The following information will assist you in writing effective resumes and cover letters. A prospective employer
should be able to quickly and easily view your education, work experience, and other essential elements that
help you stand out as a candidate. Resume and cover letter writing is not a one-size-fits-all approach.
Meet with a Career Education Coach to receive feedback on your materials. To schedule an appointment,
visit the AYCSS website, call 406-994-4353, or stop by the Allen Yarnell Center for Student Success,
located in Strand Union Building 177.
See the end of this guide for resume, cover letter, and references page examples.
Preparing Your Materials
Prospective employers and search committees will look at your documents through the lens of their
organization and position for which you are applying. Your resume and cover letter will be compared to other
individuals who are applying for the same position. Your goal is to create the most competitive application
package that demonstrates your qualifications, knowledge of the organization and position, and why you would
be a good fit. Therefore, it is important you know who and what you are addressing with these documents.
Organization Research & Job Descriptions
Research of an organization is a crucial step in tailoring your documents. Some points to consider as you
prepare:
• How does this position contribute to achieving the mission or goals of the organization?
• What commonalities exist between the position/organization with your current or past work experience?
• What specifically do you like about the organization?
• How does the organization’s work and the position align with your career goals?
• How do your experience, skills, and abilities align with the required qualifications?
Study the position description to determine which skills and qualifications you need to address. This includes
selecting “keywords” from the position description to incorporate into your documents. Including keywords is
also important as some organizations use applicant tracking systems (see below) to determine which resumes
proceed to the next level. If you know someone within the organization, conduct an informational interview, as
they may be able to share details about the organization that you may not find online or through other sources.
Researching the organization in this manner will also help you determine if the position is a good fit.
Applicant Tracking Systems
An applicant tracking system (ATS) is software used by organizations to help manage applications during their
hiring process. They are used to evaluate candidate applications and prioritize which ones will be reviewed
first. These systems scan your resume and cover letter before an organization representative sees your
document. As every online job postings use ATS, it is important that you create your documents with the
understanding that a computer will likely read it first. While you may be qualified for a given position, the way
you write and format your documents can play a major role in determining whether you are further considered
for the job after applying. To ensure your resume is ATS-ready, follow these steps:
• Create your resume and cover letter in a blank word processing document. Avoid templates.
• Include keywords and phrases from the job description wherever you are able. DO NOT simply pull
words from the position description and put them in your documents. Integrate them thoughtfully and
strategically with context.
• Format your documents without columns, tables, headers, and footers.
• Use a professional, readable font (e.g. Arial, Times New Roman).
• Do not use images and graphics.
• Upload your resume and cover letter in an acceptable format (e.g., doc, .docx, etc.) PDF may
not be the best format. Follow the instructions listed by the employer to determine the format.
• If you met a recruiter at an event such as a career fair, let them know you are applying. This human
point of reference can help the recruiter identify your application during the screening process.
Resume & Cover Letter Guide • Page 2
Application Instructions
Follow the directions completely and accurately. Missing a step or not submitting your materials in the manner
requested will exclude you from the candidate pool in most instances.
Many organizations are requiring electronic submissions for their hiring processes. Meeting a recruiter in
person does not exclude you from this process as organizations have established practices for filling a position
and need you to follow the same methodology.
Applying for jobs with the federal government: The federal application process through USAJOBS
(https://www.usajobs.gov/) requires you to pay attention to detail. Federal resumes are typically longer (2 or
more pages) and include additional information, like salary information, that is not usually included on a
standard, private sector resume. USAJOBS provides instructions on their website about how to build a resume
and what to include (https://www.usajobs.gov/Help/how-to/account/documents/resume/build/).
Resume Basics & Types
Your resume provides information about your education, employment history, technical and soft skills,
community involvement and service, professional affiliations, and more. However, your resume should not
consist of only a list of these items, but does not necessarily include everything you have ever done. The
resume consists of the most relevant experiences and tells the reader a tailored career story specific to the job,
internship, graduate program, scholarship, or other application. There are a few resume types. Use the format
that will best represent your skills for the position.
Reverse Chronological
Reverse chronological resumes are the most common resume type. In this format, experiences are listed by
date, with the most recent experiences listed first. Bullet points under experiences, such as jobs and
internships, provide the reader with descriptions of your skills, abilities, and accomplishments associated with
that experience.
Functional
A functional resume categorizes skills and abilities first and does not associate those with experiences (jobs,
internships, etc.) like a reverse chronological resume. Following descriptions of these skills and abilities,
sections including employment history, education, and other experiences are listed.
Combination
Similar to the reverse chronological formatted resume, a combination resume includes your experiences listed
in reverse chronological order and may include bulleted descriptions with those experiences. However, the
combination resume places more emphasis on skills, abilities, and qualities, with less detail associated with
specific jobs and internships. Combination resumes are most useful for individuals reentering the workforce
after a sustained period away and for people making career transitions from one industry or field to another.
Resume Formatting
There are many ways to format your resume. Ultimately, the document needs to be neat, professional, and
easy to read. Be consistent and format your document in a way that allows the reader to quickly identify all
relevant information.
Avoid Resume Templates
Create your own document from a blank word processing document. By using a template, your resume might
look very similar to another candidate’s. In addition, templates can be challenging to edit and might not be
readable by applicant tracking systems.
Margins
Use consistent margin sizes on all sides (0.5 to 1.0 inches). Avoid borders that go around the page – they take
up space and can make the resume look cluttered.
