School of Pharmacy and
Health Sciences
Student Handbook
PharmD
2018-2019
SPHS| 2
Return to Table of Content KGI SPHS 2018-19
Table of Contents
I. Introduction .............................................................................................................................. 9
A. About This Handbook
B. KGI Philosophy and Expectations
II. Message From The Dean ....................................................................................................... 10
III. Mission, Vision, and Goals ..................................................................................................... 11
A. KGI Mission
B. SPHS Mission
C. SPHS Vision
D. Core Values
E. Goals
F. Four Pillars of the Program
IV. Institute Organization ............................................................................................................ 12
A. Board Of Trustees
B. SPHS Board of Advisors
C. Administration
D. SPHS Practitioner Network Council
E. The Claremont Colleges
V. School of Pharmacy and Health Sciences Directory ............................................................ 14
VI. School of Pharmacy and Health Sciences Academic Calendar .......................................... 14
VII. Admissions Requirements .................................................................................................... 15
Technical Standards
VIII. Financial Aid Information ...................................................................................................... 15
A. Student Rights and Responsibilities
B. Tuition and Fees and Cost of Attendance
C. Types of Financial Aid
D. Financial Aid Process
E. Disbursements and Refunds
F. Satisfactory Academic Progress and Financial Aid Eligibility
G. Total Withdrawal Refund Policy and Return of Title IV Funds
SPHS| 3
Return to Table of Content KGI SPHS 2018-19
H. Consumer Information
I. Financial Literacy
J. Yellow Ribbon And Education Programs
IX. Pre-matriculation Requirements ........................................................................................... 19
A. Criminal Background Check Requirement
B. Drug Screening Requirement
C. Physical Examination & Immunization Health Requirements
D. Basic Life Support (BLS) Certification
E. Intern Licensing Requirements
F. Laptop Program
G. Transportation
H. Student Health Insurance
I. Liability/Malpractice Insurance
J. HIPAA Privacy and Security Certification Training
K. Universal Precautions Training
L. Laboratory Safety Training
X. Disclosures ............................................................................................................................. 23
A. Family Educational Rights and Privacy Act (FERPA)
B. Health Insurance Portability and Accountability Act (HIPAA)
C. Americans with Disabilities Act of 1990 and Section 504 of the Rehabilitation Act of 1973
D. Nondiscrimination Policy
E. WASC Accreditation Statement
F. ACPE Accreditation Disclosure Statement
G. KGI School of Pharmacy and Health Sciences ACPE Accreditation Status
H. KGI SPHS Student Accreditation Disclosure Statement Receipt
XI. Student Grievance Policy and Procedures ........................................................................... 32
A. Non-Grade-Related Grievances
B. Grade-Related Grievances
C. Admissions-Related Grievances
D. Intercampus Complaints
E. Complaints Related to ACPE Standards
F. Complaints Related to WASC Standards
SPHS| 4
Return to Table of Content KGI SPHS 2018-19
G. State of California Complaint Process
XII. Student Professionalism and Conduct ................................................................................. 37
A. Campus Computing and Network Resources
B. KGI Faculty, Staff and Student Policy and Guidelines for Personal Use of Social Media
1. Scope
2. Purpose
3. Definition
4. General Policy
5. Prohibited Uses
6. Violations/Enforcements
7. Employee Affirmation/Acknowledgement
8. Guidelines for Ethical and Professional Behaviors
C. Scientific or Research Misconduct
D. Dress Code Policy
E. Honor Code
1. Statement of Philosophy
2. General Principles
3. Prohibited Activities with Respect to Academic Matters
4. Prohibited Activities with Respect to Nonacademic Matters
5. Violation of Civil Law
6. Penalties
7. Honor Code Procedures
a. General Statement
b. Organization of Student Conduct Committee
c. Process
8. Appeals
9. Rights of the Student
10. Notes and Definition
F. Student Clinical Code of Conduct
G. Protocol for Bias Related Incidents
1. Statement of Purpose
2. California Law Regarding Hate Crimes
3. California Penal Code § 422.6:
SPHS| 5
Return to Table of Content KGI SPHS 2018-19
4. Responding to Incidents
H. Sexual Discrimination, Harassment and Misconduct Policy
1. Title IX
XIII. Academic Policies & Procedures .......................................................................................... 58
A. Academic Freedom
B. Academic Standards
C. General Matriculation Rules and Guidelines
D. Standards for Graduation
E. Credit Hour Policy
F. Cross Registration for Summer Courses
G. Registration and Enrollment Procedure for the School of Pharmacy and Health Sciences
H. Attendance for Online Courses
I. Attendance at Instructional Periods, Assessments, and Extended Learning
J. Class Start Time, Assessment Start Time, and Class Hours Policies
K. Tardiness Policy
L. Canceling Classes
M. TCCS Policy on Recording and Taping
N. Academic Mentoring and Advising Policy
O. KGI SPHS Elective Policy
P. Academic Progression
Q. Curricular Design
R. Method of Evaluation of Student Progression
S. Grading and Transcript Validation
T. Academic Honors
U. Student Assessment Policy
V. Progression Examinations
W. Academic Standards of Progress
X. Consequences of Unsatisfactory Achievement of Academic and/or Professional
Standards
Y. Leave of Absence
XIV. School of Pharmacy and Health Sciences Curriculum ........................................................ 88
A. Goal of the Curriculum
B. Four Year Schedule
SPHS| 6
Return to Table of Content KGI SPHS 2018-19
C. Sample Schedule
D. Pharm.D. Course Descriptions
E. Assessment Plan
XV. Student Life ............................................................................................................................ 93
A. Student Support Services Information
1. Services and Contacts
2. Housing
3. Family Resources
4. Student Health Services
5. Counseling Services
6. Student Disability Resource Center
7. Health Education Outreach
8. EmPower Center
9. Bookstore
10. Library
11. International Place
12. Office of Black Student Affairs
13. Office of Latino Student Affairs
14. Office of the Chaplains
15. Queer Resource Center
16. Parking Information
17. Campus Safety
18. KGI Safety Policy
19. Reporting When a Stalker is Sighted on Campus
20. Minor Children on Campus
21. Presence of Minors on Campus
22. Environmental Health and Safety
23. Smoking and Vape Free Campus
B. Student Organizations and Leadership
1. Establishing a Chapter or New Student Organization
2. Procedures For Posting and Distribution of Materials
XVI. Additional Policies and Procedures .................................................................................... 102
SPHS| 7
Return to Table of Content KGI SPHS 2018-19
A. KGI Student Drug Free Campus Policy
B. KGI Drug Free Campus and Workplace Policy
C. Student Use of Alcoholic Beverages on and off Campus
D. Use of Alcoholic Beverages at KGI-Sponsored Events
E. Intellectual Property Rights
F. KGI Copyright Policy (students)
G. Policy on Banning Disruptive Persons from Campuses
H. Explosives, Firearms, and Other Weapons
I. Demonstrations at the Claremont Colleges
J. Using Bicycles on Campus
K. After Hours Room Access
L. Alcohol Policy
APPENDICES
Appendix A Technical Standards
Appendix B Family Educational Rights and Privacy Act FERPA
Appendix C Use of Campus Computing and Network Resources
Appendix D Discrimination and Harassment Policies and Procedure
Appendix E Credit Hour Policy
Appendix F Professional Student Outcomes
Appendix G Program Outcomes, Faculty Outcomes, General Student Outcomes
Appendix H Safety Policy
Appendix I Reporting When a Stalker is on Campus
Appendix J Minor Children on Campus
Appendix K KGI’s Drug-free Campus Policy
Appendix L KGI Student Drug-Free Campus and Workplace Policy
Appendix M Student Use of Alcoholic Beverages on and off Campus
Appendix N Use of Alcoholic Beverages at KGI-Sponsored Events
Appendix O Copyright Policy for Students
Appendix P Explosives, Firearms, and other Weapons
Appendix Q Demonstrations at the Claremont Colleges
Appendix R Using Bicycles on Campus
SPHS| 9
Return to Table of Content KGI SPHS 2018-19
I. Introduction
A. About This Handbook
This Student Handbook provides information about Keck Graduate Institute (KGI) policies
and procedures, as well as resources available to students. The School, Institute, and The
Claremont Colleges Services (TCCS) have student rules, regulations and guidelines
pertaining to all students.
It is the responsibility of every student to fully read this Student Handbook to abide with the
regulations, familiarize themselves with, and utilize the many resources available. The
expectation is for all students to maintain standards of personal conduct that are in
harmony with the educational and professional ideals of KGI and The Claremont Colleges
Services, in addition to conducting themselves in a manner that reflects positively on the
Institute. We hope you take advantage of the co-curricular learning opportunities available
on and off campus.
B. KGI Philosophy and Expectations
KGI is an inclusive community of faculty, students, and staff. The constituencies who make
up the community participate in developing the standards and policies that they believe will
support the primary purpose of the educational community and personal development of
each member.
KGI students have special rights and responsibilities as a member of this community.
These rights include freedom of expression, autonomy, procedural protection, and the
integrity of people and property. By ensuring these individual rights, KGI fosters an
environment conducive to student success and well-being.
Students have obligations as well as rights. As members of an academic community, they
must observe rules that benefit their classmates and the Institute. The materials included in
or referenced throughout this document provide access or reference to the policies
governing the general operations of KGI.
All students, faculty, and staff are expected to know and abide by all Institute and TCCS
policies, regulations, and procedures and to report any violations of these. Accordingly,
students are expected to adhere to a standard of behavior consistent with the high
standards of the bioscience and healthcare industries, as well as the profession of
pharmacy.
The statements set forth in this handbook are for information purposes only and should not
be construed as the basis of a contract between a student and KGI. The policies and
procedures contained in this Student Handbook are subject to revision at any time with little
or no advance notification. To the degree possible, substantive changes will only be made
between academic years.
SPHS| 10
Return to Table of Content KGI SPHS 2018-19
II. Message From The Dean
Dear Pharmacy Students:
Welcome to the KGI School of Pharmacy and Health Sciences. We are glad that you chose
to join the KGI family. Your decision to join the profession of pharmacy and our School will
set you on a journey to explore many career opportunities. Pharmacy professionals can
function in different capacities in numerous areas of healthcare, and the options will
continue to grow. KGI has developed a program to allow students to acquire the knowledge,
skills, and attitudes to practice in current and future areas of practice. Self-assessment,
strategic planning, professionalism, and teamwork will allow you to be the best that you can
be. Your growth and success is dependent on your ability to communicate, think critically,
and continue learning. Our goal is to expose you to the career possibilities so that you can
discover your passion and provide you with the tools to navigate through the various stages
of your career.
This handbook is designed to help you navigate through your time in our program. Institute
and School governance structure and personnel are identified. Information on standards for
grading policies, progression, absences and dress code are clearly defined. Curriculum
requirements and course descriptions are provided. The handbook collects academic
standards, policies and procedures, student resources, as well as expected behaviors in a
single location. This handbook is revised and reprinted annually and strategically updated as
needed by our constituency. It is your responsibility to maintain familiarity with the basic
content and changes that may occur.
The content of the program as described in the handbook is meant to help students develop
social and personal responsibility combined with scientific and technological knowledge to
create a professional who is committed to the public good and the process of lifelong
learning. Collaboration with other science and healthcare professionals as well as students
during your tenure at KGI will prepare you for your professional practice. Adoption of
professionalism from the beginning of your matriculation, throughout your time in our
program and your career will maximize the trust that you will garner from your patients, their
families, and your colleagues.
We look forward to guiding you on your journey.
Sincerely,
Kathy D. Webster
Founding Dean and Professor
KGI School of Pharmacy and Health Sciences
SPHS| 11
Return to Table of Content KGI SPHS 2018-19
III. Mission, Vision, and Goals
A. KGI Mission
To enrich society with breakthrough approaches to education and translational research in
the life sciences.
B. SPHS Mission
The School of Pharmacy and Health Sciences is dedicated to the education of innovative
pharmacists who will serve the needs of individual patients, the healthcare system, and the
bioscience industry. Our program emphasizes inter-professional collaboration, systematic
problem solving, the safe, efficient and ethical use of technology and biotechnology, and
personalized patient care.
C. SPHS Vision
The School of Pharmacy and Health Sciences will prepare graduates who are leaders among
healthcare professionals dedicated to the delivery of advanced personally-optimized patient
care and the translation of applied and clinical science breakthroughs to enhance the quality
of life. We will advance pharmacy for the benefit of society through the development of
innovative, collaborative, culturally-competent, articulate, and caring pharmacists.
D. Core Values
We believe in:
• An Interactive Learning Environment
• Collaborative Interactions and Independent Growth
• Reflective Development
• Evidence-Based Decision Making
• Entrepreneurial Approach to Practice
• Ethical and Responsible Behaviors
• Interdisciplinary Translational and Applied Research
• Shared Governance
E. Goals
The goals of the KGI School of Pharmacy and Health Sciences are to:
• Recruit, retain, and educate highly qualified students with diverse backgrounds, who
will be professional, motivated, ethical and culturally-sensitive leaders.
• Recruit, develop and retain highly qualified faculty with diverse background, who will
be leaders in education, scholarship, research, patient care and professional service.
• Use innovative and active techniques to provide an academic program that fosters
critical thinking, problem-solving, clinical reasoning, and self-directed learning skills.
• Collaborate with leaders of the bioscience industry to inform curricular development
to provide graduates with cutting edge knowledge and skills to advance the practice.
• Prepare graduates to utilize pharmacogenomics, operations management,
informatics and technology to practice effectively in a wide variety of currently
SPHS| 12
Return to Table of Content KGI SPHS 2018-19
existing and potential future roles in hospitals and medical centers, community
pharmacy settings, academia, government and the biopharmaceutical industry.
• Produce graduates who can communicate effectively with patients, caregivers, and
health care, regulatory and industrial professionals.
• Promote interprofessional education and cooperation among pharmacy, healthcare
professionals, and other biopharmaceutical professionals.
• Sustain a culture of professionalism and collegiality in relationships among and
between faculty, students and professionals.
• Demonstrate a commitment to minimizing health and educational disparities in
underrepresented communities and show sensitivity to the needs of a diverse
community.
• Develop and maintain a research infrastructure that promotes collaboration,
innovation, and discovery in the educational, basic, translational, clinical and
computational sciences to enhance health care.
• In addition to the Pharm.D. degree, provide graduate education programs in the
pharmaceutical and biomedical sciences leading to certificates, residencies,
fellowships, MS and Ph.D. degrees, and other professional degrees.
• Promote life-long learning, through participation in professional development,
organizations, and publications.
• Utilize continuous quality improvement through assessment and evaluation of
desired outcomes in all phases of the program.
F. Four Pillars Of The Program
Our program is founded on the principle that we will focus on:
• Teamwork
• Assessment
• Professionalism
• Strategic planning
IV. Institute Organizations
A. Board Of Trustees
As a private institution and a public trust, KGI is governed by an independent Board of
Trustees. Members serve renewable three-year terms. This Board has the fiduciary
responsibility for the long- term financial strength of KGI and for its quality. The Board of
Trustees awards degrees, oversees academic policies, and appoints all corporate officers of
KGI and approves their compensation. The President is a member of the Board of Trustees.
Click here to view more information on Board of Trustees members.
B. SPHS Board of Advisors
The KGI School of Pharmacy and Health Sciences Board of Advisors represents pharmacy
educators and the health care industry. The Board of Advisors provides input on current
SPHS| 13
Return to Table of Content KGI SPHS 2018-19
standards and emerging trends in practice and industry, acts as a liaison between program
development and actual practice, suggests ways to achieve stated goals and directions with
external constituents, assists in identifying internship and employment opportunities, and
gives feedback on the effectiveness and success of activities related to program goals.
Click here to view members of the SPHS Board of Advisors.
C. Administration
The President is the chief executive officer of KGI, with general oversight responsibility for
academic, fiscal, physical, and disciplinary aspects of the institution. He or she is
responsible for representing KGI to its external constituencies. The President reports to the
Board of Trustees and serves at the pleasure of the Board. Academic Deans provide
leadership to the faculty in developing and implementing innovative and effective curricula.
The Deans take the lead role in recruiting, developing and retaining a strong faculty, and
supervises the faculty with regard to teaching and research. The faculty carries primary
responsibility for curricular content and pedagogy, for oversight of student admission criteria,
for peer review of faculty, for setting KGI’s research agenda and for certification of degrees;
the faculty also share in the overall governance of KGI. The Senior Cabinet, which confers
regularly on major operational, budgetary, and policy matters, is comprised of the President,
Vice President for Finance and Operations, the Academic Deans, the Dean of Research, the
Dean of Students, the Dean of Admissions and Financial Aid, the Vice President of
Institutional Development/Secretary to the Board of Trustees, the Associate Vice President &
Director of Corporate Partnerships, and Director of Human Resources.
D. SPHS Practitioner Network Council
The Practitioner Network Council (PNC) comprised of leaders in the areas of health
systems, industry, government, and retail pharmacy was established to consult with the
School concerning clinical experiential and non-traditional experiential education. The
meetings and members of this council are under the oversight of the Assistant Dean for
Experiential Education. The PNC will act as an advisory group to the School to assist in the
recruitment and development of sites, to develop strategies to determine the value of sites
and preceptors, to participate in experiential course and preceptor development, to
participate in the accreditation process, and to provide feedback on improving quality.
E. The Claremont Colleges
The Claremont Colleges is a consortium of seven independent, private institutions, five at
the undergraduate level and two at the graduate level. The Claremont Colleges have a
structure and organization unique in American higher education. The Claremont Colleges
Services (TCCS), an eighth corporate entity, operates many central services and programs
for the benefit of all seven academic members. These include, and are not limited to; the
joint library system, the Huntley Bookstore, such fiscal services as the joint business office
and the employee benefits office, student services such as the health and counseling
centers, Office of Black Students Affairs, and the Chicano/Latino Student Affairs Center,
Student Disability Resource Center and many other services such as mail, telephone, and
computer network, and campus safety. In addition to these central programs and service
(CP&S), many other cooperative arrangements involve from two to all seven of the
SPHS| 14
Return to Table of Content KGI SPHS 2018-19
institutions. Open enrollment is maintained by all institutions for the benefit of all
matriculated students. The consortium was started in 1925 under the leadership of
Pomona College. Claremont Graduate University was formed in 1925; Scripps College in
1926; Claremont McKenna College in 1946; Harvey Mudd College in 1955; Pitzer College in
1963; and Keck Graduate Institute in 1997. Rancho Santa Ana Botanic Gardens, which
offers graduate training in botany, is one of several institutions affiliated with the Claremont
Colleges.
V. School of Pharmacy and Health Sciences Directory
A complete directory can be found at http://www.kgi.edu/offices-and-directory.
VI. School of Pharmacy and Health Sciences Academic Calendar
Date
Day
Event
August 20-24, 2018
Monday-Friday
P-1 Student Orientation
August 20-31, 2018
IPPE 1 Slot
August 20-September 28,
2018
APPE Block 3
August 25, 2018
Saturday
White Coat Ceremony
September 3, 2018
Monday
Labor Day—Holiday | No Classes
September 4, 2018
Tuesday
Regular Fall Classes Begin
October 1-November 9, 2018
APPE Block 4
October 4-7, 2018
Thursday-
Sunday
CSHP Seminar, San Diego
October 26, 2018
Friday
Last Day of Classes—Mod 1
October 29, 2018
Monday
First Day of Classes—Mod 2
November 12-December 21,
2018
APPE Block 5
November 21-23, 2018
Wednesday-
Friday
Thanksgiving Break—Holiday | No Classes
December 2-6, 2018
Sunday-
Thursday
ASHP Midyear Clinical Meeting, Anaheim, CA
December 14, 2018
Friday
Fall Semester Classes End
December 17-20, 2018
Monday-
Thursday
Final Exams Week
December 21, 2018
Friday
Winter Break Starts – KGI closed
January 1, 2019
Tuesday
New Year’s Day Observed
January 3-25, 2019
Extended Learning
January 7-25, 2019
PHAR 370 Intro to Industry
January 7-February 15, 2019
APPE Block 6
January 21, 2019
Monday
Martin Luther King Day—Holiday | No Classes
January 22, 2019
Tuesday
First Day of Classes (Except P-1 and P-2)
January 28, 2019
Monday
First Day of Classes for P-1 and P-2
February 18-March 29, 2019
APPE Block 7
March 15, 2019
Friday
Last Day of Classes—Mod 1
March 18-22, 2019
Monday-Friday
Spring Break | No Classes
March 22-25, 2019
Friday-Monday
APhA Annual Meeting, Seattle
March 25, 2019
Monday
First Day of Classes—Mod 2
SPHS| 15
Return to Table of Content KGI SPHS 2018-19
March 29, 2019
Friday
Cesar Chavez Day—Holiday | No Classes
April 1-May 10, 2019
APPE Block 8
April 11-14, 2019
Thursday-
Sunday
CPhA Western Pharmacy Exchange
May 10, 2019
Friday
Last Day of Classes
May 13-17, 2019
Monday-Friday
Final Exam Week
May 18, 2019
Saturday
Commencement
May 20-June 7, 2019
Extended Learning
May 20-June 14, 2019
PHAR 370 Intro to Industry
May 20-June 28, 2019
APPE Block 1
July 1-August 9, 2019
APPE Block 2
The academic calendar is also available online at
http://www.kgi.edu/Documents/current_students/2018-2019-academic-calendar.pdf.
VII. Admissions Requirements
Proof of the following credentials is required of admitted students prior to entrance into the
program:
• Bachelor's degree completed
• Grade of "C" or better in each prerequisite course
• Minimum 2.75 cumulative grade point average (on a 4.0 scale), minimum
2.75 average for required prerequisite courses, and minimum 2.75 math/science GPA
from a regionally accredited two- or four-year college or university.
• Satisfactory Background check
• Satisfactory Drug Screening
• Up-to-date immunization and health physical
• Upon receipt of proof of the admissions requirements, students will then be block
registered for the PharmD program.
• Additional items will be required during matriculation including: Basic Life Support
(BLS) training, OSHA, HIPAA, laboratory safety certifications, and evidence of health
insurance as well as health, liability/malpractice insurance
Technical Standards
The School of Pharmacy and Health Sciences maintains technical standards required of all
students for admission, progression, and graduation. Full set of technical standards are in
Appendix A or on the website.
VIII. Financial Aid Information
SPHS| 16
Return to Table of Content KGI SPHS 2018-19
A. Student Rights And Responsibilities
You have the following rights:
• You have the right to be notified when money is credited to your account.
• You have the right to privacy.
• You have the right to know what financial aid programs are available at KGI.
• You have a right to a complete explanation of the award process.
• You have the right to know the KGI Financial Aid Office’s Satisfactory Academic
Progress (SAP) Policy.
• You have the right to know the KGI School of Pharmacy and Health Sciences refund
policy.
• You have the right to cancel a student loan within 10 days from the time the funds were
posted to your account.
You have the following responsibilities:
• To read and understand all forms and agreements you sign.
• To ask for an explanation of any terms, forms or agreements that you do not
understand.
• Follow all directions carefully.
• Submit honest and accurate information regarding your financial circumstances.
• Submit required documentation in a timely fashion.
• Complete Federal Entrance Counseling if you are a first time KGI borrower.
• Complete a Federal Master Promissory Note for each type of Federal Loan you borrow
(Unsubsidized and Graduate PLUS).
• Inform the KGI Financial Aid Office of additional sources of financial aid received.
• Submit your FAFSA and Graduate PLUS application(s) each year you will be borrowing.
• Complete Federal Exit Counseling when you leave your program (graduate, withdrawal,
leave of absence).
B. Tuition and Fees, and Cost of Attendance
For the current tuition, fees and cost-of-attendance please visit the following:
http://www.kgi.edu/pharmacy/admissions/cost-and-financial-aid
Student pharmacists who must repeat any advanced pharmacy practice experience (APPE)
rotation will be required to pay an additional per credit tuition cost.
C. Types of Financial Aid
The following types of financial aid are available to incoming Student Pharmacists:
• Federal Direct Unsubsidized Loans – annual loan limit of $20,500 for graduate and
professional degree students.
• Federal Graduate PLUS Loans – can borrow up to the KGI cost-of-attendance minus
other estimated financial assistance.
SPHS| 17
Return to Table of Content KGI SPHS 2018-19
• Allied Healthcare Loan Repayment Program (after graduation) - Those awarded the
Allied Healthcare Loan Repayment may receive up to $4,000. If awarded, recipients
agree to a one-year service obligation practicing direct patient care at a qualified
facility in California.
• Private Loans - Private Loans are credit-based consumer loans for students that can be
used for educational-related purposes. Many lenders have both fix and adjustable rate
loan options available.
• Outside Scholarships – Outside scholarships can help cover the cost of your
education. Below are some resources to help you find available scholarships:
• @KGIPharmacy on Twitter
• U.S. Department of Labor Free Scholarship Search
• SallieMae Scholarship Search
• Health Professions Education Foundation
• AHS — Allied Healthcare Scholarship
• AHLRP — Allied Healthcare Loan Repayment Program
• Organizations with Scholarships
• NCPA — National Community Pharmacists Association
• AAPS — American Association of Pharmaceutical Scientists
• AFPE — American Foundation for Pharmaceutical Education
• APhA — American Pharmacist Association
• Phi Lambda Sigma — Pharmacy Leadership Society
• Rho Chi Society — Academic Honor Society System Pharmacists
• ASHP – American Society of Health Systems Pharmacists
• PQA – Pharmacy Quality Alliance
• CSHP – California Society of Health
*Please be sure to verify the accreditation standard before applying to certain pharmacy
scholarships.
D. Financial Aid Process
For step-by-step instructions and links please visit the following:
http://www.kgi.edu/admissions/financial-aid/types-of-funding
E. Disbursements and Refunds
Federal Regulations prohibit the disbursement of Federal Student Aid to occur any earlier than
10 days prior to the start of the semester. Due to a separation of duties, once Financial Aid
has disbursed the aid to Student Accounts, Student Accounts will undertake the process of
issuing refund checks to students who have a credit balance. Students who have a credit
balance on their account for living expenses will receive a refund within 14 days of financial
aid being applied to their student account.
F. Satisfactory Academic Progress and Financial Aid Eligibility
SPHS| 18
Return to Table of Content KGI SPHS 2018-19
Student Pharmacists must be enrolled full-time in the School of Pharmacy and Health
Sciences in order to be eligible for financial aid.
Satisfactory Academic Progress (SAP)
All students are required to maintain a cumulative GPA of 2.0 each semester determined from
grades received in KGI SPHS courses. Failure to meet this standard will result in academic
probation. Students on academic probation are given one semester to raise their cumulative
GPA to 2.0. Failure to meet this requirement will typically result in dismissal from the Institute.
Students on academic probation will be issued a Financial Aid Warning, which stipulates that
failure to make Satisfactory Academic Progress after the end of the probation term will result
in the suspension of future federal student aid eligibility. Students who fail to make SAP after
their probation term that want to receive Federal Student Aid will be required to submit an
appeal explaining why they failed to meet SAP standards and how they plan to meet SAP
standards in future terms. Students failing SAP are also required to obtain an academic plan
from their Program Advisor stipulating that they can finish their degree requirements within
the allowed timeframe for their program. Students obtaining a 2.1 or below are in jeopardy of
not progressing successfully through the program and are expected to work with faculty,
teaching assistants, tutors, and Division of Student Affairs staff to ensure they avail
themselves of every opportunity to succeed.
G. Total Withdrawal Refund Policy and Return of Title IV Funds
If a student withdraws, is administratively withdrawn or is expelled from the KGI SPHS, the
student is responsible for 100% of the tuition and fees for the entire term. If the student has
received Federal Direct Unsubsidized or Graduate PLUS Loans, KGI must complete a Federal
Return to Title IV (R2T4) calculation based on the federal formula. The R2T4 dictates the
amount of Federal Title IV aid that must be returned to the federal government by the school
and the student. The student is responsible for reimbursing KGI if federal funds must be
returned based on the R2T4 calculation. If the student received financial assistance from
outside sources, a portion of the refund may be required to be returned to the grant,
scholarship, or loan source from which the assistance was received.
From Volume 5, Chapter 1 of the Federal Student Aid (FSA) Handbook:
The Return of Title IV Funds (Return) regulations do not dictate an institutional refund policy.
Instead, a school is required to determine the earned and unearned portions of Title IV aid as
of the date the student ceased attendance based on the amount of time the student spent in
attendance or, in the case of a clock-hour program, was scheduled to be in attendance. Up
through the 60% point in each payment period or period of enrollment, a pro rata schedule is
used to determine the amount of Title IV funds the student has earned at the time of
withdrawal. After the 60% point in the payment period or period of enrollment, a student has
earned 100% of the Title IV funds he or she was scheduled to receive during the period.
H. Consumer Information
For KGI Consumer Information Disclosures please visit: http://www.kgi.edu/about-
kgi/consumer-information.html
SPHS| 19
Return to Table of Content KGI SPHS 2018-19
I. Financial Literacy
If you need additional information to help you better understand financing your education. The
following resources are recommended:
• AACP - Financial Literacy Guide
• Bank of America and Khan Academy - Better Money Habits
• Federal Student Aid - Financial Awareness
J. Yellow Ribbon And Education Programs
KGI is proud to participate in the Yellow Ribbon Program. The Yellow Ribbon program has
been approved for the Master of Bioscience (MBS), Master of Engineering (MEng), Master of
Science (MS) in Applied Life Sciences, Master of Science in Translational Medicine (MSTM),
Postbaccalaureate Premedical Certificate (PPC), Postbaccalaureate Premedical Certificate
(PPA), the Postdoctoral Professional Masters (PPM), Master of Human Genetics and Genetic
Counseling (MSGC), Master of Science in Human Genetics and Genomic Data Analytics
(MSGDA) and Doctor of Pharmacy (PharmD). KGI will provide funds toward tuition and fees
and Veterans' Affairs (VA) will match KGI's contribution for each eligible veteran student.
Eligibility criteria and benefits for veterans vary. Listed below are various education programs
or chapters that veterans may be eligible for from the U.S. Department of Veteran Affairs
(USDVA).
Eligibility criteria and benefits for veterans vary. Listed below are various education programs
or chapters that veterans may be eligible for from the U.S. Department of Veteran Affairs
(USDVA).
• Chapter 30: Montgomery G.I. Bill-Active Duty
• Chapter 31: Vocational Rehabilitation and Employment
• Chapter 33: Post 9/11 GI Bill - Yellow Ribbon Program
• Chapter 35: Dependents Education Assistance (DEA)
• Chapter 1606: Montgomery G.I. Bill-Selected Reserve
• Chapter 1607: Reserve Educational Assistance Program (REAP)
IX. Pre-matriculation Requirements
Accepted students will be required to complete and furnish information prior to and during the
matriculation process, these items include: a background check, drug screening,
immunizations, health physical, BLS training, OSHA, HIPAA, laboratory safety certifications,
and evidence of health insurance as well as health, liability/malpractice insurance.
A. Criminal Background Check Requirement
All students are required to have a criminal background check report on file with the SPHS
Student Affairs and the Office for Experiential Education. The criminal background check is
performed by Certiphi Screening, Inc., at the expense of the student. Please note the
following:
SPHS| 20
Return to Table of Content KGI SPHS 2018-19
• The criminal background check is MANDATORY.
• Information from the criminal background check must be on file with Student Affairs
and The Office for Experiential Education, in the SPHS before the student secures a
seat in the class.
• Additional background checks may be required of external institutional partnerships
prior to participation in experiential activities. Financial and other responsibilities for
these criminal background checks are the sole responsibility of the student.
• Information on obtaining the initial criminal background check is emailed to each
student who has accepted an offer of admission with the SPHS for the incoming class.
B. Drug Screening Requirement
All students are required to have a drug screening on file with the SPHS Student Affairs and
the Office for Experiential Education. The drug screening test is performed by Certiphi
Screening, Inc. at the expense of the student. Please note the following:
• The drug screening test is MANDATORY.
• Information from the drug screening must be on file with Student Affairs and The
Office for Experiential Education in the SPHS before the student secures a seat in the
class.
• Additional drug screening may be required of external institutional partnerships prior to
participation in experiential activities. Financial and other responsibilities for these
drug screening are the sole responsibility of the student.
• Information on obtaining the initial drug screening test is emailed to each student who
has accepted an offer of admission with the SPHS for the incoming class.
Failure to successfully pass a drug screening test, refusal to submit to a drug screening, or
any other violation of the KGI Student Drug-Free Campus Policy, will have consequences that
may result in an offer of admission being rescinded, dismissal from the PharmD program,
legal issues and/or financial complications for the student.
See Appendix K for the KGI Student Drug-Free Campus Policy.
C. Physical Examination & Immunization Health Requirements
1. Physical Examination
Each student admitted to the Pharm.D. program is required to have a physical examination
at his/her own expense. The results of the physical examination must be signed by a
licensed medical professional and submitted to the Student Health Services located in
Tranquada Center situated 8th Street and College Way (909‐621‐8222) or through the KGI
SPHS Student Affairs Sakai site dropbox. A copy will be kept on file in the KGI SPHS Sakai
site to be accessed by the Division of Student Affairs and the Office for Experiential
Education.
2. Required Immunizations
All students are required to provide proof of up-to-date immunization status for measles,
mumps, rubella (MMR) and tuberculosis (TB) prior to registering for and attending classes.
Students living in campus housing must also meet the meningitis requirement. A copy of
immunizations must be submitted to the Student Health Services located in Tranquada
SPHS| 21
Return to Table of Content KGI SPHS 2018-19
Center situated 8th Street and College Way (909‐621‐8222) or through the KGI SPHS
Student Affairs Sakai site dropbox. A copy will be kept on file in the KGI SPHS Sakai site to
be accessed by the Division of Student Affairs and the Office for Experiential Education.
Failure to submit your health and immunization records by the deadline will affect your
access to the classroom.
