OMB No. 0581-0240
Agricultural Markeng Service (AMS)
Grants Division
General Terms and Condions
MODIFICATION- This general terms and condions is an updated version. It includes modied instrucons for the
submission of claims and performance reports due to the transion of award agreements from ezFedGrants to Grant
Soluons and the Payment Management System of the Department of Health and Human Services. Pages modied:
3,5,6, and 18.
Eecve Date: Updated October 2021
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TABLE OF CONTENTS
1.0 OVERVIEW OF GENERAL TERMS AND CONDITIONS ...........................................................................................................3
1.1 Common Terms and Acronyms ............................................................................................................................................... 3
1.2 Order of Precedence ............................................................................................................................................................... 3
1.3 Denions ............................................................................................................................................................................... 3
2.0 FINANCIAL MANAGEMENT ..................................................................................................................................................4
2.1 Audit Requirements ................................................................................................................................................................ 5
2.2 Cost Sharing or Matching ....................................................................................................................................................... 5
3.0 SUBRECIPIENT MONITORING & MANAGEMENT ...................................................................................................................6
4.0 PAYMENTS ...........................................................................................................................................................................6
4.1 Types of Payments .................................................................................................................................................................. 6
4.2 How to Request Payments .......................................................................................................................................................... 6
4.3 Payment Source Documentaon and Other Requirements .................................................................................................... 7
4.4 Timely Drawdown and Use of Grant Funds ............................................................................................................................ 7
5.0 INTEREST EARNED AND ADVANCES OF GRANTS FUNDS ........................................................................................................7
6.0 PROGRAM INCOME ...............................................................................................................................................................7
7.0 PROCUREMENTS ..................................................................................................................................................................8
8.0 ALLOWABLE COST AND ACTIVITIES .........................................................................................................................................8
8.1 Indirect Costs .......................................................................................................................................................................... 8
8.2 Allowable and Unallowable Costs and Acvies .................................................................................................................... 8
9.0 CHANGES REQUIRING PRIOR WRITTEN APPROVAL .............................................................................................................. 15
9.1 Change in Key Personnel/Time Devoted to the Project ...................................................................................................... 15
9.2 Change in Scope or Objecves ............................................................................................................................................ 16
9.3 One-Time Extension .............................................................................................................................................................. 16
9.4 Budget Change ...................................................................................................................................................................... 16
9.5 Pre-Award Costs .................................................................................................................................................................... 16
9.6 Contracng or Subawarding for Acvies Central to the Award’s Purpose(s) ....................................................................... 17
9.7 Specic Allowable Costs Prior Approvals ............................................................................................................................... 17
9.8 Changes to Recipient Name or Address.................................................................................................................................... 17
9.9 Cost Share or Match – Changes in the Amount ..................................................................................................................... 17
10.0 PERFORMANCE AND FINANCIAL REPORTS ........................................................................................................................ 18
10.1 Interim Performance and Financial Reports ....................................................................................................................... 18
10.2 Final Performance and Financial Reports ............................................................................................................................ 18
10.3 Review of Performance and Financial Reports .................................................................................................................... 18
10.4 Public Access to Records ......................................................................................................................................................... 18
10.5 Disparaging Language and Protected PII ............................................................................................................................. 18
10.6 Overdue Reports ..................................................................................................................................................................... 19
11.0 ACKNOWLEDGEMENT OF SUPPORT ..................................................................................................................................19
12.0 PROPERTY MANAGEMENT ................................................................................................................................................19
12.1 Disposion of Real Property, Equipment and Supplies ....................................................................................................... 19
13.0 ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS ................................................................................................20
14.0 CLOSEOUT ......................................................................................................................................................................... 21
14.1 Closeout Checklist ............................................................................................................................................................... 21
14.2 Unused and Returned Funds............................................................................................................................................... 22
15.0 RECORD RETENTION ......................................................................................................................................................... 22
16.0 ACCESS TO RECORDS ..................................................................................................................................22
17.0 REMEDIES FOR NONCOMPLIANCE ..................................................................................................................................... 22
17.1 Disallow Costs ..................................................................................................................................................................... 22
17.2 Withdrawal of Authorized Personnel Approval ................................................................................................................... 22
17.3 Withholding of Payments .................................................................................................................................................... 23
17.4 Withholding of Support ...................................................................................................................................................... 23
17.5 Suspension or Terminaon ................................................................................................................................................. 23
17.6 Special Condions for High-Risk Recipients ......................................................................................................................... 23
18.0 SITE VISITS ........................................................................................................................................................................23
19.0 APPEALS ...........................................................................................................................................................................23
20.0 LIMIT OF FEDERAL LIABILITY..............................................................................................................................................24
21.0 FRAUD, WASTE, AND ABUSE .............................................................................................................................................24
22.0 PROHIBITION OF CONFIDENTIALITY AGREEMENTS ............................................................................................................ 24
23.0 PAPERWORK REDUCTION .................................................................................................................................................. 25
24.0 NONDISCRIMINATION STATEMENT ................................................................................................ .................................... 25
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1.0 OVERVIEW OF GENERAL TERMS AND CONDITIONS
The Agricultural Markeng Service (AMS) Grants Division general terms and condions apply to all AMS grant agreements and
provide the requirements for a recipient’s grant. The general terms and condions are determined by statutory, regulatory, and
agency requirements, as well as by administrave policies. By accepng a grant agreement with AMS, recipients accept respon-
sibility for all applicable terms and condions. Failure to comply may result in acons described in secon 17.0 Remedies for
Noncompliance.
AMS transioned all agreements from ezFedGrants to Grant Soluons (GS) online grants and agreements management system
and to the Payment Management System (PMS). AMS grant recipients with ezFedGrant registraon will receive a new username
and password from Grants Soluon to access grant-related documents.
The Noce of Award references these terms and condions and provides a link to the AMS website that contains all related
documents to manage the award.
Throughout the AMS general terms and condions, when the word “must” is used it indicates a requirement. The use of the
word “should” or “may” indicates a best pracce or recommended approach rather than a requirement and permits discreon.
1.1 Common Terms and Acronyms
Term/Acronym Meaning
ACH Automated Clearing House
AMS Agricultural Markeng Service
AOR Authorized Organizaon Representave/Ocial
CFDA Catalog of Federal Domesc Assistance
CFR Code of Federal Regulaons
DUNS Data Universal Numbering System
EFT Electronic Fund Transfer
GS Grant Soluons
FAIN Federal Award Idencaon Number; also known as the Grant Agreement Number
FAPIIS Federal Awardee Performance and Integrity Informaon System
GAAP Generally Accepted Accounng Principles
GAGAS Generally Accepted Government Auding Standards
GSA General Services Administraon
NFE Non-Federal Enty
OMB Oce of Management and Budget
PMS Payment Management System of the Department of Health and Human Services
Protected PII Protected Personally Idenable Informaon
SAM System for Award Management (SAM.gov)
SF Standard Form
USDA United States Department of Agriculture
1.2 Order of Precedence
If there is an inconsistency between award provisions, AMS will resolve the issue by giving precedence in the following order:
1. Applicable laws and statutes of the United States, including any specic legislave provisions mandated in the statutory
authority for the award
2. Code of Federal Regulaons
3. AMS General Terms and Condions for Grants Agreements
4. Agency policy
5. Applicaon documents
1.3 Denions
AMS aligns its grant term denions to the maximum extent possible with the Uniform Administrave Requirements, Cost Princi-
ples, and Audit Requirements for Federal Awards (2 CFR § 200.1). Denions referenced in this document are highlighted below:
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• Budget period means the me interval from the start date of a funded poron of an award to the end date of that funded
poron during which recipients are authorized to expend the funds awarded, including any funds carried forward or other
revisions pursuant to 2 CFR § 200.308.
• Cost sharing or matching means the poron of project costs not paid by Federal funds or contribuons (unless otherwise
authorized by Federal statute). See also 2 CFR § 200.306.
• Federal award means the Federal nancial assistance that a recipient receives directly from a Federal awarding agency or
indirectly from a pass-through enty, as described in 2 CFR § 200.101.The instrument seng forth the terms and condi-
ons. The instrument is the grant agreement, cooperave agreement, other agreement for assistance or the cost -reim-
bursement contracted awarded under the Federal Acquision Regulaons.
• Non-Federal enty (NFE) means a state, local government, Indian tribe, Instuon of Higher Educaon (IHE), or nonprot
organizaon that carries out the award as a recipient or subrecipient. These award terms and condions apply to non-Fed-
eral enes.
• Period of Performance means the total esmated me interval between the start of an inial Federal award and the
planned end date, which may include one or more funded porons or budget periods. Idencaon of the period of
performance in the Federal award per 2 CFR § 200.211(b)(5) does not commit the awarding agency to fund the award
beyond the currently approved budget period. In addion, the term includes any extension of the end date of the award,
such as a no-cost extension authorized by 2 CFR § 200.308, paragraph (d)(2). The period of performance is idened in
block 26 of the Noce of Award and will determine the eecve commence date of the award.
• Personally Idenable Informaon (PII) means informaon that can be used to disnguish or trace an individual’s identy,
either alone or when combined with other personal or idenfying informaon that is linked or linkable to a specic indi-
vidual. Non-PII can become PII whenever addional informaon is made publicly available, in any medium and from any
source, that, when combined with other available informaon, could be used to idenfy an individual.
• Program income means gross income earned by the NFE that is directly generated by a supported acvity or earned as a
result of the Federal award during the period of performance except as provided in 2 CFR § 200.307(f).