Resume & Cover Letter Guide • Page 3
Font
Consistently utilize one font style that is easily read. Recommended professional font styles include Arial,
Times New Roman, Calibri, Constantia,)Book Antiqua, Garamond, Tahoma, and Veranda. Font sizing will depend
on the font style, as some font styles are larger than others. We recommend using 11-12 point font for body
text and larger font sizes for your name and section headings. You can also use bolding where appropriate for
significant information.
Length
The length of your resume is dependent upon your education, experience, and the position for which you are
applying. Resumes are either one page or two complete pages (except federal resumes, which can be longer).
If you choose to make a two-page resume, be sure all information is relevant to the position, and include a
page number on the top of the second page.
Color, Images, & Graphics
If you choose to use color, we recommend using it sparingly. Avoid especially bright and fluorescent colors. Do
not include images and graphics on your resume, including a picture of yourself. Images and graphics may
hinder your document’s readability by applicant tracking systems.
Note: In certain career fields, like graphic design, more creativity and color may be more acceptable. When
writing your resume, use your knowledge of the standards and norms of the industry or career field to
determine what you will and will not include. ePortfolios are not resumes, so not all of these same guidelines
apply.
Resume Sections
A Note About “Experience”
To tailor your resume, prioritize the information that best demonstrates your qualities, skills, and abilities
relevant to the position. While this will include directly relevant work and internship experiences – it might also
include relevant coursework and projects, community service and volunteering, participation in student groups
or professional associations, and/or other employment that is not directly related. When choosing which
content to include and prioritize, consider the transferrable skills (e.g. communication, problem solving, time-
management, collaboration, etc.) you have demonstrated and acquired throughout all your experiences. Your
resume must include words specific to the job title and/or any keywords related to the position.
Section Titles
Once you know which experiences you want to include, consider how you want that information organized.
Sections provide the reader an easy way to identify information. Be intentional about naming these and make
them uniform in formatting (bolding/capping/justification, etc.). Prioritize sections by relevance or importance to
the position you are seeking. Within all sections, list information in reverse chronological order, listing the most
recent first. Below are typical resume section titles. Your resume may not include all of these, and you may
customize the naming relevant to the job or your experience.
• Masthead/Heading
• Professional Profile
• Education
• Technical Skills
• Relevant Experience
• Relevant Coursework/Projects
• Research (related to major or potential employment)
• Military Service (can be listed separately or under another relevant section)
• Additional Experience
• Professional Affiliations
• Leadership Experience
• Community Service/Volunteering
• Honors/Awards
Resume & Cover Letter Guide • Page 4
Masthead/Heading
This section of the resume should include your name, phone number, email address, and current city and state
of residence.
• Use the same masthead/heading for your resume, cover letter, and references page. This will
allow a professional presentation of uniform documents.
• Your name should stand out and be larger than the rest of the text, yet not disproportionately large.
• Provide your primary phone number – remember to set-up a professional voicemail greeting and make
sure your voice mailbox isn’t full!
• Provide a professional email address. A version of your first and last name or initials is best. Avoid
complicated combinations of letters, periods, numbers, etc. Popular email services like Gmail and
Outlook are recommended.
• You may also include links to your LinkedIn account and/or personal website in your masthead.
Professional Profiles
Instead of providing an objective statement, use this space to summarize your qualities, qualifications, skills,
and notable accomplishments relevant to the position. Context is key. Avoid general statements (e.g. hard
worker, motivated) without providing context. Avoid using pronouns.
Example WITHOUT context and specific skills: Mechanical engineering student seeking professional
role where I can grow my skills. Problem solver with strong communication skills. Hardworking,
dependable, and punctual. Experience leading teams and working with others to complete projects.
Example WITH context and specific skills: Highly motivated Mechanical Engineering student with
experience applying problem solving and interpersonal skills in a corporate professional setting. Skilled
in using SolidWorks, MatLab, MathCAD, AutoCAD, Pro-E CREO, LabVIEW, ANSYS, and NI modules.
Demonstrated ability to delegate work, lead teams, and oversee projects.
Note: Professional Profiles are not required. For instance, if you are submitting a cover letter, you may choose
to omit the profile section and use the space for other content.
Bullet Points & Descriptions
How to Write Bullet Points
Bullet points on your resume provide the reader with concise, yet detailed, descriptions of your experience.
Tailor the bullets to each job or internship, including keywords and phrases from the job descriptions.
• Start each bullet with a strong action verb or qualifier (see “Descriptive Words & Phrases” on pages 7–
10 of this guide).
• Provide concrete examples of relevant experiences.
• Use present tense verbs when describing functions in current jobs. Use past tense verbs when you no
longer hold the position.
• Use numbers to show your accomplishments. Numbers are indicators of impacts, and they can show that you
are results oriented. They show legitimate achievement and job seekers who use numbers in their resumes
see a 40% boost over their competition.
Example:
Needs Improvement
• Oversaw work of landscape crew to complete work on time
o Bullet lacks strong, descriptive action verbs, omits context of work, and misses an opportunity
to quantify work and level of responsibility.
Strong Bullet
• Supervised and delegated daily assignments to 7-10 landscape crew members to ensure safety of
all workers and timely completion of work
o Bullet uses strong action verbs to indicate to the reader the nature of work and skills
demonstrated. Additionally, it includes context to show nature of work and shows the level of
responsibility held by the person.
Resume & Cover Letter Guide • Page 5
Cover Letter Basics & Types
Cover letters provide an opportunity to entice the hiring authority to review your resume with interest. They
are not written to restate the resume but to elaborate upon and provide context for experience listed in
your resume. Avoid describing experiences adequately addressed in your resume. Cover letters must be
well crafted and specific to each position and organization to which you apply. Effective cover letters:
• tell your unique story,
• set you apart from the competition,
• demonstrate that you have researched the company and understand their mission and values,
• describe why you would be a good fit for the organization and the contributions you will make.
