security/VA Benefits

Unemployment Benefits Pensions/Annuities

Latest two Federal Income Taxes with W-2s and applicable schedules

RD 3550-4, Employment and Asset Certification Other

Two (2) most recent asset statements (bank accounts, retirement funds, etc._)

3 Automated Worksheet for Computing Income and 504 Eligibility

DEDUCTIONS

3 Deduction documentation (HB-1, 4.4):

Child Care Educational Assistance Expenses

Elderly/Disabled (RD 1944-4, if applicable) Full-time Student status

Medical Expenses

Other

Minor Dependent

3 Separation/Divorce/Paternity/Property Settlement Agreement, if applicable

CREDIT

3 Tri-Merge Credit Report (TMCR) documentation (Only loans $7,500 or greater)

[no grants] – no charge to the applicant) (HB-1, 4.12 & 12.4):

Report: Requested Received

Document in item 19 of RD 410-4

Credit Scores: Applicant Co-Applicant

3 Credit score is less than 620 (HB-1, 12.4B):

Applicant Reference Letter (RD 410-8)

Credit History Worksheet (1944-61)

OTHER

3 RD 3550-2, Request for Verification of Gift/Gift Letter, if applicable - (HB-1, 4.3 & 6.15)

3 Document applicant lacks personal resources and meets non-retirement asset limitations

($15,000; $20,000 for elderly households) (HB-1, 4.6, 6.10, and 12.4C)

3 Citizenship status (if not a citizen, see HB-1-3550, Attachment 4-D (S.A.V.E.) (HB-1. 4.20)

3 Document Eligibility on originally submitted Application - item 17. Update UniFi/Stage

Updating

2 RD 3550-23, Applicant Orientation Guide (HB-1, 4.26 loans only)

2 If changed circumstances occur, issue revised Loan Estimate within 3 business days of receiving new

information, but no later than 4 business days prior to loan consummation.

HB-1-3550

Attachment 12-C

Page 3 of 5

POS DATE PROPERTY ELIGIBILITY

3 Property eligibility determination (document with Automated Worksheet for Computing Income

and 504 Eligibility) (HB-1, 12.3) Method used: (site visit, online resources)

6 Verify the subject property’s address using the USDA address verification site. Result code

must be 1 or 2; or researched, verified, and documented if not. Enter verified address in UniFi.

(HB-1, 5.1) (http://eligibility.sc.egov.usda.gov/eligibility/addressVerification)

6 Checklist for Evaluation of Existing Dwelling (HB-1, 12.3, Attachment 12-D), if applicable.

6 Photographs of property and essential repairs (before and after). (HB-1, 12.12)

8 Appraisal Report, or document Statement of Value (HB-1, 12.5B)

8 RD 1922-15, Administrative Appraisal Review for Single Family Housing - within 7 days of

appraisal (HB-1, 5.21); Reviewed and Accepted (initial and date)

6 Lead Based Paint (LBP) Compliance Key and Print Out (houses built prior to 1978)

(http://leadpaint.sc.egov.usda.gov/LBPWeb/index.html)

3 RD Instruction 1970-B, Exhibit D, “Environmental Checklist for Categorical Exclusions”

(1970-B & HB-1, 5.8)

3 FEMA’s Standard Flood Hazard Determination Form (HB-1, 5.8 & 1970-F)

(https://www.floodcert.com)

3 FEMA’s Elevation Certificate Form, (HB-1, 5.8 & 1970-F), if substantial rehabilitation

(https://www.fema.gov/media-library/assets/documents/160)

3 Private Party Notice Regarding Flood Hazards, as applicable (HB-1, 5.8 & 1970-F)

3 RD 3550-6, Notice of Special Flood Hazards, Flood Insurance Purchase Requirements, and

Availability of Federal Disaster Relief Assistance, as applicable (mail 10 days prior to closing)

(HB-1, 5.8)

POS DATE CONSTRUCTION

5 _______Check contractor(s) in the DNP portal and place a copy in applicant’s file

6 Attachment 12-F. Pre-Construction Conference (HB-1, 12.3)

6 RD 1924-7, Contract Change Order, if applicable

CONTRACTS $10,000 OR LESS

7 ________ Review detailed bid(s) from contractor(s) itemized costs to include labor and materials (HB-1,