• Recipient means an enty, usually but not limited to non-Federal enes, that receives a Federal award directly from a
Federal awarding agency. The term recipient does not include subrecipients or individuals that are beneciaries of the
award.
• Subaward means an award provided by a pass-through enty to a subrecipient for the subrecipient to carry out part of
a Federal award received by the pass-through enty. It does not include payments to contractors or to individuals who
are beneciaries of a Federal program. A subaward may be provided through any form of legal agreement, including a
contract.
• Subrecipient means an enty, usually but not limited to non-Federal enes, that receives a subaward from a pass-through
enty to carry out part of a Federal award; but does not include an individual that is a beneciary of such award. A sub-
recipient may also be a recipient of other Federal awards directly from a Federal awarding agency.
• Unrecovered indirect cost (2 CFR § 200.306(c)) means the dierence between the amount charged to the Federal award
and the amount that could have been charged to the Federal award under the potenal recipient’s approved negoated
indirect cost rate.
2.0 FINANCIAL MANAGEMENT
Recipients are required to meet the standards and requirements for nancial management systems set forth or referenced in 2 CFR
§ 200.302.
The adequacy of a recipient’s nancial management system is integral to their ability to account for grant expenditures and track
matching resources (if applicable). The recipient must use Federal funds in a responsible manner and apply adequate internal
controls and cash management pracces consistent with the requirements outlined in 2 CFR § 200.303.
Recipients must expend and account for funds under an award in accordance with their own State laws and procedures. Financial
management systems and related records, of the grant recipient, and of any other enty involved in the grant, must be suciently
detailed to prepare reports, trace funds, and demonstrate that fund management complies with Federal statutes, regulaons,
and these general and other program-specic terms and condions.
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A recipient’s nancial management system must include:
1)
Idencaon, in its accounts, of all Federal awards received and expended and the Federal programs under which they
were received. This idencaon must include, as applicable:
a. The Assistance Lisng (formerly known as CFDA) tle and number;
b. The Grant Agreement Number/ (FAIN) and Federal scal year awarded;
c. The name of the Federal Agency; and
d. The name of the pass-through enty, if applicable.
2)
Accurate, current, and complete disclosure of the nancial accounng of each Federal award or program.
3)
Records that adequately idenfy the source and applicaon of funds for Federally funded acvies. These records must
contain informaon pertaining to Federal awards, authorizaons, nancial obligaons, unobligated balances, assets,
expenditures, income, and interest. Accounng records must be supported by source documentaon such as canceled
checks, paid bills, payrolls, me and aendance records, contracts, and subaward documents.
4)
Eecve control over, and accountability for, all funds, property, and other assets. Recipients must adequately safeguard
all assets and assure that they are used solely for authorized purposes.
5)
Comparison of expenditures with budget amounts for each Federal award.
6)
Wrien procedures to implement the 2 CFR § 200.305 requirements, which minimize the me elapsing between the
transfer of Federal funds to any NFE and the disbursement of the funds for direct program costs and the
proporonate
share of any allowable indirect or facilies and administrave costs.
7)
Wrien procedures for determining the allowability of costs in accordance with the terms and condions of this award.
A recipient must nofy the AMS representave immediately when they discover nancial management problems. Deciencies in
the recipient’s nancial management system, whether reported by the recipient or idened by AMS, may result in AMS imposing
special award condions, such as a high-risk designaon or other requirements for increased monitoring.
2.1 Audit Requirements
Recipients (other than Federal agencies and for-prot recipients) are responsible for obtaining audits in accordance with the 2 CFR
§ 200 Subpart F. These standards require any NFE that expends $750,000 or more in Federal awards during its scal year to have
a single or program-specic audit conducted for that year.
In addion to 2 CFR 200 Subpart F, the audit must be performed in accordance with the standards specied in GAGAS. Recipients
must follow a systemac method to ensure mely and appropriate resoluon of audit ndings and recommendaons, whether
discovered because of a Federal audit or an audit iniated by the pass-through enty.
Recipients that expend $750,000 or more must submit the single audit or program-specic audit, along with required Form SF-
SAC, to the Federal Audit Clearinghouse in accordance with the submission requirements in 2 CRF 200, subpart F. Such audits
must be submied within 30 calendar days aer receipt of the auditor’s report, or nine months aer the end of the audit peri-
od. The Form SF-SAC and reporng package MUST be submied electronically to FAC at hps://facweb.census.gov/. Any future
updates to the locaon of the FAC may be found at the OMB website.
2.2 Cost Sharing or Matching
If the grant agreement has specic cost sharing or matching requirements, the recipient must ensure that it complies with the
applicable provisions found in 2 CFR § 200.306. The recipient may use funds or other resources contributed by other non-Federal
enes to sasfy the cost sharing or matching requirement. Cost sharing or matching in the form of
cash and/or in-kind non-Feder-
al resources must be directly related to the project’s objecves. If a recipient volunteers cost sharing above the program’s required
amount, the total becomes a binding requirement of Federal award outlined in 2 CFR § 200.1.
Recipients must maintain documentaon idenfying:
• The specic costs or contribuons that constute the cost- sharing or matching;
• The funding source or contribuon; and
• How the appropriate amount of the contribuon was determined for reporng purposes.
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Recipients do not need to rounely provide documentaon to AMS, but the documentaon must be retained in the recipient
project les and made available upon request.
A recipient may use unrecovered indirect costs as part of cost sharing or matching. Recipients cannot use Federal funds or program
income to meet cost sharing or matching requirements.
The recipient must request prior approval from AMS before the amount of the approved cost share or match provided by the NFE
can change (see 9.9 Cost Share or Match--Changes in the Amount).
3.0 SUBRECIPIENT MONITORING & MANAGEMENT
Recipients are accountable for the performance of subawarded projects and the appropriate expenditure of Federal funds. This
includes maintaining the necessary documentaon on all subawards and making it available to AMS upon request. Recipients must
include subaward acvies in all performance and nancial reports. In general, the requirements that apply to the award recipient
ow down to subrecipients.
If the recipient uses subawards, it must enter into a formal wrien agreement with each subrecipient that addresses the arrange-
ments for meeng the programmac, administrave, nancial, and reporng requirements of the grant, including those neces-
sary to ensure compliance with all applicable Federal regulaons and policies. Recipients must evaluate each subrecipient’s risk
and establish monitoring acvies as necessary to ensure each subrecipient complies with Federal statutes, regulaons, and the
terms and condions of the subaward. Monitoring acvies must include but are not limited to:
• Review of performance and nancial reports;
• Onsite reviews of subrecipient program operaons; and
• Providing training and technical assistance on programmac acvies.
Specically, the recipient is responsible for including the requirements of the applicable AMS Grants Division General Terms and
Condions in its subaward agreements as well as the provisions required under 2 CFR § 200.332. If requested by AMS, recipients
must provide evidence of a risk assessment plan.
If a subrecipient fails to comply with the terms and condions of this award, the recipient may impose special award condions,
including one or more of the correcve acons outlined in 2 CFR § 200.339.
Please see Appendix A to 2 CFR § 170 for addional reporng requirements concerning subawards.
4.0 PAYMENTS
4.1 Types of Payments
Advance – An advance payment is a payment that AMS or a pass-through enty makes before funds are disbursed for program
purposes. Requests for advance payments must be limited to amounts needed to meet actual and immediate cash needs and must
be accompanied by a wrien juscaon.
Reimbursements – Reimbursements are transfers of Federal funds to recipients aer the recipient pays out funds for approved
project acvies.
4.2 How to Request Payments
AMS grant recipients are required to request payments electronically through the PMS system. Recipients not already enrolled
must register in the system to request payments. Instrucons for requesng a payment can be found in the Payment Manage-
ment System.
AMS Grant Program Worksheet
If required by the grant agreement, an AMS Grant Program Worksheet must be aached in PMS when subming a payment.
The Noce of Award provisions secon will indicate if it is required to submit an AMS Grant Program Worksheet.
Receipt of Request by AMS
AMS will conrm receipt of the payment request, review the request, and communicate with the appropriate recipient
representaves.
Upon approval, payments will be made via EFT to the bank account specied by the recipient in SAM.gov. If the bank informaon
is incorrect or changes at any me during the grant period, it is the recipient’s responsibility to update their SAM.gov informaon
and nofy AMS to ensure proper and mely deposit of funds.
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4.3 Payment Source Documentaon and Other Requirements
Recipients must collect and maintain source documentaon associated with costs incurred as a result of the Federal award and
make it available to AMS upon request. Source documentaon includes, but is not limited to, receipts, canceled checks, paid
bills, payrolls, me and aendance records, contracts, invoices, and subaward documents. If recipients pay a poron of the total
amount indicated on the source document, it must appropriately idenfy the specic expenses and total amount charged to the
grant.
4.4 Timely Drawdown and Use of Grant Funds
AMS may reduce grant agreement funds without further cause if the recipient does not draw down funds within the rst year of
the grant period and at reasonable intervals thereaer.
5.0 INTEREST EARNED AND ADVANCES OF GRANTS FUNDS
In accordance with 2 CFR § 200.305 (b)(9), the recipient may retain interest earned on Federal payments deposited in inter-
est-bearing accounts up to $500 per year for administrave expenses. Any addional interest earned must be remied annually to
the Federal Payment Management System (PMS), which handles payments to the Treasury. The recipient must remit the interest
electronically using either an ACH network or a Fedwire Funds Service payment. If returning interest on Federal awards, the re-
fund should:
a) Provide an explanaon stang that the refund is for interest;
b) List the PMS payee account number(s) (PANs);
c) List the Federal award number(s) for which the interest was earned;
d) Make returns payable to the Department of Health and Human Services.
