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Do it online
Almost all employers are required to file their payroll
information online. There are very few exceptions.
For further information about these exceptions:
• gotowww.gov.uk/nd-out-which-employers-are-
exempt-from-online-payroll-reporting
• gotothehelpbookRT7,‘Guidanceforemployers
exempt from filing Real Time Information online’
For more information about online filing,
gotowww.gov.uk/paye-online
Checklist to help you submit your PAYE information
to HMRC
1 TheformRT11,(formRT11,‘Deductionsworking
sheet’ replaces form P11 for the purposes of
operatingamanualpayroll)mustshow‘Taxyear
starting 6 April 2022’.
2 Have you used the correct National Insurance
contributions (NICs) tables or percentage rates –
are they for the current year?
3 Doyouholdavalidcerticate(CA4139,CF383
or CF380A) for every married woman or widow
for whom you deduct category B or, where the
employer is eligible to claim Freeport NICs relief,
Catergory I reduced rate NICs? If not, deduct full
rate NICs at category A, F, H, M or V.
4 Have you any employees nearing State Pension
age? Check their date of birth before you decide
which NIC category letter to use. Use category C
or, where the employer is eligible to claim Freeports
NICs relief, category S for employees who are State
Pension age or over, for whom you hold a copy of
either their birth certificate or passport as evidence
of their date of birth.
If you are an employer who is exempt from
filing online
When completing your payment submission, check:
• youhaveyouremployee’sfullname,National
Insurance number and, where known, address and
date of birth
• youhaveenteredthecorrectcategoryofNIC(for
employees who are aged 21 or over
– this is usually either A, B, C, H or J
– if you are eligible to claim Freeports NIC relief
F, I, S or L
– if you are eligible for Armed Forces Veteran’s
NIC relief, category V
• foremployeeswhoareundertheageof21,thisis
usually either M or Z
• forApprenticeswhoareagedunder25,including
those under 21, this is category H
•thatyouradditioniscorrectbeforeenteringthe
NIC amounts (both sides of RT11 added up and
carried forward)
For more information on completing Real Time
Information (RTI) forms go to helpbook RT7,
‘GuidanceforemployersexemptfromlingReal
Time Information online’.
What to do if your employee’s circumstances change
Make sure your staff know they must tell you,
and HM Revenue and Customs National Insurance
Contributions and Employer Office, of any change
in circumstances. For example, change of address,
change of name and particularly divorce if they pay
category B reduced rate NICs.
Abolition of secondary NICs for those employees
under the age of 21
The rate of employer Class 1 secondary NICs for
employeesundertheageof21is0%uptothe‘Upper
Secondary Threshold’ (UST).
Class 1 secondary NICs continue to be payable on all
earnings above this threshold.
The current way in which NICs is assessed
remains unchanged.
Employers should ensure that they hold the
employee’s correct date of birth.
FormoreinformationgotoCWG2paragraph3.8.5.
Abolition of secondary NICs for Apprentices under
the age of 25
The rate of secondary Class 1 NICs for Apprentices
undertheageof25is0%uptothe‘ApprenticeUpper
Secondary Threshold’ (AUST).
Apprentices must follow a government recognised
apprenticeship in the UK one which follows
governmentarrangements/approvedframeworks,and
have a written agreement, specifying the government
recognisedapprenticeframework/standard,with
a start and expected completion date. This is an
agreement between the training provider, apprentice
and employer and is the evidence the employer needs
toretainwhenapplyingthezero-rateofsecondary
Class 1 NICs for an apprentice under 25.
Secondary Class 1 NICs will continue to be payable
on all earnings above the AUST.
The current way in which NICs is assessed
remains unchanged.
Employers should ensure that they hold the
employee’s correct date of birth.
FormoreinformationgotoCWG2paragraph3.8.6.
Save money – avoid errors