The following immunizations are required for all Pharm.D. students:
• Tetanus (within last 10 years)
• Diphtheria-Pertussis-Tetanus (if no DPT or DTAP, then TDAP is required) & within last
10 years
• Hepatitis A Positive Titer
• Hepatitis B 3 Series (MUST AT LEAST START THE SERIES before starting orientation)
and Positive Titer
• Hepatitis C Positive Titer
• Varicella (chickenpox) Positive Titer
• MMR (Measles, Mumps and Rubella) Positive Titer
• PPD (Tuberculosis skin test)--------------- within the previous 6 months
o If tested positive, your Chest X-ray must be within 6 months
• Meningitis Vaccine or waiver---------------(on campus student)
DEADLINE FOR SUBMISSION OF HEALTH AND IMMUNIZATIONS RECORDS:
Submit records directly through the KGI SPHS Student Affairs Sakai site dropbox by August
1
st
prior to the start of the fall semester.
Students entering a Pharmacy Practice Experience rotation may require additional
immunizations and must be cleared by the Office for Experiential Education thirty (30) days
prior to start of the experience.
D. Basic Life Support (BLS) Certification
Students are required to have certification in Basic Life Support (BLS) for Health Care
Providers at the beginning of the P-1 year. Certification will occur during the first week of
classes. If a student fails to receive certification at that time, he or she will NOT be allowed to
enroll in any IPPE or APPE until certification is achieved. BLS re-certification is required prior
to the start of the third professional year.
E. Intern Licensing Requirements
Students must be in compliance with the applicable state licensing requirements for a
Student Pharmacist Intern in the states where they will participate in the KGI Experiential
Education program. They will enroll as interns in California during orientation week in their
first academic year of the program. California requires pharmacy students to be enrolled in a
school of pharmacy to register as a Pharmacist Intern. The fees for these registrations will be
included in the tuition. Students who practice in other states which require registration as an
intern are responsible for the fees and completion of paperwork in a timely manner. Any
period of non-enrollment, other than summer, must be reported to the California Board of
Pharmacy. The California Intern Pharmacist License will not be effective during the period of
SPHS| 22
Return to Table of Content KGI SPHS 2018-19
non-enrollment. The student must apply to the California Board of Pharmacy for
reinstatement when the next period of enrollment begins. Application to the California Board
of Pharmacy for reinstatement and associated costs is the responsibility of the student and
not the SPHS.
F. Laptop Program
The SPHS will be providing laptop computers to P-1 pharmacy students via a program that
will include the laptop computer and the software necessary for the program. The KGI SPHS
designated laptops will be supported and serviced by the KGI IT department for the duration
of the student’s enrollment in the SPHS. The cost for the laptop computer is included in the
tuition. Students should not purchase or use their own computers for official SPHS activities.
Laptops will be disseminated during orientation. Students are required to bring their laptops
to class. Students that withdraw from the PharmD program are expected to surrender the
provided laptop at the time of departure.
G. Transportation
Students are required to have reliable transportation to allow them to get to and from campus,
attend off campus educational experiences, and participate in other community activities as
required. If a student does not have a means of reliable transportation, they may take public
transportation or arrange for private transportation, if needed. Lack of transportation will not
be accepted as an excused absence for non-attendance or tardiness at experiential or clinical
rotations.
H. Student Health Insurance
Keck takes the health of its students seriously and we are pleased to offer excellent medical
insurance through UnitedHealthcare. This comprehensive coverage benefits for
examinations, prescription drugs, surgery, hospitalization, emergency care and more. Our
student plan also comes with many unique services to help students access care quickly and
manage their plan.
As part of Keck’s commitment to providing best in class medical insurance plan students will
have access unique medical and counseling services. All these services are free of charge to
students so please use these services.
Coverage is mandatory of all domestic students taking 6 or more credit/hours. However,
students with comparable coverage can opt out of the student medical insurance plan. You
will receive an email from Claremont that will link students to UnitedHealthcare’s waiver
management system site. If your existing coverage meets the minimum requirements the
waiver management system will remove you from coverage. It’s a simple and quick process.
For additional information about the health insurance plan, coverage and costs please visit
the Student Affairs page on the KGI website
.
I. Liability/Malpractice Insurance
The SPHS purchases and maintains professional liability/malpractice insurance for pharmacy
students for claims and judgments arising out of their activities during the site assignment.
SPHS| 23
Return to Table of Content KGI SPHS 2018-19
Students are expected to purchase their own individual insurance; this will be discussed
during orientation.
J. HIPAA Privacy And Security Certification Training
It is required that all students in the Health Science disciplines complete the Health Insurance
Portability and Accountability Act (HIPAA) Privacy and Security trainings. To meet this
government mandated requirement, all KGI Student Pharmacists are required to complete the
trainings through the online Pharmacist’s Letter courses “HIPAA & Privacy: A survival Guide to
the Law” and “HIPAA & Security: A Survival Guide to the Law”, provided courtesy of Walmart
Pharmacy. HIPAA Privacy and Security Certification are required for enrollment in any IPPE or
APPE. PDF copies of the completed HIPAA Privacy and Security Certification Trainings must
be uploaded to each student’s portfolio in E*Value and a hard copy maintained in their
rotation binder. These trainings must be renewed every 12 months.
K. Universal Precautions Training
All Pharm.D. students are required to receive Blood Borne Pathogens Training. To meet this
requirement, all KGI Student Pharmacists are required to complete the training through the
online Pharmacist’s Letter course “Protecting Yourself Against Bloodborne Pathogens”,
provided courtesy of Walmart Pharmacy. Training will include information on the
epidemiology, symptoms, and transmission of blood borne pathogen diseases. Universal
Precautions Training is required for enrollment in any IPPE or APPE. PDF copies of the
completed Blood Borne Pathogens Certification Trainings must be uploaded to each student’s
portfolio in E*Value and a hard copy maintained in their rotation binder. These trainings must
be renewed every 12 months.
L. Laboratory Safety Training
KGI is required to ensure that the necessary work practices, procedures, and policies are
implemented to protect employees and students working in the Institute owned and/or
operated laboratories from hazardous chemicals. Hazardous chemical substances, for
purposes of this plan, shall be defined as chemicals which are carcinogens, toxic or highly
toxic agents, reproductive toxins, irritants, corrosives, sensitizers, hepatotoxins, nephrotoxins,
neurotoxins, agents which act on the hematopoietic systems and agents which damage the
lungs, skin, eyes, or mucous membranes. Chemicals with physical hazards such as
flammability and reactivity are also considered hazardous.
All Student Pharmacists are required to complete the KGI Laboratory Safety Training offered
online prior to attending P-1 Orientation. Laboratory Safety Training will be conducted
according to OSHA standards of Occupational Exposure to Hazardous Chemicals in
Laboratories.
X. Disclosures
A. Family Educational Rights and Privacy Act FERPA
The Family Educational Rights and Privacy Act (FERPA) prohibits a school from disclosing
personally identifiable information from students’ education records without the consent of a
parent or eligible student, unless an exception to FERPA’s general consent rule applies. In
SPHS| 24
Return to Table of Content KGI SPHS 2018-19
some emergency situations, schools may only need to disclose properly designated “directory
information” on students that provide general contact information. In other scenarios, school
officials may believe that a health or safety emergency exists and more specific information
on students should be disclosed to appropriate parties. Understanding the options available
under FERPA empowers school officials to act quickly and decisively when concerns arise.
FERPA is not intended to be an obstacle in addressing emergencies and protecting the safety
of students.
For more information and details about FERPA see Appendix B.
B. Health Insurance Portability and Accountability Act (HIPAA)
HIPAA Privacy Rule and Compliance
The HIPAA Privacy Rule (45 CFR Part 160 and Part 164) establishes national standards to
protect individual’s medical records and other personal health information. The Privacy Rule
applies to health plans, health care clearinghouses, and health care providers that conduct
health care transactions electronically.
The HIPAA Privacy Rule requires appropriate safeguards to protect the privacy of personal
health information, and sets limits and conditions on the uses and disclosures that may be
made of such information without patient authorization.
The Privacy Rule also gives patient’s rights over their health information, including rights to
examine and obtain a copy of their health records, and to request corrections.
Students are required to adhere to the Health Insurance Portability and Accountability Act
(HIPAA) during all rotations, volunteer experience, and research. Violations of HIPAA and
patient confidentiality will result in removal from rotation, a failing grade for that rotation, and
may result in civil or criminal penalties as prescribed by current HIPAA Privacy Rule
regulations. Additionally, California law provides for severe civil and criminal penalties for
violating patient confidentiality.
What patient information must we protect?
All information about an individual who is a patient of a health care service is private or
confidential. The information may be written on paper, saved on a computer or spoken. HIPAA
refers to this information as Protected Health Information (PHI).
PHI includes:
• A person’s name, address, phone numbers, e-mail address, age, birth date, social
security number
• Medical records including the reason for seeking health care, diagnosis, prescribed
treatment and medications, x-rays, lab work, test results
• Billing records including claim information, referral authorizations, benefits
explanations research records
If you have access to any of this information—including the simplest fact that a person
received health services—and reveal it to someone who does not need to know it, you have
broken the law and compromised a person’s confidentiality.
What is not considered PHI?
SPHS| 25
Return to Table of Content KGI SPHS 2018-19
Health information is not protected health information if it is de-identified. De-identified
information may be used without restriction and without patient authorization. The de-
identification standard provides two methods for which health information can be designated
as de-identified. The first method requires the removal of all 18 identifying data elements
listed in the regulations. If the resulting information cannot be used to identify the individual,
then it is no longer PHI. The second method requires an expert to document their
determination that the information is not individually identifiable (“Expert Determination”).
How does HIPAA affect you while on internships, Introductory Pharmacy Practice
Experiences (IPPEs), Advanced Pharmacy Practice Experiences (APPEs), volunteer
experiences, and research?
As part of your experiences with access to patient data you must protect the privacy of PHI.
When can you use PHI?
You can only access and use PHI to fulfill your educational responsibilities while performing
your internship, IPPE/APPE, volunteer experience, or research. You should, at all times, protect
a person’s information as if it were your own information. You may look at a person’s PHI only
if you need it as part of your internship, IPPE, APPE, volunteer experience, or research; use a
person’s PHI only if you need it to complete your responsibilities on your internship or
pharmacy practice experience(s), give a person’s PHI to others when it is necessary for them
to do their jobs, and/or talk to others about a person’s PHI only if it is necessary to the
internship, IPPE/APPE, volunteer experience, or research.
Need to Know?
Use common sense in making decisions about whether you need to see or share PHI to
perform your task. Ask yourself, “Do I need to know this to be effective in the pharmacy
practice experience, volunteer experience, or research I am doing?” If you do not, do not
access the information. It is none of your business! But if it is your business, you have nothing
to worry about.
What else should I be thinking about to protect privacy of PHI?
Strong computer security practices are protective of private information. These are some best
practices to implement:
• Use common sense when receiving attachments from strangers. Don't open a file
unless you have reason to have expected to receive one.
• Pay attention to "cries for help" from your computer. If hackers have gained access,
you might notice the disk drives chattering when you aren't asking the computer to do
anything. Subtle changes to your desktop might suggest someone is running "remote
control" software against you.
• Clear off disk drives before disposing of computers. Use a "disk wipe" program or a low
level format.
• Use a screen saver that locks your desktop when you are away from your desk.
The following links provide additional information and resources regarding HIPAA:
http://www.hhs.gov/ocr/privacy/hipaa/understanding/index.html
http://www.cms.gov/Regulations-and-Guidance/HIPAA-Administrative-
Simplification/HIPAAGenInfo/index.html?redirect=/HIPAAGenInfo/
SPHS| 26
Return to Table of Content KGI SPHS 2018-19
C. Americans with Disabilities Act of 2008 and Section 504 of the Rehabilitation Act
of 1973
1. Provision of Services
KGI is committed to providing equal educational opportunities for qualified students with
disabilities in accordance with state and federal laws and regulations, including the
Americans with Disabilities Act of 2008 and Section 504 of the Rehabilitation Act of 1973.
To provide accessibility to the entire educational experience for students with disabilities,
reasonable accommodations will be provided to students who register with the campus
Disability Coordinator and provide appropriate documentation. Approved accommodations
will specifically address those functional limitations presented to the student as a result of
the disability.
2. Definitions
• "Disabled" means having a physical or mental impairment, which substantially limits one
or more major life activities.
• "Qualified Disabled Student" means a disabled person who meets the academic and
technical standards (see technical standards) requisite to admission and participation
in the educational program or activity.
• "Accommodations" - Such modifications to the course, program or educational
requirements as are necessary and appropriate so that such requirements do not
discriminate or have the effect of discriminating on the basis of disability. Academic
requirements that are essential to a course or to the program of instruction being
pursued by the student or which relate directly to licensing requirements will not be
regarded as discriminatory within the meaning of this section. Potential modifications
that may be considered include (but are not limited to): changes in the length of time
permitted for completion of the degree, extended time on an examination or paper, and
other appropriate accommodations, which do not fundamentally alter the essential
nature of a course or academic program.
3. Resources
The Assistant Director for Student Affairs serves as the Disability Coordinator for the
institution, and is responsible for determining, and coordinating appropriate
accommodations, auxiliary aids and services for registered students with disabilities.
4. Eligibility
Students are eligible for consideration for accommodations and/or auxiliary aids and
services if they have a documented disability and the student has met with the Disability
Coordinator and determined that functional limitations of the disability require such
accommodation, auxiliary aids and/or services. Students may be eligible for provisional
accommodations as documentation is gathered. The time frame of the provisional
accommodations will be determined on a cases by case basis by the Disability Coordinator.
Failure to show proof of documentation by the end of the designated allotted time for
provisional accommodations may jeopardize the approval of future accommodations.
SPHS| 27
Return to Table of Content KGI SPHS 2018-19
5. Student Responsibility
Each student bears the responsibility of self-identifying as student with disability and
seeking accommodations, auxiliary aids and/or services with the Disability Coordinator prior
to the time such an accommodation, auxiliary aid and/or service is needed.
6. Documentation
Once specific academic accommodations, auxiliary aids and/or services are identified and
discussed with the Disability Coordinator, the student will be asked to provide appropriate
documentation to support the request. The Disability Coordinator has discretion to
determine what type of professional documentation is necessary, and this may vary
depending on the nature and extent of the disability and the accommodation, auxiliary aid
and/or services requested. The request for an accommodation will be evaluated as
expeditiously as possible once the documentation has been received.
7. Confidentiality
If a qualified individual with a disability seeks an accommodation, the individual is referred
to Student Affairs. The individual will provide appropriate and sufficient documentation to
verify the disability and the need for an accommodation; and will request such
accommodation. The individual with a disability will be an active participant in the
interactive process to identify appropriate accommodations.
Disability and medical information is confidential and is not shared except where disclosure
is required by law or is necessary to facilitate legitimate Institute processes, including
granting access to appropriate accommodations, addressing direct threats or investigating
claims or charges.
8. Accommodations
Accommodations make it possible for a student with a disability to learn the material
presented and for an instructor to fairly evaluate the student’s understanding of the material
without interference because of the disability. A student needs official authorization from
Disability Services before receiving accommodations. The student is responsible for
providing the Disability Coordinator with current documentation from qualified
professionals regarding the nature of the disability. After meeting with the student, the
Disability Coordinator determines appropriate accommodations based on the nature and
extent of the disability described in the documentation.
9. Letter of Accommodation
The Disability Coordinator creates a Letter of Accommodation specifying authorized
accommodations. The student is responsible for delivering the letters to the instructors
and discussing accommodations based on the contents of the letter. The process of
requesting and receiving accommodations is interactive; all people involved—the student,
the instructor and the Disability Coordinator—have a responsibility to make sure the
process is easily communicated and transparent. Students who receive initial approval are
encouraged to send their Letter of Accommodation directly to the professor in which they
chose to have course accommodations in. The Disability Coordinator is not responsible
for communicating accommodations with the faculty member. Any disability-related
issues that may arise should be communicated to the Disability Coordinator immediately.
SPHS| 28
Return to Table of Content KGI SPHS 2018-19
10. Animal Policies
In compliance with Section 504 of the Rehabilitation Act of 1973, Keck Graduate Institute
does not discriminate on the basis of a disability and is committed to providing equal and
reasonable accommodations to students who may need an animal present with them.
• Pet Animal: a ‘pet’ is a dog, cat or fish animal kept for ordinary use and companionship.
A pet is not considered a service or emotional support animal. Pets are not covered by
this section 504 of the Rehabilitation Act of 1973. No pets are allowed on campus unless
it is in the housing commons of Oasis. The pet weight limit at Oasis Housing is under 35
pounds for cats and dogs. The owner of the pet should register their animal with Oasis
Housing. A $300 pet deposit and $30 monthly pet fee will apply. Contact the Oasis
housing office for breed restrictions.
o Disruptive Behavior:
If the animal is disruptive or poses a threat to the safety and health of
others KGI does not have to accept the animal if it has demonstrated
disruptive and harmful behavior to the community. The owner of the animal
is financially responsible for the actions of the approved animal including
bodily injury or property damage. The owner’s responsibility covers, but is
not limited to replacement of furniture, carpet, window, and wall covering.
The owner is expected to cover these costs at the time of the repair.
o Compliance:
Service animals must be under the control of their owner at all times and
cannot be left alone on KGI property. If the owner designates another
student to care of their animal, the owner remains solely responsible for
the animal’s behavior.
o Waste:
The owner is responsible for ensuring the cleanup of the animal’s waste
and disposing it in the identified outside waste disposal containers. Owner,
where appropriate, must toilet the animal in areas designated by the
institution. Indoor animal waste, such as cat litter, must be placed in a
sturdy plastic bag and securely tied up before being disposed of in outside
identified waste disposal containers. Litter boxes should be placed on
mats so that waste is not tracked onto carpeted surfaces.
• Service Animals: a dog that is individually trained to do work or perform specific tasks
for the benefit of an individual with a disability, including physical, sensory, psychiatric,
intellectual, or other mental disability. A Service Animal can also be a miniature horse
that weighs between 70 to 100 pounds and is approximately 24 to 34 inches in height as
measured to the should of the horse. The need for service animals can be the following:
guide dog or seeing eye dog, hearing or signal dog, sensory or social signals supports,
seizure response, psychiatric service. Only recognized as a Service Animal under Title I
of the ADA.
o Accommodation:
SPHS| 29
Return to Table of Content KGI SPHS 2018-19
Students who use Service Animals are not required to register through
Disability Services. However, they must confirm with the Disability
Coordinator if their Service Animal has been trained to respond to their
disability and show appropriate documentation.
o Disruptive Behavior:
If the animal is disruptive or poses a threat to the safety and health of
others KGI does not have to accept the animal if it has demonstrated
disruptive and harmful behavior to the community. The owner of the animal
is financially responsible for the actions of the approved animal including
bodily injury or property damage. The owner’s responsibility covers, but is
not limited to replacement of furniture, carpet, window, and wall covering.
The owner is expected to cover these costs at the time of the repair.
o Compliance:
Service Animals must be under the control of their owner at all times and
cannot be left alone on KGI property. If the owner designates another
student to care of their animal, the owner remains solely responsible for
the animal’s behavior.
o Waste:
The owner is responsible for ensuring the cleanup of the animal’s waste
and disposing it in the identified outside waste disposal containers. Owner,
where appropriate, must release the animal in waste areas designated by
the institution. Indoor animal waste, such as cat litter, must be placed in a
sturdy plastic bag and securely tied up before being disposed of in outside
identified waste disposal containers. Litter boxes should be placed on
mats so that waste is not tracked onto carpeted surfaces.
• Emotional Support Animals: could be any type of animal, it is not limited to either a dog
or miniature horse. It provides general therapy comfort to one’s physical, social,
emotional or cognitive state. Defined by the section 504 of Rehabilitation Act and by the
Fair Housing Act.
o Documentation:
Students who use Emotional Support Animals are required to connect with
Disability Services to complete the appropriate documentation.
Documentation must be in the form of a letter or report from a physician,
psychologist, psychiatrist or other medical provider who is qualified to
make the diagnosis and is currently treating the student for the disability
for which they are requesting a service animal. The documentation must
be signed and dated within the last year. The documentation must include
the specific diagnosis, statement of current condition, the date and a
summary of the most recent evaluation and the expected duration of
condition.
o Vaccination and Health:
SPHS| 30
Return to Table of Content KGI SPHS 2018-19
In order for an Emotional Support Animal to be approved by the Disability
Office, the owner must provide the following documentation:
• Evidence of required vaccinations
• Evidence of licensing as required by state or local law
o Food:
Emotional Support Animals can be fed freeze dried or otherwise dead
animals and still maintain their health. Owners of emotional support
animals are not allowed to feed their animal live animals for food.
o Disruptive Behavior:
If the animal is disruptive or poses a threat to the safety and health of
others KGI does not have to accept the animal if it has demonstrated
disruptive and harmful behavior to the community. The owner of the animal
is financially responsible for the actions of the approved animal including
bodily injury or property damage. The owner’s responsibility covers, but is
not limited to replacement of furniture, carpet, window, and wall covering.
The owner is expected to cover these costs at the time of the repair.
o Compliance:
Emotional Support Animals must be under the control of their owner. If the
owner designates another student to care of their animal, the owner
remains solely responsible for the animal’s behavior.
o Waste:
The owner is responsible for ensuring the cleanup of the animal’s waste
and disposing it in the identified outside waste disposal containers. Owner,
where appropriate, must toilet the animal in areas designated by the
institution. Indoor animal waste, such as cat litter, must be placed in a
sturdy plastic bag and securely tied up before being disposed of in outside
identified waste disposal containers. Litter boxes should be placed on
mats so that waste is not tracked onto carpeted surfaces.
D. Nondiscrimination Policy
KGI does not discriminate on the basis of race, color, gender, sexual orientation, age, marital
status, religion, disability, national origin, ethnic origin, or prior military service in any of its
policies, procedures and practices, including admission policies, educational policies,
fellowship and loan programs, employment policies and other Institute- administered
programs and activities. This statement is in compliance with Title IX of the Educational
Amendments of 972, Section 504 of the Rehabilitation Act of 1973, and other requirements
of Federal and state law. (See Section II.G). Student inquiries should be directed to the Dean
of Students. Inquiries regarding federal nondiscrimination laws and regulations may be
directed to: Office for Civil Rights, US Department of Education, Old Federal Building, 50
United Nations Plaza, San Francisco, CA 94102.
E. WASC Accreditation Statement
SPHS| 31
Return to Table of Content KGI SPHS 2018-19
Keck Graduate Institute (KGI) is accredited by the Accrediting Commission for Senior Colleges
and Universities of the Western Association of Schools and Colleges, 985 Atlantic Avenue,
#100, Alameda, CA 94501. Phone: 510-748-9001
F. ACPE Accreditation Disclosure Statement
The Accreditation Council for Pharmacy Education (ACPE) accredits Pharm.D. programs
offered by Colleges and Schools of Pharmacy in the United States and selected non-US sites.
For a Pharm.D. program offered by a new College or School of Pharmacy, ACPE accreditation
involves three steps: Pre-candidate status, Candidate status, and Full accreditation. Pre-
candidate accreditation status denotes a developmental program, which is expected to
mature in accord with stated plans and within a defined time period. Pre-candidate status is
awarded to a new program of a College or School of Pharmacy that has not yet enrolled
students in the professional program, and authorizes the College or School to admit its first
class. Candidate accreditation status is awarded to a Pharm.D. program that has students
enrolled, but has not yet had a graduating class. Full accreditation is awarded to a program
that has met all ACPE standards for accreditation and has graduated its first class. Graduates
of a class designated as having Candidate status have the same rights and privileges of those
graduates from a fully accredited program, generally including eligibility for licensure. ACPE
conveys its decisions to the various boards of pharmacy and makes recommendations in
accord with its decisions. It should be noted, however, that decisions concerning eligibility for
licensure, by examination or reciprocity, reside with the respective state boards of pharmacy
in accordance with their state statutes and administrative rules.
G. KGI School of Pharmacy and Health Sciences ACPE Accreditation Status
Keck Graduate Institute's School of Pharmacy and Health Sciences program was granted
Candidate status during the June 24-28, 2015, meeting of the ACPE Board of Directors.
Approval was based upon an on-site evaluation conducted April 30-May 2, 2015, the School's
application materials, and other communications received from the institution. If the program
continues to develop as planned, full accreditation of the Doctor of Pharmacy program will be
considered by the Board following the graduation of students from the program.
CANDIDATE STATUS
Granting of candidate status is awarded to a Doctor of Pharmacy program that is currently
recognized by ACPE with Precandidate status and has students enrolled but has not yet had a
graduating class. For further explanation of the ACPE accreditation process, consult the
Office of the Dean or the Accreditation Council for Pharmacy Education, 135 South LaSalle
Street, Suite 4100, Chicago, Illinois 60603, 312-664-3575; FAX 312-664-4652; website
www.acpe-accredit.org.
H. KGI SPHS Student Accreditation Disclosure Statement Receipt
The Accreditation Disclosure Statement is the KGI SPHS’s full disclosure to all prospective
and enrolled students regarding the current accreditation status of the KGI SPHS’s Pharm.D.
SPHS| 32
Return to Table of Content KGI SPHS 2018-19
program. This disclosure explains the meaning and implication of the pre-accreditation
process in regards to a student’s professional and academic risks, as well as, the full range of
implications this accreditation status poses on their future educational plans and
professional goals. By signing the Accreditation Disclosure Statement Receipt, students are
acknowledging having received and read the Accreditation Disclosure Statement and
accepting responsibility to become thoroughly familiar with the information found therein.
Receipts must be signed and returned to the Division of Student Affairs during Orientation
Week. Copies of the signed receipts will be kept in his or her student file.
XI. Student Grievance Policy And Procedures
• The KGI School of Pharmacy and Health Sciences espouses the philosophy that
student grievances are best resolved informally through meaningful dialogue between
the individuals involved. The School believes that most student grievances can be
satisfactorily resolved in this manner.
• The student grievance procedures are designed to give aggrieved students a process
by which they may express substantive complaints without fear of retribution, which
they believe discriminate on the basis of race, sex, color, religion, national origin, age,
sexual orientation, marital status, or handicap.
• The grievance procedure shall not be used to question a rule, policy, or procedure
established by an authorized faculty or administrative body. Rather, a person or
persons shall use this procedure for a hearing and due process if they believe that a
rule, policy, or procedure has been applied in an unfair or inequitable manner, or that
there has been unfair or improper treatment.
For procedural purposes grievances are classified as either Non-Grade-Related or Grade-
Related. Student grievances may be associated with academic life (e.g. teaching, testing,
advising, etc.) or they may be associated with some aspect of campus life (e.g. work
experience, co-curricular programs and activities). Students applying for admissions also
have the right to appeal admissions decision if they perceive that they have been treated
unfairly. For a student to have a grievance addressed, he or she must use the following
procedures:
A. Non-Grade-Related Grievances
1. Consulting with the Faculty Member(s) or Staff Involved
The student shall first attempt to resolve the grievance with the faculty member(s) or staff
involved. The student is also encouraged to meet with his or her faculty mentor at any
point in the grievance process. If the student and the faculty member(s)/staff involved in
the matter cannot resolve the grievance, the student shall consult with the chair or
immediate supervisor of the appropriate department. Faculty and/or supervisor should
complete a “Student Encounter Form” to document the conversation.
2. Consulting with the Appropriate Department Chair or Immediate Supervisor
If the student and department chair/immediate supervisor cannot resolve the grievance,
the student must submit a written, signed statement to the Dean of Students describing
SPHS| 33
Return to Table of Content KGI SPHS 2018-19
the specifics of the grievance within five (5) business days following the occurrence of the
incident. Non-written complaints or written complaints received after this deadline may
not be accepted.
3. Consulting with Dean of Students
After receipt of the written complaint, the DOS will provide a copy of the complaint to the
personnel involved and they will be given an opportunity to respond in writing no later than
five (5) business days after receipt of the complaint. In the event that the issue is still not
resolved, the written complaint and personnel response will be taken to the personnel’s
immediate supervisor. The immediate supervisor will then respond in writing to the appeal.
If the student does not accept the decision, the DOS will meet with the student, hear the
grievance, review written materials and respond in writing with a decision within five (5)
business days after receipt of the complaint.
If the student wishes to appeal the decision of the DOS, they must do so in writing to the
Dean within five (5) business days of receipt of the written decision. The DOS will forward
all written materials to the Dean for consideration. The Dean will meet with the student
and appropriate personnel, and provide a written decision within ten (10) business days of
receiving the appeal. The Dean’s decision is final.
4. Quick Reference Non-Grade-Related Grievances:
(At any point in the process the student may meet with his/her faculty mentor)
a.
Meet with Faculty Member(s)/staff involved; if not resolved →
b. Meet with Department Chair/Immediate Supervisor; if not resolved →
c. Student makes written statement to DOS
d. DOS meets with the personnel involved, and personnel will respond in writing with a
resolution; if not resolved →
e. Department Chair/Immediate Supervisor will review materials, meet with student
and personnel, and respond in writing with a decision; if not resolved →
f. DOS meets with student regarding the grievance and respond in writing with a
decision; if not resolved →
g. Dean will review materials, meet with student and personnel, and respond in writing
with a decision; Dean’s decision is final.
B. Grade-Related Grievances
Matters related to grading disputes shall include issues regarding grades awarded or
processes by which grades are determined. The process must always begin with a discussion
with the faculty member(s) who awarded the grade. The student is also encouraged to meet
with his or her faculty mentor and may do so at any point in the process. If the situation is not
resolved through discussion with the faculty member(s) involved, the student may initiate the
grievance process by completing a Grade-Related Grievance form that will be available from
the Associate Dean of Academic Affairs. The Grade-Related Grievance form must be
submitted to the faculty member(s) who awarded the score. This form must be submitted
within five (5) business days following the posting of the score being disputed. Non-written
complaints or written complaints received after this deadline may not be accepted.
SPHS| 34
Return to Table of Content KGI SPHS 2018-19
The faculty member who awarded the grade will review the grievance and respond to it within
five (5) business days or sooner in most cases. Their response will be e-mailed to the student
and the course coordinator (second level appeal). If the course coordinator is also the faculty
member, the response shall be sent directly to the student and the Department Chair. The
Department Chair shall review the form and response from the faculty member/Course
Coordinator and make their decision (third level appeal). Their decision will be sent by e-mail
to the student and the Associate Dean of Academic Affairs. The Associate Dean of Academic
Affairs will then review the form and the response from the earlier levels, and make their
decision (fourth level appeal). Their decision will be forwarded to the student and the Dean
(fifth and final level appeal). The Dean will review the form and the response from all earlier
levels, and make their decision. The Dean’s decision will be final. This process may stop at
any level if the grievance is resolved in favor of the student.
If the student wants to withdraw the grievance for any reason, they must do so immediately
by sending an email to the faculty member and the Associate Dean of Academic Affairs. Once
a student sends an email confirming that they want to withdraw the grievance, no further
action is required.
If a student has a pending grievance that affects whether they can continue to the next
semester or can participate in extended learning, they shall be allowed to continue in classes
until the grievance is resolved. If the grievance is resolved in the favor of the student, and they
are allowed to continue in the semester or extended learning, then all grades/scores received
by the student during this transition shall remain valid. However, if the student’s grievance is
denied, any scores/grades received by the student during the pending grievance shall be
considered invalid.
Quick Reference Grade-Related Grievances:
(At any point in the process, the student may meet with his/her faculty mentor.)
1. Discuss the issue with the Instructor(s) who assigned the grade; if not resolved →
2. Discuss the issue with the Course Coordinator(s); if not resolved →
3. Discuss the issue with the appropriate Department Chair; if not resolved →
4. Initiate a formal grievance, in writing to the Instructor(s) who assigned the grade, after
receiving a form from the Associate Dean of Academic Affairs →
5. Instructor will respond to the grievance and forward their response to the student and
Course Coordinator (Department Chair, if Instructor is the same as Course Coordinator)
→
6. Response at each level (Course Coordinator, Department Chair, Associate Dean of
Academic Affairs and the Dean) will automatically be forwarded along with the form to
the next level unless the grievance is resolved in favor of the student →
7. The student may choose to withdraw the grievance at any time by sending an email to
the Instructor(s) who assigned the grade and the Associate Dean of Academic Affairs
→
8. If the grievance reaches the level of the Dean, Dean will notify the student of the results
in writing; Dean’s decision is final.
PLEASE NOTE: Although the final authority rests with the Dean of the School of Pharmacy and Health Sciences
for both Non-Grade-Related and Grade-Related grievances, the final decision will be written with the knowledge
SPHS| 35
Return to Table of Content KGI SPHS 2018-19
and concurrence of the KGI President. The individual receiving the grievance will adhere to the process
above. Deviation from said process will disqualify the grievance.
C. Admissions-Related Grievances
1. Consulting with the Associate Director of Admissions for the SPHS
The prospective student shall first discuss the grievance with the Associate Director of
Admissions. If the grievance cannot be resolved through discussion, the student must
submit a written signed statement to the Associate Director of Admissions describing the
specifics of the grievance within ten (10) business days following receipt of the
admissions decision. Non-written complaints or written complaints received after this
deadline may not be accepted. The Associate Director should respond in writing within ten
(10) business days. Students who disagree with the decision may appeal to the Dean. The
appeal should be made in writing within ten (10) business days from the date the decision
was received by the student.
2. Decision by the Dean
No later than ten (10) business days after receipt of the written complaint, the Dean will
render a decision regarding the matter in writing. Students who disagree with the decision
may appeal to the President. The appeal should be made in writing within ten (10)
business days from the date the decision was received by the student.
3. Final Decision by the President
No later than ten (10) business days after receipt of the written complaint, the President
will render a decision regarding the matter. The student shall be notified in a timely
manner in writing of the President’s decision. The decision of the President is final, and
there shall be no further appeal.
4. Quick Reference Admissions Related Grievances:
a. Meet with Associate Director of Admissions for SPHS; if not resolved →
b. Submit a written signed statement to the Associate Director of Admissions for
SPHS→
c. Associate Director of Admissions provides a written response; if not resolved →
d. Student appeals to the Dean in writing→
e. Dean renders a decision; if not resolved→
f. Student appeals to the President in writing→
g. President makes final decision
D. Intercampus Complaints
Complaints by a student, including alleged discrimination on any basis, relating to an
individual affiliated with one of the other Claremont Colleges may be directed to the Dean
of Students.