Submit the remiance using one of the following example formats:
ACH Return Example:
Roung Number: 051036706
Account Number: 303000
Bank Name and Locaon: Credit Gateway—ACH Receiver St. Paul, MN
Fedwire Returns Example: (Please note that the organizaon iniang payment is likely to incur a charge from your Financial
Instuon for this type of payment)
Roung Number: 021030004
Account Number: 75010501
Bank Name and Locaon: Federal Reserve Bank Treasurer NYC/Funds Transfer Division New York, NY
If a recipient does not have the ability to remit funds electronically, it should instead mail a check to the U.S Treasury approved lock-
box, made payable to:
HHS Program Support Center
P.O. Box 530231
Atlanta, GA 30353-0231
Allow 4-6 weeks for check payments to be applied to the appropriate PMS account. For addional informaon please contact
PMS at 877-614-5533 or [email protected].
6.0 PROGRAM INCOME
Unless otherwise stated in the Noce of Award provisions secon, AMS authorizes the use of program income through the
addive method (2 CFR § 200.307(e)(2)). Any program income generated during the grant period must be used to further the
objecves of the project. All program income must be recorded on the Federal Financial Report (SF-425) for the period in which
it was earned. Recipients are not accountable for program income earned aer the grant period. Program income includes, but
is not limited to:
• Income from fees for services performed;
• The sale of commodies or items fabricated under an award (this includes items sold at cost if the cost of producing the
item was funded in whole or part with grant funds); and
• Registraon fees for conferences, workshops, etc.
Royales or equivalent income earned from patents, invenons, trademarks, and copyrighted works are not subject to this
secon.
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7.0 PROCUREMENTS
Recipients may acquire commercially available goods and services in connecon with a project. In doing so, the recipient must
have in place and use documented procurement procedures, consistent with applicable State, local and tribal laws and regu-
laons. Recipients’ documented procurement procedures must conform to the procurement standards idened in 2 CFR §
200.317 through 2 CFR § 200.327. To the greatest extent possible, the recipient should provide a preference for acquision
of goods, products and services produced in the United States, per 2 CFR § 200.322.
• State recipients must follow the same policies and procedures the State uses for procurements from non-Federal funds.
The State will comply with 2 CFR §§ 200.321 through 200.323 and ensure that every purchase order or other contract
includes applicable provisions described in Appendix II of 2 CFR § 200.
• All other non-Federal recipients must follow 2 CFR §§ 200.318 through 200.327.
• The requirements of the Federal award also apply to any subcontract. The recipient is responsible for ensuring that all of
its contracts made in connecon with the AMS project contain the applicable provisions described in Appendix II of 2 CFR
§ 200.
8.0 ALLOWABLE COST AND ACTIVITIES
8.1 Indirect Costs
Indirect costs as dened at (2 CFR § 200.1) represent the expenses of doing business that are not readily-idened with a parc-
ular grant, contract, project funcon or acvity, but are necessary for the general operaon of the organizaon and the conduct
of acvies it performs. Refer to 2 CFR §§ 200.413 and 200.414 for addional informaon on determining if costs charged to the
award are direct or indirect.
Any NFE that does not have a current negoated (including provisional) rate, except for those non-Federal enes described in
Appendix VII to Part 200—States and Local Government and Indian Tribe Indirect Cost Proposals, paragraph D.1.b, may elect to
charge a de minimis rate of 10 percent of Modied Total Direct Costs (MTDC) which may be used indenitely. No documentaon
is required to jusfy the 10% de minimis cost rate. Costs must be consistently charged as either indirect or direct costs but may
not be double charged or inconsistently charged as both (2 CFR § 200.403). If chosen, this methodology, once elected, must be
used consistently for all Federal awards unl such me when a recipient chooses to negoate for a rate, which the recipient may
apply to do at any me.
All applicants who elect to charge a de minimis rate of 10 percent must use the MTDC as the base. MTDC is dened in 2 CFR
§ 200.1 as all direct salaries and wages, applicable fringe benets, materials and supplies, services, travel, and up to the rst
$25,000 of each subaward (regardless of the period of performance of the subawards under the award). MTDC excludes equip-
ment, capital expenditures, charges for paent care, rental costs, tuion remission, scholarships and fellowships, parcipant sup-
port costs, and the poron of each subaward in excess of $25,000. Other items may be excluded only when necessary to avoid a
serious inequity in the distribuon of indirect costs, and with the approval of the cognizant agency for indirect costs.
If a NFE chooses to negoate for a rate, the NFE must contact its cognizant Agency for indirect costs.
Federally Negoated Indirect Cost Rates
Unless otherwise required by statute or regulaon, AMS will accept Federally negoated rates. These requirements ow down
through the pass-through enes aecng subawards.
8.2 Allowable and Unallowable Costs and Acvies
The following table summarizes allowable and unallowable costs in common categories for AMS grant programs. This secon is
not intended to be all-inclusive. The recipient should consult the Federal Cost Principles (Subpart E-Cost Principles of 2 CFR § 200)
for the complete explanaon of the allowability of costs. If recipients have quesons concerning the allowability of costs aer
reviewing this secon, they should contact their AMS representave.
Note: Allowable costs listed below may also be cost shared or brought as part of the required match. Unallowable costs cannot
be brought as a match.
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Cost Category
Aected
AMS Grant
Program(s)
Descripon, Guidance and Excepons
Advisory Councils ALL Unallowable for costs incurred by advisory councils or commiees.
Alcoholic Beverages ALL with excepons Unallowable for alcoholic beverages unless the cost is associated with
fullling the purpose of the grant program and either approved in the
applicaon or with prior wrien approval.
Buildings and Land –
Construcon
ALL Unallowable for the acquision of buildings, facilies, or land or to make
addions, improvements, modicaons, replacements, rearrangements,
reinstallaons, renovaons, or alteraons of an exisng building or facility
(including site grading and improvement, and architecture fees). This
also includes construcon and construcon-related materials, which may
include, but are not limited to, the purchase of building materials such
as wood, nails, concrete, asphalt, roong, gravel, sand, paint, insulaon,
drywall, or plumbing.
Allowable for rental costs of land and building space. However, lease
agreements to own (i.e., lease-to-own or rent-to-own) are not allowable.
The lease or rental agreement must terminate at the end of the grant
cycle.
A building is any permanent structure designed or intended for support,
enclosure, shelter, or protecon of people, animals, or property, and hav-
ing a permanent roof supported by columns or walls.
Conferences
ALL with excepons Allowable if the conference fullls the purpose of a grant program’s
legislated purpose. Allowable conference costs paid by the non-Federal
recipient as a sponsor or host of the conference may include rental of
facilies, speakers’ fees, costs of meals (see Meals for restricons), and
refreshments, local transportaon, and other items incidental to such con-
ferences with the excepon of entertainment costs that are unallowable.
If registraon fees are collected, the recipient must report fees as program
income (see Program Income).
Allowable to rent a building or room for training; however, where appro-
priate, AMS encourages the use of technologies such as webinars, telecon-
ferencing, or videoconferencing as an alternave to renng a building or
a room. The recipient should use the most cost-eecve facilies, such
as State government conference rooms if renng a building or a room is
necessary.
Conngency Provisions ALL Unallowable for miscellaneous and similar rainy-day funds for events the
occurrence of which cannot be foretold with certainty as to the me or in-
tensity, or with an assurance of their happening. Unallowable for working
capital for acvies/items not already in place.
Contractual/Consultant Costs
(Professional Services)
ALL Allowable subject to limitaons. Contractual/consultant costs are expens-
es associated with purchasing goods and/or procuring services performed
by an individual or organizaon other than the recipient in the form of a
procurement relaonship.
Allowable for contractor/consultant employee rates that do not exceed
the salary of a GS-15 step 10 Federal employee in the area (for more
informaon, visit the OPM website) and travel that is reasonable and
necessary. This does not include fringe benets, indirect costs, or other
expenses. If rates exceed this amount, the recipient is required to jusfy
the allowability of the cost aligning with 2 CFR §§ 200.317-327.
Contribuons or Donaons ALL Unallowable for contribuons or donaons, including cash, property, and
services, made by the recipient to other enes. An NFE using grant funds
to purchase food or services to donate to other enes and/or individuals
is unallowable.
Electronic Benet Transfer
(EBT) Machines
ALL Unallowable for the purchase/lease of Supplemental Nutrion Assistance
Program (SNAP) EBT equipment.
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Cost Category
Aected
AMS Grant
Program(s)
Descripon, Guidance and Excepons
Entertainment Costs ALL with excepons Unallowable for entertainment costs including amusement, diversion, and
social acvies and any costs directly associated with such costs (such as
bands, orchestras, dance groups, ckets to shows, meals, lodging, rentals,
transportaon, and gratuies). Entertainment costs are dened in 2 CFR §
200.438.
Allowable where the specic cost is considered to meet the requirements
of the sponsored program and are authorized in the approved budget or
with prior wrien approval.
Equipment
ALL Unallowable for acquision costs of general purpose equipment or lease
agreements to own (i.e., lease-to-own or rent-to-own).
Allowable for rental costs of general purpose equipment when provided
in the approved budget or with prior wrien approval. Vehicles may be
leased but not purchased. The lease or rental agreement must terminate
at the end of the grant cycle.
For vehicle and equipment leases or rentals with an acquision cost that
equals or exceeds $5,000, rates should be in light of factors such as: rental
costs of comparable vehicles and equipment, if any; market condions in
the area; alternaves available; and the type, life expectancy, condion,
and value of the vehicle or equipment leased.
