SYEP Summer Employment Data Entry/Office Support Job

City of Albany

Albany’s LIGHT Summer Youth Employment Program

Bleecker Stadium

721 Clinton Avenue, Albany, NY 12206

518.438.1082

Kathy M. Sheehan Jonathan P. Jones

Mayor Commissioner

SYEP Summer Employment Data Entry/Office Support Job Description

For over 30 years the Summer Youth Employment Program (SYEP) has served as a

way to introduce youth into the labor market, helping them to acquire skills used to

improve school performance and become responsible adults. The Albany “LIGHT”

program will provide youth ages 14-18 with summer employment training opportunities

and experiences that will enable them to compete in the local economy and global

market. “LIGHT” stands for Learning Initiatives Gaining Headway Together. Albany

LIGHT’s youth will be working with hundreds of worksites over the course of five weeks

to build practical lifelong skills.

SYEP Summer Employment Data Entry/Office Support position is seasonal. The Data

Entry/Office Support person will work independently and collaboratively with our various

partners and have a solid connection with our youth. Front office professional protocol

and having the ability to multi task skills are a must. The ideal candidate will possess

excellent management, communication, organizational, administrative and time

management skills. Candidates must be able to work independently within the scope of

program needs.

Work duties may include, but are not limited to:

 Serve as a point person to produce program data;

 Collect information from reporting and data systems;

 Enter data into the central database system;

 Cataloging data with appropriate tags for ease of reference;

 Transferring physical records into a digital filing system;

 Complete mail merge assignments, draft letters, emails and other

correspondences for mass distribution;

 Answer incoming calls, take messages, disseminate accurate program

information;

 Interact with the public, greet youth, parents and program partners;

 Provide clerical support when needed;

 Retrieving data as requested;

 Maintaining and updating the database system as necessary;

 Establishing needed data quarries and generating period reports;

 Accurately enter data into corresponding fields within various software programs;

 Proof data for completeness and accuracy;

 Manage and organize records and files.

Desired Experience:

 Ability to work in a fast paced environment;

 Impeccable attention to details;

 In-depth knowledge of data systems;

 Working knowledge of spreadsheets and other word processing tools i.e. Excel,

Word;

 Ability to apply tactile dexterity;

 Strong ability to work quickly and accurately;

 General administration skills;

 Excellent verbal and written communication skills;

 Great interpersonal and customer service skills.

Additional Requirements:

 Ability to use multiple virtual platforms (Microsoft, Mail Chimp, Jot Form, etc.)

Salary:

 Salary will start at $ 17.50 per hour for a total of no more than 25 hours per week

from Monday, January 31st to Friday, April 29th and from Monday, May 2nd to

Friday, August 19th total hours per week 37.5. This position is seasonal:

 Application Deadline: Applications will be accepted until position is filed.

Equal Opportunity Employer: The City of Albany and Albany’s LIGHT Summer Youth

Employment Program provides equal employment opportunities for all qualified

persons, regardless of race, religion, sex, national origin, age, sexual orientation of

disability.