Asbury Street Park Pavilion Rental Rules
INTRODUCTION
The pavilion at Asbury Street Park is available for rent by Oxford and Newton County
residents, non-profit organizations, government entities, and commercial enterprises.
Rental rates and regulations are established by the city. City employees are not authorized
to change the rates or waive any rule or regulation.
REQUIREMENTS FOR RESERVING THE PAVILION
1. The Pavilion Use. The use of the pavilion is free. However, if an interested party
wants to guarantee the availability of the pavilion, they must reserve it in advance.
Starting June 1, 2021, we are only allowing two rentals per day- one time slot in the
morning and one time slot in the afternoon.
2. Renting the Pavilion. The pavilion will be rented on a first-come, first-served
basis. Reservations may be made up to six months in advance. Reservations will not
be confirmed until a completed application is received and approved. Reservations
do not include the seating and tables outside the pavilion – these are available on a
first come, first-served basis. Should you wish to rent the pavilion for multiple days,
each day will be treated as a separate rental requiring a separate deposit. We do not
offer discounts or waive deposits for multiple bookings If a dispute over the use of
the pavilion occurs, you may be required to provide your proof of reservation to city
employees patrolling the park.
3. The Use of Picnic Tables. The pavilion is equipped with four 8’ picnic tables. The
reservation may include the use of all available picnic tables and one of the grills.
Interested parties must specify on the application how many picnic tables they will
require and if they will need the use of one of the grills.
4. The Rental Rate. The rate to rent the pavilion is $25 an hour, with a two-hour
minimum. The rental fee must be paid in advance. The rental time includes the set
up and take down of the event. Reservations are limited to a maximum of four hours
on weekends and holidays. Requests for cancellation refunds must be approved in
writing and will be prorated according to a published schedule.
5. Cleanup Deposit Refund. A $50 cleanup deposit must accompany all
applications. Upon completion of your event, please take pictures once you have
cleaned the area. Email the pictures to City Hall to smullen@oxfordgeorgia.org. A
check for your cleanup deposit will be mailed to you within 14 business days.
6. The Event Signage. Before the scheduled event, City employees will post colored
signage on the pavilion columns and the tables reserved for the event. An example of
the signage will read, “RESERVED FOR SMITH PARTY – January 1
st
, 2019 from
2:00 PM-4:00 PM”. The city will remove the signage once the event is finished.
The Park Schedule. All scheduled events and activities taking place at the pavilion must
end by the time the park closes at sunset.
PROHIBITED ACTIVITIES
Flea market or similar activity is prohibited.
Smoking or use of other tobacco products in the park is prohibited.
Possession of alcohol anywhere on city property is prohibited.
Possession of firearms and related products, except by law enforcement, is prohibited.
No commercial products may be offered for sale on the premises except by permit.
Loud music or other noise that might disturb neighbors is prohibited.
Attaching items to walls is not allowed, except for scotch tape for streamers, balloons, etc.
All tape must be removed from the walls before leaving the facility.
Do not attempt to enter the storage room.
REQUIRED ACTIVITIES
The city will make a deduction from the deposit if the party fails to comply with the
following rules:
• Restore the area to the condition it was in when you arrived. Put all trash in
trashcans.
• Remove all items that you brought with you as items left become the property of the
city and will be disposed of as appropriate.
• Notify on duty Oxford representative, if available, when you are ready to leave.
DEPOSIT REFUND SCHEDULE EFFECTIVE JULY 18, 2019
The city will refund the deposit amount when we receive written notice of cancellation from
the party that has reserved the pavilion. The deposit refund schedule with the detailed
amount is listed below:
• Cancellation of 30 or more days prior to the scheduled event – 100%
• Cancellation 8 to 29 days prior to the scheduled event – (50%)
• Cancellation 7 or less days prior to the scheduled event – No refund.
The city will refund the cleanup deposit in full if the pavilion is not used.
SCHEDULE OF RENTAL FEES IS A SEPARATE DOCUMENT.
APPLICATION IS A SEPARATE DOCUMENT.
Rental Fees for the Asbury Street Park Pavilion
A
B
C
C
User Classifications
Normal Business Hours
Additional Hours
Cleanup Deposit
2 Hours
Per Hour
Per Rental
City of Oxford and Newton
County Residents
for Non-Commercial Use
$50.00
$25.00
$50.00
Commercial Users
$100.00
$50.00
$50.00
Government Agencies
$100.00
$50.00
$50.00
Available Rental Hours
Spring/Summer (Apr.-Sept.)
Fall/Winter (Oct.-Mar.)
8:00 AM – 6:00 PM
8:00 – 4:00 PM
* ONLY NEWTON COUNTY RESIDENTS AND THOSE WITH A BUSINESS LOCATED IN THE
COUNTY MAY RENT THE PAVILION.
City of Oxford
110 W. Clark Street
City of Oxford Website
Oxford, GA 30054
www.oxfordgeorgia.org
Reservations may be made up to six months in advance. Payment of all fees and
deposits must accompany the application. Refunds for cancellations will be made
per published schedule available from the City Clerk’s Office.
____ Oxford Resident
____ Newton County Resident
____ Oxford or Newton Non-Profit
____ Government Agency
____ Commercial Business
____ Other
This section completed by the City of Oxford
Two Hour Charge
$
Additional Hours Charge
$
Deposit Amount
$
TOTAL AMOUNT DUE
$
AMOUNT PAID
$
Date:_________________ Cash/MO_______ Card_______
Employee’s Name:_________________________________
Today’s Date:
INDIVIDUAL
Name: _____________________________________________________ Phone Number: _____________________________________
Street Address: ___________________________________________ City: _____________________________ Zip: _______________
ORGANIZATION
Name: _____________________________________________________ Phone Number: _____________________________________
Street Address: ___________________________________________ City: _____________________________ Zip: _______________
List Organization: ________________________________________________________________________________________________
SEATING REQUIREMENTS
Number of picnic tables: (1-4) _______________________________________________ Use of grill: YES / NO
DATE, TIME, AND TYPE OF EVENT
Date of the event: _______________________________________________ Time Requested: _____________________________
Name of event (will appear on sign): ___________________________________________________________________________
CITY OF OXFORD
110 West Clark St
Oxford, GA 30054
Telephone (770)-786-7004
PAVILION AT ASBURY STREET
PARK RENTAL APPLICATION
For return of deposit, please refer to Cleanup Deposit Refund. Email photographs to [email protected].
Email address for communications: __________________________________________________________________