Allowable when provided in the approved budget or with prior wrien
approval for acquision costs and rental costs of special purpose equip-
ment provided the following criteria are met:
1) Necessary for the research, scienc, or other technical acv-
ies of the grant agreement;
2) Not otherwise reasonably available and accessible;
3) The type of equipment is normally charged as a direct cost by
the organizaon;
4) Acquired in accordance with organizaonal pracces;
5) Must be used solely to meet the legislave purpose of the
grant program and objecves of the grant agreement;
6) More than one single commercial organizaon, commercial
product, or individual must benet from the use of the equip-
ment;
7) Must not use special purpose equipment acquired with grant
funds to provide services for a fee to compete unfairly with
private companies that provide equivalent services; and
8) Equipment is subject to the full range of acquision, use, man-
agement, and disposion requirements under 2 CFR § 200.313
as applicable.
Denions
Equipment is dened as tangible personal property (including informaon
technology systems) having a useful life of more than one year and a per-
unit acquision cost that equals or exceeds the lesser of the capitalizaon
level established by the NFE for nancial statement purposes, or $5,000.
Acquision cost means the cost of the asset including the cost to prepare
the asset for its intended use. Acquision cost for equipment is the net
invoice price of the equipment, including the cost of any modicaons, at-
tachments, accessories, or auxiliary apparatus necessary to make it usable
for its acquired purpose.
General Purpose Equipment means equipment that is not limited to
technical acvies. Examples include oce equipment and furnishings,
modular oces, telephone networks, informaon technology equipment
and systems, air condioning equipment, reproducon and prinng
equipment, and motor vehicles.
Special Purpose Equipment is equipment used only for research, scienc,
or technical acvies.
11
Cost Category
Aected
AMS Grant
Program(s)
Descripon, Guidance and Excepons
Equipment – Informaon
Technology Systems and
Telecommunicaons
ALL Unallowable for informaon technology systems having a useful life of
more than one year and a per-unit acquision cost that equals or exceeds
the lesser of the capitalizaon level established in accordance with GAAP
by the recipient for nancial statement purposes or $5,000. Acquision
costs for soware include those development costs capitalized in accor-
dance with GAAP.
Informaon technology systems include compung devices, ancillary
equipment, soware, rmware, and similar procedures, services (includ-
ing support services), and related resources. Compung devices means
machines used to acquire, store, analyze, process, and publish data and
other informaon electronically, including accessories (or “peripherals”)
for prinng, transming and receiving, or storing electronic informaon.
Examples of unallowable informaon technology systems include service
contracts, operang systems, printers, and computers that have an acqui-
sion cost of $5,000 or more. See also special prohibion on the purchase
of certain telecommunicaons and video surveillance described in 2 CFR §
200.216.
Allowable for website development, mobile apps, etc., that are not
considered to be informaon technology systems but rather social media
applicaons.
Farm, Gardening, and
Producon Acvies and
Supplies
ALL with excepons Unallowable for farm, gardening, and producon acvies, materials,
supplies, and other related costs including but not limited to soil, seeds,
shovels, gardening tools, greenhouses, and hoop houses.
Allowable where the specic cost is considered to meet the requirements
of the sponsored program and is authorized in the approved budget or
with prior wrien approval.
Fines, Penales, Damages and
Other Selements
ALL Unallowable for costs resulng from violaons of, alleged violaons of,
or failure to comply with, Federal, State, tribal, local, or foreign laws and
regulaons.
Fixed Amount Subawards
ALL with excepons Unallowable for cost related to xed amounts subawards.
Allowable to meet the requirements of the sponsored program (noncom-
peve) and with prior wrien approval. A pass-through enty may pro-
vide subawards based on xed amounts up to the simplied acquision
threshold, provided that the subawards meet the requirements for xed
amount awards in 2 CFR § 200.201.
Fundraising and Investment
Management Costs
ALL Unallowable for organized fundraising, including nancial campaigns,
solicitaon of gis and bequests, and similar expenses incurred to raise
capital or obtain contribuons, regardless of the purpose for which the
funds will be used. This includes salaries of personnel involved in acvies
to raise capital.
12
Cost Category
Aected
AMS Grant
Program(s)
Descripon, Guidance and Excepons
General Costs of Government
ALL Unallowable for:
1) Salaries and expenses of the Oce of the Governor of a State or
the chief execuve of a local government or the chief execuve of
an Indian tribe;
2) Salaries and other expenses of a State legislature, tribal council,
or similar local governmental body, such as a county supervisor,
city council, school board, etc., whether incurred for purposes of
legislaon or execuve direcon;
3) Costs of the judicial branch of a government;
4) Costs of prosecutorial acvies unless treated as a direct cost to a
specic program if authorized by statute or regulaon (however,
this does not preclude the allowability of other legal acvies of
the Aorney General as described in 2 CFR § 200.435 Defense and
prosecuon of criminal and civil proceedings, claims, appeals and
patent infringements); and
5) Costs of other general types of government services normally
provided to the general public, such as re and police, unless
provided for as a direct cost under a program statute or reg-
ulaon.
Goods or Services for Personal
Use
ALL Unallowable for costs of goods or services for personal use of the recip-
ient’s employees regardless of whether the cost is reported as taxable
income to the employees.
Indirect Costs – Unrecovered ALL with excepons Unallowable for unrecovered indirect costs.
Allowable for projects with match requirements to use unrecovered indi-
rect costs as part of cost sharing or matching.
Insurance and Indemnicaon ALL Allowable when provided in the approved budget or with prior wrien
approval as indirect costs for insurance and indemnicaon.
Lobbying ALL Unallowable as dened in 2 CFR § 200.450.
Meals
ALL Unallowable for business meals when individuals go to lunch or dine
together although no need exists for connuity of a meeng. Such acvity
is considered an entertainment cost.
Unallowable for conference aendee breakfasts. It is expected aendees
will have adequate me to obtain this meal on their own before a confer-
ence begins.
Unallowable for meal costs that duplicate a meeng parcipant’s per
diem or subsistence allowances.
Allowable for lunch or dinner meals if the costs are reasonable, and a
juscaon is provided that such acvity maintains the connuity of the
meeng and to do otherwise will impose arduous condions on the meet-
ing parcipants.
Allowable for meals consumed while in ocial travel status. They are con-
sidered per diem expenses and should be reimbursed in accordance with
the organizaon’s established wrien travel policies.
Memberships, Subscripons,
and Professional Acvity Costs
ALL Unallowable for costs of membership in any civic or community organiza-
on.
Allowable for costs of membership in business, technical, and professional
organizaons when provided in the approved budget or with prior wrien
approval.
13
Cost Category
Aected
AMS Grant
Program(s)
Descripon, Guidance and Excepons
Organizaon Costs ALL Unallowable for costs of investment counsel and sta and similar expens-
es incurred to enhance income from investments.
Allowable with prior approval for organizaon costs per 2 CFR § 200.455.
Parcipant Support Costs ALL Allowable when provided in the approved budget or with prior writ-
ten approval for such items as spends or subsistence allowances, and
registraon fees paid to or on behalf of parcipants or trainees (but not
employees) in connecon with approved conferences, training projects,
surveys, and focus groups.
Polical Acvies ALL Unallowable for development or parcipaon in polical acvies, in
accordance with provisions of the Hatch Act (5 U.S.C.§§ 1501-1508 and
§§ 7324-7326).
Pre-Award Costs
ALL Allowable when provided in the approved budget or with prior wrien
approval of such costs are necessary for ecient and mely performance
of the project’s scope of work. Such costs are allowable only to the extent
that they would have been allowable if incurred aer the date of the Fed-
eral award. If charged to the award, these costs must be charged to the
inial budget period of the award, unless otherwise specied by AMS.
A recipient may incur pre-award costs 90 calendar days before the award.
Expenses more than 90 calendar days pre-award require prior approval.
These costs and associated acvies must be included in the recipient’s
project narrave and budget juscaon. All costs incurred before the
award are at the potenal recipient’s risk. The incurrence of pre-award
costs in ancipaon of an award imposes no obligaon on AMS to award
funds for such costs.
Prinng and Publicaons ALL Allowable to pay the cost of preparing informaonal leaets, reports,
manuals, and publicaons relang to the project; however, the prinng of
hard copies is discouraged given the prevalence of electronic/virtual publi-
caon means. If charged to the award, these costs must be charged to the
nal budget period of the award, unless otherwise specied by AMS.
Rearrangement and
Reconversion Costs
ALL Allowable as indirect costs with prior approval for cost incurred for ordi-
nary and normal rearrangement and alteraon of facilies.
Allowable as direct costs with prior approval for special arrangements and
alteraons costs incurred specically for the award.
Rearrangement and reconversion costs are those incurred in restoring or
rehabilitang the non-Federal enty’s facilies to approximately the same
condion exisng immediately before the start of the grant agreement,
less costs related to normal wear and tear.
Salaries and Wages
ALL Allowable as part of employee compensaon for personnel services in
proporon to the amount of me or eort an employee devotes to the
grant-supported project or program during the period of performance un-
der the Federal award, including salaries, wages, and fringe benets. Such
costs must be incurred under formally established policies of the organiza-
on, be consistently applied, be reasonable for the services rendered, and
be supported with adequate documentaon.
Salary and wage amounts charged to grant-supported projects or pro-
grams for personal services must be based on an adequate payroll
distribuon system that documents such distribuon in accordance with
generally accepted pracces of like organizaons. Standards for payroll
distribuon systems are contained in the applicable cost principles (other
than those for for-prot organizaons).
Unallowable for salaries, wages, and fringe benets for project sta who
devote me and eort to acvies that do not meet the legislated pur-
pose of the grant program.
