CHECKLIST: BUSINESS AND CONFERENCE VISIT

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GENERAL REQUIREMENTS FOR OBTAINING A VISA TO TRAVEL TO THE

SCHENGEN AREA

Submitted

Not

submitted

Application for Schengen Visa – Application form (completed and

signed)(*)

Original passport(*) valid for travel to the Member States to visit. The

passport validity must exceed the planned stay in the Schengen Area by

at least three months. The passport must have been issued within the

last ten years.

Copy of biodata page of passport

One color photo(*) not more than six months old, passport size (45

mm x 35 mm), full face and taken against a light background.

Individual medical travel insurance that covers all costs that could

arise as a result of emergency medical assistance, emergency

hospitalization or medical repatriation. The insurance should cover

costs of at least EUR 30,000 and be valid for the duration of the stay in

all the Schengen countries.

Payment or proof of payment of the visa fee(*)

(where applicable)

LIST OF THE SUPPORTING DOCUMENTS TO BE SUBMITTED BY

APPLICANTS FOR SHORT STAY VISAS

Proof of sufficient means of subsistence for the intended journey:

Certified bank statement (covering the last three months) including

bank account movements and final balance. This does not apply to

pupils.

(a) Employees: employment contract or certificate of employment,

and slips of the last three months

(b) Company owners: copy of company registration, bank

statement(s) for the company incuding bank account

movements covering the last 3 months and balance sheet from

the previous financial year.

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(c) Students: purpose of study, proof of financial solvency of

parents or proof of sufficient funds for entire stay.

(d) Retired persons: pension payment for the last three months

Proof of return travel arrangements

Proof of accomodation or proof of sufficient financial means to cover

accomodation expenses.

ADDITIONAL REQUIREMENTS FOR MINORS (UNDER 18 YEARS)

(a) Copy of birth certificate.

(b) Copy of both parents’ ID-cards/passports.

(c) Certified bank statement (covering the last three months) of

parent(s)/guardians(s)/sponsors.

(d) Written consent letter from both parents certified by notary if

the child is travelling alone, or from the parent that is not

accompanying the child when travelling. The letter should

include the parent(s)’ telephone and e-mail contacts.

(e) If either one of the parents is absent or deceased, this must be

evidenced by the information on the birth certificate or a death

certificate or a Court Order for the custody.

(f) If the legal guardian is someone other than the biological

parent as stated in the birth certificate, a custody order must

be submitted proving the legal guardianship.

(g) A letter from the school containing the child’s name, name of

parent’s, grade, number of years at school, dates of school

holidays, contact details, date and name of school

representative.

(h) If the child is travelling with a group: a complete list of names

of all group members travelling and name of person in charge

of the group.

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I am informed about the 15 days processing time, starting from the date the Embassy receives my

application. In some cases, applications are sent to the Directorate of Immigration (UDI), and the

processing time in these cases may be up to 45 calender days.

I confirm that I understand that any missing document may lead to an extended processing time of

the application or a refusal. The VFS officer receiving my application has pointed out to me the

documents that should have been submitted (if any).

ADDITIONAL REQUIREMENTS FOR APPLICANTS TRAVELLING FOR THE

PURPOSE OF BUSINESS OR CONFERENCE

(a) Written invitation from the inviting party containing the

following information:

i. the name and address of the inviting party;

ii. the name and position of the person signing the

invitation;

iii. the registration number of the inviting party;

iv. detailed information on the purpose of the visit;

v. personal data of the invitee;

vi. the reason for visit to the Member State of

destination and expected duration of stay;

vii. date and contact details.

(b) Written proof that the inviting party will cover all expenses or

that the sending company will cover all expenses, or written

proof that a third party will be responsible for financial

support.

(c) If an employed person, signed letter from current employer or

organisation containing the following information:

i. personal data;

ii. function/profession;

iii. terms of employment (temporary or permanent, begin

and end dates of the contract);

iv. number of years with employer/organisation

v. purpose of the visit

vi. who will be responsible for financial support during the

time the applicant is in the Schengen area.

(d) If a self-employed person, copy of business registration

(e) If attending a conference which requires prior registration,

proof of registration and receipt of registration fee.

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Place/Date: Applicant’s signature:

VFS officer’s signature:

(*) If your application lacks any of the above documents marked (*) it is considered inadmissible

and your documents, including the application fee, will be returned to you without delay. (Visa

Code art. 19:3).

Important notice:

The mere submission of the listed documents does not guarantee the issuance of a visa. Individual

assessments are made in every case.