When a KGI student is on the campus of another of The Claremont Colleges, they are
expected to respect the regulations of that college as well as those of the Institute. If a
student of another of The Claremont Colleges violates the regulations of the host
SPHS| 36
Return to Table of Content KGI SPHS 2018-19
college, judicial action may be brought against that student at his/her home college.
The name of the student concerned, along with all pertinent information, will be sent to
the dean of students of the college involved.
The administration of the host college may, at its own discretion, prohibit a student from
coming onto its campus judiciary action at the student's home college is complete. Such
a prohibition will be communicated to the student through his/her home college at the
request of the host college.
E. Complaints Related to ACPE Standards
KGI School of Pharmacy and Health Sciences, currently seeking accreditation by ACPE, has an
obligation to respond to any written complaints by students lodged against the School that
are related to the standards of the accrediting body. At any time, the student pharmacist or
prospective student pharmacist can contact ACPE directly through the website
(https://www.acpe-accredit.org/complaints/default.asp) to access the standards and the
procedures for filing a complaint.
If the student pharmacist or prospective student pharmacist prefers to discuss the complaint
locally with the School’s administration, the student is encouraged to present the complaint
(in writing) to the Office of the Dean. These complaints will be recorded and provided to
ACPE upon request.
F. Complaints Related to WASC Standards
KGI has an obligation to respond to any written complaints by students lodged against the
School that are related to the standards of the accrediting body. At any time, the student or
prospective student can contact WASC directly through the website
(httP://www.wascsenior.org/comments
) to access the standards and the procedures for
filing a complaint.
If the student or prospective student prefers to discuss the complaint locally with the School’s
administration, the student is encouraged to present the complaint (in writing) to the Office of
the Dean. These complaints will be recorded and provided to WASC upon request.
G. State of California Complaint Process
An individual may contact the Bureau for Postsecondary Education for review of a complaint.
The bureau may be contacted at:
Address: Bureau for Postsecondary Education
2535 Capital Oaks Drive, Suite 400
Sacramento, CA 95833
Telephone: 916-431-6924
FAX: 916-263-1897
Website: http://www.bppe.ca.gov
SPHS| 37
Return to Table of Content KGI SPHS 2018-19
XII. Student Professionalism and Conduct
A. Campus Computing and Network Resources
KGI is committed to responsible, considerate and ethical use of computing and networking
resources. KGI and the Claremont Colleges make available computing and network facilities
(CNF) resources for use by students, faculty and staff, to carry out the educational mission
and legitimate business of the Colleges. We expect and require that all KGI users will
demonstrate responsible, considerate and ethical behavior in using these resources.
KGI follows the Claremont Colleges Policy Regarding Appropriate Use of Campus Computing
and Network Resources. The Claremont Colleges Policy below applies to all institutions
comprising The Claremont Colleges, including the Claremont University Consortium.
Inappropriate use is subject to disciplinary action. KGI or any Information Technology
organization of one of the Claremont Colleges may immediately suspend service to an
individual or computer found to be significantly degrading the usability of the network or other
computer systems. Inappropriate use will be referred to the appropriate College authority to
take action, which may result in dismissal from school and/or termination of employment.
For more information and details about Campus Computing and Networking Resources Policy
see Appendix C.
Note: The provisions of this Policy apply to the institutions comprising The Claremont Colleges, including the
Claremont University Consortium.
B. KGI Faculty, Staff and Student Policy and Guidelines for Personal Use of Social
Media
1. Scope:
This policy applies to all employees, students, contractors and volunteers as it relates to
their employment, academic, or business relationship with the KGI.
KGI-affiliated entities, including schools, clinics, departments, practices, groups, etc., use
of social media are not regulated by this document. Abiding by the strictest policy is
considered the best option.
2. Purpose:
The Keck Graduate Institute recognizes that social media is an important and timely means
of communication. Use of social media during working hours and as related to job functions
should be self-moderated, and those who use social media must be aware that posting
certain information is illegal. Offenders may be subject to criminal and civil liability, and
adverse institutional actions. The purpose of this policy is:
a. To provide guidelines outlining how KGI employees, students, contractors and
volunteers can engage in the appropriate use of social media platforms;
b.
To minimize the business, legal, and personal risks that may arise from an
individual’s
use of social media; and
c. To protect the privacy and safety of KGI patients, students, employees, and
contractors.
SPHS| 38
Return to Table of Content KGI SPHS 2018-19
3. Definitions:
Personal Use for the purposes of this policy is defined as social media activity using your
own personal or professional social media accounts.
Social Media – refers to various types of interactive communities typically accessed
through the World Wide Web or mobile device and computer applications (apps). The
communities are usually characterized by user- generated content; user-shared content
or areas designed for free and open discussion, or can be a mix of all three.
Social media includes, but are not limited to, blogs (Blogger, Blogspot, Wordpress,
etc.), photo and/or video-sharing sites and apps (YouTube, Flickr, Instagram, SnapChat,
Vine, etc.), e-zines (digital magazines), wikis (Wikipedia), social networks (Facebook,
Twitter, LinkedIn, Pinterest, etc.), video and audio podcasts [posted to the web or hosted
by applications (ex.: iTunes)], ratings sites and apps (Urbanspoon, Yelp, Rate My
Professor, etc.), and discussion sections of web pages or applications (comment section
under articles on news or information websites).
4. General Policy
a. KGI Conduct Policies Also Govern Use Of Social Media.
It is the policy of KGI that the use of social media will be done in conjunction with the
principles of the KGI Honor Codes, the Clinical Code of Conduct, the faculty and
employee handbooks, and compliance with all federal and state rules and regulations
as well as the following delineated prohibited uses and best practices.
b. Individuals are responsible for their own use.
Social media outlets, including discussion boards, may or may not be monitored or
regulated. It is up to each user of a social media outlet or participant in a virtual
discussion to regulate his or her content that is added or shared with the community.
5. Prohibited Uses:
a. Social media postings must not violate HIPAA.
You may not post the personal information or photograph of any patient on KGI
rotation sites. Removal of an individual’s name does not constitute proper de-
identification of protected health information. Inclusion of data such as age, gender,
race, diagnosis, date of evaluation, types of treatment, or the use of a highly specific
medical photograph (such as a before/after photograph of a patient having surgery or
a photograph of a patient from one of the medical outreach trips) may still allow the
reader to recognize the identity of a specific individual. Posting of patient information
could violate state or federal laws such as the Health Insurance Portability and
Accountability Act (HIPAA).
b. Social media postings must not violate FERPA.
You may not post private (protected) academic information of a student or trainee. You
may not post the personal information or photograph of any student/trainee at KGI
within the context of a KGI event or interaction without obtaining permission from that
SPHS| 39
Return to Table of Content KGI SPHS 2018-19
person. Posting of inappropriate student/trainee information could violate federal laws.
This policy does not prohibit a student/trainee from posting his or her own information.
Additionally, the policy does not prohibit posting information or photographs related to
non-KGI interactions and activities.
c. Social Media postings shall not be unprofessional nor discriminatory.
You may not post vulgar, false, obscene, harassing statements, or statements
disparaging the race, religion, age, sex, sexual orientation or disability of any individual
with whom you come into contact as a result of your role at KGI.
d. You may not disclose any financial, proprietary, or other confidential information
of KGI.
e. You may not present yourself as an official representative of, or spokesperson for,
KGI.
f. You may not utilize KGI’s trademarks or logos without permission of the Marketing
Department of KGI.
g. You may not represent yourself as another person, real or fictitious, or otherwise
attempt to obscure your identity as a means to circumvent the prohibitions
included in this policy.
h. You may not utilize websites and/or applications in a manner that interferes with
your work responsibilities.
That is, do not tie up KGI or institutional partner computers or phone lines with
personal business when others need access.
i. Faculty shall employ the highest professional and ethical standards in any social
media interactions with students enrolled at KGI.
6. Violations/Enforcements
The disciplinary procedure for faculty and staff described in the KGI Faculty and Staff
Handbooks is applicable to violations of this policy. Student disciplinary actions will
be undertaken according to established policies and procedures within the school
Handbook in which a student is enrolled. Failure to comply with the policy
requirements may result in sanctions ranging from counseling to suspension pending
termination. Violations of federal and state laws may also result in criminal or civil
action undertaken by the government.
7. Employee Affirmation/Acknowledgement
This policy will be disseminated during annual compliance training. Each employee,
student, and contractor will acknowledge the adherence to the policy at that time.
This policy shall not be construed to impair any constitutionally protected activity,
including speech, protest, or assembly.
8. Guidelines For Ethical And Professional Behavior
a. General Guidance
SPHS| 40
Return to Table of Content KGI SPHS 2018-19
• Accessible postings on social media are subject to the same professional
standards as any other personal interaction. The written nature,
persistence and potential accessibility of these postings make them
subject to particular scrutiny.
• By identifying themselves publically using social media, students and/or
employees of KGI are creating perceptions about the Institute. Students
and employees must assure that all public content is consistent with the
values and professional standards of the Institute.
• Public postings on social media may have legal ramifications. Comments
made by students or employees concerning patients, or who portray
themselves, other students, faculty or other colleagues in an
unprofessional manner can be used by the courts or professional licensing
boards, if applicable.
• Unprofessional public postings by others on a social media can reflect
poorly on the student/employee. Students and employees should monitor
their sites and ensure that the content will not be viewed as
unprofessional.
b. Social Media Best Practices/Permitted Uses
Individuals in the KGI community must make every effort to present themselves in a
mature, responsible, and professional manner when utilizing social media. Communications
must always be civil and respectful. Please be aware that no privatization measure is
perfect and undesignated persons may still gain access to your networking site.
Further, litigation involving such issues is complex, as the content on social media sites
is easily misconstrued, permanent, discoverable by courts, and utilized in these
adversarial proceedings. Any digital exposure can “live on” beyond its removal from the
original website and continue to circulate in other venues.
Therefore, think carefully before you post any information on a website or application, and
consider your goals in participating. Make sure you are choosing the most relevant
platform and adding value to the discussion. Listen before you engage and always be
modest, respectful, and professional in your actions. To help facilitate these goals, the
following best practices are encouraged:
• Make sure your posts are relevant and accurate.
• Make clear that you are speaking for yourself and not on behalf of KGI.
You may consider adding a disclaimer such as "The views expressed on
this (blog, website, etc.) are my own and do not reflect the views of my
employer/school, KGI."
•
You may also include a disclaimer that you are not providing medical
advice when posting medical education
information.
• Seek permission from co-workers prior to posting any personal information
or photographs related to KGI interactions or activities.
• KGI discourages clinicians from having social media relationships with
patients.
• Include citations whenever possible to prevent copyright and intellectual
property issues.
c. Suggested Best Practices for e-Professionalism
SPHS| 41
Return to Table of Content KGI SPHS 2018-19
• Deletion of material from social media does not necessarily mean it is no
longer available since, for example, search engines cache such content. This
implies special care should be taken in posting material since it will persist.
• Due to frequent updating of social media sites, it is advisable to check privacy
settings regularly to optimize privacy and security.
• Check privacy settings so that only people they choose have access to
personal information.
• Consider minimizing personal information on social media profiles such as
addresses, phone numbers, social security numbers, PID numbers, passport
numbers, driver’s license numbers, birth dates or any other information that
could be used to obtain personal records.
• Make sure that any photos in which you are identified (“tagged”) are not
embarrassing or professionally compromising. Student and employees
should “untag” themselves from any photos that they cannot have removed.
It is strongly suggested to refrain from “tagging” others without the explicit
permission of those people.
• Maintain the privacy of colleagues, faculty and staff unless they have been
given permission to use the person’s likeness or name on their site.
• Always observe HIPAA regulations, which apply to all comments made on
social media sites; violators are subject to the same prosecution as with
other HIPAA violations.
• Take all precautions normally used in public forums to maintain patient
privacy when using social media.
• Online discussions of specific patients should be avoided, unless on secure
healthcare related networks, even if all identifying information is excluded. It
may be possible for someone to identify the patient from the context of the
discussion.
• Under no circumstances is it appropriate or legal to post photos of patients or
patient body parts on social media without the specific written permission of
the patient. Be aware that even if permission from the patient to use a photo
is granted, that photo may be downloaded and distributed by others, which
may then violate the terms of the permission.
• Interactions with patients through social media should be avoided as they
provide numerous opportunities for violating privacy restrictions and may
have legal consequences.
** Adapted and modified from the Guideline for Use of Online Social Networks for Medical Students and
Physicians-in-Training, Indiana University School of Medicine and the Policy on Use of Social Networking Sites,
University of Florida, College of Medicine and the University of Mississippi Medical Center Policy and Guidelines
for Personal Use of Social Media.
Adopted by the KGI President’s Cabinet 4/21/14, formatted revision adopted 11/11/14
C. Scientific or Research Misconduct
Scientific or research misconduct is defined as fabrication, falsification, plagiarism, or other
practices that seriously deviate from those that are commonly accepted within the academic
and scientific community for proposing, conducting, or reporting research, and does not
SPHS| 42
Return to Table of Content KGI SPHS 2018-19
include honest error or honest differences in interpretation or judgments of data. (Further
information can be obtained from the U.S. Office of Research Integrity, Department of Health
and Human Services, who’s Web site can be found at www.ori.dhhs.gov.) Possible incidences
of misconduct are to be reported immediately to the Dean, who will initiate the appropriate
procedures.
D. Dress Code Policy
Students must maintain a neat and clean appearance appropriate for a student attending
professional school. Specific dress requirements vary with each academic setting (i.e., on
campus, off campus) and are outlined below. There may be rare occasions when a change in
the code is authorized (e.g., jean days). These will be formally communicated in writing.
General requirements that apply to all academic settings are as follows:
Demonstrate good general hygiene, which includes regular bathing, use of deodorants, and
maintaining good dental hygiene. Wear clothing that is clean and is not torn. Wear clothing
that covers the midriff and does not expose breasts, buttocks, or underwear, either from being
too tight, being of a transparent/see-through material, being too low-cut (shirts), being too
short (skirts and shorts), too tight (spandex, leggings, or tight fitting stretch pants), or too
loose (baggy pants) including when leaning/bending over. Jeans or hats* are not permitted.
Wear shoes (flip-flops not permitted). Clothing with profane or offensive language or pictures
will not be worn.
*This does not apply to headgear considered a part of religious or cultural dress.
• Hair should be kept well groomed, neat, and worn in a professional, conservative
hairstyle.
• No visible tattoos.
• Body piercing, other than earrings, should be removed or covered. Earring style must
be conservative. No more than two earrings per ear may be worn simultaneously.
However, jewelry (e.g., earrings, rings) may not be worn in the laboratory setting.
* This does not apply to nose rings for religious or cultural purpose.
• Clothing should be clean, neat, and in good repair (no visible holes or rips), allowing for
freedom of movement without inappropriate exposure. Clothing design and cut must
be conservative.
• Dress shoes should be clean and polished.
• Laboratory coats should be waist-length, white in color, clean, pressed and in good
repair (no visible holes or rips).
REQUIREMENTS FOR DRESS ON CAMPUS OR OTHER ACADEMIC SETTINGS
On campus academic settings include classrooms, laboratories, clinical activities, and
presence on campus for any purpose including after school hours and weekends. The
following dress requirements must be followed at all times and will be enforced by faculty and
administrators. No exceptions will be made. Noncompliant students will not be permitted to
participate in the activity and will be unexcused for that activity.
When working in a laboratory or clinical setting the following policies will be in effect:
SPHS| 43
Return to Table of Content KGI SPHS 2018-19
• The OSHA occupational foot protection standard at 29 CFR 1910.136(a) requires the
use of protective footwear when employees are working in areas where there is a
danger of foot injuries due to falling or rolling objects, or objects piercing the sole, and
where there is a possibility of the employee's feet being exposed to an electrical
hazard. (Laboratory or Clinical Settings)
• Artificial Nails fall under National Patient Safety Goal 7 (part of the TJC standards
healthcare organizations are surveyed on), CDC Guidelines (2002), & WHO Guidelines
(2009): TJC: National Patient Safety Goal 7 requires organizations to "reduce the risk
of healthcare-associated infections". Artificial nails will not be worn in laboratory
settings or in clinical environments.
Specific settings:
1. Classroom
• Women should wear professional length (must be knee length or longer) skirts, or
dresses, nice ankle-length slacks or khakis, sweaters, and blouses/tops/polo shirts.
• Men should wear nice ankle-length slacks or khakis, polo shirts, sweaters, or dress
shirts with or without a tie.
• Professional opened toe shoes, mules or slides may be worn.
2. Laboratories
•
A clean white waist-length laboratory coat is to be worn at all times.
• Clean KGI approved scrubs may be worn under a lab coat during lab days.
• Men and women may wear nice ankle-length slacks or khakis with a polo shirt,
sweater, or button-up shirt/blouse or (Unless otherwise specified, neck ties are not
to be worn.)
• All students must wear closed toe shoes with socks. Tennis shoes or clogs (e.g.,
CrocsTM without holes such as the Endeavor style), that are clean and in good
condition are permitted.
• Jewelry (e.g., earrings, rings) may not be worn and should be securely stored by the
owner. The school is not responsible for lost or stolen jewelry.
• False nails will not be allowed.
3. Clinical rotations
Please refer to the Preceptor Experiential Education Manual.
After Hours (after 6 PM Monday through Friday)/Weekends
After hours and weekend dress is permitted after 6 PM Monday through Friday and all day
Saturday and Sunday, except for formal scheduled activities during this time frame.
• In addition to Classroom attire, men and women may wear nice jeans, shorts, and T-
shirts that are in good repair (no visible holes or rips), allowing for freedom of
movement without inappropriate exposure. Clothing design (e.g., T-shirt pictures
and wording) and cut must be conservative.
• Tennis shoes that are clean and in good condition are permitted.
SPHS| 44
Return to Table of Content KGI SPHS 2018-19
E. Honor Code
1.
Statement of Philosophy
We, the KGI community, strive for the highest ethical standards and will hold one another
accountable to them. We will abstain from improper conduct in our academic and
professional lives, ensuring that our successes come only from just and ethical means.
2. General Principles
Principles inherent in this Code include:
a. Students shall treat all members of the community with respect and without
malicious intent to ensure that all students share equal opportunities.
b. Students shall conduct themselves in a manner that upholds their reputation of
honesty and integrity in order to promote an environment of trust.
c. It is the obligation of the students to participate in making the honor system viable
by reporting violations of potential academic and professional misconduct.
d. KGI students shall report to the Dean of Students (DOS) any firsthand knowledge of
any violation to any of the provisions of this Honor Code.
3. Prohibited Activities with Respect to Academic Matters
An academic matter means any one of the following: activities which may affect a grade in
a course; any activity which in any way contributes to satisfaction of the requirements of a
course, or requirements for graduation, or co-curricular activities of an academic nature
including student publication and competitions.
In addition, KGI students shall not:
a. Use materials during an examination other than those specifically authorized by the
instructor. To avoid even the appearance of impropriety during an examination, all
books, notebooks, briefcases, and the like should be placed in the front or rear of
the examination room.
b. Use of materials in any research or assignment that are not authorized by the
instructor. This includes reuse of the student’s own work or the work of others.
c. Engage in any form of plagiarism. Plagiarism is using the words or ideas of another
source directly without proper acknowledgment of that source. While it is often
necessary to obtain information from other sources, the willful or inadvertent use of
information from another source without acknowledging it (including all types of
commercial term paper preparation services; Internet or electronic database
sources for term papers, journal clubs, or case presentations; and other students’
work) or permission is considered plagiarism. Ignorance is NOT an excuse. The
student bears the responsibility to learn from the individual instructor the procedure
for acknowledging sources and indicating quotations as required for each
assignment.
d. Engage in any form of copyright infringement. Copyright infringement is the use of
works protected by copyright law without permission, infringing certain exclusive
rights granted to the copyright holder, such as the right to reproduce, distribute,
display or perform the protected work, or to make derivative works. While it is often
SPHS| 45
Return to Table of Content KGI SPHS 2018-19
necessary to obtain information from other sources, the willful or inadvertent use of
information from another source without permission is considered copyright
infringement. Ignorance is NOT an excuse. The student bears the responsibility for
permission to use copyrighted materials.
e. Give, solicit, or receive information or assistance to or from any person or source in
regards to an examination, group examination, makeup examination, or written
assignment unless specifically authorized to do so by the instructor.
f. Submit modified or changed completed tests, answer sheets, or assignments for re-
grading.
g. Intentionally deface, remove without authorization, or conceal any material from the
KGI premises, library, or any other place within the consortium of colleges where
information may be stored.
h. Make an unauthorized or improper use of a computer or computer program,
including unauthorized use of programmable calculators during an examination.
i. Willfully conceal or misrepresent information and/or material to an investigation of
any alleged violation of this Honor Code when the information is sought by the DOS,
Student Conduct Committee (SCC), faculty, Dean, or the Dean’s designee.
4. Prohibited Activities with Respect to Nonacademic Matters
As members of the KGI community, students represent not only themselves, but also KGI.
Therefore, while they have the right and freedom to exercise individual autonomy, they also
have the responsibility to exercise that autonomy in a manner that will bring honor to
themselves and their School.
Pharmacy students are subject to the same level of conduct as all KGI students. KGI
pharmacy students shall also conform their conduct to the ethical and moral standards of
the pharmacy profession as articulated in the SPHS Student Clinical Code of Conduct.
In addition, KGI students shall not:
a. Intentionally make misrepresentation on a resume or curriculum vitae concerning
class rank, grades, academic honors, work experience, or any other matter relevant
to job placement.
b. Purposely furnish false information.
c. Perpetrate any form of theft, forgery, falsification, or fraudulent use of the Institute
or work-site property.
d. Willfully conceal or misrepresent information and/or material to an investigation of
any alleged violation of this Honor Code when the information is sought by the DOS,
SCC, faculty, Dean, or the Dean’s designee.
e. Use or remove unauthorized prescription or nonprescription medications and/or
appliances from the site of any clinical experience or rotation.
5. Violation of Civil Law
KGI shall direct all cases concerning violations of civil laws to the Student Conduct
Committee. Any violations will be handled by the Student Conduct Committee as
described in the KGI Student Handbook. If the Student Conduct Committee makes a
decision that the case represents a violation of the Student Code of Conduct, penalties will
SPHS| 46
Return to Table of Content KGI SPHS 2018-19
be prescribed as outlined in the Student Handbook. The handling by the Student Conduct
Committee of such cases does not preclude the accuser from filing a complaint within the
public court system.
6. Penalties
a. The instructor of the course may define penalties for a student who violates a
particular course regulation. The professor must clearly state these regulations and
penalties in their course syllabus which has gone through the curriculum committee
approval process. The student has the right to appeal such penalties if the student
believes as though the penalty has been enforced incorrectly. This appeal must go
to the DOS.
b. Committee Sanctions: One or more of the penalties will be applied to offending
students depending on the severity of the infraction and whether or not the student
has previously been in violation of the Honor Code or Clinical Code of Conduct.
i. Probation: Probation can be of three types.
Penalties: There are three levels of probation. Recommended level of probation will be
determined by the level of seriousness and history. While typical penalties are
described below, additional penalties may be assessed.
Level One: This level of probation is intended for minor violation(s) of the honor
code. Penalties for Level One infractions include:
a) A letter of reprimand that will be included in the student’s permanent file
until completion of the degree program, and may include;
b) In the case of honor code violations to which a grade apply, a change of
score as it pertains to the specific component of the course (or portion
of assignment) to which the violation occurred, and may include;
Level Two: This level of probation is intended for violation(s) of the honor code
more serious than those in Level One. In addition to penalties in Level One,
penalties for Level Two infractions will have a Level Two Probation for a period
of time that will include:
1. Loss of eligibility for one or more of the following:
a. Holding or running for elected office in student professional
organizations;
b. Representing the Institute in any capacity both on campus and
away from campus;
c. Competing for honors and distinctions;
d. Active participation as an elected representative or member of an
honorary organization.
Note: Violation of the terms of level-two probation may result in extended
probation, additional level-two penalties, level-three probation, or in the
student’s suspension.
Level Three: This level of probation is intended for violation(s) of the honor code
that are more serious than those in Level Two. In addition to penalties in Levels
SPHS| 47
Return to Table of Content KGI SPHS 2018-19
One and Two, penalties for Level Three infractions will have a Level Three
Probation for a period of time that will include one or more of the following:
a) Loss of eligibility for attendance at all KGI and/or non-class-related
sponsored activities for a stated probationary period,
b) Community service for a stated number of hours that will require a
student to perform tasks that will benefit the community, the School or
the Institute. Tasks will be assigned and administered by the DOS. Note:
These community service hours do not count towards any academic or
course requirement(s).
c) Course failure.
d) Suspension or separation from the program and the Institute.
Note: Violation of the terms of level-three probation may result in extended
probation, suspension, or separation.
ii. Suspension: Suspension is a temporary state of separation for a definite period
from the Institute including the programs, facilities, and activities. The
completion of the period of suspension does not guarantee reinstatement. The
decision to readmit a student will be the responsibility of the Dean. If the
student is reinstated a letter of reprimand will be included in the student’s
permanent file.
iii. Separation: Separation is a state in which the student is not permitted to
continue coursework at the Institute. The student shall be withdrawn from all
uncompleted courses in which currently enrolled. The student will not be
permitted to re-enter the Institute’s educational programs.
7. Honor Code Procedures
a. General Statement
The process of adjudicating alleged violations involves several KGI offices and
committees, as follows:
i. The Dean of Students (DOS) is responsible for the overall administration of all
honor code procedures. The DOS also coordinate an initial investigation of all
alleged violations; the Chair of the SCC is responsible for scheduling the SCC
meetings and hearings, and overseeing penalties.
ii. The SCC serves as a hearing board for incidents of misconduct involving
violations of the KGI Honor Code and SPHS Student Clinical Code of Conduct.
The SCC is responsible for conducting investigations and making
recommendations to the Dean as to whether a violation occurred in all cases in
which the student accused of a violation denies guilt. In cases where a violation
has been found to occur, the Dean may ask the SCC for a recommendation as to
the penalty.
iii. The Dean is responsible for deciding upon penalties in cases where a student
has admitted to guilt or in cases where the SCC has been asked to make a
decision but not recommend a penalty. The Dean is also responsible for
implementing academic penalties, suspensions, or separation from the Institute.
SPHS| 48
Return to Table of Content KGI SPHS 2018-19
iv. The Dean will address appeals regarding recommendations made by the SCC.
v. The President will address appeals when one of the following situations is
thought to have occurred: a substantial mistake of the facts, a fundamental
misinterpretation of official policies if evident, or a significant procedural error
took place.
b. Organization of Student Conduct Committee
Each School will have their own SCC appointed on the basis of school bylaws. Each
member of the committee has one vote, with the exception of the Ex-officio and
recorder. Ad-hoc member(s) will be chosen to replace any member who cannot or
chooses not to attend the proceedings. The dean of the school housing the infraction
is responsible for choosing ad-hoc members of the committee. If a member of the
SCC is in conflict, he/she will be excused or recuse oneself from the committee’s
proceedings and an ad-hoc member will take his/her place.
If a student of one school violates the regulations in the other school or in a
mixed class, the misconduct action may be brought against that student at their
home school. The name of the student concerned, along with all pertinent
information, will be sent to DOS in the appropriate school.
c. Process
i. Initial Charge and Preliminary Investigation
A faculty member, preceptor, staff member, or student who wishes to make a
charge of a violation of the Honor Code or SPHS Student Clinical Code of Conduct
against a KGI student must report violations to the DOS. It is the responsibility of
students, staff, or faculty who suspect such a violation to make a charge in writing,
using either the Honor Code Intake Form or SPHS Student Clinical Code of Conduct
Charge Form to one of these individuals. Charges must be filed within Ten (10)
business days of the alleged misconduct or discovery of alleged misconduct by an
institutional representative.
Upon receipt of an Honor Code Intake Form, the DOS will notify the accused student
that a complaint has been filed and inform the accused student of his/her rights
under the Honor Code Policy by providing the student with a KGI Honor Code Rights
of Students document. A Receipt of Acknowledgement document will be sent to the
student. This document is a statement that the student received the "charges" filed
against them. Both forms are to be signed and returned to the DOS within two (2)
business days from the date of the written correspondence, whether they agree
with the charges or not. The Receipt of Acknowledgment Form is just an
acknowledgment of the charges that are pending, and not a plea or an admission of
guilt. All letters will be sent via email or hand delivered requiring a student
signature if the student is on campus. This will demonstrate and confirm proof of
delivery.
Anonymous reports may be submitted using MYSAFECAMPUS. However,
anonymous reports have a lower probability of resulting in an investigation unless
there is some corroborating evidence that has been provided by others regarding a
particular student or incident. If an anonymous report is submitted, there is no
SPHS| 49
Return to Table of Content KGI SPHS 2018-19
requirement that the DOS notify the accused student, or that an investigation be
launched.
After receiving the Honor Code Intake Form and notifying the student of the
complaint, the DOS will conduct a preliminary investigation. This investigation will
normally entail meeting with the accuser(s), witness(es), obtaining and discussing
existing evidence of the alleged misconduct, and a meeting with accused to
discuss the charges and evidence. This meeting may happen in person, by phone
or through the use of online technology. Dated notes should be taken by the DOS to
describe these discussions. Every effort should be made by all parties involved to
maintain confidentiality in these discussions.
ii. Process following preliminary investigation
a. For cases where dismissed by DOS:
Following the preliminary investigation, the DOS may drop the charge and
dismiss the case (e.g., unable to substantiate based on current evidence,
convinced a violation has not occurred). In such cases the accused
student will be notified in writing. A copy of the charge and written
summary information from the preliminary investigation shall be placed
in the DOS office until the student graduates or leaves KGI. Should
additional information become available, the DOS can re-open the case.
b. For cases where there is admission of culpability: Resolution of
complaint through admission of responsibility
If the accused student admits responsibility for a violation of the KGI
Honor Code or SPHS Student Clinical Code of Conduct, the accuser(s)
will be apprised of the charge and the student’s admission. If the case
involves academic misconduct, the faculty member may then impose
academic penalties if outlined in that course’s syllabus. In other cases,
the Dean may assess additional penalties or the SCC may recommend
additional penalties to the Dean. A letter from the Dean’s office delivered
by email or hand delivered will serve as the official notice of the decision
and penalty. A record of disciplinary action is normally maintained by the
DOS until the student graduates or leaves the Institution. Students may
examine the contents of their file by appointment with the DOS.
c. For cases where there is no admission of culpability:
If the accused student does not admit responsibility for misconduct, a
formal process involving the SCC will be launched. Referral to the
Committee must be by a referral memo created by the DOS which names
the student, describes the alleged misconduct (including pertinent dates,
times, witness and/or evidence), and summarizes the content of earlier
meetings regarding this case. If the DOS is not available to conduct this
process, the Dean of the school where the infraction occurred will appoint
a designee.
Within five (5) business days of referral of the case to the SCC, the Chair
of the committee will provide a copy of the referral memo to the accused
SPHS| 50
Return to Table of Content KGI SPHS 2018-19
student(s). In addition, the Chair will schedule an initial hearing for any
charged student with the Committee. This hearing should be held within
ten (10) business days of the referral of the case to the Committee. If
there is an extenuating circumstance that causes a delay in any of these
timelines, the student will be notified. Note: Business day(s) refers to
official business days — not holidays, weekends or when regular classes
are not in session.
The Chair of the SCC will present evidence at the SCC meeting. The
accused student(s) shall meet with the Committee and be afforded an
opportunity to defend him/herself. The accused student does have the
right to solicit advice and to offer witnesses to support his/her position.
The Chair will notify the student and witnesses of the meeting date in
writing at least three (3) business days prior to the hearing.
All sessions of the Committee will be closed to all individuals except
those immediately concerned in the case. No attorney shall be present,
as this is not a court of law. All persons present at the proceedings shall
be bound to disclose no more than the Committee does in its official
report on the case. Revelation of such details will be considered a
violation of the Honor Code.
The testimony of each witness shall be given while the other witnesses in
the case are out of the room. Scheduling of all witnesses must be cleared
with the chair of the SCC beforehand. The Committee may allow
introduction of evidence other than testimony of witnesses provided that
the evidence is relevant to the question before the Committee. The
Committee shall set rules for the conduct of all cases and all
arrangements connected with the taking of evidence. Time frames for
instigation of hearings and proceedings may be altered if circumstances
warrant. Votes on all matters shall be a simple majority.
Deliberation of the Committee shall take place in private and remain
confidential. Voting on decisions of culpability shall be by secret ballot.
The result of deliberations will be reported to the Dean. If misconduct is
found, the Dean will determine the penalties or implement penalties
recommended by the SCC. A letter from the Dean’s office will serve as
the official notice of judgment and penalties; this letter should be
delivered by email, by hand or by certified mail.
8. Appeals
a. Appeal to the Dean
Any decision reached by the Student Conduct Committee may be appealed to the Dean
of the appropriate school. An appeal shall be requested by the student in writing and
received by the Dean, within seven (7) business days after receiving the notice of
imposed sanctions.
SPHS| 51
Return to Table of Content KGI SPHS 2018-19
The Dean will review the SCC written report, interview the Chair of the SCC, and/or
involved faculty as appropriate and will schedule a meeting with the accused student
within a reasonable time after receiving the written notice of appeal.
All appeals to the Dean should be delivered in person or by certified mail to:
Keck Graduate Institute
Dean’s Office
535 Watson Drive
Claremont, CA 91711
b. Appeal to the President
Within seven (7) business days after receiving the Dean’s response to appeal or the
notice of Dean imposed sanctions, any accused student wishing to appeal will give
written notice of such intention to the President. Only appeals that address a
substantial mistake of the facts, a fundamental misinterpretation of official policies if
evident, or a significant procedural error will be acknowledged by the President. The
accused student will include a focused statement of the basis for such an appeal
within the written notice and may include new information that may have been
obtained since the charge was filed.
The President will notify the Dean, Chair of the Student Conduct Committee, Dean of
Students, and the involved faculty member, if any, of the appeal.