14
Cost Category
Aected
AMS Grant
Program(s)
Descripon, Guidance and Excepons
Selling and Markeng
Costs – Promoon of an
Organizaon’s Image, Logo, or
Brand Name
ALL Unallowable for costs designed solely to promote the image of an organi-
zaon, a general logo, or a general brand.
• Promoonal items could say “Buy STATE/COUNTY Grown Ap-
ples” but not “XYZ Grown”, which promotes XYZ generically.
• A promoonal campaign to increase producer sales of “STATE/
COUNTY Grown fruits and vegetables” is acceptable while in-
creasing membership in “STATE/COUNTY Grown” generally is
not.
Selling and Markeng Costs –
Promoon of Venues that do
not Align with Grant Program
Purpose
ALL Unallowable for costs for promoon of specic venues, tradeshows,
events, meengs, programs, convenons, symposia, seminars, etc. that do
not align with the legislated purpose of the grant program.
Selling and Markeng Costs
– Promoonal Items, Gis,
Prizes, etc.
ALL with excepons Unallowable for promoonal items, swag, gis, prizes, memorabilia, and
souvenirs.
Allowable with condions to meet the requirements of the sponsored
agreement, in the approved applicaon or with prior approval for mar-
keng acvies directly related to the funded project. Promoonal items
include point-of-sale materials, promoonal kits, signs or streamers,
automobile sckers, table tents, and placemats, or promoonal items of a
personal nature (e.g., t-shirt, hats, etc.).
Selling and Markeng Costs –
Coupons, Incenves or Other
Price Discounts
ALL Unallowable for costs of the value of coupon/incenve redempons or
price discounts (e.g., the $5.00 value for a $5.00 clip-out coupon).
Allowable for costs associated with prinng, distribuon, or promoon
of coupons/tokens or price discounts (e.g., a print adversement that
contains a clip-out coupon) as long as they benet more than a single
program or organizaon.
Selling and Markeng Costs
– Food for Displays, Tasngs,
Cooking Demonstraons
ALL with excepons Unallowable for purchasing food for displays, tasngs, and cooking
demonstraons.
Allowable where the specic cost is considered to meet the programmat-
ic purpose of the sponsored program and is authorized in the approved
budget or with prior wrien approval.
Selling and Markeng Costs –
General Markeng Costs
ALL with excepons Unallowable for costs designed solely to promote the image of an organi-
zaon, general logo, or general brand.
Allowable for costs designed to promote products that align with the
purpose of the grant program.
Selling and Markeng Costs –
Sponsorships
ALL Unallowable for costs associated with sponsorships. A sponsorship is a
form of adversing in which an organizaon uses grant funds to have its
name and/or logo associated with certain events and where the organiza-
on does not necessarily know how the funds associated with sponsorship
costs will be used. These costs also benet only the organizaon oering
funding, liming the beneciaries to the sponsor organizaon.
Selling and Markeng Costs –
Use of Meeng Rooms, Space,
exhibits that do not Align with
Grant Program Purpose
ALL Unallowable for costs associated with trade show aendance/displays,
meeng room reservaons, and/or any other displays, demonstraons,
exhibits, or rental of space where acvies do not specically align with
the purpose of the grant program. See Conferences for more informaon.
15
Cost Category
Aected
AMS Grant
Program(s)
Descripon, Guidance and Excepons
Supplies and Materials,
Including Costs of Compung
Devices
ALL Allowable for costs incurred for materials, supplies, and fabricated parts
necessary to carry out a Federal award. Purchased materials and supplies
must be charged at their actual prices, net of applicable credits. With-
drawals from general stores or stockrooms should be charged at their ac-
tual net cost under any recognized method of pricing inventory withdraw-
als, consistently applied. Incoming transportaon charges are a proper
part of materials and supplies costs. Only materials and supplies used for
the performance of a Federal award may be charged as direct costs.
A compung device is a supply if the acquision cost is less than the lesser
of the capitalizaon level established by the recipient for nancial state-
ment purposes or $5,000, regardless of the length of its useful life. In the
specic case of compung devices, charging as a direct cost is allowable
for devices that are essenal and allocable, but not solely dedicated, to
the performance of a Federal award. Where Federally donated or fur-
nished materials are used in performing the Federal award, such materials
will be used without charge.
Training ALL Allowable when the training is required to meet the objecves of the
project or program, including training that is related to Federal grants
management.
Travel – Domesc and Foreign ALL Allowable for travel, when provided in the approved budget or with prior
wrien approval when costs are limited to those allowed by formal orga-
nizaonal policy and the purpose aligns with the legislated purpose of the
program.
The allowable travel cost of recipients that do not have formal travel pol-
icies and for-prot enes may not exceed those established by the Fed-
eral Travel Regulaon, issued by General Services Administraon (GSA),
including the maximum per diem and subsistence rates prescribed in
those regulaons. If a recipient does not have a formal travel policy, those
regulaons will be used to determine the amount that may be charged for
travel costs.
9.0 CHANGES REQUIRING PRIOR WRITTEN APPROVAL
The recipient may need to make modicaons, such as budget, personnel, or contracts, to accomplish the objecves during the
period of performance. Recipients are required to request prior wrien approval for the following items from AMS in advance of a
change or obligaon of funds. Requests for prior wrien approval must be submied by the recipient project director and signed
by the AOR, if applicable. Every request for a prior wrien approval must include the following informaon:
1. Grant agreement number;
2. Project tle;
3. Name of the recipient organizaon; and
4. Project point of contact name.
AMS will conrm receipt, review the request, and communicate with the recipient project director. The recipient project director
may revise the prior approval request to address any quesons or concerns. Once accepted, AMS will email the recipient project
director with the acceptance of the request.
9.1 Change in Key Personnel/Time Devoted to the Project
Prior approval is required for changes in key personnel or if key personnel disengages from the project for a period of more than
three months, reduces the me devoted to managing the project by 25 percent (25%) or more, or severs his/her connecon
to the acvies of the grant agreement. Key personnel include the recipient project director or AOR listed in the Noce of Award as
well as other key project contributors. The request must include:
1. The name of the individual(s) being replaced and the new individual name and contact informaon;
2. The qualicaons (CV or resume) of the new individual(s);
3. The capacity in which the new individual will serve;
4. Wrien nocaon from the new individual signifying his/her willingness to serve on the project;
5. The eecve date.
16
A change in key personnel may aect the project narrave, budget, or meline. If it does, the recipient must include this in
their request by following the applicable guidance in this secon.
9.2 Change in Scope or Objecves
Prior approval is required to modify the scope or objecve of the project or program, including adding new project(s) or disconn-
uing project(s) (if applicable).
Prior wrien approval is required even if there is no associated budget revision that would require prior approval. The recipient
must use the same format/template to present this informaon that was used in the approved applicaon with the changes not-
ed. The request must include:
1. A descripon of the change in the scope or objecve including what acvies the new work replaces;
2. A revised narrave for the relevant poron of the approved project; and
3. The proposed dates of implementaon (MM/YYYY – MM/YYYY).
A change in scope or objecves may aect the project narrave, outcome measures, budget (Federal and matching funds), or
meline. If it does, the recipient must make revisions and include this in their request by following the applicable guidance in
this secon.
9.3 One-Time Extension
If the grant acvies cannot be completed within the grant agreement’s period of performance, the recipient must request wrien
approval to extend the grant agreement’s end date (no-cost extension of me) prior to the grant’s expiraon. The recipient may
request a one-me extension of the period of performance of up to 12 months from the end date of the period of performance
(block 26 of the Noce of Award) unless specic program requirements prohibit the extension beyond the maximum allowed
period of performance. The request must be submied no later than 10 days prior to the ending date of the grant agreement.
The request must include:
1. The length of addional me requested, and the new ending date requested;
2. A juscaon for the extension;
3. A summary of progress to date in terms of the project meline and objecves. The summary may reference the most
recent Performance Report and indicate how circumstances have changed since then;
4. An esmate of the amount of remaining funds, and if applicable, the amount of matching resources yet to be ex-
pended,
and a descripon of how they will be used in the remaining me; and
5. A new metable for compleng the project.
Unused or unobligated funds at the end of the award are not in themselves juscaon to receive a no-cost me extension. AMS
will provide case-by-case extension approval, based on the wrien juscaon provided. If an extension is approved, the period
of performance will be amended to end at the compleon of the extension.
9.4 Budget Change
Prior approval is required for a budget change if the Federal share of its grant agreement exceeds the Simplied Acquision
Threshold as stated in 2 CFR § 200.88, (see block 20 and 33 on the Noce of Award) for the Federal award amount), and the
cumulave amount of a transfer among budgeted direct cost categories or between individual subawards exceeds or is expected
to exceed 10 percent of the total Federal award budget as last approved by AMS. If the Federal share of the Federal award is less
than the Simplied Acquision Threshold, recipients do not need to request prior approval for budget changes. The request must
include:
1. A juscaon for the change; and
2. A descripon of the requested change that includes:
a. The proposed budget change,
b. The last approved budget, and
c. An updated budget for the aected cost categories.
9.5 Pre-Award Costs
As dened in 2 CFR §200.458, pre-award costs are costs incurred prior to the eecve date of the Federal award directly pursuant
to the negoaon and in ancipaon of the Federal award where such costs are necessary for ecient and mely performance of
the scope of work. If charged to the award, these costs must be charged to the inial budget period of the award, unless other-
wise specied by AMS. Refer to Pre-Award Costs for more informaon. The request must include:
1. A brief descripon of the pre-award acvies completed; and
2. An updated budget, using the same format for presenng the budget informaon that was used in the approved
applicaon, clearly indicang the associated dollar amount of award funds and/or the value of any matching
resources
expended during the pre-award period.