Letter of Application
This type of cover letter is written to accompany a resume for a known position. You are writing to the
hiring authority regarding the position posted, explaining why you are a good fit for the organization. You
should integrate information, including keywords from the position description, as well as your own
research about the organization. Doing so will reflect your understanding of the position and organization.
Letter of Inquiry
This type of cover letter generally accompanies a resume sent to an organization for which there is no
known opening. This type of letter can also be used when someone refers you to an organization,
recommending you apply for a position that may not be advertised. In certain situations, you may submit
this inquiry within the body of an email with your resume attached.
Cover Letter Formatting & Content
Masthead/Heading
This section of the cover letter should include your name, phone number, email address, and current city and
state of residence.
• Use the same masthead/heading for your resume, cover letter, and references page. This will
allow a professional presentation of uniform documents.
• Your name should stand out and be larger than the rest of the text.
• Provide your primary phone number – remember to set-up a professional voicemail greeting and make
sure your voice mailbox isn’t full!
• Provide a professional email address. A version of your first and last name or initials is best. Avoid
complicated combinations of letters, periods, numbers, etc. Popular email services like Gmail and
Outlook are recommended.
• You may also include links to your LinkedIn account and/or personal websites in your masthead.
Date
Include the date you are submitting your application after your masthead.
Employer/Organization Information
Address your letter to the hiring authority, using correct name, official title, and business address. If no
name is listed, contact the organization’s human resources office to inquire about who you should address
on your cover letter. You may also address the letter to the “Search Committee,” “Hiring Committee,”
“Hiring Manager,” or similar title.
Salutation
A salutation is the phrase you use to greet the reader before beginning your introduction. When writing
your salutation, confirm and properly write the correct spelling of the person’s name and how the
individual prefers to be addressed (Dr., Ms., Mr., etc.).
Resume & Cover Letter Guide • Page 6
Introduction
The goal of the introduction is to connect with the reader, and to persuade them to continue reading.
• Begin by indicating why you are writing.
• Integrate your research of the organization, topics of commonality between you and the
reader/organization, and how you will make a positive contribution to the organization.
• State clearly the specific position or type of work you seek.
• Indicate if someone referred you, as networks are important!
Body
Describe your qualifications for the position, tying in keywords used in the position description. Make the
reader aware you have completed your research and highlight how your experience, knowledge, skills,
and abilities meet or exceed their requirements for the position. Expand on the most relevant skills from
your resume, but do not simply repeat your resume. Emphasize skills on which other employers or
professors have commended you. Describe one or two brief examples where you have added value to an
organization, team, or group project.
Conclusion
Close with a brief paragraph that expresses your appreciation for their consideration, makes clear that you
look forward to hearing from them, and reiterates your enthusiasm and interest.
References Page Basics
For most jobs, internships, graduate schools, and professional programs, references will be required.
Cultivate at least four (4) references that you can use when applying for employment, internships,
graduate school, grants, or scholarships. Usually three references are requested, but follow the
instructions as written. The best references will be from those who have supervised your work or learning.
These will ideally be university instructors/professors, internship supervisors, and current or former
employers. In addition, character references from volunteer or community service organizations or long-
time acquaintances can be useful if you do not have professional references.
List the most relevant references for the position to which you are applying. That is, different references
might be able to speak more to a certain set of skills or qualities than others. Important: Always ask your
references in advance if they can provide you with a strong reference for each position to which you
apply. Also, provide your resume and job descriptions to your references. This will help prepare them to
speak about your experience, skills, and fit for the role.
References Page Formatting and Submittal
References Page
References should be listed on a separate document. Use the same masthead from your cover letter and
resume, in addition to formatting the page using the same margins, font size and style, and spacing.
Listing References
List your strongest reference first as employers may only contact one or two of your references. Include
their full name, job title, full mailing address, and preferred phone number and email address.
Submitting References
While references may not be requested as part of your initial application, always have them prepared. If
you are unsure about whether to submit your references as part of your application because they are not
requested in the instructions, contact the organization’s human resources office. Submit the reference list
with your resume and cover letter (assuming your conversation with the human resources office supports
this approach). Yield to an employer’s preference: If the human resources department indicates it is best
to wait, do not send references.
Resume & Cover Letter Guide • Page 7
Finalizing Your Documents
Ensuring your resume and cover letter are error free and well written is a crucial step in the application
process. More than 70% of hiring managers will filter candidates out of a search if they find an (one) error in
grammar or spelling (Business New Daily, 2019).
• Perform your own spell check! Remember that automatic spell check does not always catch errors.
• Save and submit in an acceptable format (e.g., .doc, .docx, etc.) to ensure the reader will be able to
open your documents.
• Have your resume “critiqued” by a Career Education Coach.
Descriptive Words & Phrases
Below are words and phrases that you can use when writing your documents. Select words that best describe
what you have accomplished or plan to accomplish.
