Administrative Data Sources at Penn State
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What is Administrative Data?
The institution generates administrative data through the day-to-day transactions of its enterprise
systems. Student data can include student biographical, enrollment, course, grades, and advising
information. Human Resources data can include job profile, location, rank, and whether the position is
considered full or part-time. Financial data can include purchase details, budget allocations, and grant
expenditures.
Data from daily transactions are transferred into non-operational systems for reporting. This document
covers data from reporting systems such as iTwo or the Data Digest and not what is available in the
operational business systems (e.g. Workday or SIMBA).
Several summary facts and figures reside in the Data Digest (https://datadigest.psu.edu/
) while more
specific information can often be found in iTwo (Institutional Insight). If you go to http://itwo.psu.edu
and enter your Access ID and password, you may automatically have access to certain things based on
your job family and title. Appendix A provides more information about navigating dashboards within
iTwo. Appendix B outlines how to request access if you do not already have it.
A Note about the iTwo and Upcoming Reporting Systems Changes
After little over a decade of use at Penn State, iTwo has become a major source for creating and viewing
reports and dashboards. Technology continues to change, however, and the platform that iTwo runs on,
Oracle Business Intelligence Enterprise Edition, is reaching the end of its lifecycle. Through the
University’s RFP process, Azure Modern Data Platform was identified as the solution to support an
enterprise-wide institutional data repository (IDR). OBIEE will be retired no later than June 2024.
The progress to bring up the IDR started in 202021 and is ongoing. At the time of this document’s
publication, the project does not yet have a public website for additional information but one is
anticipated within the course of the year. Interested parties are encouraged to monitor the iTwo
website at https://opair.psu.edu/institutional-research/resources/itwo/
as more information will be
posted as it becomes available.
iTwo Access
iTwo has two levels of information available. The top level contains pre-created dashboards where
users can filter for the criteria they need, such as college, campus, year, etc. The second information
level involves subject models such as Term Enrollment, Course Enrollment, or Human Resources. These
subject areas allow users to build their own queries. Information regarding how to view dashboards is
available in Appendix A while an overview of the security or these models is described in Appendix B.
The Interactive Data Dictionary (https://www.warehouse.ais.psu.edu/datadictionary/
) contains a list of
all generally available models as well as their field definitions.