17
9.6 Contracng or Subawarding for Acvies Central to the Award’s Purpose(s)
Prior approval is required for a change that involves subawarding, transferring, or contracng out of any work under a Federal
award or execung a xed amount subaward. This provision does not apply to the acquision of supplies, materials, equipment,
or general support services. The request must include:
1. A brief descripon of and juscaon for the change;
2. A brief descripon of the NFE’s qualicaons, and how their work will fulll the project goals;
3. If a modicaon to the budget is required:
a. A descripon of the proposed modicaon,
b. The last approved budget, and
c. An updated budget for the aected cost categories using the same format as was used in the approved appli-
caon with changes noted; and
4. If the third party was not idened in the original applicaon, a descripon of the third party’s qualicaons, how
its work will fulll the project goals, and an itemized budget (if applicable) showing cost categories with appropriate
juscaon.
9.7 Specic Allowable Costs Prior Approvals
Prior approval is required for allowable costs (as referenced in 2 CFR §200.407) and for those not previously submied in the
approved budget. See 8.2 Allowable and Unallowable Costs and Acvies for more informaon. The request must include:
• A descripon of and juscaon for the cost including how it furthers the objecves of the project; and
• If applicable, a comparison between the most recent budget and the proposed budget as well as an updated budget
narrave of the aected cost categories. Recipients must use the same format for presenng the budget informaon
that was used in the approved applicaon with changes noted.
9.8 Changes to Recipient Name or Address
If the recipient is contemplang changing the name or address of the recipient organizaon, the recipient is advised to contact its
AMS representave for addional informaon on how this acon may aect the award. This refers to a change to the recipient
organizaon in block 1, “Recipient Name” on the fully executed Noce of Award. The DUNS number would remain the same,
while only the organizaon name or address would change. The request must include the new name or address of the recipient
organizaon and the eecve date of the change.
NOTE: A request to have a new recipient organizaon (that has a new DUNS number) assume responsibility for the project is
not allowable.
Recipients are responsible for properly updang their registraon within both DUNS and SAM.gov. The recipient must inform AMS
of any pending changes in its legal status, divesture, or bankruptcy.
9.9 Cost Share or Match – Changes in the Amount
If the award has cost sharing or matching requirements, the recipient must request prior wrien approval to change the amount
of the approved cost share or match or to change the amount of approved cost sharing or match provided by a project partner or
by a subrecipient. The request must include:
1. A juscaon for the change;
2. Cash Commitment per year (if applicable) and Total Cash Match
3. In-kind Contribuon per year (if applicable) and Total In-kind Match. Break down items into categories as applicable:
a. Salaries (employee name, tle, dues, pay rate/hr., amount matched per year)
b. Items/Acvies (fair market value per unit, how value determined (provide documentaon), and amount
matched per year)
4. A descripon of how the required match will be met including the source of the match, the amount of the match
to be
provided, and the composion of the match. Recipient must use the same format for presenng the match
vericaon that
was used in the approved applicaon; and
5. A descripon of the change that includes a comparison between the latest budget and the proposed budget as well
as an
updated budget narrave of the aected cost categories to demonstrate that the overall required match will
be met. The recipient must use the same form/format for presenng the budget informaon that was used in the
approved applicaon.
The recipient may use the Suggested Match Vericaon Template Leer as a starng point for developing its change request.
Please add any addional informaon requested above to the leer.
18
10.0 PERFORMANCE AND FINANCIAL REPORTS
AMS requires submission of interim and nal reports to demonstrate the progress made toward the compleon of project goals,
objecves, and outcomes, as well as the grant agreement’s overall nancial status. Performance reports must be formaed and
submied using the approved templates or guidance, and machine-readable.
Recipients are required to submit an SF-425 Federal Financial Report with each performance report to account for their nancial
expenditures during that reporng period.
All performance reports must be submied through GS and nancial reports must be submied through PMS. The required
Interim Performance Report Template, Final Performance Report Template, and the SF-425 Federal Financial Report, along with
instrucons and a sample nancial report, can be found at www.ams.usda.gov/grants. Click on the applicable grant program
website, and then click on “How to Administer the Award” in the le menu bar.
If a grant agreement must be extended beyond the performance period stated on the Noce of Award addional reports may be
necessary depending on the length of the extension.
If performance or nancial reports are prepared by a third party and/or subrecipient, it is the recipient AOR’s responsibility to
review and approve the report before forwarding it to AMS.
10.1 Interim Performance and Financial Reports
The Interim Performance Report and SF-425 Federal Financial Report are due annually no later than 90 calendar days aer each
annual performance reporng period (block 26 of the Noce of Award) end date.
If the recipient completes the grant early, they may submit a Final Performance Report in lieu of an Interim Performance Report.
10.2 Final Performance and Financial Reports
The Final Performance Report and SF-425 Federal Financial Report must be submied no later than 120 calendar days aer the
performance period end date (block 26 of the Noce of Award). A subrecipient must submit to the pass-through enty no later
than 90 calendar days aer the period of performance end date.
10.3 Review of Performance and Financial Reports
AMS will conrm receipt of performance and nancial reports. These reports will be reviewed to ensure completeness and
progress toward meeng the project goals and measurable outcomes as well as compliance with Federal assistance regulaons.
AMS will nofy the recipient project director if addional informaon is required. The recipient project director is responsible for
adequately addressing all comments and quesons prior to sending the revised report(s).
10.4 Public Access to Records
Accomplishments, procedures, and other benets resulng from the Federally funded project may be made available publicly
through online posng, as well as through Freedom of Informaon Act (5 U.S.C. 552) (FOIA) requests. The AMS website is the pri-
mary means to distribute results of each Federal award, although addional proposal/project informaon, within the regulaons,
will be released if requested under the FOIA. Restricons on release of records and informaon apply for protected PII or when
exempt from disclosure pursuant to the FOIA or the Privacy Act of 1974 (5 U.S.C. § 552a).
Since requested informaon may be made public, AMS encourages the recipient to minimize grammacal and spelling errors in
submied forms and materials. AMS will not edit the reports beyond ensuring that the content is appropriate.
10.5 Disparaging Language and Protected PII
Recipients are prohibited from using AMS grant funds to conduct any acvity that is false, misleading, or disparaging toward agri-
cultural commodies or products or to disparage the mission, goals, and/or acons of another organizaon or individual.
Reports submied to AMS must avoid the use of Protected PII, including use of an individual’s rst name or rst inial and last name
in combinaon with any one or more types of informaon, including, but not limited to, social security number, passport number,
credit card numbers, clearances, bank numbers, biometrics, date, and place of birth, mother’s maiden name, criminal, medical and
nancial records, educaonal transcripts, etc. Personal contact informaon included in performance reports should be limited to
the
recipient project director’s name and e-mail address, as well as organizaon name, physical address, and telephone number.
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10.6 Overdue Reports
Events may occur that prevent you from subming reports within the scheduled performance reporng dates. In such cases, the
recipient must inform AMS as soon as it is aware of problems, delays, or adverse condions, preferably no less than 14 calendar
days before the due date. This disclosure must include a statement of the acon taken or contemplated, and any assistance
needed to resolve the situaon. If a jused request is submied by the recipient, AMS may extend the due date for any perfor-
mance report. If the late report submissions are due to issues of noncompliance, the enforcement acons described in secon
17.0 Remedies for Noncompliance may be taken.
11.0 ACKNOWLEDGEMENT OF SUPPORT
Recipients are strongly encouraged to acknowledge USDA-AMS support through oral or wrien presentaon. If the recipient
chooses to add an acknowledgment of support, it must read as follows:
Funding for [Project or Publicaon] was made possible by the U.S. Department of Agriculture’s (USDA) Agricultural Markeng
Service through grant [Insert Agreement Number]. Its contents are solely the responsibility of the authors and do not neces-
sarily represent the ocial views of the USDA.
Note that USDA symbols or logos are only intended for the ocial use of the USDA. They are expressly excluded from use to
imply endorsement of a commercial product or service. The symbol or logo may not be used by anyone outside of USDA without
permission.
Recipients are strongly encouraged to share with AMS success stories, videos, pictures, and other materials that highlight the
outcomes and accomplishments of their grant agreement. AMS will coordinate any public announcement, press release, press
interviews, web or social media posng with the AMS Public Aairs oce.
12.0 PROPERTY MANAGEMENT
The tle to real property, equipment, and supplies acquired or improved by the recipient under the award will vest upon acquisi-
on in the recipient. Recipients must, at a minimum, provide the equivalent insurance coverage for real property and equipment
acquired or improved with Federal funds.
Recipients are expected to manage equipment whether acquired in whole or in part under the Federal award, unl disposion
takes place, by maintaining property records that include a descripon of the property, a serial number or another idencaon
number, the source of funding for the property (including the FAIN), who holds tle, the acquision date, and cost of the prop-
erty, percentage of Federal
parcipaon in the project costs for the Federal award under which the property was acquired, the
locaon, use and condion of the property, and any ulmate disposion data including the date of disposal and sale price of the
property. This is in addion to the other requirements of use, management, and disposion of real property, equipment and
supplies acquired or improved by under a grant in accordance with 2 CFR §§ 200.311, 200.313 and 200.314.
12.1 Disposion of Real Property, Equipment and Supplies
When real property is no longer needed for the originally authorized purpose, the recipient must obtain disposion instrucons
from AMS.