Action Verbs
accelerated
accommodated
accompanied
accomplished
achieved
acquainted
acquired
adapt
addressed
adjust
administer
advanced
advise
advocate
aid
allocate
alter
analyze
answer
appeared
apply
appointed
appraise
approve
arrange
assemble
assess
assign
assist
assume
assure
attached
attained
audit
augmented
authored
authorize
automated
awarded
balance
began
boosted
bought
briefed
brought
budget
built
calculate
canceled
catalogue
caused
chaired
changed
clarified
classified
cleared
closed
coach
collect
combined
command
commended
commented
communicate
compared
compile
compose
compute
computerized
conceived
conceptualized
concluded
condense
conduct
confer
conserve
considered
consign
consolidate
construct
consult
contain
continued
contract
contrived
control
convert
conveyed
coordinate
corrected
correlate
correspond
corroborated
counsel
counted
create
credited
critique
curtailed
cut
dealt
decided
decreased
define
delegate
deliver
demonstrate
describe
design
detailed
determine
develop
devise
diagnose
direct
discharged
Resume & Cover Letter Guide • Page 8
Action Verbs
discontinued
discovered
discussed
dispatch
dispense
display
disseminate
distinguished
distribute
diversified
document
donated
doubled
draft
earned
economized
edit
educate
eliminated
employ
emulate
enable
enact
encourage
endorsed
engineered
enlarge
enlist
ensure
enter
entrusted
established
estimate
examine
evaluate
exchanged
execute
exhibit
expanded
expedited
experienced
experimented
explain
explore
expressed
extend
extract
fabricate
facilitate
familiarize
fashion
file
filled
finalize
finance
focused
forecast
formalize
formed
formulate
rounded
gather
generate
governed
grade
graduated
granted
grossed
grouped
guaranteed
guide
halved
handled
headed (up)
help
honed
identify
illustrate
implement
improved
improvise
incorporate
increased
indexed
induce
influenced
informed
initiate
innovate
inspect
inspire
install
instruct
insure
integrate
intensify
interpret
interview
introduced
invented
inventory
invest
investigate
involved
issue
joined
justify
keep
keynoted
launched
learned
lease
lecture
led
licensed
listed
locate
log
make
maintain
manage
manufacture
market
mastered
matched
maximized
measure
mediate
merge
met
minimize
modified
moderated
modernize
modified
monitor
motivate
moved
named
negotiate
netted
nominated
notify
observe
obtain
officiate
opened
operate
ordered
organize
originated
outsold
overcame
overhauled
oversee
participate
perceived
perfected
perform
persuaded
piloted
pioneered
placed
plan
played
prepare
prescribe
Resume & Cover Letter Guide • Page 9
Action Verbs
present
preside
prioritize
process
procure
produce
programmed
prohibited
projected
promote
propose
proved
provide
publicize
purchase
pursue
qualified
quantified
questioned
ran
rank
rate
received
recommend
reconcile
record
recruit
redeemed
reduce
reference
regulate
rehabilitate
related
remodel
removed
renewed
reorganize
repair
replaced
replied
reported
represented
research
resolve
responded
restore
restructure
retain
retrained
retrieved
revamped
reversed
review
revised
revitalized
satisfied
saved
scheduled
schooled
screened
secured
select
serve
serviced
set
shaped
simplified
skilled
sold
solidified
solve
sort
sought
sparked
spearheaded
specified
spoke
sponsored
stabilized
started
stimulated
streamlined
strengthened
structured
studied
submitted
substitute
succeeded
suggest
summarize
supervise
supplement
supply
surpassed
survey
synthesize
systemized
tabulate
tackled
targeted
taught
teach
terminated
test
toured
track
train
translate
transfer
transform
transmit
transport
traveled
treated
trebled
trim
turned
uncovered
unified
update
upgrade
used
utilize
validate
valued
verified
vetoed
visited
widened
won
work
wrote
wrought
Qualifiers
ably
actively
adeptly
advantageously
aggressively
ambitiously
appropriately
artfully
authoritatively
avidly
beneficially
capably
competently
conclusively
consistently
continually
continuously
conveniently
cooperatively
decisively
diligently
easily
effectively
effectually
efficiently
effortlessly
expertly
faultlessly
favorably
functionally
gainfully
handily
Resume & Cover Letter Guide • Page 10
Qualifiers
influentially
instructively
masterfully
meaningfully
notably
practically
principally
professionally
proficiently
profitably
progressively
rapidly
readily
relentlessly
resourcefully
responsibly
responsively
routinely
satisfactorily
securely
serviceably
significantly
skillfully
strategically
substantially
tactfully
uniformly
usefully
Skills/Skill Areas
account management
administration
advertising
advocacy
analysis
audio-visual presentation
bookkeeping
budgeting
business communications
business management
career development
case management
classroom management
client services
communications
community organizing
community relations
computer programming
computer skills
contracts and agreements
coordination
corporate administration
cost analysis
counseling
creativity
curriculum development
customer relations
customer service
data processing
decorating
decision-making
display
drafting
editing
employee relations
environmental planning
equipment maintenance
evaluation
expense reduction
family counseling
field research
film and video
financial planning
food preparation
forecasting
fund raising
grant writing
graphic design and layout
group benefits
human service skills
inspection and maintenance
interviewing
inventory control
investigation/research
laboratory/field skills
labor relations
language interpreting
leadership
management analysis
market research
marketing
math modeling
media
mediation
merchandising
modeling
negotiation
office management
operations research
organizational skills
outreach
performing arts
personnel training
photography
policy making
presentation
printing
product development
production
program design
project development
promotion and publicity
public relations
public service
public speaking
publishing
purchasing
quality control
qualitative skills
quantitative skills
real estate
records management
recruiting
reporting
report writing
resource development
retailing
sales
statistical analysis
supervision
systems analysis
teaching
technical skills
technical writing
telecommunications
testing
training
visual aids
word processing
Resume & Cover Letter Guide • Page 11
Sample 1: Mechanical Engineering Undergraduate
Cover Letter
John D. Smith
Bozeman, MT 59717 | 406.555.2323 | [email protected]om | linkedin.com/in/john-smith-25
September 18, 2022
Donald Johnson
Human Resources Director
Gray & Postell Inc.
