Note that some institutions use the term, “development plan,” in different context, such as part of a
remediation plan or in post-tenure planning. A more widespread definition of an IDP is goal-oriented,
constructive, and involves the faculty member (as well as mentors, supervisors, and others) in its
construction. Often, IDPs or IOPs are maintained and used by the faculty member. If a Chair
incorporates IDPs into their Faculty Annual Review Process, the IDP could be a data point for review.
Preparing for the Faculty Annual Review Meeting
Review applicable promotion and/or tenure guidelines related to faculty member’s
appointment status
Review the selected data points, at minimum the Faculty Self-Assessment
From the Faculty Self-Assessment and any other data points, identify success areas
to positively reinforce in the meeting
From the Faculty Self-Assessment and any other data points, identify growth areas
and/or areas that require attention
Consider opportunities for the faculty member based on faculty, departmental,
school/college, and University goals
Identify resources to assist the faculty member with growth areas and goals
Review mentoring that faculty member has received in past year (if applicable)
Consider other topics or areas to discuss in the meeting, such as new initiatives
or challenges that will affect the faculty member
Setting the Agenda for the Faculty Annual Review Meeting
It is important to schedule each Faculty Annual Review Meeting in advance to allow adequate time for
both Chair and faculty member to prepare. Review of all faculty as described in the Preparation for the
Faculty Annual Review Meeting section informs how much time would be allotted for each Faculty
Annual Review Meeting. Enough time should be allotted to discuss the Faculty Self-Assessment and
other data points, review goals for the coming year, and address any questions and concerns. Some
faculty may require more time than others, e.g., faculty who may be offered additional responsibilities,
faculty with significant growth areas or who are not on track, or faculty who are up for promotion
and/or tenure. Alternately, Chairs may wish to schedule the meetings well in advance as prompts for
faculty to submit materials. Attention to providing faculty enough time to prepare for the meeting is
important. Building in some additional time for documentation and follow-up plans, or in the event
of unexpected discussion, is recommended.
Chairs may consider setting a general agenda for all of the meetings that can be sent to all faculty,
which sends a message of consistency. Inviting faculty to add any agenda items would be ideal for
creating a “shared outcome and expectation” for the annual review. This helps to avoid unexpected
topics and keeps the conversation constructive. A typical agenda may include:
Shared Goals for the Meeting
Review of Accomplishments and Challenges
Ideas for Development and Mentoring
Action Steps and Follow-Up