The President will review the SCC written report, interview the Dean, Chair of the SCC,
and/or involved faculty as appropriate and will schedule a meeting with the accused
student within a reasonable time after receiving the written notice of appeal.
Factual findings of the SCC will not be overturned on appeal absent a showing that the
findings are not supported by relevant evidence. The decision of the President is final.
c. Appeal to the Dean
Any decision reached by the Student Conduct Committee may be appealed to the
Dean. An appeal shall be requested by the student in writing and received by the Dean,
within seven (7) business days after receiving the notice of imposed sanctions.
The Dean will review the SCC written report, interview the Chair of the SCC, and/or
involved faculty as appropriate and will schedule a meeting with the accused student
within a reasonable time after receiving the written notice of appeal.
All appeals to the Dean should be delivered in person or by certified mail to:
Keck Graduate Institute
Dean’s Office
535 Watson Drive
Claremont, CA 91711
d. Appeal to the President
Within seven (7) business days after receiving the Dean’s response to appeal or the
notice of Dean imposed sanctions, any accused student wishing to appeal will give
written notice of such intention to the President. Only appeals that address a
SPHS| 52
Return to Table of Content KGI SPHS 2018-19
substantial mistake of the facts, a fundamental misinterpretation of official policies if
evident, or a significant procedural error will be acknowledged by the President. The
accused student will include a statement of the basis for such an appeal focusing with
the written notice and may include new information that may have been obtained since
the charge was filed.
The President will notify the Dean, Chair of the Student Conduct Committee, the Dean
of Students, and the involved faculty member, if any, of the appeal.
The President will review the SCC written report, interview the Dean, Chair of the SCC,
and/or involved faculty as appropriate and will schedule a meeting with the accused
student within a reasonable time after receiving the written notice of appeal.
Factual findings of the SCC will not be overturned on appeal absent a showing that the
findings are not supported by relevant evidence. The decision of the President is final.
All appeals to the President should be delivered in person or by Certified Mail to:
Keck Graduate Institute
President’s Office
535 Watson Drive
Claremont, CA 91711
9. Rights of the Student
With respect to violation of the student Honor Code, a student of KGI is guaranteed the
following rights:
a. The right to a reasonable amount of time to prepare for his/her hearing;
b. The right to a prompt hearing;
c. The right of being presumed innocent until proven guilty;
d. The right to solicit advice;
e. The right to appeal;
f. The right to know his/her accuser;
g. The right to expect that the SCC will deal with his/her case in a confidential manner.
10. Notes and Definition
a. The word student in this manual refers to any person who is enrolled in any course
offered by the KGI.
b. The words professor or instructor in this manual refer to any person who is
authorized by the Institute to hold and teach a class sponsored by the university or
precept a student during an off-campus practice experience.
c. The words institute and school refer to KGI and Riggs School, KGI SPHS or KGI
MSGC, respectively.
d. The phrase SCC refers to that committee that is assigned by the Dean of each
school to review situations in which students are involved in academic,
nonacademic, or professional misconduct.
SPHS| 53
Return to Table of Content KGI SPHS 2018-19
e. The word handbook in this document refers to the edition of KGI’s Student
Handbook in effect at the time of the offense.
f. The word day(s) refers to official business days — not holidays, weekends or
summer session.
KGI reserves the right to change, delete or modify any item in this document at any time. Proper notification
concerning changes, deletions or modifications of said document will be sent to all students within four weeks.
F. Student Clinical Code of Conduct
The KGI School of Pharmacy and Health Sciences students and faculty have adopted the
following code of conduct to guide ethical behavior in hospitals, community pharmacies,
research and production facilities, and various rotation sites included as clinical practice
experiences. We feel that the magnitude of our responsibility as healthcare professionals
necessitates the establishment of the highest standards of professional conduct.
This code of conduct represents general standards of behavior and illustrates ideals for which
to strive; however, specific infractions reported by students, “preceptors” or faculty to the
Chairperson of the Student Conduct Committee may be investigated by this Committee with
respect to both the magnitude and chronicity of incidents considered. It should also be
understood that these general standards may not afford guidance in every conceivable
situation or anticipate every possible infraction.
The Student Conduct Committee will be charged with the responsibility of promptly
investigating alleged infractions of this code. All cases will require the submission of a report
of findings and appropriate recommendations to the Dean’s Office in a timely manner.
Students should read, discuss and sign the KGI School of Pharmacy and Health Sciences
Clinical Code of Conduct prior to enrollment in the KGI School of Pharmacy and Health
Sciences.
This code of conduct was created by the faculty of the KGI School of Pharmacy and Health
Sciences. Modifications of this code will require the approval of the Student Handbook
Taskforce and the Executive Council of the School of Pharmacy and Health Sciences.
1. Respect and Concern for the Welfare of Patients
The student pharmacists will:
• Treat patients and their families and/or caregivers with respect and dignity both in
their presence and in discussions with others.
• Recognize when one’s ability to function effectively is compromised and ask for
relief or help.
• Recognize the limits of one’s involvement in the medical care of a patient and seek
supervision or advice before acting when necessary.
• Not use alcohol or other drugs in a manner that could compromise themselves or
patient care.
• Respect the rights of others
• Work with professional, staff and peer members of the health care team in a
cooperative and considerate manner.
SPHS| 54
Return to Table of Content KGI SPHS 2018-19
• Act with an egalitarian spirit toward all persons encountered in a professional
capacity regardless of race, religion, gender, sexual preference, or socioeconomic
status.
• Respect the patient’s modesty and privacy.
2. Trustworthiness
The pharmacy program student will:
• Be truthful in communication to others.
• Maintain confidentiality of patient information.
• Admit errors and not knowingly mislead others to promote one’s self at the expense
of the patient.
• Not represent himself/herself as a pharmacist, physician, physician’s assistant, or
other health professional.
• Accurately acknowledge the sources for all information reported; failure to do so
will be considered plagiarism.
3. Responsibility and Sense of Duty
The pharmacy program student will:
• Participate responsibly in patient care or research to the best of his or her ability
and with the appropriate supervision.
• Undertake clinical duties and persevere until they are complete.
• Notify the responsible person if something interferes with his or her ability to
perform clinical or academic tasks effectively.
4. Professional Demeanor
The pharmacy program student will:
• Maintain a neat and clean appearance, and dress in attire that is accepted as
professional to the population served.
• Be thoughtful and professional when interacting with patients and families.
• Strive to maintain composure during times of fatigue, professional stress, or
personal problems.
• Avoid offensive language, gestures, or inappropriate remarks.
• To be treated with respect as participants in the delivery of healthcare.
5. The Pharmacy Program Student:
• Should be challenged to learn, but should not be belittled, humiliated, or abused in
front of patients, peers, or other health professionals.
• Should not be sexually harassed, either verbally or physically.
• Should not be discriminated against on the basis of gender, race, religion, or sexual
preference.
• Should be a participant in patient care decisions whenever possible.
• Should have his/her pharmacy-related education take priority over routine menial
tasks.
SPHS| 55
Return to Table of Content KGI SPHS 2018-19
• Should report committed infractions against the above standards to his/her
preceptor as soon as possible so that appropriate actions take place to resolve the
matter.
If a student feels that a preceptor or other professional has committed infractions against the
above standards, he/she has the responsibility of informing that preceptor, whether by direct
contact or by way of an honest preceptor evaluation at the end of a rotation, of such feelings
so that the preceptor can improve his/her performance.
NOTE: The above standards of conduct are based on the Code of Conduct for Duke University Medical
Students and have been adapted to meet the individual needs of the KGI School of Pharmacy and Health
Sciences.
G. Protocol for Bias Related Incidents
1. Statement of Purpose
This Communications Protocol, which has been adopted by each of the members of The
Claremont Colleges, is intended to provide a framework for inter-collegiate responses to
bias related incidents.
Bias related incidents are expressions of hostility against another person (or group)
because of that person’s (or group’s) race, color, religion, ancestry, age, national origin,
disability, gender or sexual orientation, or because the perpetrator perceives that the other
person (or group) has one or more of those characteristics. As used in this Protocol, the
term “bias related incident” is limited to conduct that violates one or more of the
Claremont colleges’ disciplinary codes and which is not protected by the First Amendment
of the United States Constitution or by analogous provisions of state law. A hate crime is
an especially severe form of bias related incident, and such crimes fall far beyond the
bounds of constitutional protection. However, the category of bias related incidents
extends beyond hate crimes and other actions that would constitute criminal offenses
under relevant penal codes.
In the event that a bias related incident occurs on one of the campuses and/or on The
Claremont Colleges Services (TCCS) premises, this Protocol shall govern communication
among the Claremont colleges’ chief student-affairs and administrative officers.
2. California Law Regarding Hate Crimes
California law prohibits hate crimes. Section 422.6 of the California Penal Code defines a
hate crime as follows:
a. "Hate crime" means a criminal act committed, in whole or in part, because of one or
more of the following actual or perceived characteristics of the victim:
i. Disability
ii. Gender
iii. Nationality
iv. Race or ethnicity
v. Religion
vi. Sexual orientation
SPHS| 56
Return to Table of Content KGI SPHS 2018-19
vii. Association with a person or group with one or more of these actual or
perceived characteristics.
"Hate crime" includes, but is not limited to, a violation of Penal Code Section 422.6.
3. California Penal Code § 422.6:
a. No person, whether or not acting under color of law, shall by force or threat
of force, willfully injure, intimidate, interfere with, oppress, or threaten any
other person in the free exercise or enjoyment of any right or privilege
secured to him or her by the Constitution or laws of this state or by the
Constitution or laws of the United States in whole or in part because of one
or more of the actual or perceived characteristics of the victim listed in
subdivision (a) of Section 422.55.
b. No person, whether or not acting under color of law, shall knowingly deface,
damage, or destroy the real or personal property of any other person for the
purpose of intimidating or interfering with the free exercise or enjoyment of
any right or privilege secured to the other person by the Constitution or laws
of this state or by the Constitution or laws of the United States, in whole or in
part because of one or more of the actual or perceived characteristics of the
victim listed in subdivision (a) of Section 422.55.
c. Any person convicted of violating subdivision (a) or (b) shall be punished by
imprisonment in a county jail not to exceed one year, or by a fine not to
exceed five thousand dollars ($5,000), or by both the above imprisonment
and fine, and the court shall order the defendant to perform a minimum of
community service, not to exceed 400 hours, to be performed over a period
not to exceed 350 days, during a time other than his or her hours of
employment or school attendance. However, no person may be convicted of
violating subdivision (a) based upon speech alone, except upon a showing
that the speech itself threatened violence against a specific person or group
of persons and that the defendant had the apparent ability to carry out the
threat.
d. Conduct that violates this and any other provision of law, including, but not
limited to, an offense described in Article 4.5 (commencing with Section
11410) of Chapter 3 of Title 1 of Part 4, may be charged under all applicable
provisions. However, an act or omission punishable in different ways by this
section and other provisions of law shall not be punished under more than
one provision, and the penalty to be imposed shall be determined as set forth
in Section 654.
4. Responding to Incidents
a. Any person, including faculty, staff, students and visitors to the colleges, observing
an incident or evidence of possible bias incident and/or hate crime shall notify
college staff
1
and/or campus safety before taking any action (such as disposing or
removing evidence, altering scene, etc.).
1
Preference is for the first level on-call staff to be notified. Appropriate staff include: RAs, proctors, sponsors, and deans.
SPHS| 57
Return to Table of Content KGI SPHS 2018-19
b. College staff and/or campus safety shall follow protocol of college where the
incident occurred and with student(s) immediately involved in notifying appropriate
on-call staff.
c. Campus safety and the on-call dean(s) will consult on bias related incidents that
may rise to the level of a crime. If either suspects that a crime may have been
committed, Campus Safety shall notify Claremont Police Department.
d. Campus Safety and/or College Personnel shall document the incident or evidence
by appropriate means, e.g.: photograph(s), incident reports, statements from
witnesses, etc.
e. The Dean of Students shall preserve the evidence or copies of same. In incidents of
a criminal nature, or where otherwise deemed appropriate,
campus safety shall
also maintain records of the incident. Communication among the colleges will pass
from the Chief Student Affairs Officer or the Chief Administrative Officer
2
of the
institution where the incident occurred to the Chief Student Affairs Officers on other
campuses and Chief Administrative Officer at TCCS. In the event that the Chief
Student Affairs or Administrative Officer is unavailable, she or he will have
designated a second in command to whom the communication will be directed. The
second in command is then responsible for both implementing the below protocol
and informing the Chief Student Affairs or Administrative Officer as quickly as
possible.
The communication between offices should:
• Provide a brief description of the incident;
• List any information about initial steps that have been taken to address the
incident;
• Provide instructions about how to report information about the incident; and
• Conclude with a standard paragraph on steps community members should take
in the event they see a bias related incident.
f. Each school and TCCS shall create and/or follow an established internal policy to
communicate information regarding the incident. A campus might choose to
include one or more of the following:
i. Notification procedures for personnel responsible for the handling the incident
are in place, including communications officers
ii. Email/and or web dissemination of the notification to all faculty, staff and
students;
iii. Paper mail dissemination of the notification to all faculty, staff, and students;
iv. Posting of notices in locations on the campus in areas in which members of that
campus are most likely to read them;
v. Utilizing RAs, proctors, college councils or senates, and other student leaders in
ways consistent with their position description and responsibilities;
vi. Notifying any other appropriate college-specific body at that institution that may
be charged with handling matters of this nature—Diversity Coordinating
2
The chief student affairs officer is the Vice President for Student Affairs and/or Dean of Students. The Chief Administrative
Officer refers to the CAO at TCCS.
SPHS| 58
Return to Table of Content KGI SPHS 2018-19
Committee at Scripps, IRT at Pomona, Emergency Operations Committee(s)
(EOC) of college, etc.
vii. Utilizing informational sessions for community members to receive information
in person, ask questions, and generally discuss incident.
3
g. Each institution will insure that residence life staff members are instructed about
response protocols for such incidents.
h. Each institution will provide information to its community about reporting protocols.
i. TCCS will insure that Campus safety officers and dispatchers are instructed about
response protocols for such incidents.
j. The chief student affairs and administrative officer will keep a log of incident
communications originating from his/her institution. The log shall include a
description of each incident, and the institutional and/or police response to the
incident.
4
This log may be kept in the format appropriate to the campus culture
(paper, web-based, etc.) The log will be made available to students, faculty and/or
staff upon request.
T
his protocol was drafted and adopted by the Student Affairs Committee of The Claremont Colleges, PASA (Pan-
African Student Association), Scripps College Wanawake Weusi, Hillel Student Board, Pitzer Black Student Union
(BSU) in spring 2005.
H. Sexual Discrimination, Harassment and Misconduct Policy
What is Title IX?
No person in the United States shall, on the basis of sex, be excluded from participation in, be
denied the benefits of, or be subjected to discrimination under any education program or
activity receiving Federal financial assistance. --Title IX of the Education Amendments of 1972
Educational institutions that receive federal financial assistance are covered by Title IX. In
compliance with Title IX, KGI prohibits discrimination in employment as well as in all
educational programs and activities on the basis of sex.
Pursuant to Title IX and its regulations (34 C.F.R. Part 106), KGI’s Title IX Coordinator is the
designated university official with primary responsibility for coordinating the university's
compliance with Title IX and other federal and state laws and regulations relating to sex-
based discrimination. For more information and a full copy of KGI’s Sexual Discrimination,
Harassment, and Misconduct Policy, please visit our website at: http://www.kgi.edu/about-
kgi/consumer-information/safety-and-sexual-misconduct
For questions or more information please contact the Title IX Coordinator:
Brittany Raygoza
Title IX and Clery Coordinator
Brittany_Raygoza@kgi.edu
909.607.9649
3
Session(s) may be repeated, and timing should relate to the time and nature of incident.
4
Information required to be kept confidential pursuant to law shall not be disclosed in these logs.
SPHS| 59
Return to Table of Content KGI SPHS 2018-19
XIII. Academic Policies & Procedures
A. Academic Freedom
KGI believes fervently in the importance of academic freedom to its mission, goals and its
academic quality. Faculty and students are encouraged to explore intellectually without limit,
and to publish and speak out without fear of retribution. Intellectual discourse, including
disagreement and debate, is fundamental to the processes of learning and research and is
protected by this policy statement of the Institute. KGI explicitly recognizes the rights of the
faculty and students to publish and disseminate the conclusions from their research and
publicly espouse their opinions without regard to the effect on the Institution or related
interests.
B. Academic Standards
High academic standards are critical to ensuring academic integrity and quality at KGI. Each
academic semester, students identified as not meeting the requirements for minimum
progress are reviewed by the SPHS Student Pharmacist Progression Committee (SPPC).
Students have the opportunity to explain any special circumstances. See the section on
Satisfactory Academic Progress: students placed on academic probation are required to
work with the Associate Dean for Academic Affairs (ADAA) and the Dean of Students (DOS)
to develop a suitable plan to make every effort to ensure adequate academic progress in the
subsequent semester.
Students that are placed on academic probation two times in one semester will be ineligible
to continue to hold leadership positions in professional organizations, clubs and committees.
Each organization/club is responsible for holding special elections to replace the vacated
position. The DOS will replace students on committees.
C. General Matriculation Rules and Guidelines
1.
Student attendance in classes is mandatory.
2. Students are required to stay updated on school/class activities by checking their KGI
e-mail account and the Learning Management System (Sakai), daily.
3. Students are required to follow the Dress Code of the School as an integral part of
their training and professionalism. (See SPHS dress code policy)
4. Experiential programs, including introductory and advanced pharmacy practice
experiences, will be provided off-campus. The site will most likely be in an area not
nearby KGI and Claremont. Students are responsible for their transportation and their
own housing based on their assigned site during this period. Students must remain
flexible to work hours demanded by the site, and will attend all meetings required by
their preceptors.
5. Each student is assigned to a faculty member for mentoring on both academic
matters and professional activities. The faculty mentor will serve as the student’s
first line of communication in addressing academic or professional issues. Additional
SPHS| 60
Return to Table of Content KGI SPHS 2018-19
counseling services are available through the DOS and the resource services offered
by The Claremont Colleges Services (TCCS).
6. A student must complete all graduation requirements in order to graduate.
7. Students admitted to the professional entry level Doctor of Pharmacy degree
program have a maximum of six years from the initial entry date to complete the
program and receive the degree.
8. The faculty of the KGI SPHS reserve the right to revise curriculum at any time to
ensure that students acquire the most current and relevant training possible. If
curricular changes become necessary, every effort will be made to apprise students
of the changes made and how these changes impact their course of study. In all
cases, however, the production of well-prepared graduates will prevail as the
dominant concern.
9. The SPHS will graduate only those students deemed ready to accept the moral,
ethical, and professional responsibilities of the practice of pharmacy, and
consequently reserve the right to withhold the recommendation for graduation of any
student who does not conform to those standards of readiness.
• Students are required to enroll in and complete courses in sequence, adhering at
each level to all prerequisites. No student will be permitted to take courses out of
sequence, or enroll in a course without having satisfied the prerequisites.
• A student may be dismissed from the program, after due process, by reason of
conduct unbecoming of a professional student.
• A student may be dismissed from the program, after due process, due to
violations of the KGI SPHS Academic Progression Policy.
Cardiopulmonary Resuscitation (CPR) and First Aid Certification
Students are required to have certification through American Heart Association in Basic Life
Support (BLS) for Health Care Providers and CPR and First Aid at the beginning of the P-1
year. Certification will occur during the first week of classes. If a student fails to receive
certification at that time, he or she will NOT be allowed to enroll in any IPPE or APPE until
certification is achieved. CPR Re-certification is required prior to the start of the third
professional year. KGI SPHS will cover recertification at the beginning of the third year and
that students who do not participate school sponsored sessions will need to cover their own
cost.
D. Standards for Graduation
To qualify for graduation, a student must have achieved:
• 161.5 Credit Hours completed
o 106.5 Credit Hours professional curriculum
o 42 Credit Hours of Advanced Pharmacy Practice Experiences (at least 1,680
supervised clock hours)
o 11 Credit Hours of Introductory Pharmacy Practice Experiences (at least 440
supervised clock hours)
o 2 Credit Hours of Professional Capstone Seminar completed
SPHS| 61
Return to Table of Content KGI SPHS 2018-19
• Satisfactory Completion of Student Portfolio
• KGI SPHS exit survey completed
• Other KGI financial requirements and obligations must also be met.
E. Credit Hour Policy
All full-time students at KGI are required to be enrolled in a minimum of 12 credits semester.
In order to be considered full-time for purposes of federal financial aid, graduate students
must be enrolled in at least 12 credits per semester.. In order to be considered half-time,
graduate students must be enrolled in at least six credits per semester.
For more information and details about Credit Hour Policy see Appendix E
F. Cross- Registration for Summer Courses
Keck Graduate Institute offers summer Upper-Level Undergraduate courses. Cross-
registration is not available during the undergraduate summer sessions, and therefore KGI
students and students from any of the other Claremont Colleges may not cross-register for
any of these courses. Additional tuition is required for enrolling in summer courses at KGI.
Any student taking a course offered at KGI or any of the other Claremont Colleges must pay the
appropriate costs and tuition for all courses and/or credits in which they wish to enroll. The application
deadline is one week prior to the course start date. Please note that there is no priority
given to any students since we will accept students on a rolling basis. It is possible the class
may fill before the application deadline. Please note the minimum enrollment for each class
is 6 students. If the minimum is not met, the class may be cancelled.
G. Registration and Enrollment Procedure for the School of Pharmacy and Health
Sciences
To be considered for registration, a student must be enrolled, pay tuition and fees, and
complete SPHS required items for the semester. A student is considered non-registered if
they have not enrolled, have not paid tuition and fees, or not completed required items. The
Institute holds each student fully responsible for checking the accuracy of their initial
registration and any subsequent changes submitted to the Registrar's Office.
Core courses, labs and introductory pharmacy practice experiences (IPPE’s) will be
assigned and students will be enrolled by the School of Pharmacy and Health
Sciences:
All student schedules in the SPHS will be completed by the ADAA. Core courses in P-1 -
P-4 years will automatically be incorporated into each student’s schedule according to
class year. Lab classes will be assigned by the ADAA for the School of Pharmacy and
Health Sciences. In most circumstances, course assignments may not be altered or
changed.
Faculty mentors will aid students in selection of elective courses needed for
certificate completion. Faculty mentors are responsible for submitting elective
choices to the ADAA for processing:
Elective courses begin in the P-3 year and are applicable to the concentration chosen by
the student; Medication Therapy Outcomes, Healthcare Management, Health Information
SPHS| 62
Return to Table of Content KGI SPHS 2018-19
Technology or Clinical Trials/Regulatory Affairs. Students are required to meet with their
Faculty mentors to discuss and select electives for their declared concentration prior to
April 15
th
of their P-2 year. The ADAA will coordinate with the Registrar to enroll the
students into elective courses and coordinate schedules between courses offered
through schools/colleges outside of SPHS. Failure to meet with Faculty mentors
regarding elective course selections will result in a Registration Hold being put on the
student’s account which will prohibit the student from starting classes until the
requirements are satisfied.
Advanced pharmacy practice experience (APPE) registration for P-4 students will
be coordinated through the Office of Experiential Education and as above executed
by the ADAA.
Students must work with the Office of Experiential Education to select their APPEs. Core
APPEs will be assigned where space is available with clinical partners. The Office of
Experiential Education will do its best to accommodate student choice, however space
at core and elective sites may be limited, and first choices may not always be available.
Once the Office of Experiential Education has placed students, the information will be
sent to the ADAA for registration as above.
1. Student Portal
Students have access to their student portal to view their registration at
https://kgi.empower-xl.com/
. If a student has questions about registration, they should
contact the ADAA.
2. Adding/Dropping
Course Adds/drops are generally not allowed in the SPHS program because of the
lockstep nature of the program. They may be considered for elective courses in the P-3
or P-4 year. Changes to P-3 electives should be discussed and approved by the ADAA,
and changes to the P-4 year should be discussed and approved by the Office of
Experiential Education. All changes to the student’s registration will be communicated to
the registrar by the ADAA.
3. Late Registration
It is important to enroll, register, and pay fees in a timely manner to avoid any financial
aid implications. Registration deadlines fall towards the end of the semester In the
School of Pharmacy and Health Sciences, students who are not paid in full will not be
admitted to class.
SPHS| 63
Return to Table of Content KGI SPHS 2018-19
4. Audit Policy
Since SPHS courses are part of professional degree curriculum, these courses will not
be available for audit. Pharmacy students will not be allowed to audit courses.
5. Holds
KGI will not release transcripts for students with financial obligations to the Institute.
6. Financial Obligations
Tuition, fees are billed and payable as follows:
Billing Date Due Date
Fall Semester July 6
th
September 4
th
Spring Semester December 1
st
January 22
nd
The following fees will be charged as appropriate:
Late Payment Fee The greater of 1% of the past due Student Account Balance or
$50**
Late Registration Fee $50.00
Returned Check Fee $25.00
All students are required to pay tuition and fees at the current year’s rates. KGI reserves
the right to change tuition and fees at any time. Please review the Student Accounts
website at http://www.kgi.edu/current-students/student-accounts for more information.
** Late Payment Fees are accrued on a weekly basis beginning with the first business day
following the payment deadline at the greater of 1% of the outstanding balance or $50.
Unpaid fees from offices at the Claremont Colleges Services (TCCS), including the Student
Health Center, Library, and Campus Safety are added to KGI student accounts and, also,
are subject to accrue the late fee.
Any unpaid balances may result in removal from registered classes and student
systems/programs such as Sakai and Student Government activities. Furthermore, a hold
will be placed on diplomas, transcripts and registration until your outstanding balance is
paid in full.
7. Tuition Refunds
A student who attends the first day of class is expected to pay tuition for that semester.
A student who decides to withdraw during the first two weeks of class may receive a
partial refund. They will forfeit their deposit and will be charged for each day of
attendance on a prorated basis.
After two weeks of class, there is no refund. Note that if a student has already received
checks from KGI for credit balances on student tuition accounts before withdrawal, the
SPHS| 64
Return to Table of Content KGI SPHS 2018-19
student will be required to reimburse KGI for all or part of the original credit balances.
Please see the section on financial aid.
H. Attendance Policy for Online Courses
Online students are subject to the following attendance policy. Student attendance in an
online course is defined as active participation in the course. Participation in this course
may take the form of posting to discussion forums, submitting assignments to drop
boxes, or completing quizzes or exams. Students need to participate each week in some
way to satisfy the attendance requirement. (Note: logging into the course does not qualify
as participation and will not be counted as meeting the attendance requirement).
Students can be dropped seven calendar days after the start of the semester if they:
1. Fail to meet the attendance requirement (as defined above) during the first week of
class, OR
2. Fail to contact the instructor in the event of a technical problem, OR
3. Fail to contact the instructor during the first week of class regarding their inability to
complete either #1 or # 2 above.
In addition, any student failing to meet the attendance requirement for more than two
consecutive weeks may be sent a “stopped attending” letter. At midterm the Institute will
administratively drop any student who has failed to meet the attendance requirement as set
forth by the instructor. After midterm, students who stop participating in a class without
officially dropping a class and who are not administratively dropped may receive a grade of
“F” for the course. This may also have an impact on certain financial aid awards. It is
ultimately the responsibility of the student to drop a course. Any student who can’t meet the
attendance requirements for a given week should contact their instructor immediately.
I. Attendance At Instructional Periods, Assessments, And Extended Learning
Attendance is required at all scheduled instructional periods, all scheduled assessments
and reassessment, and extended learning sessions when applicable.
Attendance
Students are expected to attend and appear on time at all classes, workshops, required
seminars and other instructional activities associated with the courses in which they are
enrolled. Because teamwork is such an integral part of KGI's learning environment,
attendance is important not only for the particular student but also for his or her colleagues.
Students should make prior arrangements with the Assistant Director of Student Affairs
(ADSA) in the event that missing classes is unavoidable. If able, the student should also
contact the course instructor and course coordinator. The ADSA will inform the course
coordinator regarding the absence and determine whether the absence is excused or
unexcused.
Requests for excused absences must be submitted in writing to the ADSA within three (3)
business days upon return to school. The ADSA will determine whether an excused absence
SPHS| 65
Return to Table of Content KGI SPHS 2018-19
is warranted. The student must present appropriate documentation to be granted an
excused absence.
The following are considered excused absences:
• Personal illness or injury. For an excused absence, written documentation, a note from
a physician or other qualifying medical professional, will be required as supporting
documentation. The ADSA also reserves the right to make a determination to provide
an excused absence for any student if illness and/or injury should happen during
normal class time hours. If an illness lasts greater than five (5) days, the ADSA may
require a medical clearance from the physician for the student to be able to return to
class.
• A personal emergency or emergency in the student’s immediate family (i.e., parent,
grandparent, guardian, spouse, child, or sibling of the student) such as death,
hospitalization or other emergency situation.
• Attendance at a professional meeting provided that the absence has been pre-
approved by the DOS. Reference the P1-P3 Excused Absence for Professional
Meeting Attendance policy for more information.
• Jury duty and Immigration/Naturalization Interview. The student must submit official
documentation.
• Religious observance accommodations will be considered. The TCCS Holy
Days Calendar will be the official source for important religious holidays.
https://services.claremont.edu/chaplains/major-religious-holydays/ . Each
student must individually submit a request for absences due to religious
observances by the first day of each semester and work with the ADSA to
minimize disruptions to the educational process and to schedule makeup
activities.
Falsification of documentation is considered a violation of the School’s Honor Code and will
result in disciplinary action up to and including termination.
Personal Days
Students will be allowed 2 personal days (documentation not required) per semester for
illness or other personal reasons. The personal days are considered excused absences and
policies governing excused absences apply. The personal days cannot be used on days
involving exams, PBL, IPPE, APPE, PCOA, LACE clinics, lab, shadowing experiences or any
other opportunities that are difficult and/or unable to be replicated. To use the personal day,
the student must contact the ADSA and course coordinator by 7 AM on the day the student
will not attend. Failure to notify the ADSA and course coordinator by 7 AM on the day to be
missed will result in an unexcused absence.
Excused Absences
If the absence is deemed excused by the ADSA, the student will be responsible for the work
missed, however is ineligible for any participation points that may be earned on that day.
Within three (3) business days of return to school, the student shall discuss and arrange all
SPHS| 66
Return to Table of Content KGI SPHS 2018-19
appropriate make-up work with the course coordinator if eligible by terms set in the course
syllabus
Accommodations for absences are expected to be included in the longitudinal or elective
courses. A clear policy will be outlined in the individual syllabus.
Students with prolonged illnesses or other personal issues that result in multiple absences
should consult with the ADSA regarding a leave of absence.
Unexcused Absences
A student who demonstrates a pattern of chronic unexcused absences (>six (6) days) is
required to meet with the ADSA. One day is defined as one or more classes in one day.
Accumulation of greater than eight (8) days of unexcused absences by a student will require
the ADSA to forward this information to the Student Conduct Committee (SCC) for action.
P1-P3 Excused Absence for Professional Meeting Attendance Policy
Attendance for a professional meeting must be pre-approved by the ADSA. Each student must
individually submit the Pharmacy Professional Development Absence Request Form
(PPDARF) to the ADSA, complete with the signature of the associated professional
organization Advisor or an appropriate faculty representative. Each student must individually
submit a request form.
The ADSA must receive the completed PPDARF no less than 15 business days prior to the
start date of the event.
Assessment re-scheduling must be consistent with SPHS Academic Policies: The make-up
will be during the reassessment period for that exam in SSS courses. By not being on campus
for the group exam, group points will be forfeited. Longitudinal exam make-up will be up to
the Course Coordinator if a make-up is available. For longitudinal courses, students need to
check with the Course Coordinator prior to making travel arrangements.
In order to be eligible for an excused absence, the student must be representing KGI SPHS in
an official capacity.
Examples:
• Presenting a research poster
• Participating in a collegiate competition (E.g. quiz bowl, compounding, clinical skills,
etc.)
• Participating/voting as a Chapter Delegate
• Student Chapter Executive Board Member(s) associated with the meeting that they are
attending
• Receiving a national or state scholarship/award
• Participating in the meeting as a national or state association representative or
standing committee member
SPHS| 67
Return to Table of Content KGI SPHS 2018-19
If an excused absence is granted, the student must submit a copy of an accepted registration
to the ADSA prior to attending the meeting and documentation of attendance within three
business days from returning to campus from the meeting attended.
Absence from Assessment, Reassessment and Extended Learning Periods
Absence from Module Course Assessments
Module format courses are classes that are taught in multiple week intensive sessions,
versus semester-long courses. Modules are usually assessed in two week blocks. Block
assessments typically occur on Friday
Missed Exams:
• Students must contact the course coordinator as well as the ADSA PRIOR to missing
an exam.
• Appropriate documentation must be provided to the ADSA within three (3) business
days of return to school who will determine the validity of the excuse. Prior to
rescheduling the missed exam the ADSA must excuse the absence..
• If the student has an excused absences for missing a Friday assessment, the student
will forfeit the opportunity to earn group points. An excused absences provides the
student an opportunity to complete the re-assessment in place of the assessment; for
full value of possible points.
• If the student is unable to attend the reassessment, the assessment leader in
conjunction with the Course Coordinator and the ADSA should arrange for the student
to take an assessment as soon as possible following the student’s return to school.
Every effort should be made to schedule the makeup assessment so that it does not
jeopardize the student’s performance on other scheduled assessments. The date and
time of the makeup assessment will be communicated to the ADSA and may be
scheduled outside of regular school hours.
• Every effort should be made to make up the assessment and/or reassessment before
the next regularly scheduled summative block assessment, the student who is unable
to meet this deadline may be required to attend a scheduled extended learning period.
• In the case of an unexcused absence, the student can take the re-assessment for the
minimal score of 70% with no team points. If they cannot take or pass the
reassessment, they will be required to attend extended learning. This assumes that
they are eligible for extended learning.
Absence from Longitudinal (Semester-Long) Course Assessments
Longitudinal courses are those courses where students attend throughout the semester
as opposed to a block. Longitudinal assessments are the purview of the course
coordinator as frequency and type of assessment may vary throughout the duration of
the semester. Students will have an opportunity for re-assessment to achieve a passing
grade of 70% in the course.