6600 Peachtree Dunwoody Rd. NE
Sandy Springs, GA 30328
Dear Mr. Johnson,
I write to apply for the Mechanical Design position with your Atlanta area office. In December 2023, I will
graduate with a Bachelor of Science degree in Mechanical Engineering from Montana State University.
The opportunities your firm offers for a career in the design and consulting industry, as well as Gray and
Postell’s reputation for strong continued growth, are two of the reasons I am applying for this position.
My internship experience at Boeing provided excellent exposure to the project phases of an HVAC
system, including inventory, evaluation, design, and layout. Many times, I was given autonomy to
complete these assigned tasks and did so successfully without supervision. At the same time, I
successfully coordinated my work with a design team and other interns to troubleshoot problems. At
Boeing, I embraced and relished the opportunity to work on challenging projects. These projects
allowed me to demonstrate my self-starting work ethic, which I believe will be an asset at Gray and
Postell.
As a Job Site Foreman for Sparrow’s Nursery and Landscaping in Bozeman, Montana, I successfully
supervised the work of 10-12 employees at one time. This included coordinating crew schedules with
multiple job site contractors to ensure safety of all workers and timely completion of landscaping work.
In addition, I successfully planned project installations and solved problems within the limits of a budget.
I look forward to applying and further developing my leadership and project management skills at Gray
and Postell.
I am confident I will make a positive contribution at Gray and Postell as I work alongside some of the
best professionals in the field on my path to attaining my Professional Engineer licensure. Thank you for
your time and consideration, and I look forward to discussing this opportunity with you further.
Sincerely,
John D. Smith
Resume & Cover Letter Guide • Page 12
Sample 1: Mechanical Engineering Undergraduate
Resume
John D. Smith
Bozeman, MT 59717 | 406.555.2323 | [email protected]om | linkedin.com/in/john-smith-25
PROFESSIONAL PROFILE
Highly motivated Senior Mechanical Engineering student with experience applying problem solving and
interpersonal skills in professional and team-oriented settings. Skilled in using SolidWorks, MatLab,
MathCAD, AutoCAD, Pro-E CREO, LabVIEW, ANSYS, and NI modules. Demonstrated ability to
delegate work, lead teams, and oversee projects.
EDUCATION
Bachelor of Science, Mechanical Engineering (GPA: 3.65) Expected: December 2023
Montana State University (MSU) Bozeman, MT
• FE Exam for Mechanical Engineers, passed May 2021
RELEVANT PROJECTS
Senior Capstone Project - Optical Table Moving Device August 2022 - May 2023
Client: Quantel USA, Inc. Bozeman, MT
• Designed and constructed a device to move heavy optical tables efficiently and safely
• Generated and coordinated the drawing package using SolidWorks for team and client
• Collaborated with students from the electrical engineering and physics departments
Junior Design Project - Remote Control Car January - May 2022
Course Title: Multidisciplinary Design Bozeman, MT
• Utilized AutoCad and SolidWorks to design car
• Cooperated with engineers from various disciplines to complete project
• Participated in successful demonstration of remote car through obstacle course
RELATED WORK EXPERIENCE
Mechanical Engineering Intern May - August 2022
The Boeing Company Renton, WA
• Worked in the Shared Services Group with an emphasis on building systems
• Participated with numerous projects requiring: small mechanical design, HVAC systems,
and AutoCAD design and documentation
• Operated in a cross-functional design team to troubleshoot design issues
CAD Lab/ME Design Lab Assistant September 2021 - May 2022
Montana State University Mechanical Engineering Department Bozeman, MT
• Recorded and analyzed data for kinematic project
• Revised SolidWorks drawings to evaluate limb performance
PROFESSIONAL AFFILIATIONS
MSU Chapter of Engineers Without Borders August 2019 - Present
• Kenya Summer Project Member, June - July 2019
MSU Chapter of Society of Automotive Engineers August 2019 - Present
• Co-Chair - Toys for Tots Drive, December 2019
MSU Chapter of American Society of Mechanical Engineers December 2019 - Present
ADDITIONAL WORK EXPERIENCE
Foreman, Sparrow’s Nursery & Landscaping, Bozeman, MT May 2020 - August 2023 (Summers)
Resume & Cover Letter Guide • Page 13
Sample 1: Mechanical Engineering Undergraduate
References
John D. Smith
Bozeman, MT 59717 | 406.555.2323 | [email protected]om | linkedin.com/in/john-smith-25
PROFESSIONAL REFERENCES
Dr. Vincent P. Newman, Ph.D., PE
Professor of Mechanical Engineering
Montana State University
Bozeman, MT 59717-3800
406-994-6060
Mr. John P. Jones, PE
Mechanical & Structural Engineering Manager
The Boeing Company
Dallas, TX 75247
214-630-1526
john.p.johne[email protected]
Dr. Annabel Lewis, Ph.D., PE
Professor of Mechanical Engineering
Montana State University
Bozeman, MT 59717-3800
406-994-6268
Mr. Chris Sparrow
Owner / Former Employer
Sparrow’s Nursery
Bozeman, MT 59718
406-587-3508
Resume & Cover Letter Guide • Page 14
Sample 2: Elementary Education Undergraduate
Cover Letter
Monica'Ja ckson'
Bozeman,)MT)59715)
406.555.9595)
monica.jackson@email.com)
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Resume & Cover Letter Guide • Page 15
!
Sample 2: Elementary Education Undergraduate
Resume – Page 1
Monica'Ja ckson'
Bozeman,)MT)59715)
406.555.9595)
monica.jackson@email.com)
!
EDUCATION*
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Resume & Cover Letter Guide • Page 16
!
