Job Code:

Job Title: Grants and Contracts Coordinator Job Code: 41156

JOB SUMMARY

The Grants and Contracts Coordinator oversees agency contract administration and develops sub-contract

agreements and modifications.

MAJOR DUTIES

• Prepares all contracts and sub-contracts under federal grant awards, oversees agency contract

administration and develops sub-contract agreements and modifications;

• Generates standard reports on contract and grant activities on an established basis or upon request;

• Maintains records associated with contract activities;

• Conducts and/or attends meetings for the resolution of contract disputes between contracting parties;

• Initiates, reviews and/or approves changes to the contract documents which result in monetary change

to the original contract price. Determines if changes to the work are necessary and/or in the best

interest of the organization;

• Controls monetary distribution of contract funds. Reviews, approves or rejects invoices from

contractors;

• Advises internal agency applicants in the development of federal grant fund applications and proposals;

• Plans, coordinates and implements grants education and training programs for the vice presidents of

administration and other interested parties;

• Provides technical assistance to technical college procurement offices or contract coordinators;

• Cooperates with independent, regulatory and third party auditors in conducting audits by explaining

accounting practices and systems, preparing requested materials and ensuring availability as

necessary; and

• Other duties as assigned.

COMPETENCIES

• Skill in the operation of computers and job-related software programs

• Oral and written communication skills

• Skill in interpersonal relations and in dealing with the public

• Decision making and problem solving skills

• Knowledge of the State of Georgia Purchasing rules and regulations

• Knowledge of the PeopleSoft Team Georgia Marketplace Financial System and the Purchasing

Workflow

• Ability to develop and prepare technical and/or statistical reports

• Ability to work independently with assigned projects

MINIMUM QUALIFICATIONS

• Bachelor’s degree in a related field *and* Two (2) years of work related experience

PREFERRED QUALIFICATIONS

• Preferred qualifications may vary from location to location