Missed Exams:
SPHS| 68
Return to Table of Content KGI SPHS 2018-19
• Students must contact the course coordinator as well as the ADSA PRIOR to missing
an exam.
• The ADSA will determine the validity of the excuse. Appropriate documentation must
be provided to the ADSA within three (3) business days of return to school who will
determine the validity of the excuse. Prior to rescheduling the missed exam the ADSA
must excuse the absence..
• If the student has a valid excuse for missing an assessment, the policies for missing
an individual assessment will be defined in the longitudinal course syllabus.
Attendance at Experiential Activities
Attendance is required at all scheduled experiential rotations. Students are required to abide
by the attendance policies outlined in the Preceptor Experiential Education Manual (PEEM).
J. Class Start Time, Assessment Start Time, and Other Class Policies
The stated class hours for the didactic portion of the curriculum are from 8:00 a.m. to
approximately 5:00 p.m. In some instances, classes may be scheduled outside of these hours.
In observance of these posted times, students and all faculty who are scheduled to teach will
be expected to be present at 8:00 a.m., except when otherwise approved by the ADAA. These
class times do not necessarily mean that faculty have no flexibility and must always begin
lecturing at 8:00 a.m. Faculty have the latitude to allow students to study in their groups or
work on special projects; however, this time must be defined and structured, and faculty
should be available to assist and facilitate students in their learning. Students will not be
allowed “time off”, “comp time” or time to complete assignments intended as “homework,” or
be off-campus during these class days unless approved by faculty as part of the block
plan/syllabus, and the block plan/syllabus has been distributed to students in writing no later
than the first day of the block/longitudinal course.
In the event that a course activity is not able to be held because the SPHS is closed or delayed
(e.g., due to inclement weather or other emergent issue), students are responsible for material
that was scheduled to be discussed in the course for that day. This material may be
instrumental in completing various course assignments. Any live sessions that were
cancelled as a result of SPHS closure will be recorded and a link will be placed on Sakai for
viewing or rescheduled per instructors’ discretion.
Policies regarding mobile device use :
Mobile devices should be set to a non-audible mode (vibrate or flashing light) during class (classroom or
laboratory) and all meetings. Calls and texts should not be answered until the class or meeting is over,
except in extenuating circumstances.
Start times for assessments, team assessment, and assessment review will be clearly
communicated to the students prior to the start of the assessment. Times for re-
assessments must be set and communicated to students prior to students’ receiving their
results on the original assessment day in accordance with the Assessment Policy. The
scheduled dates for assessments and re-assessments are set prior to the beginning of the
SPHS| 69
Return to Table of Content KGI SPHS 2018-19
academic year. These dates are communicated to students in writing. Any deviations from
this policy must be approved in advance by the ADAA or his/her designee.
K. Tardiness Policy
Arriving late to class is disruptive to other students and faculty as it interrupts the teaching
and learning process. Students arriving late to class will forfeit any points that may have
been earned through quizzes or other activities prior to their arrival to class, unless a valid
excuse is submitted to the ADSA.
L. Canceling Classes
1. Background Assumptions:
The mission of each of The Claremont Colleges states that education is the primary
service which each provides to students; therefore, it is the policy of The Claremont
Colleges that classes will not be canceled. Only overriding considerations of the most
serious kind (safety, health, etc.) may justify interrupting instruction.
a. Because the Constitution of The Claremont Colleges provides for free cross-
enrollment, each member of The Claremont Colleges has an interest in each other
member continuing to provide instruction without interruption. Therefore, a
member institution that cancels classes must immediately contact the Chair of the
Council of Presidents, the CEO of TCCS and Campus Safety to inform them of the
cancellation.
b. The structure of various members of The Claremont Colleges is such that there are
special considerations for different institutions. For example:
• Most instruction at Claremont Graduate University is given in late afternoon or
early evening, relatively few students live in Claremont, and many students travel
considerable distances to attend classes;
• Instruction at Keck Graduate Institute is done on a different daily schedule than
for the other member colleges;
• Cross-enrollment among the five undergraduate colleges is so extensive and
complex that it is extremely difficult for all of them if even one of the
undergraduate colleges cancels class
2. Procedure for Canceling Classes:
a. Only a President or Acting President of a member college may cancel classes on a
single campus.
b. Any President or Acting President shall inform the member Colleges and may
initiate a request to cancel classes on the other campuses by contacting the Chair
of the Council of Presidents.
c. Upon receiving notice of cancellation or a request to cancel classes, the Chair of the
Council shall convene the Council at the earliest possible time – either by personal
meeting or by telephone conference – to discuss the scope, duration and nature of
the interruption, as well as the process for communicating the resumption of
classes.
SPHS| 70
Return to Table of Content KGI SPHS 2018-19
d. If possible, any announcement canceling classes should include a statement about
how or when canceled classes will be made up.
e. The Chair of the Council of Presidents bears responsibility for communicating any
such interruption at the earliest possible time (and in any case prior to the first
canceled class hour) to the following at each of The Claremont Colleges:
• The Office of the President:
• The Office of the Dean of Faculty;
• The Office of the Registrar; and
• The CEO of TCCS shall also be notified.
f. Notice shall be given by telephone and by email.
g. The Council of Presidents should inform students and faculty both by email and by
posting the cancellation notice in prominent places (for off-campus students)
h. The Registrars’ Committee of the Claremont Colleges may be helpful in scheduling
makeup times and places, particularly if more than one campus is involved.
This protocol was drafted and adopted by the Council of Presidents of The Claremont Colleges
June 9, 2004.
M. TCCS Policy on Recording and Taping
1. Purpose
As educational institutions, The Claremont Colleges seek to further their mission of
education, the free and open exchange of ideas and beliefs, research and public service
and to minimize activities that disrupt or are inconsistent with that mission. This policy
requires advance permission for, and in some cases, limits or does not allow, tape
recording, photographing, and videotaping and/or otherwise recording.
2. Advance Permission Required
Any individual or organization wanting to engage in recording, photography or video-taping
for personal use, broadcast or public dissemination of any type needs advance
permission.
All requests should go initially to the department, institute, office, club or organization
identified as the sponsor or host. Contact information is typically contained in public
announcements and on posters promoting the event. In the event an interested party is
unable to contact the sponsoring party, he or she should contact the host college or
TCCS’s public relations office for assistance. In determining whether permission should be
granted, the sponsoring party will review and abide by terms specified in any contract with
the speaker(s), performer(s), etc. The sponsoring party may consult with the host
institution’s director of public relations, academic or student dean, president, or other
appropriate officials.
3. Criteria and Limits
Generally, recording, photography or videotaping which is carried out by the college and is
intended for educational or public affairs use will be permitted (subject to legal, logistical
and security concerns detailed below). Recording, photographing or videotaping is
SPHS| 71
Return to Table of Content KGI SPHS 2018-19
permitted at graduation and graduation events ABSENT restrictions to the contrary.
Similarly, recording, photography or videotaping which is carried out by a commercial or
entertainment entity designed primarily for entertainment or commercial use, will not be
permitted absent appropriate consent from all necessary parties and payment of any
required fees.
In reviewing any request for photography or videotaping, the following will be considered:
• Provisions, if any, pertaining to recording, photography, and/or videotaping in any
contract or agreement for engagement.
• Whether the purpose of the photography, recording, or videotaping furthers the
institution's educational mission, as explained above.
• The level of potential disruption to students, staff and faculty.
• The level of potential chilling effect on freedom of speech and the free exchange of
ideas and beliefs of attendees or participants
• Have all the participants (including students or audience members) been notified of
and given permission to the videotaping?
• Are alternative seats available for any audience member who does not wish to be
videotaped?
• Have copyright permissions been granted from all potential copyright holders?
4. Individual Faculty and Students
Individual faculty members with questions should contact the KGI Director of Marketing
and Communications. This is not intended to limit current practice of permitting a school
to videotape or record educational activities for their own non-commercial use, nor of
limiting the Public Relations Office or individual faculty members from permitting limited,
non-disruptive videotaping or photography for educational or institutional purposes (such
as an interview with a news program or videos and photography for use in college
communication) in their offices or other college space.
This protocol was drafted and adopted by The Claremont Colleges in April 2009.
N. Academic Mentoring and Advising Policy
An important factor in a pharmacy student’s success in this program is to provide the student
with available advising, counseling, mentoring, to become successful. Mentoring, including
academic advisement, will be provided by all faculty members in the SPHS. Each student will
be assigned a faculty mentor. All Students will meet with their faculty mentor at least twice
per semester to discuss program, academic, professional/career issues, and PCOA results.
Faculty mentors will be notified regarding a mentee who does not pass a block assessment, a
faculty mentor will meet with the student to discuss academic difficulties and recommend
strategies for academic success. Student adherence to the faculty mentor meeting policy will
be enforced by the ADSA. Faculty mentors will also track students’ professionalization
requirements, portfolios, and program progression.
O. KGI SPHS Elective Policy
A student is required to take a minimum of twelve (12) didactic credits of electives. These
electives must be successfully completed by the end of the P-3 year. Previous courses taken
SPHS| 72
Return to Table of Content KGI SPHS 2018-19
as a prerequisite or for fulfillment of another degree cannot be used to fulfill this elective
requirement. No student will be allowed to begin P-4 year APPE rotations until didactic
electives have been completed.
Didactic electives must be selected from the list of elective courses pertinent for the students’
selected concentration. Registration for SPHS electives will follow the procedures of the KGI
SPHS.
Elective courses will be graded using the approved KGI grading scale. All grades in elective
courses will be reflected in the students Grade Point Average (GPA). Re-assessment and
Extended Learning are not available for electives.
A student may drop an elective before the course starts or during the first 10% of the course.
After 10% of the course has been completed the student may receive a “withdrawal” (W) from
the course if they are unable to complete the course due to personal circumstances,
otherwise they will receive an “I” for the course. The student must fill out the appropriate
paperwork to receive a withdrawal. The “W” or “I” will remain on their transcript and another
elective must be taken to fulfill progression requirements.
P. Academic Progression
For a student to successfully progress through the program the student must maintain good
academic standing (> 70% or passing in all courses) and complete required coursework in the
appropriate sequence. Failure to successfully progress through the program will result in
action by the Student Pharmacist Progression Committee regarding a student’s standing in
the program. The following policies will be used to evaluate a student’s standing.
Q. Curricular Design
KGI SPHS does not limit the organization of its curriculum to traditional semesters. We utilize
the “modular system” of curricular design, which provides students with the opportunity to
study one content intensely and master it without distractions from other subjects. These
modules are divided in to blocks that will be assessed on a regularly scheduled basis, usually
biweekly, to determine whether or not a student has passed a particular set of competencies.
Some courses will extend across the semester and will be assessed accordingly.
R. Method of Evaluation of Student Progression
Academic progression will be determined through regular formative assessments which allow
students to gauge their progress and identify weakness early. However, it is the regularly
scheduled summative assessments (exams) with individual and team components which will
demonstrate whether a student has passed a particular set of competencies or not. In
addition to the regularly scheduled block assessments within the modules and the
longitudinal course assessments, students will also take a progression assessment in each of
the P-1 through P-4 years.
Pharmacy practice experiences will be assessed using an online evaluation form. Students
will have a formative assessment at the midterm and a summative assessment at the end of
each rotation.
SPHS| 73
Return to Table of Content KGI SPHS 2018-19
Students will receive credit for each module, longitudinal course, and pharmacy practice
experience. Credit will be assigned based on hours spent in class, in lab, or in the practice
experience. Students receive one credit hour for every 15 hours spent in a didactic classroom
setting, and one credit hour for every 40 hours spent in an experiential setting. Three
laboratory hours are equivalent to one didactic classroom credit.
S. Grading and Transcript Validations
The KGI School of Pharmacy and Health Sciences uses the grading system below to
determine a student’s level of mastery. Quality points will be used to calculate a grade point
average (GPA) for purposes of assigning scholarships, class ranking, and honors at
graduation. Introductory Pharmacy Practice Experiences (IPPEs) are not counted in the GPA
calculation. The Institute is on a 4 point grading system. The following grade notations are
used in calculating the GPA, which is the quotient of the total quality points divided by the
total hours attempted.
Final percentages ending in the decimal 0.45 or higher will be rounded up. Numbers ending in 0.44 or lower will be
rounded down. There will be no exceptions to this policy.
1. Grades Not Calculated in GPA:
AU = Audit
P = Pass
NP = No Pass
W = Withdrawn (student withdrew after drop deadline)
I = Incomplete
-- = In Progress
2. “Incomplete” (I):
The grade of “I” (incomplete) is to be given only to students whose work in a block or
course has been qualitatively satisfactory, but due to illness or other circumstances
beyond their control the student is unable to complete the requirements for the module
during the regularly scheduled time period. In no case should the grade of “I” be recorded
for a student who has not completed satisfactorily the major portion of the course
work. In cases where this grade is given, the student may not progress in the curriculum
until the “I” is removed by completing work assigned by the instructor. Work must be
completed prior to the end of the next semester otherwise the “I” becomes an “F”.
3. School Codes of the Claremont Colleges:
Grade
Numerical Score
Quality Points
A
93 to 100
4.0
A-
90 to 92
3.7
B+
87 to 89
3.3
B
83 to 86
3.0
B-
80 to 82
2.7
C+
77 to 79
2.3
C
70 to 76
2.0
F
<70
0
SPHS| 74
Return to Table of Content KGI SPHS 2018-19
If a course has a three letter suffix, the course was taken at a different College or School
within the Claremont University Consortium:
Claremont Graduate University CGU
Claremont McKenna College CMC
Harvey Mudd College HMC
Pitzer College PIT
Pomona College POM
Scripps College SCR
KGI School of Applied Life Sciences ALS
KGI School of Pharmacy and Health Sciences PHAR
4. Official Transcripts:
Official Transcript Fee is: $10.00 per transcript. There are two ways to request a
transcript: online or transcript request form.
Benefits of e-transcript Ordering:
• Students and Alumni can request official transcripts at their convenience , 24/7 online
• Secure credit card processing
• FERPA Compliant
• Automatic notifications are sent when the transcripts are processed and received thus
reducing the anxiety of "did the transcript actually arrive?"
• Students can place a request during the semester and select the option to send after
final grades have been posted, avoiding last minute requests
• Both traditional paper and certified .PDF (a blue ribbon on the notification bar across
the top of Adobe reader ensures the recipient the digital signature is authentic and
the contents of the eTranscript hasn't been altered) transcripts are available.
Download and print the transcript request form. Deliver the completed and signed form to
us via one of these methods:
Mail:
Office of the Registrar
Keck Graduate Institute
Attn: KGI Transcripts
535 Watson Drive
Claremont, CA 91711
In Person:
215 York Bldg., Room 100
Fax:
(909) 607-0150
Email:
registrar@kgi.edu (attach an electronic copy of your signed form)
Official Transcript Fee is: $10.00 per transcript. Payments for fees can be made by cash or
check. The Office of the Registrar will take checks payable to KGI or cash payment at the
time of request. All fees must be paid prior to processing of transcript request(s).
• Only transcripts printed on KGI transcript paper are considered to be official.
• All transcripts which are pdf transcripts are considered to be unofficial
SPHS| 75
Return to Table of Content KGI SPHS 2018-19
T. Academic Honors
1. Graduation with Honors
Graduates of the KGI School of Pharmacy and Health Sciences who excel academically
may be eligible for Latin honors (Summa Cum Laude, Magna Cum Laude and Cum Laude).
Latin honors criteria for the School of Pharmacy and Health Sciences will be calculated
using the official cumulative grade point averages for all students graduating at the end of
the spring semester. Graduates who rank in the top 5 percent, 10 percent and 20 percent
of graduates and who do not receive the higher level of honor, are eligible to be awarded
their degree with Summa Cum Laude, Magna Cum Laude and Cum Laude honors,
respectively.
2. Dean’s List
Students whose academic performance is within the top ten percent of the class based on
their cumulative GPA are placed on the Dean’s List after each semester.
U. Student Assessment Policy
KGI School of Pharmacy and Health Sciences faculty have identified concrete methods to
evaluate student learning through his or her mastery of stated outcomes, execution of
clinical rotations, and the ability to pass the State and National boards. (See Assessment
Plan, pg. 83) These assessments will be inclusive of formative, summative and
progression assessments.
• Formative Assessment - Formative assessments will be used on a daily or regular
basis to allow faculty and students to follow their progress and make necessary
adjustments. This type of assessment will typically contain an active learning
component.
• Summative Assessment - Summative block (usually bi-weekly) assessments or
longitudinal course assessments, and end of rotation evaluations will provide
individual feedback as well as overall student performance. These student
summative assessments are mapped to the professional outcomes.
• Progression Exam - A progression exam will be administered during the P-2, P-3
and P-4 years.
1. Summative Assessment Policy for Longitudinal (Semester-Long) Courses or
Rotations
Due to the unique nature of longitudinal courses, electives, or experiential rotations,
assessment policies may vary from course to course. See individual syllabi or the
Preceptor Experiential Education Manual for summative assessment policies and
procedures of longitudinal courses, electives, or experiential rotations.
2. Summative Block Assessment Policy
Note: All policies set forth for the assessment apply to the re-assessment. Any deviation
from the Student Assessment Policy must be approved, in writing, by the Associate Dean
for Academic Affairs and clearly articulated to students prior to the assessment.
SPHS| 76
Return to Table of Content KGI SPHS 2018-19
The sequential modules of subject matter are delivered throughout the semester. The
information studied is usually assessed in two week blocks, typically on a Friday. The
Friday assessment is made up of several components including the individual
assessment, and the team assessment. Students who pass the assessment will move on
to the next block or module. The students who does not pass a given assessment will
have an opportunity to review the subject matter and take a re-assessment to determine if
they have adequately mastered the subject. These re-assessments usually occur on the
following Monday after a Friday review session.
Friday
Friday
Monday
Assessment (Individual and
Team)
Review Session
(optional)
Re-assessment (Individual)
A student who does not pass the reassessment may be allowed to take extended learning
after the semester. The procedures are listed below.
a. Percent of Total Point Score
Generally, assessment items should amount to approximately 2-4 two point questions
per hour. Regardless of the point structure, faculty must ensure that points derived
from any class session are proportional to the total number of classroom hours
included on the assessment (e.g. if an assessment covers 22 hours of class time, the
number of points derived from each 3 hour class should be approximately 14% of the
points on the assessment).
b. Credit for Team Assessment
Students who participate in the team assessment will receive additional points added
to their individual assessment reassessment score in the amount of 5% of the total,
provided that the team assessment score is at least 95%. If the team score is less than
95%, no additional points will be awarded. Participation in the team assessment is
mandatory. Students who participate in the team assessment must sign the team
assessment comment sheet in order to receive additional points. Students who do not
participate in the team assessment will not be awarded team points. Any dispute
regarding a student’s entitlement to additional points as a result of the team exam
should be discussed with the course coordinator and faculty assessment team. If the
situation is not satisfactorily resolved, the matter will be referred to and reviewed by
the ADAA, whose decision will be final.
c. Extra Credit
Extra Credit points on an assessment are prohibited.
d. Faculty Assessment Leader
For assessments written by more than one faculty member, one faculty member will be
designated as the assessment leader.
e. Standard of Performance
An individual score of 70% will constitute a passing score.
SPHS| 77
Return to Table of Content KGI SPHS 2018-19
f. Time Allotted
The length and complexity of the assessment should be such that students can
successfully complete the assessment within a two-hour time frame. Faculty must
clearly communicate the time allotted for the assessment to the students prior to the
start of the assessment.
A standard schedule for summative assessment would be as follows:
• 8 am assessment begins.
o Student that arrive late but within 10 minutes of the start time of the
assessment will have 5% deducted from their grade
o Students with documented disabilities will have an early start at 7 am.
o Questions requiring a written response will be distributed first, collected, and
then multiple choice exams can be opened.
o Students who have concerns regarding a question can document these
concerns on the assessment comment sheet. No questions will be answered
during the exam.
• 10 am assessment ends.
• 10 minute break.
• 10:10 – 11:30 team assessment.
• Exam results will be evaluated by the faculty from 11:30-1:00.
• 1 pm scores will be posted on Sakai.
• 2:00-4:00 pm Faculty provide a review with students who did not pass the
assessment. Use of laptops and/or any multimedia recording device will not be
permitted during the review. Students cannot remove written copies of
questions/answers. Students may take notes, but these must be approved by the
faculty prior to the student leaving.
Any issues students have with questions should be documented on the assessment or
team assessment comment sheet which students must turn in as they leave the exam
room. Following the posting of grades, students may review the exam with the course
coordinator or their designee by appointment only. Students cannot remove written
copies of questions. Faculty shall not entertain requests for additional credit for any
reason other than errors in scoring after the assessment review has finished and the
grades have been posted.
A standard schedule for re-assessment would be as follows:
• 8 am assessment begins.
o Students with documented disabilities will have an early start at 7 am.
o Questions requiring a written response will be distributed first, collected, and
then multiple choice exams can be opened.
• 9:50 am assessment ends.
• Exam results will be evaluated by the faculty.
• 12:30 p.m. exam graded and student receives results via Sakai.
Faculty must also clearly communicate to students any changes in the standard schedule
for the following times:
SPHS| 78
Return to Table of Content KGI SPHS 2018-19
• The start time for the team assessment;
• The amount of time allotted for the team assessment;
• The start time for the assessment review;
• The time at which extended learning will begin on the designated extended learning
day.
1. During exams, only exam materials (exam paper, answer sheet, pen, and if necessary an
approved calculator) or KGI sanctioned computers are permitted on student desks;
scratch paper will be made available during computer based exams. All other items (e.g.
cell phones, graphing calculators, other electronic devices, wallets, purses, notebooks, and
textbooks) are prohibited. Students must leave personal items brought to the exam room
in the pharmaceutics lab or the front or rear of the exam classroom (e.g. back packs,
purses, hats, etc.) at least 5 minutes prior to the official exam start time. Electronics
should be powered down. Students are not allowed to access their materials including
phones until after the team exam is complete. No food, drinks or other non-exam related
materials are allowed on the table during the exam unless a documented medical reason
exists that has been cleared by the ADSA. Water is allowed but it must be placed in a clear
bottle on the floor next to student. Scratch paper made available to students must be
returned back prior to exiting the exam room.
Restroom breaks will be permitted at the discretion of the instructor only if an examination
exceeds 90 minutes and are permitted only after the first 30 minutes into the time period
and are not permitted during the last 30 minutes of the assessment unless an
accommodation is granted with proper documentation and process by the Disability
Services Coordinator. Only one student will be allowed to use the restroom at a time.
Faculty or exam proctor reserves the right to accompany any student who leaves the
assessment room for a restroom break.
g. Punctuality
Students will not be permitted to enter the assessment room any later than 10 minutes
(internet time) after an assessment, re-assessment, or extended learning assessment has
begun. Students that are more than 10 minutes late will forfeit taking the assessment and
will only be eligible to take the reassessment during the regularly schedule time, if
applicable. If the tardiness is unexcused, the student is only eligible to receive a maximum
of 70% and will be ineligible for team points. If the tardiness is excused by the ADSA, the
student will be eligible to receive full points (up to 100%) on the assessment and will be
ineligible for team points. Unexcused lateness will be considered an unexcused absence
and will result in the student forfeiting participation in that assessment. For the team
assessment, failure to be present when the assessment is distributed will result in the
student forfeiting his/her additional points.
h. Seating Arrangements
Faculty reserve the right to designate pre-arranged seating and move students during the
assessment. Students may ask to be moved at any time prior to, or during the
assessment. Granting of this request is at the discretion of the proctor.
i. Student-Initiated Clarifications during Assessments
SPHS| 79
Return to Table of Content KGI SPHS 2018-19
Faculty will not answer questions during the assessment. Any clarification or confusion
should be documented on the assessment comment sheet. The faculty will take these
comments into consideration during the grading process.
j. Disposition of Completed Assessments
Students may obtain temporary supervised access to completed assessments through the
course coordinator. Students will be notified as to the time when this will be permitted.
Assessment materials will be accessible to the student until the student graduates from
KGI.
k. Re-Assessment
Following each summative assessment, a day and time will be set aside for review and re-
assessment to determine mastery of the assessment block competencies. Team points
do not apply to reassessments. In the event that the student is not able to achieve the
70% required for passing the reassessment, they may be required to remediate through
“extended learning” at the end of the semester. If the re-assessment is passed, the highest
grade awarded will be a 70%. A review of the re-assessment will take place after the
reassessment is complete. Use of laptops and/or any multimedia recording device will not
be permitted during the review. Written materials will be reviewed prior to the student
leaving the re-assessment review session.
The Assessment and Reassessment processes are summarized below:
Assessment:
a. The students will take the assessments as individuals on Friday morning.
b. Students will then meet in their assigned teams and take the same examination as a
team. All students in a team earning a score of 95% or better will receive 5% added to
their individual assessment scores. (It is possible to earn greater than 100% on the
combined score)
c. If a student’s individual score is 70% or greater, they will have successfully completed
the block and will be eligible for team points. Students who receive less than a 70%
will have another chance to demonstrate competency through re-assessment.
Re-assessment:
a. The student will be able to attend an optional re-assessment review session with
faculty on Friday afternoon.
b. The student will have the weekend to study for the re-assessment typically
scheduled on the following Monday morning.
c. Students are allowed to keep their team score if they participated in the team
assessment.
d. If a student earns a score greater than 70% they pass and the score will be
recorded as a 70%.
e. A score of less than 70% is considered a failing grade on this material. The
student will have an opportunity to remediate the material during extended
learning.
SPHS| 80
Return to Table of Content KGI SPHS 2018-19
f. Any student having more than 3 collective re-assessment failures (could be 4
scores less than 70% in 4 different courses) during a semester will not have the
opportunity to remediate. In this instance, academic progression within the
School of Pharmacy and Health Sciences will be evaluated.
3. Extended Learning
Extended learning is an abbreviated program of restudy designed to meet the needs of the
students who require additional assistance to demonstrate the achievement of block or
course competencies. During extended learning, the student will be assessed again on
block/course competencies. Extended learning is offered only at the discretion of the
SPHS.
a. Policy for the Delivery of Fall or Spring Extended Learning
Extended learning methods will be determined by the appropriate faculty in conjunction
with their Department Chair and will be communicated to the student prior to or at the
beginning of the extended learning period. Duration, scheduling, and other
requirements for extended learning will be determined by the appropriate faculty in
conjunction with the ADAA. Extended learning is considered to be a part of the regular
educational process and as such, the School will not charge additional fees or tuition.
To pass extended learning a student must achieve 70% on the summative extended
learning assessment; the highest grade awarded will be a 70% if the re-assessment is
passed. The inability to demonstrate mastery of the skill sets prescribed (pass
extended learning) may result in delayed progression. Team points do not apply to
extended learning assessment.
Note: Any deviation from this policy must be approved in writing by the ADAA and articulated to the
students at least one week prior to the scheduled extended learning. All matters regarding attendance,
dress code, assessment, etc. during extended learning period are covered by the School’s academic
policies.
b. Faculty and Student Participation in Extended Learning
Students who do not pass re-assessments during the academic semester are required
to attend scheduled extended learning. Students may be ineligible for extended
learning if they have failed more than three (3) reassessments during the preceding
semester. Students must receive extended learning from every faculty member or a
designee who submitted material for the associated assessment. If a longitudinal
course is failed, this is equivalent to one (1) reassessment failure, unless otherwise
specified in the course syllabus.
c. Scheduling of Extended Learning
Fall extended learning is held during a predetermined three-week period at the end of
the Fall semester or prior to the Spring semester. Spring extended learning is held
during a predetermined three-week period in May or June. For each assessment
requiring extended learning, the material of that assessment will be reviewed and
assessed over the course of a week. Only one extended learning session can be
scheduled for an individual student in any particular week. Students are not allowed to
participate in electives or experiential rotations during their assigned extended learning
session without prior approval by the SPHS Student Pharmacist Progression
SPHS| 81
Return to Table of Content KGI SPHS 2018-19
Committee (SPPC). The ADAA is responsible for scheduling which extended learning
session will occur during a particular week. Although preliminary information regarding
Extended Learning may be available earlier, the final schedule will not be released until
finals week has been completed.
Scheduling of extended learning within a specific week will be coordinated by the
assessment leader for that assessment in conjunction with the faculty who contributed
items to the assessment.
d. Nature of Extended Learning
The extended learning program will not be a complete re-teaching of the course, but
rather a focused program that may include readings, review of lecture recordings,
assignments, practice problems and discussions with the faculty. The extended
learning will be designed by the faculty for self-study/small group learning by the
students. At the end of the extended learning, the student must demonstrate to the
faculty that the academic deficiency has been removed and that the student is now at
the same level of understanding and competency as the rest of the class.
The assessment group leader will submit an extended learning plan to the appropriate
Department Chair for approval and must notify all participating students at least one
week prior to the scheduled extended learning period. All faculty must submit
questions to the assessment leader in advance of the scheduled assessment. The
extended learning assessment is typically scheduled for the Friday of the extended
learning week and will assess all material covered during the week. Take-home exams,
oral assessments, or homework may not be assigned in lieu of the extended learning
assessment.
e. Point Allocation for Extended Learning Assessment:
Total points and point distribution among individual faculty for the extended learning
assessment will be the same as that used during the regular block assessment. During
the Extended Learning Assessment, the maximum final grade a student may achieve is
70%.
V. Progression Examinations
A progression exam will be administered to the P-1, P-2, and P-3, students in the spring
semester. A national exam (Pharmacy Curriculum Outcomes Assessment® -PCOA®) will be
used for each class.
1. Students Who Have a Satisfactory Performance on the PCOA Exam
No additional Progression Exam-related requirements apply to students that have
performed successfully on the Progression Exam. Adjustments to scores for the PCOA
exam will be made for the P-1 and P-2 students in areas of the curriculum that have not
been covered. Students will meet with their faculty mentor and receive a summary report
of their exam so they can identify areas of weakness and/or strength.
2. Students Who Have an Unsatisfactory Performance on the PCOA Exam
SPHS| 82
Return to Table of Content KGI SPHS 2018-19
Students who score less than two standard deviations (SD) from the class mean in any
subject area on the exam will be required to remediate those subject areas as described
below. Students who earn less than 50 percentile but have no areas of significant
deficiencies (as defined by the score less than the Class Mean ± 2 SD) will meet with their
faculty mentor to devise a plan for improving their overall progress through the program.
a. P-3 students who perform unsatisfactorily on the PCOA exam may require
remediation, which may include the following:
i. Student referral to a faculty member to assist the student.
ii. The student will address each area of deficiency from the make-up exam
through a written self-reflection framed in terms of the learning objectives from
the module/course. (A template will be provided.)
iii. The student will review the self-reflection with the faculty member for approval.
(This can be done electronically through the E*Value Portfolio.)
b. All students:
Will place the results from each PCOA Exam in their E*Value Portfolio.
W. Academic Standards of Progress
1. Good Academic Standing
Students are considered to be in good academic standing and performing satisfactorily at
KGI School of Pharmacy and Health Sciences if they have successfully achieved at least a
level of “70%” or passing grade in all attempted summative block assessments,
summative course assessments, progression exam assessments, and experiential
assessments.
2. Unsatisfactory Progress Following Reassessment and Extended Learning
If a student receives a “<70% or F” on four (4) re-assessments or courses during a
semester, the student will be required to withdraw from the program at the end of the
semester. The student’s status in that case will be withdrawal “not in good academic
standing” and the student may request re-instatement through the School’s Admissions
Committee.
Students, who receive an “F” on three (3) assessments during extended learning, will be
required to withdraw from the program. Students who receive an “F” on one (1) or two (2)
extended learning assessments who wish to remain enrolled in the program are required
to attend the course or module covered by the assessment the next time it is offered. Such
students remain on academic probation as a result of receiving an “F” in extended
learning. Progression through the curriculum will be determined as part of the terms of
probation; terms of probation will be will be decided by the Student Pharmacist
Progression Committee and the student will be notified of the terms of probation by
official correspondence from the ADAA.
In the event that a module that a student needs to retake has been modified and/or is
covered by more than one module in a revised curriculum, the ADAA may require a student
to complete and pass more than one module. After receiving an “F” during extended
learning, students are only allowed to repeat a course/module once. Students who receive
SPHS| 83
Return to Table of Content KGI SPHS 2018-19
an “F” on a re-assessment that covers the material for the repeated course/module will be
required to withdraw from the program.
3. Unsatisfactory Progress During Introductory Pharmacy Practice Experiences
(IPPEs)
Students must successfully complete all IPPE requirements during the second academic
year of the curriculum in order to advance to P-3 status and all IPPE requirements during
the third academic year of the curriculum in order to advance to P-4 status. Consequently,
a student may not be enrolled in the P-3 didactic curriculum until he or she achieves all P-2
IPPE ability-based outcomes, nor will he or she be assigned to P-4 pharmacy practice
experiences until he or she meets all P-3 IPPE ability-based outcomes.
4. Unsatisfactory Progress During Advanced Pharmacy Practice Experiences
(APPEs)
Students must successfully complete all APPEs (7 total) in order to graduate. In most
instances, students will be able to use the course-specific syllabus, guidance from
experiential personnel, and preceptor feedback to improve and progress throughout each
APPE in order to pass at the conclusion of the six week rotation. If a student does not
pass, he/she will be referred to the Experiential Education Committee. The Committee, in
consultation with the course coordinator, will consider student and preceptor factors in
order to develop a student-specific remediation plan. Remediation will be created to help
the student achieve the competencies (address deficiencies) and may involve targeted
experiences, repeat of the APPE with a faculty member, or other appropriate action.
Students will only be allowed to remediate an APPE once. Students who receive a second
“F” in their APPEs are subject to dismissal from the program. Required APPEs must be
remediated in a comparable setting/site, but elective APPEs that are not passed may be
remediated by substituting a different elective APPE (e.g. if the Elective APPE not passed
was Drug Information, a student may select Drug Information for remediation or change to
another specialty such as Home Infusion depending upon preceptor availability). Existing
school policies and procedures will be followed for appeals for an “F” of an APPE.