When original or replacement equipment acquired under a Federal award is no longer needed for the original project or program
or for other acvies currently or previously supported by a Federal awarding agency, the recipient must request disposion
instrucons from AMS and may be made as follows:
Items of equipment with a current per unit fair market value of $5,000 or less may be retained, sold, or otherwise disposed of
with no further responsibility to AMS.
Items of equipment with a current per unit fair market value in excess of $5,000 may be retained by the recipient or sold and
AMS compensated for its share.
If there is a residual inventory of unused supplies exceeding $5,000 in total aggregate value upon terminaon or compleon of
the project or program and the supplies are not needed for any other Federal award, the recipient must retain the supplies for
use on other acvies or sell them, but must, in either case, compensate AMS for its share.
In any of these cases, recipients acng on their own behalf or as the pass-through enty must submit to AMS via email either
1) an SF-428 C Tangible Personal Property Report Disposion Request/Report during the period of performance or 2) an SF-428
B Tangible Personal Property Final (Award Closeout) Report at closeout of the Federal award to report or request disposion
instrucons. A sample Disposion Request/Report can be found at www.ams.usda.gov/grants. Click on the applicable grant
program website, and then click on “How to Administer the Award” in the le menu bar.
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AMS will review the request and provide disposion instrucons for the real property, equipment and/or supplies. The disposi-
on instrucons will nofy the recipient that AMS is entled to an amount calculated as follows:
AMS Amount = Current Market value or proceeds from sale of the equipment/supplies
X Percentage of AMS parcipaon in the cost of the original purchase
If the equipment and/or supplies are sold, the recipient is permied to deduct and retain from the Federal share $500 or 10
percent of the proceeds, whichever is less, for its selling and handling expenses.
13.0 ADMINISTRATIVE AND NATIONAL POLICY REQUIREMENTS
You agree to comply with the following Federal statutes and regulaons as applicable to your award. These include but are not
limited to the ones listed below. The full text of Code Federal Regulaons references can be found at: eCFR-Code of Federal Reg-
ulaons.
Federal statutes and regulaons found on the SF-424B “Assurances –Non-Construcon Programs.”
2 CFR § 25 – System for Award Management and Universal Idener Requirements
2 CFR § 170 – Reporng Subaward and Execuve Compensaon Informaon
2 CFR § 175 – Award Term for Tracking in Persons
2 CFR §§ 180 and 417 – OMB Guidelines to Agencies on Government-Wide Debarment and Suspension (Nonprocurement) and
USDA
Nonprocurement Debarment and Suspension
2 CFR § 182 – Governmentwide Requirements for Drug-Free Workplace (Financial Assistance)
2 CFR § 183 – Never Contract with the Enemy
2 CFR § 200 – Uniform Administrave Requirements, Cost Principles, and Audit Requirements for Federal Awards
2 CFR § 400 – Uniform Administrave Requirements, Cost Principles, and Audit Requirements for Federal Awards
2 CFR § 415 – General Program Administrave Regulaons
2 CFR § 416 – General Program Administrave Requirements for Grants and Cooperave Agreements to State and Local
Govern-
ments
2 CFR § 418 – New Restricons on Lobbying
2 CFR § 421 – Requirements for Drug-Free Workplace (Financial Assistance)
2 CFR § 422 – Research Instuons Conducng USDA-Funded Extramural Research; Research Misconduct
7 CFR § 1, subpart A – Ocial Records (Freedom of Informaon Act)
7 CFR § 1(b) – Naonal Environmental Policy Act
7 CFR § 3 – Debt Management (OMB Circular No. A-129)
7 CFR § 15, subpart A – Nondiscriminaon in Federally-Assisted Programs of the Department of Agriculture—Eectuaon of Title VI of
the Civil Rights Act of 1964
7 CFR § 331 and 9 CFR § 121—USDA implementaon of the Agricultural Bioterrorism Protecon Act of 2002
37 CFR § 401 – Rights to Invenons made by Nonprot Organizaons and Small Business Firms under Government Grants, Con-
tracts, and Cooperave Agreements
41 CFR §§ 301-10
.
131 to 301-10.143 – Use of United States Flag Air Carriers, which implements the Fly America Act (49 U.S.C.
40118).
For more informaon see hp://www.gsa.gov/portal/content/103191.
48 CFR subpart 31.2 – Contracts with Commercial Organizaons
8 U.S.C. § 1324a – Unlawful employment of aliens
21
29 U.S.C. § 794 – Nondiscriminaon under Federal grants and programs
41 U.S.C. § 22 – Interest of Member of Congress
41 U.S.C. § 4712 – Pilot program for enhancement of contractor protecon from reprisal for disclosure of certain informaon
44 U.S.C. § 3551 et seq. (P.L. 107-347) – Federal Informaon System Security Management Act of 2002 (FISMA)
EO 13166, Improving Access to Services for Persons with Limited English Prociency, take reasonable steps to ensure that LEP per-
sons have meaningful access to programs in accordance with LEP Implementaon Strategy for AMS’ Federally-Assisted Programs.
EO 13798, Promong Free Speech and Religious Liberty. As a recipient you must not discriminate against sub recipients on the
basis of their religious character.
EO 13858, Strengthening Buy- American Preferences for Infrastructure Project (Except for Secon 5, revoked by EO 14005)
EO 13864, Improving Free Inquiry, Transparency, and Accountability at Colleges and Universies
EO 13933, Protecng American Monuments, Memorials, and Statues and Combang Recent Criminal Violence
EO 13988, Prevenng and Combang Discriminaon on the Basis of Gender Identy or Sexual Orientaon
EO 13991, Protecng the Federal Workforce and Requiring Mask-Wearing
EO 13999, Protecng Worker Health and Safety
EO 14005, Ensuring the Future Is Made in All of America by All of America’s Workers
Motor Vehicle Safety – Highway Safety Act of 1966, as amended (23 U.S.C.§§ 402 & 403); Government Organizaon and Employees
Act, as amended (5 U.S.C. § 7902 (c)); Occupaonal Safety and Health Act of 1970, as amended (29 U.S.C. § 668); Federal Property
and
Administrave Services Act of 1949, as amended (40 U.S.C. § 101, et seq.); Increasing Seat Belt Use in the United States (EO
13043);
Federal Leadership on Reducing Text Messaging While Driving (EO 13513)
Agriculture, Rural Development, Food and Drug Administraon, and Related Agencies Appropriaons Act, 2012, P.L. No. 112-55,
Division A, Secons 738 and 739 regarding corporate felony convicons and corporate Federal tax delinquencies.
14.0 CLOSEOUT
AMS will close out the Federal award when it determines that all applicable administrave acons and all required work of the
Federal award are completed by the recipient, as provided in 2 CFR § 200.344. If the recipient fails to complete the requirements,
AMS will proceed to close out the Federal award with the informaon available. When an award is closed out, terminated, or
parally terminated, the recipient is responsible for compliance with the requirements in 2 CFR § 200.345.
The recipient must submit, no later than 120 calendar days aer the period of performance end date, all nancial, performance,
and other reports as required by these award terms and condions. A subrecipient must submit this informaon to the pass-
through enty, no later than 90 calendar days aer the end of the period of performance.
14.1 Closeout Checklist
The following documents must be submied to and approved by AMS to successfully close out a grant:
1. Final Performance Report Template (see Secon 10.2) and any project deliverables (e.g., photos, brochures, other
print materials from the project);
2. Final SF-425 Federal Financial Report (Secon 10.2);
3. Final SF-270 Request for Advance or Reimbursement (see Secon 4.2 and subsecons);
4. Refund check for any unused funds, if applicable (see Secon 14.2);
5. SF-428 B Tangible Personal Property Final Report, if applicable (see Secon 12.1); and
6. Audit report, if applicable (see Secon 2.1)
Requirements for Reapplicaon
Upon receiving and accepng all closeout documents, AMS will issue a closeout leer. If the recipient fails to complete the re-
quirements, AMS will proceed to close out the Federal award with the informaon available. Failure to submit all closeout reports
within one year of the period of performance end date will result in AMS reporng the recipient’s material failure to comply with
these award terms and condions to FAPIIS and may result in exclusion from future AMS grant consideraon.
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14.2 Unused and Returned Funds
Before subming an SF-425 for a grant that has been completed or terminated, the recipient must liquidate all nancial obliga-
ons incurred under the Federal award no later than 120 calendar days aer the performance period end date of the grant agree-
ment. If the recipient has a balance of funds that AMS previously disbursed and that the recipient did not obligate by the perfor-
mance end date of the grant agreement, the recipient must return these funds to AMS. AMS’s request to return an unobligated
balance following expiraon or terminaon of a grant is not considered an adverse acon and is not subject to appeal.
Return the funds payable by check to the “Agricultural Markeng Service.” Because packages sent to AMS through the United
States Postal Service may be damaged or delayed due to security procedures at USDA Washington, D.C. headquarters, the use of
express mail or courier services is strongly encouraged.
Send payments by Express mail or courier submission to:
[Grant Program Name]
An: [Grant Program Name] Team Lead
USDA, Agricultural Markeng Service
Transportaon and Markeng Program
1400 Independence Avenue, SW
Room 1098–South Building, Stop 0264
Washington, DC 20250-0264
15.0 RECORD RETENTION
The recipient must retain all records relang to the grant for a period of three years aer the nal SF-425 is received by AMS
or unl nal resoluon of any audit nding or ligaon. See 2 CFR § 200.334 for excepons and qualicaons to the retenon
requirement and period for other types of grant-related records, including property records.
The recipient should, whenever praccable, collect, transmit, and store grant-related informaon in open and machine-read-
able formats rather than in closed formats or on paper, in accordance with applicable legislave requirements (EO 13642). A
machine-readable format is a standard computer language (not English text) format that can be read automacally by a web
browser or computer system.