5.25) or use 1924-6, Construction Contract and RD 1924-7, Contract Change Order, if

applicable

6 RD 1924-1, Development Plan

6 RD 1924-9, Certificate of Contractor’s Release

6 RD 1924-10, Release by Claimants if subcontractors are used

6 ________ Pictures of repairs before and after

CONTRACTS > $10,000

6 RD 1924-6, Construction Contract

6 ________Ex C, RD Inst. 1901-E (HB-1, 12.11) DOL within 10 days, DOL website

(https://www.dol.gov/ofccp/contacts/regkeyp.htm)

6 “400 Series” (400-1, 400-3, 400-6, posters) (HB-1, 5.25),

2 RD 402-1, Deposit Agreement and RD 402-2, Statement of Deposits and Withdrawals, if

applicable

6 RD 1924-12, Inspection Report (HB-1, 12.12) if an on-site visit was necessary

6 RD 1924-9, Certificate of Contractor’s Release

6 RD 1924-10, Release by Claimants, if applicable

6 RD 1924-11, Statement of Labor Performed (borrower method only)

6 RD 1924-19, Builder’s Warranty (HB-1, 5.27), if construction contract used

(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

HB-1-3550

Attachment 12-C

Page 4 of 5

POS DATE UNDERWRITING/APPROVAL

3 Reverify income - if over 120 days old (HB-1, 8.6)

2 Verify UniFi Program Type Code (must match income type) Program Type Code:

2 Update all screens in MortgageServ before uploading file; check Display History Screen for

correct loan / grant amount.

4 If rejected, use HB Letter 15 (3550), Standardized Adverse Decision Letter, and attach review

& appeal rights (HB-1, 1.9 & 8.2)

2 RD 3550-7, Funding Commitment and Notification of Loan Closing – issued when secured

loan funds are obligated in MortgageServ (if not accepted and returned in 15 days, deobligate)

(HB-1, 8.2)

4 Handbook Letter 12 (3550), Notification of Approval – issued when unsecured loan and/or

grant funds are obligated in MortgageServ.

2 Obligate through MortgageServ (HB-1, 8.7).

POS DATE CLOSING

5 RD 1927-4, Transmittal of Title Information (HB-1, 8.4)

5 Title Insurance required for loans $7,500 or greater (HB-1, 8.4)

5 RD 1927-9, Preliminary Title Opinion (loans $7,500 or greater), as applicable (HB-1, 8.4)

7 Hazard Insurance Binder & Receipt for 1

year premium for loans $15,000 or greater

(HB-1, 7.12)

7 Flood Insurance Binder & Receipt for 1

year premium required for properties located in Special

Flood Hazard Area (Loans and grants $5,000 or greater)

5 Review Title Insurance Binder/Preliminary Title Opinion and verify legal description is correct

If exceptions noted affect the security value, loan cannot close (HB-1, 8.5)

7 RD 3550-15, Tax Information – loans $15,000 or greater (HB-1, 7.10)

5 RD 3550-9, Initial Escrow Account Disclosure Statement, loans $15,000 or greater

(HB-1, 7.5 & 12.10)

5 RD 3550-25, Loan Closing Instructions and Loan Closing Statement – for loans $7,500 or

greater (should include documents to be signed at closing) (HB-1, 8.11)

2 RD 3550-17, Funds Transmittal Report for tax service & appraisal fees, escrow funds, etc.

(copy in Collections Operational File) (1951-B, if applicable)

5 RD 3550-19, Transmittal-Closing Documents & Attachments, as applicable

(Grant documents are not sent to NFAOC) (HB-1, 8.11)

3 RD 410-4, Uniform Residential Loan Application - PRINTED FROM UniFi

3 Check the contractor using Treasury’s DNP portal – print hard copies for file (1940-M)

5 RD 1927-5 “Affidavit Regarding Work of Improvement” (if required by State Supplement)

send blank to closing (1927-B, 1927.58)

2 RD 1940-16, Promissory Note (original in safe) - all loans (HB-1, 8.9)

5 Closing Disclosure (HB-1, 8.5), review for compliance with tolerance limits (secured loans)

HB-1-3550

Attachment 12-C

Page 5 of 5

POS DATE CLOSING (CONTINUED)

