Writing Thank You Notes

Writing Thank You Notes

Thank-you notes should be sent by 4-H

clubs to thank people for presents,

donations, sponsorship, special

help with a project, and leadership

provided. A thank-you letter should

have five points. Use

this checklist with the goal

of making sure that everything

on the checklist is taken care of in one letter.

Five Point Check List

1. A statement to the people you are thanking. Is it

one person? A couple? Mother and daughter?

An entire family? A business? A donor? Always

address the note to an individual.

2. Who is doing the thanking? (You alone? On

behalf of your club or county 4-H? Your family?)

If only one person’s writing that person should

thank on behalf of everyone involved.

3. Mention something noteworthy about the event

or gift. (Great food! Good music! Pretty flowers

on the table. Usefulness of the gift. What you

learned. How the donation was used. How

many people were reached?) This is the time to

tell the person details.

4. It's nice to remark about the thoughtfulness of the

giver or donor.

5. Always end in an upbeat, pleasant tone.

The following are examples of thank-you notes:

Donor

Mr. Dan Smith

Smith Grocery

100 W. 4

th

Street

Anytown, WI 00000

Dear Mr. Smith,

On behalf of the Wisconsin River

4-H Club members, I send a sincere 4-H

thank-you for Smith Grocery’s generous

donation to our Community Festival Event.

The meal of barbecue beef was really

tasty.

One-hundred and fifty members

and community residents attended the

festival on October 23

rd

. The games and

activities provide by 4-H members helped

community residents learn more about

4-H.

Thank-you for your interest in

the Wisconsin River 4-H Club. Please

accept this window cling as a token of our

appreciation.

Sincerely,

Donor

Ms. Patty Tomlin

Anytown Public Museum

Anytown, WI 00000

Dear Ms. Tomlin,

Thank you for allowing the Busy

Bees 4-H Club members to meet in the

museum hospitality room to practice our

club play. It is a large open space and is

available on evenings and weekends.

Thirty-five club members

participated in the play, learning public

presentation skills. We performed the play

in April in front of a packed theatre.

We appreciate your support of

the 4-H program. Please accept this

window cling as a token of our

appreciation.

Yours Truly,

For Special

Leadership or Help

Mrs. Betty Jackson

500 E. 10

th

Street

Anytown, WI 00000

Dear Mrs. Jackson,

I send a very special thank you

for the wonderful program on photography

at the Clover Petal 4-H Club Meeting on

behalf of all the members. We learned

how to make pictures look more

professional using the proper film, good

lighting and lining up a picture in the

camera's lens

We especially enjoyed all of the

beautiful pictures that you brought and

shared with our club!

Thank-you for taking your time to

teach us more about photography. Please

accept this window cling as a token of our

appreciation.

Sincerely,

Adapted from the 2003 – 2004 State and District 4-H Officer Handbook, Oklahoma Extension 4-H Youth Development