What content should
you include?
First Paragraph
Emphasize knowledge of the
organization and why it appeals
to you. This could be about a
mission/ philosophy fit or their
achievements or skills that you
deem important.
Want to name drop? Do it here.
For example:
My former supervisor, Mr.
Marcus Jones, thinks very
highly of The Foundation based
upon your collaboration on
the economic development
initiative; he recommended
that I contact you regarding a
possible internship.
Middle
Brief summary of skills,
knowledge, and/or experience
that apply to this
particular organization.
Final Paragraph
Summarize any next steps
regarding follow up. Be clear
with your intentions and
remember that an in person
visit is not always necessary
but could be a phone call or
Skype meeting instead. It’s
okay to do a follow-up email or
phone call after two weeks if
you have not heard back.
From:
To:
Subject:
karen-smith@uiowa.edu
j.johnson@company.com
Internship Inquiry
Dear Ms. Johnson:
A recent issue of Non-profit Quarterly highlighted The Foundation, describing
the excellent grant making opportunities that you provide. This funding and your
excellent service is essential for many non-profits. As I did not see any internships
posted on your website, I am writing regarding my interest in grant making or
communications internships with your organization. I am interested in learning
more about The Foundation’s work, as well as any anticipated internship openings
on your sta that will use my experience to your benefit.
I have enclosed my resume for your review; my specific qualifications for an
internship include:
• Grant making & grant writing projects with Wells Fargo and the Muscular
Dystrophy Association
• 1 year overseeing creative communication strategies for the consulting
program of the UI PRSSA chapter
• Writing experience on civic issues for the Daily Iowan
• Advanced coursework in Communication Studies as well as Fundraising &
Philanthropy Communications
If your schedule permits, I would appreciate the opportunity to meet in person or
talk via phone to hear more about The Foundation and your internships. Thank you
for your consideration!
Sincerely,
Karen T. Smith
The University of Iowa
Communication Studies and Fundraising & Philanthropy Communication Certificate
Inspire Director, Iowa Public Relations Student Society of America
Local Government Reporter, The Daily Iowan
Karen-smith@uiowa.edu | (123)-456-7890
: KarenSm ith_resu me . p df
When would you send it?
Use emails or letters of introduction when you are interested in an organization/company and you do not see open positions posted on
their website.
Why would you send it?
It is a great way to create a networking opportunity so you can work on becoming a stronger candidate before they do have openings.
It can also be a great way to start a conversation about creating an internship opportunity especially for you if they do not have a
formal program.
Who do you send it to?
Typically, you would send an email of introduction to human resources; if the organization is too small to have a human resources
division, then send it to the director of the department in which you are interested.
Sample Email of Introduction