2 RD 1940-41, Truth in Lending Statement – if applicable for an unsecured loan (HB-1, 3.8B)

2 RD 1940-43, Notice of Right to Cancel - if secured loan (HB-1, 8.6)

5 RD 3550-14, Real Estate Mortgage or Deed of Trust for (State) – ($7,500 or greater – sent

blank) (HB-1, 8.11)

5 RD 1927-10, Final Title Opinion, if applicable

5 RD 1927-8, Agreement with Prior Lienholder, if applicable (HB-1, 8.6)

2 RD 3550-24, Grant Agreement (original in safe; copy in case file) (HB-1, 12.9)

5 RD 3550-29, Document Errors and Omissions Agreement (HB-1. Attachment 8-A)

POS DATE POST CLOSING

5 Verify closing documents faxed to NFAOC in required time frame (HB-1, 8.11)

Verify proper lien position.

Post 1 month follow-up for recorded Real Estate Mortgage.

Post follow-up for Title Insurance Policy (60 days) or Final Title Opinion (14 days).

(If not received, contact Closing Agent by mail with a copy of the letter to the insurance

company.)

2 Activate loan (wait until the rescission period has expired, if applicable)

5 Review final Loan Estimate & Closing Disclosure for tolerance violations. Cure violation within

60 days of closing.

5 RD 3550-25 – Loan Approval Official approves after all forms are returned, reviewed, and

correct (HB-1, 8.11 secured loans)

2 Delinquent/Lienholder Screen – complete MortgageServ screen for each leveraged partner –

Include forgivable loans from CDCs and Non-Profits

(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

HB-1-3550

Attachment 12-D

Page 1 of 2

CHECKLIST FOR EVALUATION OF EXISTING DWELLING

Owner-Occupant Name Property Address

Co-Owner Occupant Name Account Number

Mark the appropriate box to indicate the condition of each element.

Yes

Health /

Safety

Hazard

Element

1. Entry, Exit, Walkway and Driveway. Porches, stairs, decks are sound and free

of deterioration. Handrails are required for extended stairs generally four or more

consecutive steps. Walkways, porches and decks pose no safety hazards and provides

adequate accessibility for a household member with a disability, if applicable.

Comments:

2. Exterior Walls. Exterior walls do not exhibit signs of structural fatigue, failure,

or excessive bowing. The siding is free of any rot or paint that is loose, peeling,

chipping, scaling, or cracking. Vinyl or aluminum siding is free of mildew. Brick or

stone veneer is sound and exhibits no displacement.

Comments:

3. Utilities. The property is connected to a water/septic system that is approvable by

an appropriate public agency. The system is adequate for the size of the property and

is performing satisfactorily. The dwelling has adequate, safe, dependable utilities

with no evidence of malfunction.

Comments:

4. Foundation. The foundation is structurally sound with no evidence of defects such

as cracks, bowing or moisture intrusion. If a deficiency is noted, describe the nature

of the deficiency and report necessary repairs, alterations or required inspections to

alleviate the deficiency. Gutters, downspouts and grading are functioning adequately

and provide proper drainage, if applicable.

Comments:

5. Roof. The roof is satisfactory and free of serious defects such as buckling,

sagging, holes, leaking and is expected to last a minimum of 2 years.

Comments:

(01-23-03) SPECIAL PN

Revised (10-05-17) PN 504

HB-1-3550

Attachment 12-D

Page 2 of 2

Yes

Health /

Safety

Hazard

Element

6. Interior walls, framing and trim. Structurally sound and are exhibiting

no signs of bowing, sagging, or deterioration.

Comments:

7. Windows. Windows are functional, adequate and energy efficient

exhibiting no obvious signs of deterioration.

Comments:

8. Framing. Floor, subflooring, ceiling joists and partition framing are sound

and exhibit no structural deficiencies.

Comments:

9. Floor covering. Structurally sound and without presence of cracks, holes,

buckling, damage, heavily worn or soiled.

Comments:

10. Plumbing. Functionally adequate water pressure, flow and waste

removal. Water heater and sump pump are functional. Plumbing fixtures

exhibits no evidence of leaks, damage.