5. Progression to P-2, P-3, and P-4 Year
a. P-2 year requirements
Prior to starting the P-2 year, all of the following 38.5 credit hours of the P-1
professional curriculum must be completed.
b. P-3 year requirements
Prior to starting the P-3 year, all of the following must be completed:
• 72.5 hours of the didactic curriculum
• 5 hours of IPPEs
c. P-4 year requirements
Prior to starting the P-4 Rotations, all of the following must be completed in addition to
all curricular obligations:
• 117.5 hours of the curriculum
• Successful Passage of the Progression Exam
SPHS| 84
Return to Table of Content KGI SPHS 2018-19
• Completion of HIPAA online refresher module
• Required annual PPD on file with the Office for Experiential Education
• Required annual physical examination, on file with the Office for Experiential
Education
• Requisite BLS Training, on file with the Office for Experiential Education
• Application for Graduation, on file with the Registrar’s Office
X. Consequences of Unsatisfactory Achievement of Academic and/or Professional
Standards
1. Probation
The ADAA will place a student who exhibits unsatisfactory or deficient academic
performance or inappropriate professional conduct on probation. Students on probation
are required to satisfy and comply with the terms and/or conditions of their probation. The
ADAA may recommend that the Dean suspend students who have not fulfilled the terms
and conditions of their probation.
a. Academic Probation/Withdrawal “Not in Good Academic Standing”
If a student’s performance is unsatisfactory on any academic program requirements,
the student will be placed on academic probation. The ADAA will acknowledge the
student’s placement on academic probation and will specify the terms of probation in a
written document. Included in this document will be:
i. A statement outlining the area of deficiency,
ii. A statement reiterating the School’s Withdrawal Policy, and
iii. The terms and conditions for returning to good academic standards.
This document will be delivered either by certified mail or hand-delivered to the
student. The student must sign a copy acknowledging receipt of the letter and return it
to the ADAA. A copy of the letter will be submitted to the Dean.
Under normal circumstances, a student will be removed from academic probation once
he/she has successfully passed all deficient assessments/objectives. During
academic probation a student is required to meet regularly with the ADAA, the ADSA, or
the Assistant Dean of Experiential Education (as appropriate) and the faculty mentor.
b. Probation for Professional or Personal Misconduct
Students who exhibit inappropriate professional or personal behavior may be placed on
Probation for Professional or Personal Misconduct. Inappropriate professional or
personal behavior includes, but may not be limited to the following: excessive absence
or disruptive behavior in class; inappropriate or disrespectful behavior toward fellow
students, faculty, staff, preceptors, or staff/employees at pharmacy practice sites;
inappropriate or disrespectful interaction with patients; and, unprofessional dress,
language, or conduct as defined by the School or the respective pharmacy practice
sites. This also includes online behavior and interactions, including social media. At
all times, intentional or otherwise, student pharmacists must be aware that the
violation of legal statutes (e.g., HIPAA, etc.), and Institute and School of Pharmacy and
Health Sciences policies and procedures (e.g., Professionalism Policies, Sexual
SPHS| 85
Return to Table of Content KGI SPHS 2018-19
Harassment Policies, etc.) in their online activities may result in disciplinary actions up
to and including probation or dismissal from the Institute. Please see the section on
“STUDENT PROFESSIONALISM AND CONDUCT” in this handbook.
Matters involving a student’s inappropriate professional or personal behavior will be
brought to the attention of the Dean of Students in writing. The student will meet with
the Dean of Students. The issue will be resolved or referred to the Student Conduct
Committee, in either case the outcome will be documented using the student
intervention form.
The Student Conduct Committee may recommend that the ADAA place the student on
Probation for Professional or Personal Misconduct, and will specify the terms of
probation. The ADAA will acknowledge the student’s placement on probation as
described above.
The Dean of Students shall be responsible for monitoring the student’s progress
toward meeting the terms of probation. Once the student has satisfied the terms of
probation, the Dean of Students shall communicate to the ADAA that the student be
reinstated to non-probationary status.
2. Suspension
Suspension of a student is a serious action and is only considered in situations of
consistent or persistent academic difficulties, or for consistent or persistent professional
or personal misconduct. The ADAA or the Student Conduct Committee, after appropriate
review, may recommend that the Dean suspend a student from the program.
The Dean will notify the student of his/her suspension, including the terms and conditions
of the suspension, as soon as possible but within ten (10) business days. The decision
shall be delivered to the student by hand or by certified mail and receipt acknowledged by
signature. This decision will also include the length of time for which the suspension will
be in effect. During the imposed suspension, the student is prohibited from attending or
participating in any instructional sessions (either in the classroom or on experiential
rotations) or any School or Institute events that are not open to the general public.
Following the suspension period, the student may petition the Dean in writing, to allow
him/her to return. The Dean shall consider the request and notify the student and the
administrative officers, in writing, of the exact date and conditions under which his/her
status is reinstated or the official termination date of the student.
3. Termination
The Dean of the KGI SPHS reserves the right to terminate a student at any time in order to
safeguard the School’s standards of scholarship, professional and personal conduct, and
orderly operation. Actions which threaten or endanger, in any way, the personal safety
and/or well-being of self or other, or which disrupt or interfere with the orderly operation of
the School are cause for immediate termination of the student. A student who is
terminated may not be reinstated under any circumstances.
a. Total Withdrawal
SPHS| 86
Return to Table of Content KGI SPHS 2018-19
Attendance at the School is a privilege granted in consideration of specified levels of
performance and of maintaining the established standards of scholarship and personal
and professional conduct. The Dean of the KGI SPHS reserves the right to require
withdrawal at any time they deem necessary to safeguard the school's standards of
scholarship, conduct, and orderly operation. The student concedes this right by the act
of matriculation.
b. Voluntary Withdrawal
Application for voluntary withdrawal from the School must be made in writing to the
ADSA. Except in rare and special circumstances, the application will be accompanied
by a personal interview with a member of the SPHS’s administrative team. Every effort
should be made by the student to assure that no misunderstandings or errors occur in
the withdrawal process. Following notification by the student and the personal
interview, the Dean of Students will notify the Dean and will provide the student with the
forms necessary to process the official withdrawal. A student, who leaves the School
without notifying the Division of Student Affairs and completing the established
withdrawal procedures within 30 days, will automatically be terminated from the
Institute and will not be considered for re-admission at a later date. Withdrawal is not
complete until the required forms are signed by the student, the Dean of Students, the
Dean, the KGI Registrar, and the President of KGI. This form will be available in the
Division of Student Affairs.
c. Mandatory Withdrawal
As stated in Academic Policies and Procedures above, students who have made
unsatisfactory progress may be required to withdraw from the program “not in good
academic standing”. Students, who leave the School without completing the
established withdrawal procedure within 30 days, will automatically be terminated from
KGI and will not be considered for re-instatement at a later date.
d. Conditions for Readmission for Students Who Have Withdrawn From the Program
A student who withdraws “in good academic standing” (i.e., not on academic
probation) is not assured readmission unless it is a part of the final written decision
and/or agreement made between the Dean and the student. Students who have
withdrawn voluntarily or been required to withdraw for academic or conduct reasons
may request readmission. Requests for readmission should be submitted to the Dean
of Students in the Division of Student Affairs by June for the fall semester and
November for the spring semester. All petitioners are required to fill out the
Application for Readmission for the KGI Registrar and provide requested
documentation.
If the petitioner was temporarily withdrawn under defined terms, the Dean of Students
will forward the Application for Readmission to the KGI Registrar, and notify the Dean
and the ADAA.
If the petitioner withdrew with no written terms for return or was withdrawn from the
program, the Dean of Students (DOS) will forward the Application for Readmission to
the SPHS Admissions Committee for review. The Committee will then send their
SPHS| 87
Return to Table of Content KGI SPHS 2018-19
recommendation to the Dean, who will make a final decision on readmission. The
decision will be communicated to the petitioner, DOS, and the ADAA. If readmission is
granted, the DOS will forward the Application for Readmission and supporting
documentation to the KGI Registrar, and the ADAA will send the student an academic
plan along with any other stipulations of readmission.
Unless circumstances determined by the Dean warrant, a student who is granted re-
admission must re-enter at the beginning of the next academic year and register for the
entire academic year.
e. Conditions for Reinstatement for Students Who Have Temporarily Left the
Program
A student who is delayed for academic reasons, has been suspended, or taken a leave
of absence is required to fill out the Application for Reinstatement for the KGI Registrar
and provide requested documentation. Requests for reinstatement should be
submitted to the Dean of Students by June for the fall semester and November for the
spring semester. The DOS will forward the Application for Reinstatement to the Dean
and the ADAA.
If reinstatement is granted by the Dean, the DOS will forward the Application for
Reinstatement and supporting documentation to the KGI Registrar, and the ADAA will
send the student an academic plan along with any other stipulations of reinstatement.
Y. Leave of Absence
A student may request a leave of absence due to occurrence of medical problem(s), serious
personal problems, pregnancy, or military deployment. Students requesting a leave of
absence must apply in writing to the Dean of Students in the Division of Student Affairs. In
the event of a medical problem, the request must be accompanied by a letter from a
physician, the Monsour Counseling Center, or a personal psychologist/ psychiatrist
describing the nature of the disability for which the leave is requested and the estimated
length of time needed for recovery. When a student in the Reserves or in the National Guard
is called to active duty, the student must notify the Dean of Students and provide proof of
deployment prior to being deployed. The proof may be faxed, mailed, or hand-delivered. It
may take the form of general orders cut by the company commander. The Dean of Students
shall notify the Dean who shall determine whether or not the leave is to be granted and the
conditions under which the student may return to school. It is the student’s responsibility to
keep the Dean of Students informed of any change of address or circumstances while on a
leave of absence. The terms and conditions of the leave will be determined by the Dean and
will be documented prior to the student taking the leave.
1. General Leave of Absence Policy:
The usual limit for a leave of absence is two academic semesters. Leaves of absence
may be extended to a maximum of 2 years A leave of absence, if approved, will take into
account the following conditions:
• Students who do not return at the end of the leave will be withdrawn and must
submit a petition for subsequent readmission to the program, unless an
extension is filed prior to the deadline.
SPHS| 88
Return to Table of Content KGI SPHS 2018-19
• Students must return to classes, rotation or internship.
• Students must be currently enrolled in academic courses. If a student is
withdrawn for any reason, a request for a leave of absence cannot be
considered until the withdrawal is resolved.
• Students who receive financial aid should meet with a financial aid counselor before
going on a leave.
• After the eleventh week of the semester, a student may apply for a leave of
absence only for medical reasons or due to military deployment.
• Students who take leaves should be aware that more than six months on leave
will cause many student loans to go into repayment. Students should see their
financial aid counselor for more information on how their loans may be
affected by a leave of absence.
• When a student is activated for military duty during the semester, KGI will:
o Excuse tuition for that semester. Any payment made will be credited to the
student’s account.
o Expunge the student’s record of registration so that the student is not
penalized for being called to active duty.
o If a student is called to active duty near the end of the semester, the student
and faculty members may determine that incomplete (I) grades are more
appropriate. In this case, tuition will not be waived.
2. Academic Standing
A leave of absence will not be granted to a student who is currently on academic probation
unless it is a leave due to a serious medical issue or condition.
3.
Returning From A Leave of Absence:
Students returning from an approved leave of absence must submit an Application for
Reinstatement to the Division of Student Affairs. It should be submitted no later than
June 1st for the fall term and November 1st for the spring term. Students are required to
pre-register for courses upon returning from a leave of absence, if applicable. Students
who are withdrawn and have intent to graduate may be re-entered after a leave of
absence pending approval, prior to the semester in which they will graduate.
XIV. School of Pharmacy and Health Sciences Curriculum
A. Goal of the Curriculum
The goal of the curriculum in the KGI School of Pharmacy and Health Sciences is to prepare
post-baccalaureate students to acquire knowledge and develop skills and attitudes to be
competent and confident, practice-ready pharmacists. The knowledge, skills, and attitudes
that we expect of our graduates set the foundation for our Professional Student Outcomes.
Graduates will be prepared to lead the profession into the future by receiving an increased
emphasis on inter-professional collaborative teams, informatics, pharmacogenomics,
pharmacovigilance, diagnostics, biomarkers, entrepreneurship and clinical/regulatory
affairs.
SPHS| 89
Return to Table of Content KGI SPHS 2018-19
B. Four Year Curriculum Plan
CSS = clinical skills series - courses will focus on the development of patient interaction skills and are offered as
longitudinal courses presented over the semester.
IPPE/APPE = Introductory Pharmacy Practice Education/Advanced Pharmacy Practice Education - courses that
are designated experiential and will take place off campus in a variety of pharmacy practice settings.
PDS = professional development series - courses teach students how to be professionals, expose them to career
options, and teach them job seeking skills and are offered as longitudinal courses presented over the semester.
SSS = sequential science series - courses will be offered 1 at a time in a block or concentrated fashion. Once
completed, the students will move to the next course in the sequence.
PTMM = Pharmacotherapy and Medication Management (Credit hours are assigned with the general rule that 15
class hours are equivalent to one semester hour, 3 laboratory hours are equivalent to one class hour, and 40
experiential hours are equivalent to one semester hour).
* = courses offered in a concentrated modular format.
E=courses that are designated experiential and will take place off campus in a variety of pharmacy practice
settings.
First Professional Year
Fall
Spring
Course
Number
Course Title
Credi
t
Hour
s
Credit
Hours
PHAR 301*
SSS1: Fundamentals of Drug Action and Drug Metabolism
3
PHAR 302*
SSS2: Principles of Pharmacology and Toxicology
3
PHAR 310*
SSS3: Pharmaceutics and Biopharmaceutics
3
PHAR 320*
SSS4: Health Care Delivery
2
PHAR 311
Pharmaceutical Calculations
2
PHAR 330
CSS1: Scientific Inquiry-Intro to Drug Information, Biostatistics 1 and IPE/PBL
2
PHAR 340
CSS2: Communication, Concepts in Diversity, Immunizations and Self-Care
2
PHAR 350
PDS1: Professional Development 1
2
PHAR 303*
SSS5: Genetic Control of Cell Structure and Function, Genes, and
Pharmacogenomics
4.5
PHAR 304*
SSS6: Metabolism of Carbohydrates, Lipids and Amino acids
3
PHAR 305*
SSS7: Anti-diabetic, Endocrine, GI and GU Pharmacology and Medicinal
Chemistry
3
PHAR 321
Pharmacy Law and Ethics
2
PHAR 370
Introduction to the Industry
2
PHAR 331
CSS3: Scientific Inquiry-Biostatistics, Clinical Trial Design and IPE/PBL
2
PHAR 341
CSS4: Epidemiology, Health Disparity, Patient Advocacy Motivational
Interviewing, and Self Care
2
PHAR 351
PDS2: Professional Development 2
1
19
19.5
SPHS| 90
Return to Table of Content KGI SPHS 2018-19
Second Professional Year
Fall
Spring
Course
Number
Course Title
Credi
t
Hour
s
Credit Hours
PHAR 410*
SSS8: Pharmacokinetics
3
PHAR 401*
SSS9: Cardiovascular/Renal Pharm. and Med. Chemistry
3
PHAR 402*
SSS10: Neuropharmacology and Medicinal Chemistry
3
PHAR 420*
SSS11: Pharmacy Management
2
PHAR 430
Intro to Pharmacy Informatics
2
PHAR 431
CSS5: Advanced Literature Evaluation
1
PHAR 440
CSS6: IPE PBL, Patient Assessment, and Self-Care I
2
PHAR 450
PDS3: Professional Development 3
1
PHAR 471E
IPPE 1 –Community Pharmacy Practice
128 hrs.
3
PHAR 403*
SSS12: Immunology/Oncology Pharm. and Medicinal
Chemistry
2
PHAR 404*
SSS13: Anti-Infectives Pharm. and Medicinal Chemistry
1.5
PHAR 405*
SSS14: PTMM - Principles of Pharmacotherapy & Fluids,
Electrolytes, Nephrology
3
PHAR 406*
SSS15: PTMM – Cardiology
4
PHAR 411
CSS7: Sterile Products
1.5
PHAR 421
Pharmacoeconomics and Pharmacovigilance
2
PHAR 441
CSS8: IPE PBL, Patient Assessment, and Self-Care II
2
PHAR 451
PDS4: Professional Development 4
1
PHAR 472E
IPPE 2 –Patient Communication in Senior Chronic Care
80 hrs.
2
Total
208 hrs.
20
19
Third Professional Year
Fall
Spring
Course
Number
Course Title
Credi
t
Hour
s
Credit Hours
PHAR 501*
SSS16: PTMM – Gastroenterology
3
PHAR 502*
SSS17: PTMM - Endocrinology and Urology
3
SPHS| 91
Return to Table of Content KGI SPHS 2018-19
PHAR 503*
SSS18: PTMM –Neurology and Psychiatry
4
PHAR 550
PDS5: Professional Development 5; IPE Clinic
1
PHAR 571E
IPPE 3 Health Systems Pharmacy Practice
120 hrs.
3
Electives
6
PHAR 504*
SSS19: PTMM - Pulmonology and Ophthalmology
1
PHAR 505*
SSS20: PTMM - Immunology and Rheumatology
2
PHAR 506*
SSS21: PTMM - Infectious Disease
4
PHAR 507*
SSS22: PTMM - Hematology/Oncology
3
PHAR 551
PDS6: Professional Development 6: IPE Clinic
1
PHAR 572-
5
Certificate Experience Electives
120 hrs.
3
Electives
6
Total
240 hrs.
20
20
Fourth Professional Year
Fall
Spring
Course
Number
Course Title
Hours
Credi
t
Hour
s
Credit Hours
PHAR 600*E
Advanced Community Practice APPE
240 hrs.
6
PHAR 601*E
Advanced Health-System Practice APPE
240 hrs.
6
PHAR 602*E
Ambulatory Care APPE
240 hrs.
6
PHAR 603*E
Acute Care APPE
240 hrs.
6
PHAR 610*E
Patient Care Elective APPE
240 hrs.
6
PHAR 672-
677*E
Elective APPE
480 hrs.
12
PHAR 640
Pharmacy Capstone Seminar
2
Total
1680 hrs.
24
20
C. Sample Biweekly Class Schedule
SPHS| 92
Return to Table of Content KGI SPHS 2018-19
D. Pharm.D. Course Descriptions
The most recent version of the curriculum and course descriptions are available online at
http://pharmacy.kgi.edu/academics/curriculum-and-course-descriptions.html
E. Assessment Plan
A comprehensive curricular assessment plan has been developed to assess two major
aspects of the program: student learning and curriculum effectiveness.
A student’s ability to progress through the curriculum will be based on the ability to master the
materials presented in each module, longitudinal course, or experiential rotation. The material
is mapped to the Professional Student Outcomes for the SPHS (Appendix F) which embodies
the knowledge, skills and attitudes that we expect of KGI SPHS students. Formative
assessments will be used frequently to allow faculty and students to follow learning progress
and make necessary adjustments on the way to achieving learning goals. Summative
assessments will provide feedback on individual as well as overall student performance in the
curriculum.
Curricular assessment methods include: examinations, course embedded assessments
(CEAs), presentations, cases, written assignments, reflections, and other performance-based
rubrics which align with the Professional Student Outcomes. In addition we will be
administering progression examinations yearly using the Pharmacy Curricular Outcomes
Assessment (PCOA) exam, simulated board exams, and preceptor evaluations of student
success performing Ability Based Outcomes in Introductory Pharmacy Practice Experiences
(IPPEs) and Advanced Pharmacy Practice Experiences (APPEs) will provide feedback on the
KGI student pharmacist’s ability to be practice ready.
Program Assessment
Professional standards, from the Accreditation Council on Pharmacy Education (ACPE), the
Center for the Advancement of Pharmaceutical Education (CAPE) Outcomes and the North
Monday Friday Saturday Sunday Monday Friday
8:00 - 8:30
8:30 - 9:00
9:00 - 9:30
9:30 - 10:00
10:00 - 10:30
10:30 - 11:00
11:00 - 11:30
11:30 - 12:00
12:00 - 12:30
12:30 - 1:00
1:00 - 1:30
1:30 - 2:00
2:00 - 2:30
Exam Review
2:30 - 3:00
3:00 - 3:30
3:30 - 4:00
4:00 - 4:30
4:30 - 5:00
5:00 - 5:30
5:30 - 6:00
PHAR 340 CSS2:
Communication,
Concepts in
Diversity,
PHAR 301 SSS1:
Fundamentals of
Drug Action and Drug
Metabolism
PHAR 311 Pharmacy
Calculations
PHAR 330 CSS1:
Scientific Inquiry
PHAR 340 CSS2:
Communication,
PHAR 340 Lab Group
4
PHAR 350 Forum
PHAR 340 Lab Group
1
August 29 - September 2
Tuesday
September 5 - September 9
Tuesday
Wednesday
Thursday
PHAR 301 SSS1:
Fundamentals of
Drug Action and Drug
Metabolism
PHAR 301 SSS1:
Fundamentals of Drug
Action and Drug
Metabolism
PHAR 301 SSS1:
Fundamentals of
Drug Action and Drug
Metabolism
PHAR 301 SSS1:
Fundamentals of
Drug Action and Drug
Metabolism
PHAR 340 Lab Group 2
PHAR 340 Lab Group 3
PHAR 301 SSS1
PHAR 301
Assessment
Wednesday
Thursday
Labor Day Holiday
PHAR 301 Assessment
Review
Optional
Reassessment
Review
PHAR 350
PDS1
Professional
development
PHAR 311 Pharmacy
Calculations
PHAR 340 CSS2:
Communication,
Concepts in Diversity,
Immunizations and
PHAR 301 SSS1
Fundamentals of Drug
Action and Metabolism
PHAR 301 SSS1
Fundamentals of
Drug Action and
Metabolism
PHAR 330 CSS1:
Scientific Inquiry
SPHS| 93
Return to Table of Content KGI SPHS 2018-19
American Pharmacy Licensure Examination (NAPLEX) Blueprint, are the basis of the School of
Pharmacy and Health Sciences Program Outcomes. The program's curricular outcomes are
defined at a more general level by the Global Program Learning Outcomes, and more
specifically as the Professional Student Outcomes.
The Professional Student Outcomes (PSO), which are defined as the academic knowledge,
skills and attitudes that a pharmacy graduate should possess, are mapped to the
GPLOs. Achievement of PSOs can therefore be used to demonstrate achievement of the
GPLOSs. PSOs are mapped to the syllabi to be sure that all outcomes are adequately covered
in the professional curriculum. PSOs are assessed through activities in courses and modules.
Ability Based Outcomes (ABO) are based on the performance of specific skills demonstrated
in the practice environment. PERFORM-I are ABOs used for the Introductory Professional
Practice Experience (IPPE) rotations, and the PERFORM-A are ABOs used for the Advanced
Professional Practice Experience (APPE) rotations. ABOs are also mapped to the PSOs. Thus,
achievement of the ABOs can be linked directly to the achievement of the PSOs.
The effectiveness of the curriculum is documented through the assessment of the student's
ability to successfully demonstrate the PSOs. PSOs are directly assessed in didactic courses.
PSOs are indirectly assessed using the ABOs (PERFORM I and PERFORM A) in the experiential
courses.
The Program Goals Outcomes Assessment (PGOA) Plan is the method by which the entire
program is assessed, as required by ACPE. The thirteen program goals’ outcomes are
assessed through benchmarking tools, with analysis and comment by the Program
Assessment Committee, Executive Council, and the full faculty in support of a culture of
assessment.
Faculty, General Student, and Program Outcomes can be found in Appendix G.
XV. Student Life
A. Student Support Services Information
1. Services and Contacts
As a professional school, KGI is dedicated to providing services to students to help them
prepare for careers in the life sciences industry, government and non-profit organizations,
medicine, pharmacy and other health-care professions. Both curricular and co-curricular
activities are designed to prepare graduates with the skills to network, market themselves,
apply, interview, and secure rewarding positions after their studies at KGI. The following
individuals provide these services and students are encouraged to avail themselves of
these resources.
Academic Standing, Academic Performance, Program Requirements, Advice
regarding degree requirements, electives, concentrations, and registration:
Associate Dean for Academic Affairs
Student Life, Student Government, Student Support Service and Referrals: Dean of
Students, Assistant Director of Student Affairs/Disability Coordinator or Student Affairs
Specialist
SPHS| 94
Return to Table of Content KGI SPHS 2018-19
Experiential Education: Assistant Dean for Experiential Education
Transcript requests: Registrar
Scholarships/Fellowships: Admissions Office
Student Loans: Financial Aid
Bills and Payments: Business Office
2. Housing
KGI does not currently offer student housing. Many new students tend to either live with
local family members or lease an apartment in the immediate Claremont area. Resources
are available to assist with locating a place to live.
On Campus Housing: Information about on campus housing is available
through Oasis Claremont. You may visit the office or request to have a housing
package mailed to you. Additionally there is the option of accessing and
searching on the Oasis website: http://www.oasisclaremont.com/
Off Campus Housing: If you prefer living off campus, The Claremont Colleges
Services (TCCS) has many resources available for current students. Please
click on the link for more information: https://services.claremont.edu/real-
estate-and-housing/off-campus-listings-information/
3. Family Resources
KGI knows that bringing your family to school can be stressful as you navigate options in a
new city. The Division of Student Affairs can help bridge the gap experienced when moving
into a new area with your family. There are a number of TCCS resources that will benefit
both you and your family.
4. Student Health Services
Student Health Services (SHS) Committed to promoting the physical health and
wellness of all students at the Claremont Colleges. Primary health care, provided by a
staff of physicians, nurse-practitioners, and nurses, is available at the Student Health
Services located in Tranquada Center at 8th Street and College Way Claremont,CA.
Student Health Services provides medical evaluation, consultation and treatment, health
counseling and education, as well as medication and contraceptive information. All
medicines, laboratory tests, and special supplies are available at a nominal cost.
Students not enrolled in the Student Health Insurance Plan (SHIP) may also utilize SHS.
For more information please click on the following link:
https://services.claremont.edu/student-health-services/
5. Counseling Services
Monsour Counseling and Psychological Services (MCAPS) is staffed by a psychiatrist,
psychologists, and graduate psychology interns who provide therapeutic and educational
services, including individual, couples, and group therapy. Referrals to other counseling
resources are made for more extensive or ongoing help. The services of Monsour are
available to all registered students free of charge. MCAPS will be available on-call and
SPHS| 95
Return to Table of Content KGI SPHS 2018-19
after hours for students in crisis or distress that need to speak with someone immediately.
The MCAPS crisis line is available continuously throughout the year, even during the winter
and summer breaks. MCAPS is located in Tranquada Student Services Center 757 College
Way, Claremont, CA. For more information please click on the following link:
https://services.claremont.edu/mcaps/
6. Student Disability Resource Center (SDRC)
The Student Disability Resource Center (SDRC) is the centralized resource center for
support for students with disabilities across the 7C campus communities. The SDRC
works closely with the Disability Coordinators on all the campuses to ensure that students
receive academic support services and accommodations to empower them to achieve
their academic goals, while ensuring equitable treatment and access to all programs and
activities across all campuses. SDRC is located in the Tranquada Student Services Center
1
st
floor, 757 College Way Claremont, CA. For more information please click on the
following link: https://services.claremont.edu/sdrc/
7. Health Education Outreach
Health Education Outreach (HEO) assists students in finding the most appropriate health
and wellness information and support available. HEO provides educational workshops,
services, and resources that enable students to play an active role in achieving, protecting
and sustaining health and wellness, including the following: nutrition information and diet
analysis, body composition measurement, sexual health information, free and anonymous
HIV testing on campus, wellness counseling, referrals to local and national information
and help lines, earplugs, and a library of health and wellness books, periodicals, pamphlets,
CD-ROMs and videos. HEO is located in the Tranquada Student Services Center 1
st
floor,
757 College Way Claremont, CA. For more information please click on the following link:
https://services.claremont.edu/health-education-outreach/
8. EmPOWER Center
The EmPOWER Center works collaboratively to support 7C-wide educational programs and
provide holistic, confidential support to students impacted by sexual violence,
dating/domestic violence, or stalking. Free, confidential counseling services are offered
through the Center by collaborating with Project Sister Family Services. The EmPOWER
Center is located at 1030 Dartmouth Ave, Claremont, CA. For more information please
click on the following link: https://www.7csupportandprevention.com/
9. Bookstore
The Huntley Bookstore of The Claremont Colleges is the primary bookstore for all of The
Claremont Colleges. In addition to selling textbooks and other course material required
for classes, the bookstore has a selection of general reading titles in stock as well as a
wide variety of student and office supplies, gifts, school merchandise, sundries, and
snack foods. Huntley has a computer store; a full-service ATM is located in the front
foyer. The bookstore is located at 175 East 8
th
Street Claremont, CA. For more
SPHS| 96
Return to Table of Content KGI SPHS 2018-19
information please click on the following link:
https://www.bkstr.com/claremontstore/home
10. Library
The Library is partners with The Claremont Colleges in learning, teaching, and research.
They are committed to fostering intellectual discovery, critical thinking, and life-long
learning. The library staff partners with faculty, students, and staff to provide a vital
physical and digital center for research, teaching, learning and other forms of intellectual
engagement at The Claremont Colleges. The library is located in 800 North Dartmouth
Avenue Claremont, CA. For more information regarding the library please click on the
following link: https://library.claremont.edu/
The services of the Claremont Colleges Library are below:
A. Honnold Library Café: The library offers an in service café for vistors. For more
information please click on the following link: https://tccs.cafebonappetit.com/
B. Connection: Providing students, faculty and staff with high-volume digital printing
and general office services. Connection is located at the south entrance of the
Claremont College Library.
C. Electronic Resources: The library's large collection of electronic resources
provides ready access to a wide variety of bibliographic, full-text and multimedia
information. From the library web site, it is possible to search Library Search, or
any of hundreds of databases including services such as Lexis-Nexis Academic
and ISI Web of Science. Other resources include electronic books and journals,
such as the ACM Digital Library and Congressional Quarterly Library. The
Claremont Colleges Digital Library (CCDL) provides access to a growing number of
digital collections from The Colleges as well as from library Special Collections.
Digital collections such as Early English Books Online and North American
Women's Letters & Diaries make available thousands of additional primary source
materials. Most electronic resources are accessible to students, faculty and staff
of The Claremont Colleges in their dorms, labs, offices and homes, as well as in
the library.
D. Interlibrary Loan: The library offers Interlibrary Loan service and maintains
partnerships which provide access to books, articles, and other materials not held
in our collections. These partnerships include the Center for Research Libraries in
Chicago.
E. Collections: The library's general collections in the arts, humanities, sciences, and
social sciences include nearly 2 million volumes. The library also has extensive
holdings of journals, magazines and newspapers, providing access to articles in
over 70,000 periodicals. Honnold/Mudd Library is a depository for publications
issued by the United States government, and has extensive holdings of
publications from the State of California, Great Britain, the United Nations, and
other international agencies. The Asian Library Collection at Honnold/Mudd has a
large collection of Asian language materials. The library also holds extensive
SPHS| 97
Return to Table of Content KGI SPHS 2018-19
special collections. You can get a copy of A Guide to Special Collections in the
Special Collections Reading Room at Honnold/Mudd Library.
11. International Place (I-Place)
International Place (I-Place) of The Claremont Colleges seeks to increase international and
intercultural understanding and friendship. As a multi-functional inter-college space,
International Place is an exciting hub of international activity throughout the year. It is a “
home away from home” for students from abroad and from the United States; a lounge
for relaxing with a cup of coffee and a newspaper, or just to hang out! International Place
of The Claremont Colleges is also a center for cultural exchange as well as a resource for
international students and scholars. For more information please click on the following
link: https://iplace.claremont.edu/about/
12. Office of Black Student Affairs (OBSA)
The Office of Black Student Affairs (OBSA) is a cultural center and service unit within the
Claremont University Consortium. On behalf of The Claremont Colleges, OBSA is
dedicated to providing support, resources and space for students of African descent to
feel safe, valued, informed and connected. OBSA offers a range of programs, services and
activities on behalf of enrolled 7C students of African descent, faculty, staff and allies. Our
key service areas include identity-based workshops, skill building activities, mentoring, arts
engagement activities, student organizational support, professional/career development
workshops, the sharing of 7C resources and referrals, heritage-month programming and
other monthly celebrations, and collaborative partnerships with 7C colleges, departments
and organization. The OBSA is located on 139 E. Seventh Street Claremont, CA. For more
information please click on the following link: https://services.claremont.edu/obsa/
13. Chicano Latino Student Affairs (CLSA)
Chicano Latino Student Affairs (CLSA) provides programs and services that enhance the
academic success and personal development of Chicano/Latino students at the
Claremont Colleges. CLSA offers academic support, personal guidance, cultural
development and leadership opportunities designed to promote social awareness. The
CLSA is located at the Tranquada Student Services Center, 2nd floor 757 College Way
Claremont, CA. For more information please click on the following link:
https://services.claremont.edu/clsa/
14. Office of the Chaplains
Keck Graduate Institute is served by the Interfaith Chaplaincy of The Claremont Colleges.
The chaplains support numerous programs designed to improve the spiritual, ethical and
social aspects of life at The Claremont Colleges. From religious worship to secular
volunteerism, pastoral care to intellectual panels, the chaplains provide a variety of paths
to engage with fellow students, faculty and staff in our community. Please join us for our
diverse holiday celebrations throughout the year, our weekly programs that support close
to a dozen religious traditions or simply to enjoy a quiet space to meditate and pray. For
SPHS| 98
Return to Table of Content KGI SPHS 2018-19
more information please click on the following link:
https://services.claremont.edu/chaplains/
15. Queer Resource Center
The Queer Resource Center of the Claremont Colleges (QRC) provides support,
resources, leadership development, and an inclusive and welcoming space for all
members of the Claremont Colleges community to explore issues relating to sexual and
gender identities. Through collaboration with students, faculty, and staff the QRC creates
opportunities for fellowship, thoughtful dialogue, and the pursuit of knowledge. We seek
to foster a safer, more diverse, and inclusive campus by educating and engaging the 7C
community about the multiplicity of sexual and gender identities. The QRC is located on
395 E 6
th
Street, Claremont, CA 91711. For more information please click on the
following link: http://colleges.claremont.edu/qrc/
16. Parking Information
Parking at the Claremont Colleges is regulated and a valid parking permit is required to
park on campus property. All vehicles must be registered with Campus Safety and display
a permit issued by Campus Safety. Vehicles parked improperly or without a permit are
subject to citation. At the beginning of each academic year, there is a day designated for
Campus Safety to conduct registrations on-campus. Students can also register online at
https://vehcite.cuc.claremont.edu/vehcite/login.asp
or in-person by going to the Campus
Safety Office at 150 E. 8
th
St.