Sample 2: Elementary Education Undergraduate
Resume – Page 2
Monica'Jackson'
•
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Resume & Cover Letter Guide • Page 17
!
Sample 2: Elementary Education Undergraduate
References
Monica'Ja ckson'
Bozeman,)MT)59715)
406.555.9595)
monica.jackson@email.com)
!
PROFESSIONAL*REFERENCES*
!
Mr.$David$Davison$
5th!Grade!Teacher!
Cooperating!Teacher!
Longfellow!Elementary!School!
516!South!Tracy!
Bozeman,!MT!59715!
406-522-6150!
!
Dr.$Anna$Littleton,$Ed.D.$
Principal!
Bozeman!School!District!
P.O.!Box!38001!
Bozeman,!MT!59764!
406-821-7626!
!
Dr.$Ingrid$Newhouse,$Ed.D.$
Professor!of!Education!
Montana!State!University!
P.O.!Box!172400!
Bozeman,!MT!59717-2400!
406-994-6060!
inewhouse@mo ntana.edu !
!
*Reference!letters!available!
Resume & Cover Letter Guide • Page 18
!
Sample 3: Bachelor of Science in Nursing
Cover Letter
ERICA JORDAN
Bozeman, MT 59715 • [email protected] • (555) 555-5555 • linkedin.com/in/erica-jordan-23
November 10, 2021
Ms. Emma Payne
Director of Human Resources
Barrett Senior Residential Community
600 Hwy 91 South
Burlington, VT 05402
Dear Ms. Payne:
Please accept my application for the Registered Nurse position at Barrett Senior Residential
Community. Having grown up in Burlington, I am very aware of your reputation for excellence and
would be honored to join your team and serve the residents of my home community. I chose nursing as
my profession based on seeing first-hand the importance of knowledgeable, patient-focused care and a
desire to give back to my community and serve Vermont.
My pursuit of a career as a geriatric care registered nurse began with my work as a CNA. While serving
in this role at Spring Creek Inn Memory Care in Bozeman, Montana, I admired the service excellence
and delivery of care demonstrated by the entire staff. The opportunity to improve the quality of life for
residents as a member of that staff inspired me to further my education and continue the same level of
unparalleled service as a registered nurse.
As you can see from my resume, I will complete my Bachelor of Science degree in Nursing from
Montana State University in December 2021. During one of my clinical rotations at Highgate Senior
Living, I was recognized for providing quality patient care to over 50 residents, possessing strong
communication skills, and exceptional work ethic. During this rotation, I had the opportunity to provide
education to individual patients and families regarding the holistic approach to dementia and
Alzheimer’s care. In addition to reinforcing my eagerness to work with this population, serving at
Highgate Senior Living allowed me to practice clinical skills necessary to better the lives of people
living in senior residential communities.
I welcome the opportunity to work as a Registered Nurse at Barrett Senior Residential Community. I am
confident that if hired, you would look back on the decision as the right one for the Burlington
community, the senior residential community, and most importantly, for the residents you serve. Thank
you very much for your consideration. I look forward to hearing from you.
Sincerely,
Erica Jordan
Resume & Cover Letter Guide • Page 19
Sample 3: Bachelor of Science in Nursing
Resume
ERICA JORDAN
Bozeman, MT 59715 • [email protected] • (555) 555-5555 • linkedin.com/in/erica-jordan-23
PROFILE
Self-motivated, compassionate BSN candidate with clinical experience in geriatric care, acute/primary care,
and mental health. Proven ability to ensure excellent patient care and safety in high stress situations.
Passionate patient advocate with experience providing patient and family education in a memory care
setting.
EDUCATION
Bachelor of Science, Nursing (GPA 3.87) Expected: December 2021
Montana State University Bozeman, MT
CERTIFICATION & LICENSURE
Registered Nurse License, Montana Board of Nursing Expected: Winter 2022
• Sitting for NCLEX Exam, January 2022
Basic Life Support (BLS) for Healthcare Providers, American Heart Association Expires: April 2023
Certified Nurse Aide, Montana Department of Public Health and Human Services Expires: October 2022
WORK EXPERIENCE
Certified Nurse Aide October 2018 – August 2020
Spring Creek Inn Memory Care Bozeman, MT
• Provided emotional/behavioral support for residents with Dementia and Alzheimer’s
• Assisted patients with activities of daily living including feeding and mobility, medication
distribution, and hygiene
• Coordinated care plans with supervising nurses
Server/Hostess January – August 2017
Luenig’s Bistro & Café Burlington, VT
• Greeted guests in a welcoming, friendly manner
• Managed time to efficiently serve multiple tables with as many as 25 guests at one time
• Professionally addressed customer complaints and concerns, implementing solutions to resolve
issues and restore optimal dining conditions
PROFESSIONAL AFFILIATIONS
Sigma Theta Tau International Honor Society of Nursing January 2020 – Present
American Geriatrics Society January 2020 – Present
National Student Nurses’ Association October 2017 – Present
VOLUNTEERING/COMMUNITY SERVICE
COVID-19 Vaccine Clinic, Montana State University, Bozeman, MT March 2021
Heart of the Valley Animal Shelter, Bozeman, MT August 2019 – Present
Highgate Assisted Living, Bozeman, MT August 2019 – Present
Resume & Cover Letter Guide • Page 20
Sample 3: Bachelor of Science in Nursing
References
ERICA JORDAN
Bozeman, MT 59715 • [email protected] • (555) 555-5555 • linkedin.com/in/erica-jordan-23
PROFESSIONAL REFERENCES
Denise Johnson
Registered Nurse (Clinical Preceptor)
Highgate Senior Living
2219 W Oak St
Bozeman, MT 59718
406-555-5555
Janet Smith, RN, BSN
Clinical Instructor
Montana State University
P.O. Box 173560
Bozeman, MT 59717-3560
406-555-5555
Lorraine Smith, RN, BSN
Director of Nursing
Spring Creek Inn Memory Care
1641 Hunters Way
Bozeman, MT 59718
406-555-5555
Resume & Cover Letter Guide • Page 21
Sample 4: Animal Science/Pre-Veterinary Studies Undergraduate