Comments:

11. Heating and Air Conditioning. Functionally adequate

Comments:

12. Electrical Wiring. Functionally adequate.

Comments:

Additional Comments:

Reviewer Signature Date

____________________________________________________________________________________________

HB-1-3550

CHECKLIST OF ITEMS TO ACCOMPANY

Attachment 12-E

Page 1 of 2

APPLICATION FOR HOME REPAIR LOAN OR GRANT FUNDS

Applicant Name: Phone: Cell:

Co-Applicant Name: Phone: Cell:

Applicant Email: Co-Applicant Email:

Preferred contact? Mail: Phone: Cell: Email:

Checktheboxesbelowwhencompleted

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REQUIRED FORMS: Please submit the following documentation:

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Form 410-4, “Uniform Residential Loan Application” complete, sign and date pages 5 & 8.

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Form 3550-1 “Authorization to Release Information” for each adult household member.

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Form 3550-4, “Employment & Asset Certification” for each adult household member.

INCOME:

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Verification of all household income. To qualify for the program, a household’s adjusted

income must be within the established income limit based on size and location. Below are

some examples of income that may be applicable to all household members and what should

be provided to the Agency.

Copies of the last four week’s consecutive pay stubs.

Copies of recent benefit statements for regular unearned income (such as social

security, public assistance, retirement income, etc.).

Last 12 month payment history of alimony and/or child support received as provided

by the court appointed entity responsible for handling payments. If this is not

available, a copy of the separation agreement or divorce decree.

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For each applicant, a complete copy of their last two signed and filed Federal Income Tax

Returns. IRS Form W-2, “Wage and Tax Statement,” and/or IRS Form 1099-MISC,

“Miscellaneous Income”, must be attached. For returns mailed to the IRS, provide a copy of

the signed document. For returns filed electronically, include a copy of the signature page

with the Self-Select PIN, confirmation that the return was accepted, or evidence that it was

filed by an authorized E-File provider.

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For each applicant, a signed IRS Form 4506-T, Request for Transcript of Tax Return

https://www.irs.gov/pub/irs-pdf/f4506t.pdf

(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

HB-1-3550

Attachment 12-E

Page 2 of 2

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For each non-retired applicant, a written explanation of employment history of less than two

years or employment gaps in excess of 30 days within the last two years.

ASSETS, CREDIT, OTHER DOCUMENTATION:

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For each applicant, a copy of their two most recent asset/bank statements. (Note that if you

are obtaining this information through online banking, you should print your bank statement,

as opposed to printing the online transaction history.)

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For each applicant, a written explanation for late payments, collections, judgments, or other

derogatory items in their credit history of which they may be aware. If applicants are unsure

what their credit history looks like, they can obtain a free credit report by calling 1-877-322-

8228 or logging into http://www.annualcreditreport.com. By law, individuals are entitled to

receive one free credit file disclosure every 12 months from each of the nationwide consumer

credit reporting companies – Equifax, Experian and TransUnion. This free report cannot

replace the credit report that the Agency will obtain to determine eligibility.

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For each applicant, verification of their identity. A copy of a Government-issued photo

identification, evidence of date of birth (only required if not listed on the photo

identification).

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For a household member who is a full-time student and 18 years of age or older, a copy of

their school transcript.

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If applicable, provide written evidence of child care expenses for dependents 12 years of age

or younger.

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If applicable, evidence of out of pocket annual medical expenses (for applicants 62 years of

age and older, or individuals with a disability) who wish to be considered for a deduction to

household income.

PROPERTY INFORMATION:

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Evidence of Ownership: Copy of Deed, or other documentation.

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Tax Statement: Most recent property tax assessment and annual statement, if applicable.

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Insurance: Evidence of homeowner’s hazard or flood coverage, if applicable.

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Repair Bid(s) including an itemized description of repairs, material, labor, and a copy of

Contractor’s license, if applicable.

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Mortgage Statement: Most recent copy of mortgage statement, if applicable.

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Photos of repair(s) and the front and back of property.

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____________________________________________________________________________________________

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HB-1-3550

PRE-CONSTRUCTION CONFERENCE

Attachment 12-F

Page 1 of 2

Owner Name(s): Contractor:

A Pre-Construction Conference was held ( ) in person, ( ) by telephone on

to review the contract/bid and/or specifications dated for work to be completed and

performed at the property address, .

The Contractor will start work on , and will complete the work by .