KGI students may not park in spaces reserved for visitors or otherwise marked as
reserved. With the exception of Oasis residents with a proper permit, no automobile shall
be left at KGI for more than a 24-hour period. Off-campus students may not leave their
vehicles at KGI during vacations, breaks, and in the summer; arrangements must be made
for vehicles to be stored off-campus. Oasis Residents with a current rental agreement are
allowed to leave their vehicles parked in the residential parking lot for holidays and
breaks.
17. Campus Safety
Campus Safety protects the persons and property of students, faculty, staff and visitors to
The Claremont Colleges consortium, assisting law enforcement and other emergency
service providers as needed, by being the first responder to emergencies of any kind. We
also provide around-the-clock escort service on campus to anyone, as needed. The office
is located at Pendleton Business Building 150 East 8th Street.
If you have an emergency on campus, call ext. 72000.
If you are off campus call 909-621-8170 or 909-607-2000
18. KGI Safety Policy
In order to ensure a safe environment for study and work, KGI faculty and staff, and
particularly all supervisors, carry the basic responsibility to make safety their concern. KGI
will:
SPHS| 99
Return to Table of Content KGI SPHS 2018-19
• Establish and maintain a healthy and safe environment for study and work and for
sanctioned activities of students, faculty, staff, and visitors;
• Insist upon safe equipment, methods and practices at all times;
• Address and report unsafe conditions and take actions to ensure safe procedures are
known and practiced.
• Protect the environment to the maximum extent feasible;
• Comply with applicable laws, regulations, and relevant published standards and
practices for laboratory research and for the workplace;
• Consider the health and safety of students, faculty, staff, and visitors in the design,
operation, construction, modification, or renovation of buildings and facilities.
• Provide periodic training and safety exercises for the KGI campus community.
• Appoint a KGI Safety Officer, currently the Director of Human Resources.
• Maintain an Emergency Preparedness Committee.
• Regularly disseminate information about My Safe Campus for anonymous reporting of
concerns about safety, and the LiveSafe smart phone app to aid personal safety.
For more information and details about Safety Policy see Appendix H
.
19. Reporting When a Stalker is Sighted on Campus
In the event that a KGI student, faculty or staff member has received a court ordered CHO
(civil harassment restraining order) against a stalker, KGI will take immediate steps to protect
the victim and to report the behavior to Campus Security and police. In order to enforce this
policy, the victim must inform KGI (a CSA, Dean, Dean of Students or HR) of the restraining
order, provide the stalkers name, description and photo and file a report with TCCS Campus
Safety and with the Claremont Police Department. KGI will disseminate the name, description
and photo of the stalker and issue timely warnings to the KGI community with instructions to
immediately call 911 if the alleged stalker is seen on campus. In the event that there is a
report that the stalker has been seen on the KGI campus, this procedure will be followed.
For more information and details about Reporting When a Stalker is Sighted on Campus
Policy see Appendix I.
20. Minor Children on Campus
The KGI Policy on Children on campus defines an acceptable presence of children on campus
in order to maintain an appropriate academic environment for teaching and learning, research,
co-curricular activities, and all of the related work that supports the academic life of the
institute. To achieve these objectives, KGI expects the full cooperation of all faculty, staff,
students and visitors in observing this policy. This policy applies to all members of the KGI
community.
For more information and details about Reporting Minor Children on Campus Policy see
Appendix J.
21. Presence of Minors on Campus
SPHS| 100
Return to Table of Content KGI SPHS 2018-19
This policy sets forth KGI’s policy regarding children under the age of 18 (Minors) who
participate in activities and programs taking place on KGI property and facilities or under the
authority and direction of KGI at other locations. KGI expects all members of the KGI
community to adhere to and act in accordance with this policy. Failure to comply may lead to
disciplinary action and/or revocation of the opportunity to sponsor programs involving Minors
and/or to use KGI facilities.
22. Environmental Health and Safety
Environmental Health and Safety (EHS) provides professional health and safety services to
The Claremont Colleges and provides leadership for the health and safety programs for the
Claremont University Consortium. EHS provides review of the Colleges’ safety and health
programs, performs safety audits and provides recommendations for safety program
enhancements. EHS investigates accidents, reviews the laboratory safety programs for the
Colleges and provides a variety of safety services, policies, procedures and guidance
documents. EHS serves as liaison with regulatory and compliance agencies and is charged
with certain health & safety inspections for a safe and healthy environment for all staff, faculty
and students.
23. Smoking and Vape Free Campus
A.
Purpose and Scope
KGI is committed to protecting the health of the campus community from negative
impacts related to other persons’ use of smoked and vaporized products. Therefore, KGI
has adopted a smoke and vape-free policy that includes all workplaces, including open and
closed offices, classrooms, and outside areas. This policy applies to students, faculty,
staff, volunteers, and visitors.
B. Definitions
Smoking means inhaling, exhaling, burning or carrying any lighted or heated cigar,
cigarette or pipe, including a hookah pipe, or any other lighted or heated tobacco, plant or
other product, intended for inhalation, in any manner or in any form.
Vaping: The term “Smoking” also includes the use of an e-cigarette that creates a vapor, in
any manner or in any form, or the use of any oral smoking device for the purpose of
circumventing the prohibition of smoking in this policy.
C. Policy
1. Smoking is prohibited in any facility owned or leased for KGI use, regardless of
location. This includes open and closed offices and classrooms.
2. Smoking is prohibited within the perimeter of the KGI property, including, but not
limited to, parking lots, KGI-maintained streets, drives and sidewalks, recreational
fields, patios and all open common areas, except in an officially designated
smoking area. Smoking materials must be extinguished and disposed of prior to
entering KGI property or exiting a vehicle. Improper disposal, including spitting
smokeless tobacco or discarding cigarette butts on the ground is not permitted.
3. Smoking is prohibited in any vehicle owned or leased by KGI.
4. Violations: Any person who repeatedly violates this policy be asked to leave the
premises and/or may be removed from campus. Employees may be subject to
SPHS| 101
Return to Table of Content KGI SPHS 2018-19
corrective or disciplinary action and students may be subject to student conduct
charges. Students who violate the policy more than once may be required to appear
before the Student Conduct Committee.
5. The following persons and departments are responsible for ensuring that the KGI
policy is communicated to employees, students, visitors and others in the KGI
community:
• Student Affairs staff regarding students
• Director of Human Resources regarding employees
• Director of Facilities, who is authorized to control and regulate facilities and
grounds use as prescribed by this policy.
6. Members of the KGI community may notify the appropriate office of repeat
offenders.
7. Related IRB-approved research projects are exempt from this policy.
For more information and details about Smoking Policy see Appendix U.
Approved by the President’s Cabinet August 10, 2016.
B. Student Organizations and Leadership
1. Establishing a Chapter or New Student Organization
Application for a New Student Organization (NSO) is restricted to the Division for
Student Affairs. The Assistant Director of Student Affairs will serve as the liaison
between the Student Pharmacists and proposed organizations. The organization
seeking registration will abide by the decision of the Dean of the School of
Pharmacy and Health Sciences.
Procedures for Starting a New Student Organization and Maintaining Active
Status
Any students interested in starting a new student interest club and professional
organization and seeking recognition from Student Government must fulfill the
following requirements:
• An organization must submit copies of its proposed constitution, a list of
officers and members (student organization roster), mission statement, and
yearly objectives to the Dean of Students for review. Additionally, the
organization must have a minimum of 5 currently enrolled full-time students
as active members and one faculty or appropriate professional staff advisors
(both advisors must be a full-time faculty or staff member) at the time
registration is sought. NSO’s must maintain a minimum of 5 active student
members.
• Organizations seeking registration shall be notified within thirty (30) workings
days of application of the results of their request.
• Until an organization has been officially registered, it can hold no meetings
on Institute property except for organizational purposes. Participation at
SPHS| 102
Return to Table of Content KGI SPHS 2018-19
such meetings is to be limited to interested enrolled students and members
of Institute faculty and staff.
• When an NSO changes its constitution and/or by laws, those changes are to
be submitted to the Division of Student Affairs for review and approval.
• Student organization recognition is granted on an annual basis. All student
organizations seeking recognition for the subsequent year must file for
recognition by the spring semester of the current year. The appropriate form
is available in the Division of Student Affairs. At other times when there is an
officer change, it must be reported to the Division of Student Affairs. Failure
to do so may result in the loss of recognition as a sanctioned organization on
campus.
• Upon registration, NSO’s will be allocated a mailbox. It is the responsibility of
the NSO to check their mailboxes on a consistent basis.
All NSO’s must abide by the most current Division of Student Affairs Policies and
Procedures as deemed appropriate for their organization. Failure to meet these
aforementioned guidelines can result in the loss of recognition as a sanctioned
campus organization
2. Procedures for Posting and Distribution of Materials
The building and grounds at KGI are private property and materials may not be
posted or distributed without the permission and approval from the Division of
Student Affairs. Recognized student organizations may seek permission and
approval to have event flyers, posters or materials posted by the Division of Student
Affairs on any KGI property. Student organizations in violation of any posting
guidelines are subject to sanction by Student Government and/or the Division of
Student Affairs.
XVI. Additional Policies and Procedures
A. KGI Student Drug-Free Campus
The Keck Graduate Institute of Applied Life Sciences (“KGI”) is committed to providing a safe,
healthy, and productive learning and working environment. Consistent with this commitment and
its obligations under applicable law, KGI has adopted this policy.
Students who are also KGI employees will be subject to this policy and Drug-free Campus and
Workplace Policy (Appendix L
) KGI students are also subject to KGI’s Student Use of Alcoholic
Beverages On and Off Campus Policy (Appendix M).
For more information and details about Drug-free Campus see Appendix K.
B. Drug-Free Campus and Workplace Policy
The Keck Graduate Institute of Applied Life Sciences (“KGI”) is committed to providing a safe,
healthy, and productive learning and workplace environment. Consistent with this commitment
and its obligations under applicable law, KGI has adopted this policy.
SPHS| 103
Return to Table of Content KGI SPHS 2018-19
All faculty, staff, and student employees of KGI are subject to this policy. Persons who are not
employees of KGI but who perform work at KGI for KGI’s benefit (such as contractors and their
employees, temporary workers provided by agencies, visitors engaged in joint projects,
volunteers, etc.) are also required to comply with this policy.
For more information and details about Drug-free Campus and Workplace Policy see Appendix L.
C. Student Use of Alcoholic Beverages on and off Campus
This policy is intended to sanction only the legal, safe, and appropriate consumption of alcoholic
beverages by KGI students on campus and at KGI-sponsored/sanctioned off-campus activity or
event.
This policy should be read in conjunction with KGI’s Drug-free Campus Policy (Appendix K).
Students who are KGI employees are also subject to KGI’s Drug-free Campus and Workplace
Policy (Appendix L).
For more information and details about the Student Use of Alcoholic Beverages On and Off
Campus Policy (Appendix M), including Rules Related to Use of Alcoholic Beverages at KGI-
Sponsored Events, see Appendix N.
D. Use of Alcoholic Beverages at KGI-Sponsored Events
This policy is applies to all employees of KGI and visitors to campus. It is intended to sanction
only the legal, safe, and appropriate consumption of alcoholic beverages on campus and at KGI
sponsored/sanctioned off-campus activities or events. This policy should be read in conjunction
with KGI’s Drug-free Campus and Workplace Policy (Appendix L). Students are also governed by
KGI Drug Free Campus Policy (Appendix K), and Student Use of Alcoholic Beverages On and Off
Campus Policy (Appendix M).
E. Intellectual Property Rights
This Intellectual Property Rights policy addresses rights to patentable inventions, tangible
research property, software, trademarks and copyrightable works, including educational
materials and electronic media, collectively termed “technology,” that have been made or created
by faculty, students and staff at KGI. It also incorporates directly or by cross-reference related
policies regarding trade secrets, consulting, conflicts of interest and research agreements.
Student Inventors collaborating with faculty or companies, as in a TMP, should consult with the
faculty member/principle investigator or TMP director. The complete policy appears in the KGI
Operational policies and KGI Graduate Faculty Handbook, excerpted as follows:
All faculty, staff and students at Keck Graduate Institute including, without limitation, visiting
faculty, fellows and students, who participate in research sponsored by governmental or
industrial entities or by non-profit foundations or in KGI-funded research or who use
significant funds or facilities administered by KGI (“Participants”) must sign an “Invention and
Proprietary Information Agreement”. Among other terms and conditions, this agreement
requires KGI inventors to assign to KGI or such other appropriate person as provided by law or
by a contract binding upon KGI, title to any intellectual property created through the use of
such funds or facilities unless otherwise agreed. The form of the Invention and Proprietary
SPHS| 104
Return to Table of Content KGI SPHS 2018-19
Information Agreement shall be established by the President (or designee) with such terms
and conditions as may be approved from time to time. An Invention and Proprietary
Information Agreement shall be signed upon hire and before any of the above individuals
participates in sponsored research, or as soon thereafter as circumstances permit.
F. KGI Copyright Policy (students)
This policy communicates to students KGI’s expectations for protection of intellectual property
and the policies and sanctions related to copyright infringement under U.S. Copyright Law. KGI is
committed to respecting intellectual property rights, including the rights of copyright holders in
compliance with copyright laws. KGI recognizes that the exclusive rights of copyright holders are
balanced by limitations on those rights under federal copyright law, including the right to make a
fair use of copyrighted materials and the right to perform or display works in the course of face-
to-face teaching activities.
All KGI students are required and expected to obey the laws and KGI policies and legal
agreements governing use of software, downloading of copyrighted music and video files, and
copying of other copyrighted materials. Unauthorized distribution of copyrighted material using
the KGI information technology system, including illegal or unauthorized peer-to-peer file sharing,
can lead to monetary damages and/or criminal penalties for the individual violator.
Because such violations are against KGI’s Code of Conduct (Page 40), KGI’s Policy on
Appropriate Use of Campus Computing and Network Resources (Appendix C), the Student Honor
Codes and this KGI Copyright Policy, disciplinary action will be taken as appropriate.
For more information and details about Reporting KGI Copyright Policy see Appendix O.
G. Policy on Banning Disruptive Persons from Campuses
1. Background
The Claremont Colleges are composed of seven institutions of higher education, including:
The Claremont Graduate University, Claremont McKenna College, Harvey Mudd College,
the KGI, Pitzer College, Pomona College, and Scripps College. For the purpose of this
policy, the Claremont University Consortium shall also be considered part of The
Claremont Colleges, as well as any property owned by The Claremont Colleges which is
located away from the home campuses.
As institutions of higher education, The Claremont Colleges share a common purpose of
providing an educational experience that is, among other things, safe from harm, fosters
personal growth, and is intellectually enlightening. The need to protect individual
institutions and The Claremont Colleges from harm to its community members and assets
is therefore a very high priority. Balanced against this priority is the need to protect free
speech and academic freedom.
The Claremont Colleges must comply with all legal requirements of the United States and
the State of California when taking steps to protect community members and assets.
2. Policy
In the event of a threat to the safety or well-being of an individual, group, or member
institution of The Claremont Colleges, each institution reserves the right to prohibit
SPHS| 105
Return to Table of Content KGI SPHS 2018-19
disruptive or potentially dangerous persons from their campuses. The Claremont
Colleges further agree to consult with each other about such individuals and, with
permission, extend the ban to cover any or all of the member institutions and their
functions.
The authority for this policy emanates from each institution’s right to control its own
property, and authority for coordination between The Claremont Colleges occurs
through agreement among the Presidents of the Colleges. Under normal circumstances,
the Deans of Students, the Director of Campus Safety, or the Chief Administrative
Officer of The Claremont University Consortium shall be the designated officials who
are responsible for the banning of disruptive or potentially dangerous persons from
campus. Other designated officials may be expected to carry out these duties, as
determined by the President(s) of the institution(s).
The designated official who is assigned to review any potentially disruptive or
dangerous situation may exercise emergency power, including issuing an immediate
ban, to respond to a threat. These actions shall be reasonable and narrowly tailored to
the fit the event. The designated official may also issue a ban as the result of an
investigation, with the opportunity for all parties to be heard, and the results of which
lead the official to conclude that illegal activity, disruption, or the threat of harm to
others or property has or may have occurred. The official may also ban an individual if
there is reason to suspect that illegal activity, disruption, or the threat of harm to others
or property is increasingly likely to occur in the future.
Bans to one or more of The Claremont Colleges may be temporary or permanent, and
shall clearly indicate their length and scope to the person who has been banned. This
policy does not preclude The Claremont Colleges from taking criminal, civil, or restraining
action against individuals.
The following procedures provide guidelines to be used by the designated official to
ban an individual from the campus, property, or function of the college or colleges.
These procedures do not apply to faculty or staff.
3. Procedures Governing Individuals With or Without a Relationship to The
Claremont Colleges
a.
Regarding Individuals with No Direct Connection to The Claremont Colleges:
• This set of procedures applies to individuals who: have never been a student of
The Claremont Colleges; do not have a spouse or partner who is an employee
or volunteer at The Claremont Colleges; and are not parents of a current or
former student of The Claremont Colleges.
• Each designated official has the authority to issue a ban on behalf of one or
more of The Claremont Colleges. A ban of this type is communicated to all
other Student Deans, and a copy of the ban letter shall be sent to the Director
of Campus Safety.
b. Regarding Individuals with a Connection to One of The Claremont Colleges or the
Claremont University Consortium:
SPHS| 106
Return to Table of Content KGI SPHS 2018-19
• This set of procedures applies to: alumni; former students who are not
currently enrolled; spouses or partners of an employee, part-time employee,
or volunteer; those performing volunteer work; and parents of current or
former students.
• The designated official initiating the ban shall send a message to all other
Deans of Students to determine if there is any objection to banning the
individual in question. Any Dean raising an objection may choose not to have
his/her campus covered by the ban. If no concerns are raised within 48 hours,
the initiating official may apply the ban to cover all The Claremont Colleges’
properties.
c. Regarding Current Students:
This set of procedures applies to any student who is currently enrolled at one of The
Claremont Colleges, including when the Colleges are in or out of session.
It is within the authority of the banning campuses and TCCS to make this decision
without regard to judicial proceedings at the home campus.
d. How the Ban of a Current Student Applies to Colleges:
Unless otherwise specified, the banned student shall be permitted to attend
classes and use relevant academic resources on campus but suspended from all
other activities.
e. How the Ban of a Current Student Applies to the Claremont University Consortium:
Depending upon the circumstances of the individual student, the CAO shall determine,
in consultation with individual TCCS and the Dean of Students at the college at which
the student is enrolled, the scope and extent of the ban from TCCS and property. The
student shall normally be permitted to make appointments at TCCS offices and
services as needed. For “drop in services” that a student might utilize (i.e. OBSA, CLSA,
Chaplains, etc.), the CAO shall decide, based on the circumstances giving rise to the
ban, whether drop-in privileges shall continue or if the banned student shall be required
to schedule appointments.
Generally, banned students shall be permitted to use Honnold Library and the Huntley
Bookstore, although TCCS reserves the right to limit and/or suspend privileges where
circumstances warrant such action. Circumstances under which a student might be
restricted from bookstore and/or library usage include, but are not limited to, students
who appear to pose a threat to the health, safety or welfare of other patrons and/or
theft from the facility.
4. Requests for Review, Modification, or Removal of a Ban
A person banned from one or more of The Claremont Colleges may request that the
banning party discuss the nature of the ban, modify the ban, or withdraw the ban. It is the
responsibility of the banned person to contact the official who first initiated the ban to
request a conversation about the ban. It is also the responsibility of the banned person to
bring any substantive changes to the attention of the banning official in order to request
reconsideration. For current students who have been banned, the home campus Dean of
Students should review the ban policy and appeals process with the student. Changes to
any ban will be communicated to the other designated officials for their consideration
relevant to the person’s status on their respective campuses.
5. Effective Date & Application of this Policy to New Institutions
SPHS| 107
Return to Table of Content KGI SPHS 2018-19
Should additional institutions formally join The Claremont Colleges, this policy shall
automatically apply to those institutions upon incorporation, including their property in
Claremont and elsewhere.
Date of Approval by the Council of the Claremont Colleges: April 5, 2011.
Document Storage Reference: Individual Colleges’ Websites and Student Deans Committee Sakai
website.
H. Explosives, Firearms, and Other Weapons
Weapons. The term weapons should be understood to include fireworks, combustibles and
explosive devices, dirks, daggers, knives (whether fixed or folding, having a blade length longer
than 2 1/2 inches unless the knife is being used lawfully in or around a laboratory, or residential,
dining or kitchen facility in connection with food preparation or consumption), firearms of any
type (including antique and military "trophy" firearms), air rifles, air pistols, pellet/BB guns,
paintball guns, or other devices capable of expelling a projectile with force of air pressure or
spring action, any type of non-functional replica weapon, blow guns, spear guns, sling shots,
bows and arrows, swords, any other form of weapon, sporting instrument, self-defense
instrument, ammunition for any purpose (live or inert) and or any weapon possessed or used in
violation of the California Penal Code.
For more information and details about Explosives, Firearms and Other Weapons Policy see
Appendix P.
I. Demonstrations at the Claremont Colleges
KGI Follows the TCCS Policy on Demonstrations at the Claremont Colleges to maintain
campus safety, peacefully resolve differences, and respect the constitutional rights of free
speech and assembly. The policy is applicable to all faculty, staff and students at KGI, as well as
to the member institutions of the Claremont Colleges.
For more information and details about Demonstrations at the Claremont Colleges Policy see
Appendix Q.
Approved by the Council of the Claremont Colleges, November 7, 2001. This policy is not to be amended or
changed without approval of the Council. Purpose and Scope addition approved by KGI President Schuster
October 28, 2014.
Approved by KGI President June 17, 2014, reformatted and updated November 11, 2014.
J. Using Bicycles on Campus
KGI encourages students, faculty and staff to ride bicycles to campus. The purpose of this policy
is to ensure the safe and orderly use of university facilities for using and storing bicycles.
This policy applies to all individuals riding, walking, parking or otherwise operating a bicycle on
campus, including motorized bicycles or mini-motorcycles.
For more information and details about Reporting Using Bicycles on Campus Policy see Appendix
R.
SPHS| 108
Return to Table of Content KGI SPHS 2018-19
K. After Hours Room Access
This policy applies to faculty, staff, students and their guests entering campus buildings after
business hours from 5:30 pm – 8 am and on weekends.
For more information and details about After Hours Room Access Policy see Appendix S.
L. Alcohol Policy
A Student Event refers to any event sponsored by any student organization or club. Keck Graduate
Institute is committed to upholding local, state and federal law; requiring proper management of Student
Events where alcoholic beverages will be served; and minimizing the misuse of alcoholic beverages.
For more information and details about Alcohol Policy see Appendix T.
APPENDIX A
TECHNICAL STANDARDS
Technical Standards for Admission, Continuation, and Graduation
The School of Pharmacy and Health Sciences (SPHS) is committed to providing a
pharmacy degree without regard to disability, while assuring that academic and technical
standards are met. Technical standards represent the essential non-academic
requirements that a student must demonstrate to successfully participate in the Pharm.D.
degree program and meet the professional competency requirements. Students must
demonstrate competence in intellectual, physical, and social tasks that represent
fundamentals of being able to successfully complete the curriculum in order to pursue any
career path in pharmacy practice. Thus, the standards are prerequisites for admission,
continuation, and graduation from the SPHS. The program faculty will monitor the student’s
ability to meet these standards.
The SPHS will consider for admission any applicant who demonstrates the ability to
perform or to learn to perform the skills listed in this document. All applicants are held to
the same academic and technical standards of admission and training, with reasonable
accommodations as needed for students with disabilities. The SPHS reserves the right not
to admit any applicant who cannot meet the Technical Standards set forth below with
reasonable accommodations. Applicants are not required to disclose the nature of their
disability(ies), if any, to the SPHS Admissions Committee. To matriculate into the Program,
the applicant must sign the Technical Standards Certification Form documenting their
ability to meet the standards. This form is part of the supplemental application. However, if
a student cannot demonstrate the following skills and abilities, it is the responsibility of the
student to request an appropriate accommodation. Any applicant with questions about
these technical standards is strongly encouraged to discuss the issue with the Dean of
Students prior to the interview process. If appropriate, and upon the request of the
applicant/student, the school will consider technological and other facilitating
mechanisms needed in order to train and function effectively as a pharmacist.
SPHS| 109
Return to Table of Content KGI SPHS 2018-19
Candidates for the PharmD degree must be able to perform the essential functions in each
of the following categories: observation; communication; sensory and motor coordination
and function; conceptualization, integration and quantitative evaluation; and behavioral
and social attributes. These are described in detail below:
Observation (functional use of vision and other sensory modalities)
• Ability to observe demonstrations and experiments in the sciences, including
physiological and pharmacological demonstrations, medical illustrations,
microbiological cultures, and microscopic studies of microorganisms and normal or
pathological tissues.
• Ability to use visual, somatic, and auditory cues to accurately observe and assess a
patient’s physical condition.
• Ability to receive visual information from the treatment environment, discriminate
numbers and patterns associated with diagnostic and monitoring instruments, and
competently use instruments for monitoring drug response.
• Ability to distinguish shapes, colors, markings, and other characteristics of small
objects (e.g. different dosage forms).
• Ability to observe activities of technical staff under a pharmacist’s supervision.
Sensory and Motor Coordination (tactile and motor abilities):
• Ability to coordinate gross and fine muscular movements and the functional use of
the senses of touch and vision reasonably required to perform pharmacy functions.
These tasks include but are not limited to: the ability to compound, prepare, and
administer prescription medications, run laboratory tests for therapeutic monitoring,
use current technology for drug information evaluation, read EKGs, drug blood
levels, and other laboratory results, and operate a computer and other electronic
devices using the hands and fingers.
• Ability to maneuver in the pharmacy practice setting for general and emergency
treatment of patients and not hinder the ability of co-workers to provide prompt
care.
• Ability to maneuver in the patient care setting including the ability to maintain
balance, orientation, mobility, and stamina while walking with a person in need of
support or using a mobility device
• Ability to use motor function sufficient for using basic patient assessment skills
such as palpation, auscultation, percussion, and other diagnostic maneuvers.
• Ability to use motor function sufficient to accurately prepare appropriate emergency
medication and sterile intravenous medications.
Conceptual, Integrative, and Quantitative Evaluation:
• Ability to memorize, measure, calculate, reason, analyze, and synthesize pertinent
information to solve problems and calculate accurate doses, dilutions, and
reconstitution of pharmaceutical products.
• Ability to understand basic scientific principles and methods for the cognitive
application of information.
• Ability to comprehend spatial relationships and three-dimensional models.
SPHS| 110
Return to Table of Content KGI SPHS 2018-19
• Ability to learn through a variety of modalities including, but not limited to,
classroom instruction, small group activities, individual study, preparation and
presentation of reports, and use of computer technology.
• Ability to concentrate in the presence of distracting conditions.
• Ability to concentrate for prolonged periods of time.
Communication
• Ability to communicate effectively and sensitively with patients to elicit information
from them and to provide information to patients and other health care
professionals.
• Ability to comprehend written and oral communication in English to fulfill the routine
duties and tasks of an intern/pharmacist.
• Ability to receive and interpret written communications in a timely manner in both
the academic and clinical settings, including information presented on computer
screens.
• Ability to receive and send verbal communication during life threatening situations
within the acceptable norms of clinical settings, including responding to warnings
and alarms, interpreting auscultation, and indications of other diagnostic
equipment.
• Ability to effectively communicate with and supervise technical staff in accordance
with State law.
Behavioral/Social Attributes:
• Ability to understand ethical issues related to the pharmaceutical profession and to
adhere to all laws and standards as defined by the California State Board of
Pharmacy.
• Ability to exercise sound judgment in an emergency situation.
• Ability to maintain a professional demeanor and to relate in a professional manner
to patients and other health care professionals.
• Ability to accept feedback and respond with appropriate behavior or modification of
behavior.
• Physical and emotional stamina to function in a competent manner in a setting that
may involve heavy workloads and stressful situations.
Individuals who would constitute a direct threat to the health or safety of others or who
are currently impaired by alcohol or substance abuse are not considered suitable
candidates for admission.
SPHS| 111
Return to Table of Content KGI SPHS 2018-19
APPENDIX B
Family Educational Rights and Privacy Act FERPA
PRIVACY RIGHTS AND RESPONSIBILITIES
In compliance with the federal Family Educational Rights and Privacy Act (FERPA) and the
California Public
Information Act, students at KGI are assigned the following four rights in regard to maintained
education records:
1. Students have the right to inspect and review education records. Education records are
defined as records in any format that directly identify the student and are maintained by
the various offices of KGI. Some records may be administered by additional privacy laws
and regulations that supersede FERPA, and, therefore, may not be available under this
policy. Requests for the inspection and review of education records must be submitted
directly to the custodian of the record, following policy and procedure of the office in
whose custody the record is maintained.
2. Students have the right to seek to amend education records. In compliance with KGI's
policy, individual offices have established procedures for challenging the content of
education records. Students may also submit a written request for review of a particular
education record to the appropriate office. Under FERPA, grades are exempted from this
provision. Students with concerns about individual grades should contact the Dean of
Students (DOS).
3. Students have the right to have some control over the disclosure of information from
education records. Students may request that KGI restrict the release of directory
information by submitting a written request to the Registrar's Office. Such restrictions
remain in effect until cancelled in writing by the student. Students may declare
themselves to be tax dependents of their parents and authorize KGI to release non-
directory information to parents. Such authorizations remain in effect until cancelled in
writing by the student.
4. Students have the right to file a complaint with the Federal Policy Compliance Office, a
division of the US Department of Education, for any alleged violation of their rights under
FERPA. Complaints must be submitted in writing to: Family Policy Compliance Office,
US Department of Education, 400 Maryland Avenue SW, Washington DC 20202-5920.
In compliance with FERPA, KGI has designated the following items of information as directory
information: name and student user name; local and permanent address; local, cellular, and
permanent phone number; e-mail address; date and place of birth; major field of study; dates of
attendance; enrollment status; degrees and awards received; most recent previous institution
attended; photographs; participation in officially recognized activities. Directory information is
defined as information that would not generally be considered harmful or an invasion of privacy
if released. Unless restricted by the written request of a student, KGI may release directory
information without the prior consent of a student. Directory information required for course or
classroom participation in courses may not be withheld from faculty and students connected
with the particular course. Information that is not directory information is non-directory
SPHS| 112
Return to Table of Content KGI SPHS 2018-19
information and, unless accepted by FERPA, requires the prior written consent of the student for
release.
As permitted by FERPA, KGI allows access to student directory and non-directory information by
education officials when a legitimate educational interest exists for specific education records.
A legitimate educational interest exists when an education official demonstrates a need to know
specific information to accomplish instructional, advisory, administrative, research,
supervisorial, or other administrative responsibilities assigned by KGI. Education officials may
include employees, faculty, and staff, designated representatives of KGI, and contracted agents
and agencies of KGI. KGI may outsource some operations requiring the disclosure of
information from education records. Providers of such services include the National Student
Clearinghouse. Education officials, including contracted providers, who receive education
records must comply with all FERPA regulations regarding re-disclosure and the privacy of such
education records.
Under FERPA, and in compliance with other federal and local regulations, privacy rights in the
post-secondary environment are reassigned from parents to students. Nevertheless, FERPA
permits institutions to disclose information from education records to parents and to other third
party entities in specific situations and under certain conditions. Among these situations are the
following: to schools where the student seeks, intends, or has enrolled; in connection with
financial aid; to certain government authorities, including US military recruiters; to certain entities
conducting studies or audits on behalf of KGI, by federal, state, or local education authorities, or
by professional and other educational organizations; in compliance with court orders and
subpoena where health and safety are at risk or in the event of student status changes; when
violations to federal, state, or local regulations have occurred and violations to institutional
policy have been determined in regard to crimes of violence or non- forcible sex acts and, for
students under the age of 21, the use or possession of alcohol or other controlled substances;
and per additional contingencies set forth in FERPA.
For further information from the United States Department of Education, please visit their
website:
http://www.ed.gov/
You can find detailed FERPA information at:
http://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html
You can find information from the Family Policy Compliance Office (FPCO) at:
http://www2.ed.gov/policy/gen/guid/fpco/index.html
TRANSCRIPTS
To request a transcript please contact the Registrar’s Office and provide the following:
• Your full legal name (if you attended KGI under a different name, please include both
your current and former names)
• Student ID
• Date of birth
• Dates of attendance/intended degree date
• Address to which we should send your transcript
SPHS| 113
Return to Table of Content KGI SPHS 2018-19
APPENDIX C
Use of Campus Computing and Network Resources
KGI Policy
1. KGI is committed to responsible, considerate and ethical use of computing and networking
resources. KGI and the Claremont Colleges make available computing and network
facilities (CNF) resources for use by students, faculty and staff, to carry out the
educational mission and legitimate business of the Colleges. We expect and require that
all KGI users will demonstrate responsible, considerate and ethical behavior in using these
resources.
2. KGI follows the Claremont Colleges Policy Regarding Appropriate Use of Campus
Computing and Network Resources. The Claremont Colleges Policy below applies to all
institutions comprising The Claremont Colleges, including the Claremont University
Consortium.