Resume
Aiyana Spotted Eagle
(406) 555-5555 • [email protected] • Bozeman, Montana 59715
Education
Bachelor of Science in Animal Science – Equine Science (GPA: 3.89) Expected: May 2023
Montana State University – Bozeman, MT
Work Experience
Veterinary Assistant August 2021 - Present
Anderson Veterinary Clinic – Bozeman, MT
• Assist veterinarians in daily appointments with treatment of wounds, exams, and diagnosis
• Collect tissue, blood, feces, and urine samples for analysis
• Diligently care for boarded horses, including feeding, watering, stall cleaning, and treatments
• Maintain records, record inventory, and assist in front office work
• Provide excellent customer service and compassionate support to clients and customers
Ranch Hand (Intermittent/Seasonal) May 2012 - Present
Triple B Ranch – Wolf Point, MT
• Assist in dryland farming and cow-calf operation
• Wean calves using low stress weaning methods
• Build and repair fencing including electrical, wire, and iron fences
• Clean stalls and perform general maintenance and repairs
Sales Associate/Cashier May 2018 - August 2019
Western Montana Supply and Materials – Bozeman, MT
• Maintained orderly check-out station and efficiently served customers paying for items
• Ensured customers found the right products for their specific livestock and pet needs
Professional Affiliations & Leadership
Vice President & Member, Pre-Veterinary Club, Montana State University August 2019 - Present
• Elected Vice-President for 2021-2022 school year
• Organize events and activities to promote pre-veterinary education and provide opportunities for
members to learn from community practitioners
• Developed new marketing strategies to grow the organization, increasing Facebook page visits by
35% during fall 2021 semester
Collegiate Stockgrowers, Montana State University September 2019 - May 2020
• Developed comprehensive knowledge of the Montana beef industry
Volunteering & Community Service
Cat Care Handler, Heart of the Valley Animal Shelter, Bozeman, MT September 2020 - Present
Meal Server, Human Resource Development Council, Bozeman, MT March - April 2021
Resume & Cover Letter Guide • Page 22
Sample 5: Business Marketing Undergraduate
Resume – Page 1
Kadeem Javonte Roberts
Kalispell, MT 59901
406.555.5555
Professional Summary
Innovative and creative marketing professional with experience implementing strategies yielding
measurable results. Demonstrated ability to effectively leverage major social media platforms to
market products and services, including Facebook, Instagram, Twitter, and LinkedIn. Experience with
brand awareness development, focus groups, data analysis, and market research.
Education
Bachelor of Science in Business, Marketing Option (GPA 3.79) May 2022
Montana State University (MSU), Bozeman, MT
Marketing Experience
Senior Capstone Project January – May 2022
“Shop Local” Campaign - Montana State University, Bozeman, MT
• Studied the marketing needs of three local businesses through interviews and online
research
• Facilitated a focus group that surveyed Bozeman residents to gather data about shopping
habits and preferences
• Implemented social media and music streaming marketing strategy that corresponded with
a 25% increase in online traffic and 10% increase in online purchases among the three
businesses over a 2-month period
American Marketing Association Collegiate Case Competition (3
rd
place) August – December 2021
ABC Recreation Company
• Collaborated with fellow Montana State University students in a national competition to
develop a marketing strategy addressing market disruptions caused by the COVID-19
pandemic
• Developed a comprehensive brand awareness campaign to attract customer base for the
emerging ABC Recreation outfitting operation
• Created a marketing presentation that can be tailored for specific retailers and customer
bases to showcase innovative product line
Business Consultant Intern May – August 2021
Montana Marketing Consultants, Bozeman, MT
• Supported local business clients with branding, advertising, and marketing initiatives
• Completed market research for several clients and prepared comprehensive reports of
findings
• Performed value proposition prototyping alongside Business Consultants and clients
Resume & Cover Letter Guide • Page 23
Sample 5: Business Marketing Undergraduate
Resume – Page 2
Additional Work Experience
Kadeem Javonte Roberts - Page 2
Server/Host September 2018 – May 2022
Montana Ale Works, Bozeman, MT
• Welcomed guests in a welcoming, friendly manner
• Managed time to efficiently serve multiple tables and as many as 25 guests at one time
• Professionally addressed customer complaints and concerns, implementing solutions to
resolve issues and restore optimal dining conditions
Barista May – September 2018
Ghost Town Coffee Roasters, Bozeman, MT
• Provided quality customer service in a locally owned coffee shop
• Managed inventory and monthly ordering of coffee roasting supplies
Office Aide September 2017 – May 2018
Allen Yarnell Center for Student Success (MSU), Bozeman, MT
• Pleasantly greeted students and provided information about Center resources and services
• Assisted students with scheduling appointments with advisors and coaches
Professional Affiliations & Leadership
American Marketing Association – Montana State University December 2018 – May 2022
Director of Member Relations (2021-2022)
• Answered questions from current and prospective members about membership benefits
and process for joining organization
• Coordinated communications with the Marketing team to promote community service and
professional networking opportunities
Associated Students of Montana State University August 2020 – May 2022
Associate Justice of the Supreme Court (2021-2022)
• Exercised professional judgment, communication skills, and rule-interpretation of codes,
governing documents, and state laws
• Provided rulings and guidance in relation to Senate action, elections, student appeals, and