 Although Rural Development (RD) is interested in the proper completion of the work, RD is

not and will not become a party to the contract nor incur any liability thereunder.

 Parties involved have reviewed the plans and specifications/bid and understand the scope of

work, construction standards, environmental requirements, materials, liquidated damages,

inspections, change orders and payment procedures.

 The Contractor will submit evidence (i.e. unconditional lien waivers) that all payrolls, labor,

equipment and material bills, and other indebtedness connected with the work have been paid

and at completion of the Contract, will furnish and sign Form RD 1924-10 “Release of

Claimants”, Form RD 1924-9 “Certificate of Contractor’s Release”, and RD 1924-19

“Builders Warranty” (or similar documentation).

 Acceptance by the Owner will not relieve the Contractor of obligation to the Owner to

discharge any and all liens for the benefit of subcontractors, laborers, material, person, or any

other persons performing labor upon the work or furnishing material or machinery for the

work covered by this contract, which have attached to or may subsequently attach to the

property, or interest of the Owner.

 All notices, consents, or other acts to be given or done hereunder shall be valid only if in

writing.

 Disputes in the construction and/or completion of the contract will be resolved between the

Owner and the Contractor with RD remaining informed by both parties.

 Should a dispute arise between the Contractor and Owner, the Contractor will have 90

days to complete court proceedings. If these actions are not taken within this timeframe,

RD will return funding obligated toward the project and the Owner will be responsible for

the decision rendered by the judge.

Responsibilities:

 Owner is responsible to monitor progress of proposed repairs, approve payments to

contractor as specified in contract, and attend final inspection. Owners are responsible for

property inspections, to address any faulty or defect in work or nonconformance with the

contract and provide written notice to RD to protect their own interests.

(01-23-03) SPECIAL PN

Revised (08-29-19) PN 527

HB‐1‐3550

Attachment 12-F

Page 2 of 2

 Contractor’s responsibilities include obtaining and displaying posters and permits as

required, perform work in accordance with approved plans, specifications and apply

for preapproval for contract change orders if necessary. Notify owner and RD when

work is complete. It is the Contractor’s responsibility to obtain and furnish RD with all

permits, inspections and approvals required by the local code department. Be advised that

should human remains, historic or cultural resources be uncovered during excavation or site

development, all work must be stopped until an additional environmental analysis is

completed.

 RD’s responsibility is to protect the government’s interest, monitor progress of construction,

authorize partial payments, final payments, and authorize contract change orders. RD

inspections do not create or imply duty or obligation to the owner and are conducted to

determine whether the property provides adequate security and dwelling requirements.

Check the applicable:

Contract is in excess of $10,000 and subject to Executive Order 11246, as amended. Form

RD 400-1 has been executed by the Owner, Form RD 400-3 has been issued by the Agency

along with applicable posters to be displayed at the job site, and Form RD 400-6 has been

executed by the Contractor. Established affirmative action goals for women and minority

construction participation are included in the contract, or;

Contract is not in excess of $10,000 and is not subject to EO 11246.

Contractor and subcontractors (if applicable) greater than $25,000 sums have executed Form

AD 1048, “Certification Regarding Debarment, Suspension, Ineligibility” in accordance

with EO 12549; or

Contract sum is $25,000 or less and Form AD 1048 is not required.

Form RD 1924-25, “Plan Certification” is required and has been completed; or

Form RD 1924-25, “Plan Certification” is not required.

Contractor will obtain applicable building and occupancy permits; or

No building or occupancy permits are required.

The presence of Lead-Based Paint (LBP) is presumed. Contractor will use EPA certified

Safe Work Practices in accordance with 24 CFR 35.1350, HUD LBP regulations during

completion of work to be performed. Upon completion of the contract, the area in which the

work was performed will be subject to a LBP Clearance Test, as performed by a licensed

LBP Inspector or Risk Assessor. Should the test results indicate an unacceptable level of

LBP residue, the Contractor will be responsible for additional cleanup, and providing an

acceptable clearance report from a LBP Inspector or Risk Assessor to RD. No payment for

work will be made until an acceptable clearance report is provided; or

No LBP Clearance Test is required.

No subcontractors will be utilized; or

A list of subcontractors will be provided by the Contractor.

Owner: Co-Owner:

Contractor: RD Representative

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