Conservation Awards Title: Grants and Contracts Coordinator

Position Description

Department: Conservation Awards

Title: Grants and Contracts Coordinator

Position Function: The National Forest Foundation (NFF) Grants and Contracts Coordinator reports to

the Director, Conservation Awards. This position works closely with NFF Conservation Awards, Field

Programs, and Accounting staff to support the mission and strategic conservation goals of the NFF and its

local, regional and national partners. General responsibilities includes: coordinating federal agreement

tracking and reporting, implementing procurement policies, verifying and processing payments for

outgoing grants, tracking and submitting incoming reimbursable grant payments requests, and

implementing contract management processes.

Position Duties and Responsibilities: The Grants and Contracts Coordinator is responsible for the

following:

Federal and Reimbursable Funding Agreements

 Regularly invoice federal agreements including, but not limited to: U.S. Forest Service

Cooperative Agreements, Challenge Cost Shares, Blanket Purchase Agreements, and Direct

Grants

 Prepare and submit quarterly federal financial reports

 Track federal performance reports and coordinate submission with NFF program leads

 Complete quarterly Federal Subaward Reporting System reports

 Maintain Schedule of Expenditures of Federal Awards

 Track U.S. Forest Service Collection Agreement status and payments

 Ensure compliance with reimbursable grant requirements, including development, tracking, and

submission of payment requests for incoming reimbursable grants

 Track document retention requirements for federal agreements and reimbursable grants

Procurement and Outgoing Grants/Contracts

 Work with NFF project leads and contractors to develop, review, track, and execute

service contracts

 Ensure compliance with NFF procurement policy for all procurement actions, including

working with NFF project leads to develop and distribute Requests for Proposals, and

review and filing of all procurement documentation

 Review and process payment requests for outgoing grants and service contracts,

including advances, reimbursements, and incremental payments

 Maintain transmittal log of file agreements and scan and file agreements and agreement-

related documents on the virtual private network

Education and Qualifications: The Grants and Contracts Coordinator should possess the following

qualifications:

 Bachelor’s degree in a related field or a minimum of five years’ experience in grant

compliance, financial reporting, or related fields

Abilities and Skills: The Grants and Contracts Coordinator is expected to possess the

following proven abilities and skills:

 A strong attention to detail and commitment to process

 Detail-oriented and highly organized approach to daily work

 Ability to represent the NFF in a clear and professional manner through excellent

written and oral communication skills, as well as excellent interpersonal skills at all

levels

 Ability to effectively set priorities, while managing a variety of projects and tasks to successful

completion

 Excellent analytical skills

 Excellent computer skills, with proficiency in common business desktop applications; experience

working with databases preferred

 Ability to effectively perform basic financial calculations and expenditure tracking

 Ability to work well, and be flexible in a team-oriented environment

 Commitment to the mission of the National Forest Foundation

To Apply: Please send cover letter and resume to: Sheree Bombard, Director, Administration at:

sbombard@nationalforests.org Please note in subject line: “Application for Grants and Contracts

Coordinator”

Applications must be received by email no later than October 22, 2018

The National Forest Foundation is an equal opportunity employer and welcomes a diverse pool of

candidates in this search.

For more information about the National Forest Foundation visit the Web site at:

http://www.nationalforests.org