other complaints
Senator (2020-2021)
• Served as representative for Jake Jabs College of Business & Entrepreneurship
Community Service
Bozeman Color Me Fun 5K, Bozeman, MT October 2020
• Coordinated participant registration and course set-up
Child Advancement Program (CAP), Bozeman, MT August 2019 – May 2020
• Provided social skills development support, tutoring, and assistance with engagement in
extracurricular activities for an elementary school student with special needs
Resume & Cover Letter Guide • Page 24
Sample 6: Graduate School Application/Research Focus
Resume – Page 1
Aleida Benson
Bozeman, Montana
406-555-5555
Education
Bachelor of Science, Psychology December 2021
Montana State University (MSU), Bozeman, MT
Cumulative GPA: 3.84
Research Experience
Senior Capstone Project January - December 2021
Thesis: Perceptions of Active Listening and Relationships
• Performed literature review on active listening and interpersonal relationships
• Planned and executed qualitative study that involved interviewing people about their
implementation of active listening skills and their perceptions of its effects on their
relationships with friends and family
Undergraduate Research Assistant August 2020 - June 2021
Research, Education and Culture in Health (REACH) Lab Bozeman, MT
Department of Psychology – MSU
• Designed and completed research study examining alcohol and drug use harm-reduction
practices among 110 college students
• Completed interviews and data analysis of questionnaires to examine factors affecting
implementation of alcohol and drug use harm-reduction practices
• Presented findings at MSU Student Research Celebration
Related Work Experience
Home Visitor January 2022 - Present
Early Head Start Bozeman, MT
• Provide education for at-risk pregnant women to improve health outcomes
• Guide families to achieve goals via assessment, action planning, and evaluation
• Link families to community resources to promote family wellness
Career Peer Mentor September 2018 - May 2021
Career, Internship & Student Employment Services – MSU Bozeman, MT
• Promoted career education and development opportunities by engaging students at tabling
events and classroom presentations
• Assisted students with resume and cover letter writing, interviewing skills, and job searching
strategies in one-on-one and group settings
• Shadowed a Career Education Coach for 15 hours each semester to learn career coaching
and guidance techniques
• Assessed student needs and provided students with referrals to campus resources
Resume & Cover Letter Guide • Page 25
Sample 6: Graduate School Application/Research Focus
Resume – Page 2
Aleida Benson Page 2
Related Work Experience Continued
Summer Camp Counselor May - August 2020
Big Sky Summer Camp Big Sky, MT
• Developed engaging curricula for students ages 7-15
• Taught coping skills to four young campers to address behavior problems
• Led a friendship group for students struggling with social skills
• Assisted in implementing treatment plans for students with anxiety and homesickness
Leadership & Community Service
Active Minds – MSU Chapter October 2019 - December 2021
• Assisted with planning events, such as “Send Silence Packing” and “Bowling to Strike Out
Stigma,” to educate students about mental health and promote campus resources
Psi Chi Honor Society – MSU Chapter October 2019 - December 2021
• Networked with professors and local practitioners to learn about careers in psychology
Child Advancement Program (CAP), Bozeman, MT August 2019 - May 2020
• Served as a mentor for a student with special needs
• Incorporated social skills and development support, tutoring, and assistance with
engagement in extracurricular activities
Honors & Awards
Outstanding Undergraduate Research Award May 2021
Lea Miller Memorial Psychology Scholarship 2020 - 2021
Additional Work Experience
Owner and House Painter May 2013 - August 2018
Aleida’s Painting Bozeman, MT
• Provided residential and commercial painting services throughout the Gallatin Valley
• Managed all aspects of self-owned business, including marketing, job estimates, and billing
• Supervised and delegated work to 2-3 painters during the busy summer months, ensuring
timely project completion and employee safety
Front Desk Clerk September 2017 - May 2018
Residence Life (MSU) Bozeman, MT
• Greeted residents and answered questions about residence hall events and campus resources
• Monitored building entry from the front desk and promptly notified the on-call Resident
Assistant to address questions, resident conduct, and safety concerns when necessary
Resume & Cover Letter Guide • Page 26
Sample 7: New Student/Student Employment
Resume
Mateo Garcia
Bozeman, MT mgarcia1001@email.com 303.303.3333
EDUCATION
University Studies - Major: Undeclared Expected: May 2025
Montana State University, Bozeman, MT
High School Diploma June 2021
Springwood High School, Golden, CO
WORK EXPERIENCE
Ranch Hand/Laborer 2014 - 2021
Garcia Family Farm, Golden, CO
• Performed various duties ranging from large animal care and feeding to
assisting with machinery repair and upkeep
• Assisted with the showing and marketing of Angus and Hereford cattle
Child Caregiver 2018 - 2021
Private Residences, Golden, CO
• Provided dependable child care for relatives and neighbors,
including transportation to and from sports practices and music
lessons
• Coordinated schedules with parents and adjusted when needed to
ensure children were picked up on time and supervised at all times
HIGH SCHOOL LEADERSHIP
Co-Captain, Springwood High School Wrestling Team 2020 - 2021
Yearbook Staff, Springwood High School 2018 - 2021
YOUTH ORGANIZATIONS
4H of Golden, Colorado 2018 - 2021
Church Youth Group 2015 - 2021
VOLUNTEERING / COMMUNITY SERVICE
Holiday Food Bank, Golden, CO December 2019 and 2020
Church Service Trip, Tijuana, Mexico April 2019
• Work with a team to paint an orphanage