16.0 ACCESS TO RECORDS
As described in 2 CFR § 200.337, AMS, Inspectors General, the Comptroller General of the United States, and the pass-through
enty, or any of their authorized representaves, must have right of access to any documents, papers, or records of recipients
and subrecipients which are pernent to the Federal award, in order to make audits, examinaons, excerpts, and transcripts.
The right also includes mely and reasonable access to the recipient’s and subrecipient’s personnel for interview and discussion
related to such documents.
17.0 REMEDIES FOR NONCOMPLIANCE
AMS may take one or more of the following remedies for a recipient’s failure to comply with the U.S. Constuon, Federal
statutes, regulaons, or the award General Terms and Condions, including reporng requirements, depending on the severity
and duraon of the noncompliance. In addion to the opons listed below, AMS may take other remedies that are legally available,
including iniang suspension or debarment under 2 CFR § 180.
The recipient may be given an opportunity to correct the deciencies before AMS takes enforcement acon; however, AMS may
take proacve steps to protect the Federal government’s interests, including placing specic condions on awards as described
in 2 CFR § 200.208 and in accordance with 2 CFR § 200.339, such as requiring more frequent reporng or requiring the recipient
to obtain technical or management assistance.
17.1 Disallow Costs
AMS may disallow (deny the use of funds) for all or part of the cost of the acvity or acon that is not in compliance.
17.2 Withdrawal of Authorized Personnel Approval
AMS may withdraw its approval of the Authorized Representave and/or other project representaves if the Agency concludes
that they are no longer qualied or competent to perform their dues. If this occurs, AMS may request that the recipient
designate new Authorized Representave or other key personnel. The decision to impose special condions by withdrawing
approval of the Recipient Authorized Representave or other key personnel, or otherwise, is discreonary on the part of AMS
and not subject to appeal.
23
17.3 Withholding of Payments
AMS may temporarily withhold cash payments pending correcon of the deciency by the recipient, in accordance with 2 CFR §
200.206. This decision is discreonary on the part of AMS and not subject to appeal.
17.4 Withholding of Support
AMS may decide not to make an award within the current award cycle if a recipient failed to meet the terms and condions of a
previous award or if connued funding would not be in the best interests of the Federal government.
17.5 Suspension or Terminaon
AMS may terminate an award in whole or in part per 2 CFR §200.340. AMS generally will suspend (rather than immediately
terminate) a grant and allow the recipient an opportunity to take appropriate correcve acons before terminang a grant
agreement. AMS may terminate the grant if the recipient does not take appropriate correcve acons during the period of sus-
pension or if the grant no longer eectuates the program goals or agency priories. AMS may also terminate the grant without
rst suspending if the deciency warrants immediate terminaon or if public health or welfare concerns require immediate
acon. AMS will provide the recipient a noce of terminaon that includes the reason(s) for the terminaon and if the decision
will be considered in evaluang future applicaons.
AMS and the recipient may mutually terminate a grant agreement, parally or totally, if the two pares agree upon the termi-
naon condions, including the eecve date and the poron to be terminated. The recipient must contact the AMS represen-
tave should it decide to terminate all or part of its award. If the recipient decides to terminate a poron of a grant agreement,
AMS may determine that the remaining poron of the grant agreement will not accomplish the purposes for which the grant
agreement was originally awarded. In that case, AMS will advise the recipient of the possibility of terminaon of the enre
grant and allow the recipients to withdraw its request for paral terminaon. If the recipient does not withdraw its request for
paral terminaon, AMS may iniate a procedure to terminate the enre grant, which may include reporng the situaon to
FAPIIS
When an award is terminated or parally terminated, the recipient is responsible for compliance with secon 14.0 Closeout
requirements.
17.6 Special Condions for High-Risk Recipients
AMS will evaluate the degree of risk associated with a given recipient and may impose addional award condions per 2 CFR §
200.206(b) on the recipient that corresponds to the degree of risk assessed. This risk assessment may incorporate the results of
the evaluaon of the applicant’s eligibility or the quality of its applicaon. These specic award condions are specied in 2 CFR
§ 200.208. AMS will promptly remove any special condions once the condions that prompted them have been corrected and
veried.
18.0 SITE VISITS
AMS may conduct periodic site visits, at its own expense, to review project accomplishments and monitor progress, to re-
view nancial and performance records, organizaonal procedures, and nancial control systems, and to provide technical
assistance as required. AMS will make every eort to nofy the grant recipient at least two weeks in advance of any trip to
the AMS-funded project locaon. If AMS makes any ocial site visit on the premises of a recipient or a subrecipient(s), the
recipient must provide, and must require its subrecipients to provide, all reasonable facilies and assistance for the safety and
convenience of government ocials in the performance of their dues. All site visits and evaluaons are expected to be per-
formed in a manner designed to not unduly delay the implementaon of the project.
19.0 APPEALS
The recipient may appeal an AMS decision to remedy non-compliance by subming a wrien request for review to the Federal
Agency Project contact, idened in block 9 and 10 of the Noce of Award, unless directed otherwise. The appeal leer must ex-
plain the decision or acon it is appealing, describe what happened, and include any documentaon that substanates the appeal.
AMS will review the nocaon and respond within 30 calendar days.
AMS encourages all recipients to try to resolve disputes by using Alternave Dispute Resoluon (ADR) techniques. The benets
of using ADR can include decreasing me, cost, and other resources expended in resolving conicts and increasing customer
sasfacon. ADR techniques include mediaon, early neutral evaluaon, and other consensual resoluon methods. Recipients
must obtain their own mediator.
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20.0 LIMIT OF FEDERAL LIABILITY
The maximum obligaon of AMS to a recipient is the amount indicated in the award. Nothing in these award terms and condions
or in the other requirements of the award requires AMS to make any addional award of funds or limits its discreon with respect
to the amount of funding provided for the same or any other purpose. However, if an erroneous amount is stated in the award,
the approved budget, or supporng documentaon relang to the award, AMS has a unilateral right to make the correcon and
to make an appropriate adjustment in the AMS share of the award to align with the Federal amount authorized.
21.0 FRAUD, WASTE, AND ABUSE
Anyone who witnesses or has knowledge of the existence (or apparent existence) of fraud, waste, or abuse related to AMS
grants or use of grant funds should report this informaon to USDA. The USDA Oce of Inspector General (OIG) provides sev-
eral means, including toll-free numbers, for this purpose. Recipients can reach the OIG Hotline in the following ways:
Online: www.usda.gov/oig/hotline
Write: United States Department of Agriculture
Oce of Inspector General
PO Box 23399
Washington, DC 20026-3399
Call: 1-800-424-9121 (toll free) or 202-690-1202 (TDD)
Fax:
202-690-2474
Fraud, waste, and abuse include, but are not limited to, embezzlement, misuse, or misappropriaon of grant funds or property,
and false statements and misrepresentaon, whether by organizaons or individuals. Examples are the of grant funds for
personal use; using funds for non-grant-related purposes; the of Federally owned property or property acquired or leased
under a grant; charging inated building rental fees for a building owned by the recipient; subming false nancial reports
and subming false nancial data in bids submied to the recipient (for eventual payment under the grant). Callers are not
required to give their names and, if they do, OIG keeps the identy of complainants protected under the provisions of the
Whistleblower Protecon Act of 1989 and the Inspector General Act of 1978.
The Federal government may pursue administrave, civil, or criminal acon under a variety of statutes that relate to fraud and
false
statements or claims. Even if the Federal government does not award a grant, the applicant may be subject to penales
if the
informaon contained in or submied as part of an applicaon, including its cercaons and assurances, is found to be
false,
cous, or fraudulent.
22.0 PROHIBITION OF CONFIDENTIALITY AGREEMENTS
The prohibion of using funds under grants and cooperave agreements with enes that require certain internal condenality
agreements are described below.
(a) The recipient may not require its employees, contractors, or subrecipients seeking to report fraud, waste, or abuse to sign or
comply with internal condenality agreements or statements prohibing or otherwise restricng them from lawfully report-
ing that waste, fraud, or abuse to a designated invesgave or law enforcement representave of a Federal Department or
Agency authorized to receive such informaon.
(b) The recipient must nofy its employees, contractors, or subrecipients that the prohibions and restricons of any internal
condenality agreements inconsistent with paragraph (a) of this award provision are no longer in eect.
(c) The prohibion in paragraph (a) of this award provision does not contravene requirements applicable to any other form issued
by a Federal department or Agency governing the nondisclosure of classied informaon.
(d) If the Government determines that the recipient is not in compliance with this award provision, it:
(1) Will prohibit the recipient’s use of funds under this award, in accordance with secons 743, 744 of Division E of the
Consolidated Appropriaons Act, 2016, (Pub. L. 114-113) or any successor provision of law; and
(2) May pursue other remedies available for the recipient’s material failure to comply with award terms and condions.
25
23.0 PAPERWORK REDUCTION
According to the Paperwork Reducon Act of 1995, an Agency may not conduct or sponsor, and a person is not required
to respond to, a collecon of informaon unless it displays a currently valid OMB control number. The valid OMB control
number for this informaon collecon is 0581-0240. The me required to complete this informaon collecon is esmated to
average 2.22 hours per response, including the me for reviewing instrucons, searching exisng data sources, gathering, and
maintaining the data needed, and compleng and reviewing the collecon of informaon.
24.0 NONDISCRIMINATION STATEMENT
USDA is an equal opportunity provider, employer, and lender. Recipients should follow the instrucons found at hps://www.usda.
gov/non-discriminaon-statement.