3. Inappropriate use is subject to disciplinary action. KGI or any Information Technology
organization of one of the Claremont Colleges may immediately suspend service to an
individual or computer found to be significantly degrading the usability of the network or
other computer systems. Inappropriate use will be referred to the appropriate College
authority to take action, which may result in dismissal from school and/or termination of
employment.
Claremont Colleges Policy
1. General Provisions
An overall guiding mission of The Claremont Colleges is education in an environment where
the free exchange of ideas is encouraged and protected. The Claremont Colleges make
available computing and network facilities (CNF) resources for use by the Colleges’ students,
faculty and staff. These services are provided for educational purposes and to carry out the
legitimate business of the Colleges.
The Colleges and members of the college communities are expected to observe Federal,
State and local laws that govern computer and telecommunications use, as well as the
Colleges’ regulations and policies. You must not use campus computing or networking
resources or personal computing resources accessed through campus network facilities to
collect, store or distribute information or materials, or to participate in activities that are in
violation of federal, state or local laws or other college policies or guidelines.
These include, but are not limited to, policies and guidelines regarding intellectual property
and sexual or other forms of harassment. Computing and network facilities resources users
are required to use these resources within the Colleges’ standards of conduct. Individuals
with expert knowledge of information systems or who make extensive use of these facilities,
or with a position of trust regarding these facilities will be held accountable to a higher
standard.
Responsible, considerate, and ethical behavior expected by the Colleges extends to use of
computing and network facilities resources, and networks throughout the world to which
electronic access has been provided. These CNF resources include but are not limited to:
• Computers and associated peripheral devices;
• Campus video cable;
• Classroom presentation systems;
• Voice messaging equipment;
SPHS| 114
Return to Table of Content KGI SPHS 2018-19
• Data networking equipment systems, including remote and wireless access;
• Computer software;
• Electronically stored institutional data and messages;
• All other similar resources owned, controlled, and/or operated by the Colleges; and
• Services to maintain these resources.
2. Ownership of CNF Resources
The Colleges retain absolute ownership rights of the CNF resources. Such resources are not
owned by a department or by any individual. CNF resources leased, licensed, or purchased
under research contracts or grants, are administered under the terms of this Policy for as long
as they remain within the lawful possession or control of the Colleges. CNF resources
provided to on-campus residences are also owned, operated and provided by the Colleges.
3. Privacy & Security
3.1 FILE CONFIDENTIALITY
Your documents, files and electronic mail stored on a College-owned networked computer
or server are normally accessible only by you. However, any file or document placed on a
College-owned computer or network is subject to access pursuant to this Policy, and thus,
should not be regarded as private or confidential. The system managers at both CINE
(Claremont Intercollegiate Network Effort) and within the individual campus IT
organizations have the ability to monitor traffic and directly view any file as it moves
across the network, and they must occasionally do so to manage campus network
resources. In short, files may be monitored without notice in the ordinary course of
business to ensure the smooth operation of the network. All staff members working in
information technology have clear guidelines that prohibit violations of privacy and
confidentiality and, in the normal course of their work, they do not view the contents of
user files or e-mail. However, you should be aware that authorized College personnel will
take appropriate steps to investigate when there is a suspicion of inappropriate use of
campus computing or networking resources. This may include monitoring network traffic,
its contents, and examining files on any computer system connected to the network. You
should also know that all files on shared (i.e., networked) systems, including e-mail
servers, are backed up periodically on schedules determined by each College. Backup
tapes are preserved for lengths of time also determined by individual College operating
procedures. These tapes can be used to restore files that you have deleted accidentally.
This means that the files on the tapes are also available to someone else with reason and
authority to retrieve them.
3.2 NETWORK MONITORING
Troubleshooting on the campus network, as well as planning for enhancements, requires
the collection of detailed data on network traffic. CINE regularly runs monitoring software
that records and reports on the data that is transported across the campus networks. The
reports include the origin and destination addresses, and other characteristics of files,
including the URLs of the World Wide Web sites that are contacted. This data is accessed
and used only by authorized IT staff members responsible for network performance,
operations and planning. You should also be aware that many Web host machines on the
Internet collect and log information about you and your identity when you visit their sites.
This information may include, but is not limited to, information about the computer you are
using, its address, and your e-mail address.
SPHS| 115
Return to Table of Content KGI SPHS 2018-19
Many educational and business activities at the Colleges require network access to
resources on the Internet. To ensure adequate bandwidth to these sites for the Colleges’
primary educational and business purposes, CINE and campus IT staff may restrict the
amount of traffic to particular sites and the amount of traffic of specific types.
From time to time these network monitoring activities may allow systems managers to
identify individuals whose activities downgrade the performance of the campus network or
a segment of the network, or which appear to violate the general guidelines for appropriate
use of campus computing and network resources. In such instances, a CINE staff member
or a member of your own College’s IT staff may ask you to cease these activities. If you
continue such activities, or if they include illegal activities, appropriate College authorities
may be notified. In extreme cases, network privileges may be revoked on an interim basis
pending resolution of the issue. The individual campuses determine specific corrective or
disciplinary actions.
3.3 PASSWORDS AND CODES
Individuals entrusted with or that inadvertently discover logins and passwords are
expected to guard them responsibly. These passwords are not to be shared with others.
The same policy applies to door codes for restricted-access rooms/areas. Those who
need logins or door codes can make a formal request to the administrator of those
codes/passwords. Passwords may be used for the purpose of security, but the use of the
password does not affect the Claremont Colleges ownership of electronic information.
3.4 ACCESS TO RESOURCES
Access to CNF resources is a privilege, which is allowed only to the Colleges’ authorized
personnel and students. All users must understand and abide by the responsibilities that
come with the privilege of use. Such responsibilities include, but are not limited to, the
following:
a. You must understand and comply with all applicable federal, state, and local laws.
b. You must not intentionally seek information about, browse, copy, or modify non-public
files belonging to other people, whether at a Claremont College or elsewhere. You must
not attempt to “sniff” or eavesdrop on data on the network that are not intended for
you.
c. You are authorized to use only computer resources and information to which you have
legitimately been granted access. Sharing your passwords with others is expressly
forbidden. Any attempt to gain unauthorized access to any computer system, resource
or information is expressly forbidden. If you encounter or observe a gap in system or
network security, immediately report the gap to the manager of that system.
d. Each College's Policy on Harassment applies as equally to electronic displays and
communications as to the more traditional (e.g., oral and written) means of display and
communication.
e. Messages, sentiments, and declarations sent as electronic mail or postings must meet
the same standards for distribution or display as physical (paper) documents would on
college property.
f. Unsolicited mailings and unauthorized mass mailings from campus networks or
computing resources (i.e., “spam”) are prohibited. Each campus may have specific
policies regarding the use of existing group mailing lists (e.g., all-students or all-
faculty). Contact your campus IT organization for details regarding these policies.
SPHS| 116
Return to Table of Content KGI SPHS 2018-19
g. Spoofing, or attempts to spoof or falsify e-mail, network or other information used to
identify the source, destination or other information about a communication, data or
information is prohibited.
h. You must not degrade computing or network performance in any way that could
prevent others from meeting their educational or College business goals. You must not
prevent others from using shared resources by running unattended processes, by
playing games or by “locking” systems without permission from the appropriate
system manager.
i. You must conform to laws and Colleges policies regarding protection of intellectual
property, including laws and policies regarding copyright, patents, and trademarks.
When the content and distribution of an electronic communication would exceed fair
use as defined by the federal Copyright Act of 1976, users of campus computing or
networking resources shall secure appropriate permission to distribute protected
material in any form, including text, photographic images, audio, video, graphic
illustrations, and computer software.
j. You must not use campus computing or networking resources or personal computing
resources accessed through campus network facilities to collect, store or distribute
information or materials, or to participate in activities that are in violation of federal,
state or local laws.
k. You must not use campus computing or networking resources or personal computing
resources accessed through campus network facilities to collect, store or distribute
information or materials in violation of other Colleges policies or guidelines. These
include, but are not limited to, policies and guidelines regarding intellectual property
and sexual or other forms of harassment.
l. You must not create or willfully disseminate computer viruses, worms, or other
software intended to degrade system or network security. You must take reasonable
steps to prevent your system from being used as a vehicle for such actions. This
includes installing system and software patches as well as anti-virus signatures files.
m. Use of CNF resources for advertising, selling, and soliciting for commercial purposes or
for personal gain is prohibited without the prior written consent of the Colleges.
Faculty, students or staff who have questions about the legitimacy of a particular use
should discuss it with the appropriate members of the IT staff on their home campus.
n. The disclosure of individually identifiable non-directory information to non-university
personnel is protected by the Family Educational Rights and Privacy Act of
1974(FERPA). The disclosure of financial or personnel records that are owned by the
Colleges without permission or to unauthorized persons is not permitted and may be
prosecuted under California Penal Code 502.
o. Willful or unauthorized misuse or disclosure of information owned by the Colleges will
also constitute just cause for disciplinary action, including dismissal from school
and/or termination of employment regardless of whether criminal or civil penalties are
imposed. Itis also expected that any user will report suspected abuses of CNF
resources. Failure to do so may subject the individual to loss of CNF access and/or the
disciplinary action referred to above.
SPHS| 117
Return to Table of Content KGI SPHS 2018-19
APPENDIX D
Sexual Discrimination, Harassment and Misconduct Policy
APPENDIX E
Credit Hour Policy
KGI is on the semester system. Each semester (Fall/Spring) is approximately 15 weeks.
Definitions
Credit hour: Except as specified in 34 CFR 668.8(k) or (l) a credit hour is an amount of work
represented in intended learning outcomes and verified by evidence of student achievement
that is an institutionally established equivalency that reasonably approximates not less than:
1. One hour of classroom or direct faculty instruction and a minimum of two hours of out-of-
class student work each week for approximately fifteen weeks for one semester or
trimester hour of credit, or ten to twelve weeks for one quarter hour of credit or the
equivalent amount of work over different amount of time; or
2. At least an equivalent amount of work as required in paragraph (1) of this definition for
other academic activities as established by the institution, including laboratory work,
internships, clerkships, rotations, and other academic work leading to the award of credit
hours.
Classroom hours: class or supervised meeting times for lecture, exams, or classroom
discussion.
Non-classroom hours: supervised or non-supervised student work out of class.
Total work hours: Combined classroom and non-classroom hours. Instructors may reasonably
adjust the classroom and non- classroom work hours, but the total work hours must remain
consistent.
Credit Hours Policy
All full-time students at KGI are required to be enrolled in a minimum of 12 credits semester.
In order to be considered full-time for purposes of federal financial aid, graduate students
must be enrolled in at least 12 credits per semester. In order to be considered half-time,
graduate students must be enrolled in at least six credits per semester.
KGI awards credits in accord with the following criteria: for each 1 credit, a course meets for 1
hour per week in a 15 week semester, as further defined in Section III below. For example, a
three credit course is expected to have a total of 45 classroom hours and 90 hours of student
work outside of class per semester. KGI offers 1.5, 3 and 6 credit courses as outlined below.
Course credit hour calculations are based on a 15 week semester.
Credits
Semester Hours
Total Classroom
Non-classroom
Expected total
work
6
6
90
180
270
3
3
45
90
135
1.5
1.5
22.5
45
67.5
SPHS| 118
Return to Table of Content KGI SPHS 2018-19
Semester Credit Hours are Granted for Various Types of Instruction as Follows:
1.
Lecture, Discussion, Recitation Courses
A credit hour is assumed to be a 50-minute (not 60-minute) period. In courses, such as those
offered online, in which "seat time" does not apply, a credit hour may be measured by an
equivalent amount of work, as demonstrated by student achievement. Typically, a three-
semester credit hour course meets three 50-minute sessions per week for fifteen weeks for a
total of 45 sessions.
2.
Laboratory Courses
For a laboratory class, the hours per week are considered to be all in class with no outside
assignments. Thus, one unit is three hours per week of laboratory time. Forty-five 50-minute
sessions of such activity would normally earn one semester credit hour. Where such activity
involves substantial outside preparation by the student, the equivalent of fifteen periods of
100 minutes duration each will earn one semester credit hour.
3.
Experiential Courses
When learning takes place in a work setting and is to be credited as a portion of an academic
program design, as in an internship, clerkship, or rotation, one semester credit hour will be
awarded for each 40 to 45 clock-hour week of supervised academic activity that provides the
learning considered necessary for the program.
4.
Independent Study
One credit for independent study (defined as study given initial guidance, criticism, review
and final evaluation of student performance by a faculty member) will be awarded for the
equivalent of forty-five 50-minute sessions of student academic activity.
5.
Short (Intensive) Courses
Intensive courses are prorated so they contain the same number of hours as if the course
were scheduled for a full semester. To maintain the integrity of the instructional program,
care must be taken when scheduling these intensive courses so that there is adequate time
for students to complete homework assignments or by arrangement laboratory
assignments. Please see the chart above for semester hour and total work hour equivalents
for intensive courses.
APPENDIX F
PROFESSIONAL STUDENT OUTCOMES
PSO’s - The academic knowledge, skills, and attitudes that a pharmacy graduate should
possess
Number Outcome
SPHS| 119
Return to Table of Content KGI SPHS 2018-19
SBA Social/Behavioral/Administrative Pharmacy Sciences
SBA-1 Pharmacy Professionalism, Interprofessional Collaboration, and
Communications
SBA-1.1
Describe the evolution of pharmacy as a distinct profession, identify
major milestones in and contributors to this evolution, and explain the
shift towards expanded patient care roles for pharmacists.
SBA-1.2
Develop professional, ethical, moral, and culturally competent behavior to
optimize patient care in collaboration with other health care providers.
SBA-1.3 Apply ethical and legal decision making to the development, promotion,
distribution, and utilization of medications.
SBA-1.4
Apply ethical, moral, legal and pharmacoeconomic principles to quality of
life issues.
SBA-1.5
Demonstrate effective communicate (oral, written, non-verbal, and visual)
with prescribers, patients, caregivers, and other health care providers to
engender a team approach to patient care and to improve the clinical,
economic, and humanistic outcomes of patients.
SBA-1.6
Demonstrate sensitivity to and adjustment of communication based on
contextual or cultural factors, including socio-economic status, ethnicity,
health literacy, literacy, and cognitive impairment.
SBA-1.7
Identify social and behavioral factors that contribute to medication non-
compliance and develop strategies for improving adherence.
SBA-2 U.S. Health Care Delivery System and Pharmacy Operations
SBA-2.1
Describe the health care delivery system in the United States and the
influence of government, insurers, pharmaceutical industry and managed
care in the distribution of pharmaceutical products and services and the
role pharmacists play in these areas.
SBA-2.2
Discuss the role that pharmacists play in providing access to
medications for all patients (e.g. indigent care programs); demonstrate
an awareness of health disparities and means for addressing them.
SBA-2.3
Explain the processes involved in transitioning a drug from bench to
bedside, including the phases of clinical trials, regulatory restrictions,
adverse event reporting, and sales and marketing.
SBA-2.4
List the steps and describe the process required to purchase, design
(physical and technological resources), market, and operate a pharmacy
practice.
SBA-2.5 Develop a plan for personnel management within a pharmacy, including
organizational structure, job descriptions, and recruitment and retention
policies.
SBA-2.6
Describe the role and functions of informatics in workflow, prescribing,
prescription review, compounding and dispensing, medication
SPHS| 120
Return to Table of Content KGI SPHS 2018-19
administration, medication therapy management, drug information and
drug and device development.
SBA-3 Public Health and Epidemiology
SBA-3.1
Communicate and collaborate with prescribers, policy makers, members
of the community and others involved in the provision of health care
regarding rational drug therapy and health and wellness promotion to
identify and resolve public health problems and policy.
SBA-3.2
Assess the health needs of a specific patient population by analyzing
epidemiologic data and identifying risk factors that would adversely
affect patient health.
SBA-3.3
Develop and implement population-specific, evidence-based disease
management programs and protocols based upon analysis of
epidemiologic and pharmacoeconomic data, medication use evaluation
and risk reduction strategies.
SBA-3.4
Analyze access to and formulate a plan for providing effective quality
healthcare and disease prevention services, and promoting medication
adherence and safe use of medications.
BPS
Biomedical and Pharmaceutical Sciences
BPS-1 Biomedical Sciences
BPS-1.1 Describe structural components, functions, and mechanisms of
interactions, regulation, and dynamic relationships at the molecular,
cellular, and organ system levels.
BPS-1.2
List the major diseases, describing deviations from normal anatomy,
physiology and biochemistry, and predicting typical pathological
consequences.
BPS-1.3
Describe the scientific principles that explain how non-pharmacologic
interventions (e.g., diet, exercise, and other life-style modifications) can
prevent disease and promote patient health.
BPS-1.4 Explain the principles of microbial concepts and infectious disease, host-
organism interactions, host-organism differences, organism pathogenicity,
clinical aspects of infection, and epidemiology.
BPS-1.5
Explain fundamentals of immune response, antigen-antibody relationships
and genetic basis of antibody synthesis, development and function.
BPS-1.6
Describe the chemistry and metabolism of biomacromolecules and
fundamentals of enzymology, replication, transcription and translation.
BPS-1.7
Explain fundamentals of recombinant DNA technology and its applications
to produce therapeutic agents, biomarkers, and diagnostic agents.
BPS-2
Pharmacology and Medicinal Chemistry
SPHS| 121
Return to Table of Content KGI SPHS 2018-19
BPS-2.1
Classify and describe therapeutic agents (to include natural products and
dietary supplements) based on chemical structure and mechanism of
action; describe and apply structure activity relationships to drug-receptor
interactions.
BPS-2.2
Describe the biological, chemical and physical factors that affect stability,
absorption, distribution, metabolism and elimination of traditional,
alternative and complementary medications.
BPS-2.3
Recognize and explain the pharmacodynamic, pharmacokinetic and
chemical interactions associated with a drug product’s active and inactive
ingredients, including interactions with other drugs, food, herbal products,
diagnostic tests, and monitoring procedures.
BPS-2.4
Define basic terminology and tools used in pharmacogenomics/genetics
and explain the genetic basis of variation to drug response and its role in
individualizing therapeutic choices and dosage regimens.
BPS-2.5
Identify and describe the mechanisms and treatments for adverse
reactions, allergies, side effects and iatrogenic or drug-induced illnesses.
BPS-2.6
Discuss the fundamentals of toxicology, the prevention of toxic exposure
and teratogenicity, the function of poison control centers, bioterrorism and
the principles of bioterrorism and emergency preparedness.
BPS-2.7
Explain the use of drug screens and antidotes, and the application of
toxicology to drugs of abuse and drug overdose.
BPS-3
Pharmaceutics
BPS-3.1
Identify and explain the pharmaceutical characteristics of drug dosage
forms and delivery systems, to assure bioavailability and enhance patient
compliance.
BPS-3.2
Prepare, store, and dispense medications, compounded products, and
sterile dosage forms in a manner that assures safety and efficacy, using
appropriate information regarding packaging, labeling, storage, handling
and administration.
BPS-3.3
Evaluate the basic pharmacokinetic properties of a drug to determine the
appropriate dose, dosage form, delivery system, and route of drug
administration.
BPS-3.6
Use calculations to evaluate clinical parameters, to perform
pharmacokinetic analyses, and to safely and accurately prepare, dispense
and administer medications.
CPP Clinical Pharmacy Practice
CPP-1
General Practice
CPP-1.1
Demonstrate skills needed to maintain professional competency in
providing public health services, medication management, and patient-
centered care.
SPHS| 122
Return to Table of Content KGI SPHS 2018-19
CPP-1.2
Identify and analyze emerging issues, products, and services that may
impact patient-specific outcomes, disease prevention services, public
health policy, and medication use systems.
CPP-1.3
Identify drug products by their generic, brand, and common names; discuss
uses, indications, contraindications, warnings and precautions, adverse
reactions, allergies, or drug-induced illnesses.
CPP-1.4
Develop and implement population-specific, evidence-based disease
management programs and protocols based upon analysis of
epidemiologic and pharmacoeconomic data, medication use criteria,
medication use review, and risk reduction strategies.
CPP-1.5
Communicate and collaborate with prescribers, patients, caregivers, and
other involved health care providers to engender a team approach to
patient care.
CPP-2 Medication Management
CPP-2.1
Comply with federal, state, and local statutes and regulations that affect
pharmacy practice.
CPP-2.2
Select, prepare, and dispense medications and/or supervise the
preparation of medications in a manner which promotes safe and effective
use.
CPP-2.3
Determine product availability, identify equivalence among drug products,
and identify products with documented evidence of inequivalence.
CPP-2.4
Identify and communicate appropriate information regarding packaging,
storage, handling, administration, and disposal of medications, and use of
devices required to administer medications.
CPP-2.5
Identify, evaluate, and communicate to the patient or health-care provider,
the appropriateness of the patient’s specific pharmacotherapeutic agents,
dosing regimens, dosage forms, routes of administration, and delivery
systems; recommend appropriate alternatives.
CPP-2.6
Assess individual patient kinetic parameters, and design or modify the drug
dosage regimen to optimize patient outcomes.
CPP-2.7
Prevent, recognize, and remedy medication non-adherence, misuse or
abuse.
CPP-2.8
Document pharmacy interventions in a patient profile, medical record,
and/or electronic databases to facilitate communication and collaboration
among healthcare providers.
CPP-2.9
Design evidence-based disease management programs that incorporate
outcome indicators, drug treatment protocols, risk reduction strategies,
and education programs for health care providers and patients.
CPP-
2.10
Communicate and collaborate with prescribers, patients, caregivers, other
involved health care providers, and administrative and supportive
personnel to identify and resolve medication use problems.
SPHS| 123
Return to Table of Content KGI SPHS 2018-19
CPP-
2.11
Devise strategies and research processes for medication use systems to
minimize drug misadventures and optimize patient outcomes.
CPP-3 Patient Assessment
CPP-3.1
Identify, evaluate, and monitor patient signs and symptoms, and
pharmacotherapeutic outcomes and endpoints.
CPP-3.2
Identify and/or use instruments and techniques related to patient
assessment and diagnosis.
CPP-3.3
Obtain, interpret and evaluate patient information (including medication,
laboratory and disease state patient histories) to identify the presence of a
disease or medical condition, assess the need for treatment and/or
referral, and identify patient-specific factors that affect health,
pharmacotherapy, and/or disease management.
CPP-3.4
Gather, organize, and evaluate accurate and comprehensive patient and
drug-related information to identify ongoing or potential drug therapy
problems (prescription, non-prescription, alternative and complementary
medications).
CPP-3.5
Evaluate patient genetic, and biosocial factors, and concurrent drug
therapy relevant to the maintenance of wellness and the prevention or
treatment of a disease or medical condition.
CPP-4 Patient-Centered Care
CPP-4.1
Design, implement, monitor, evaluate, and adjust patient care plans that are
patient-specific and evidence-based.
CPP-4.2
Educate patients or caregivers on the symptoms, significance, frequency,
and management of adverse drug reactions.
CPP-4.3
Facilitate patients assuming an active role in their self-care and overall
health.
CPP-4.4
Recommend, counsel, and monitor patient use of nonprescription
medications, relevant dietary, and non-drug interventions.
CPP-4.5 Demonstrate emergency first care techniques including CPR.
CPP-4.6
Evaluate information about pharmacoeconomic factors, dosing regimen,
dosage forms, delivery systems and routes of administration to identify
and select optimal pharmacotherapeutic agents for patients.
CPP-5
Drug Information, Evidence-based Medicine, and Literature Evaluation
CPP-5.1 Describe and evaluate the typical content and organization of specific
sources of drug and health information for both health-care providers and
consumers and determine which resource to use for responding to specific
inquiries.
CPP-5.2
Retrieve, analyze, and interpret the scientific, professional, and patient-
oriented literature to make informed, rational, and evidence-based
SPHS| 124
Return to Table of Content KGI SPHS 2018-19
decisions and to provide information to patients, the public and health care
professionals regarding medications, wellness and safety.
CPP-5.3
Describe and manipulate commonly used statistical tests, demonstrate the
management of data sets, and explain the fundamentals of research
design and methodology.
CPP-5.4
Evaluate and explain the suitability, accuracy, and reliability of scientific
literature references by examining experimental design, statistical tests
and results.
CPP-5.5 Access and utilize current therapeutic guidelines.
CPP-5.6
Evaluate and apply information to promote optimal health care.
CPP-5.7
Recommend and provide health care information regarding the prevention
and treatment of diseases and medical conditions, including emergency
patient care and vaccinations.
SPHS| 125
Return to Table of Content KGI SPHS 2018-19
APPENDIX G
Program Outcomes, Faculty Outcomes, General Student Outcomes
PROGRAM OUTCOMES (POs)
These POs describe the environment and services that the KGI School of Pharmacy and
Health Sciences program should provide for the student, faculty, and community.
PO 1.1
Have a quality pool of motivated candidates for student pharmacist
positions
PO 1.2
Have a diverse, competent, and engaged cohort of student pharmacists
PO 1.3
Graduate highly qualified pharmacists
PO 2.1
Hire sufficient faculty
PO 2.2
Develop and retain highly qualified faculty
PO 2.3
Faculty are leaders in education
PO 3.1
Employment of active learning that meets curricular expectation
PO 4.1
Interaction with bioscience industry to inform curriculum
PO 5.1
Student pharmacists sign up for concentration areas of curriculum
PO 5.2
Graduates select opportunities in wide variety of roles
PO 6.1
Student pharmacists communicate effectively in professional activities
PO 7.1
School develops suitable academic, research, and other scholarly activity;
practice and service relationships; collaborations; and partnerships, within
and outside the Institute, to support and advance its mission and goals
School establishes formal signed agreements that codify the nature and
intent of the relationship, the legal liability of the parties, and applicable
financial arrangements for collaborations and partnerships
PO 7.2
School developing and evaluating interprofessional education and practice
opportunities
PO 7.3
Facilities encourage interprofessional interactions (e.g., simulation
laboratories)
PO 7.4
Experiential sites provide students with positive experiences in
interprofessional team-based care
PO 8.1
Environment and culture promotes professional behavior
PO 8.2
Environment and culture promotes harmonious relationships
PO 8.3
School committed to developing professionalism and fostering leadership in
student pharmacists
PO 8.4
Activities undertaken to promote participation, where appropriate, in
pharmacy, scientific and other professional organizations are effective
SPHS| 126
Return to Table of Content KGI SPHS 2018-19
PO 9.1
Program outreach embraces the community demonstrating a commitment
to minimizing health and educational disparities and awareness of cultural
competency
PO 10.1
Promote research and scholarship collaboration, innovation, and discovery
PO 10.2
Research infrastructure supports quality research and scholarship
PO 10.3
Faculty enabled to produce quality research and scholarship
PO 10.4
Promotion of the scholarship of teaching and learning
PO 11.1
High quality graduate education level programs run
PO 11.2
Have a quality pool of motivated candidates for graduate education level
program positions
PO 11.3
Have a diverse, competent, and engaged cohort of graduate education level
students
PO 11.4
Graduate highly qualified individuals
PO 13.1
Assessment plan includes continuous quality improvement processes
PO 13.2
Continuous quality improvement informs assessment processes
FACULTY OUTCOMES (FOs)
These outcomes describe the knowledge, skills, and attitudes that the faculty should
demonstrate.
FO 2.1
Faculty seek and receive promotion to next level
FO 2.2
Faculty are leaders in scholarship
FO 2.3
Faculty are leaders in patient care
FO 2.4
Faculty are leaders in professional service
GENERAL STUDENT OUTCOMES (GSOs)
These outcomes describe the non-academic knowledge, skills, and attitudes that a new
pharmacy graduate should possess.
GSO 3.1
Student pharmacists demonstrate critical thinking skills
GSO 3.2
Student pharmacists demonstrate problem-solving skills
GSO 12.1
Participation in professional development
GSO 12.2
Participation in professional organizations and scholarship
SPHS| 127
Return to Table of Content KGI SPHS 2018-19
APPENDIX H
Safety Policy
I. Purpose and Scope
This fundamental safety policy applies to all employees, students and visitors to KGI. It is
supplemented by the more specific policies and procedures in this series.
II. Policy
In order to ensure a safe environment for study and work, KGI faculty and staff, and
particularly all supervisors, carry the basic responsibility to make safety their concern. KGI
will:
1. Establish and maintain a healthy and safe environment for study and work and for
sanctioned activities of students, faculty, staff, and visitors;
2. Insist upon safe equipment, methods and practices at all times;
3. Address and report unsafe conditions and take actions to ensure safe procedures are
known and practiced.
4. Protect the environment to the maximum extent feasible;
5. Comply with applicable laws, regulations, and relevant published standards and
practices for laboratory research and for the workplace;
6. Consider the health and safety of students, faculty, staff, and visitors in the design,
operation, construction, modification, or renovation of buildings and facilities.
7. Provide periodic training and safety exercises for the KGI campus community.
8. Appoint a KGI Safety Officer, currently the Director of Human Resources.
9. Maintain an Emergency Preparedness Committee.
10. Regularly disseminate information about My Safe Campus for anonymous reporting of
concerns about safety, and the LiveSafe smart phone app to aid personal safety.
III. Information about the Department of Campus Safety
KGI is served by the Claremont University Consortium Department of Campus Safety, located
at251 E. 11th Street in Claremont, and by a locally assigned security officer in the 517
building, room B122 (phone extensions 18170 and 72677).
The function of Department of Campus Safety is to protect life and property, to help maintain
an environment conducive to the academic endeavors of the colleges, to enforce vehicle and
parking regulations and to perform other related duties. Safety personnel are on duty 24 hours
a day to handle calls for service: off-campus (909) 621-8170; on-campus, extensions 18170
and 72677. FOR EMERGENCIES, CALL EXT. 72000.
SPHS| 128
Return to Table of Content KGI SPHS 2018-19
APPENDIX I
Reporting when a Stalker is on Campus Policy
I. Purpose and Scope
In the event that a KGI student, faculty or staff member has received a court ordered CHO
(civil harassment restraining order) against a stalker, KGI will take immediate steps to protect
the victim and to report the behavior to Campus Security and police. In order to enforce this
policy, the victim must inform KGI (a CSA, Dean, Director of Students Services or HR) of the
restraining order, provide the stalkers name, description and photo and file a report with TCCS
Campus Safety and with the Claremont Police Department. KGI will disseminate the name,
description and photo of the stalker and issue timely warnings to the KGI community with
instructions to immediately call 911 if the alleged stalker is seen on campus. In the event that
there is a report that the stalker has been seen on the KGI campus, procedure 107 will be
followed.
II. Definitions
Stalking: Stalking is defined as "the willful, malicious, and repeated following and
harassing"(Kilmartin & Allison, 2007) of an individual in a course of conduct "that would cause
a reasonable person fear"(Tjaden & Thoennes, 1998). Additionally, stalking involves persistent
harassment over time and often more than one type of activity(Sheridan, Davies, & Boon,
2001). Examples of stalking behaviors include but are not limited to non-consensual
communication (such as by unwanted phone calls, mail/email, texting, social networking
sites), and physical stalking (such as following, appearing at one’s home or business or
school, vandalizing property). Stalking is unlike many other crimes because it involves a series
or a pattern of behaviors. Individual events may appear benign, but in the context of the whole
are troubling.
Campus Security Officer (CSA): A CSA is defined under the Clery Act as any official of an
institution who has significant responsibility for student and campus activities, including, but
not limited to student discipline and campus judicial proceedings. At KGI, individuals
designated as CSA’s to receive reports about crimes include Student Affairs/Services
Directors, HR Director, and the Secretary to the Board of Trustees.
Civil Harassment Restraining Order (CHO) A civil harassment restraining order is a court order
that helps protect people from violence, stalking, serious harassment, or threats of violence.
You can ask for a civil harassment restraining order if a person has abused (or threatened to
abuse), sexually assaulted, stalked, or seriously harassed you, and you are scared or seriously
annoyed or harassed.
Procedure for Reporting When a Stalker is Sighted on Campus
If there is a report that an alleged stalker is seen on the KGI campus, the following
procedure will be followed.
Action By:
Action:
One who notices stalker on
campus
1.
Calls 911 immediately, and then notifies HR, the Dean's Office,
Dean of Students or other CSA.
Campus Security Authority
(CSA)
2.
Notifies the victim, collects his/her contact information and
instructs the victim to immediately proceed to a safe place until
SPHS| 129
Return to Table of Content KGI SPHS 2018-19
further notice from KGI. IF the victim does not have a vehicle on
campus, will arrange for a ride to a safe place.
3.
Ensures that Claremont PD (911) has been called.
4.
Notifies Campus Safety that Claremont PD has been alerted via
a 911 call.
Campus Safety/Police
5.
Places the 215 York, 517NW, 535SE and 535SW doors in
controlled mode which will require an active KGI ID card for
entry.
6.
Considers adding the KGI campus and possibly The Claremont
Colleges campus to the CHO, using the Campus Safety report
and Claremont PD report.
Director of IT
7.
Deactivates stalker’s KGI ID card IF the stalker is a current KGI
student, faculty or staff member.
Campus Security Authority
8.
Disseminates the name, description and photo of the stalker to
the KGI community with instructions to immediately call 911 if
the alleged stalker is seen on campus. Sends a timely notice to
their community via email alerting and advising the campus:
• About the possible presence of a stalker on campus,
including any relevant information available about the
stalker such as name, physical description, current clothing,
personal articles such as bicycle, car, purse, backpack, etc. A
current photo of the stalker will be included if available
• That the 517NW, 535SE and 535SW doors have been put in
controlled mode until further notice.
• That a current KGI ID card is required to enter either building.
• No one should open doors for any unknown person during
the locked period.
• That anyone who sees the stalker will immediately call 911
to give the time, location, description of the alleged stalker,
and notify a CSA and/or Campus Safety or other available
authority.
Title IX Coordinator
9.
Works with KGI safety/security personnel, student affairs (as
appropriate), HR, TCCS Campus Safety and law enforcement
personnel to develop next steps.
10.
Relocates the victim's work/study space to a safe location on
campus; makes arrangements, as appropriate, to provide the
victim with work/class assignments that can be completed off
campus.
Campus Safety/Police
11.
After deliberation with the victim, establishes a date and time to
allow the victim to return to her/his relocated work/study space.
12.
Establishes a date and time to unlock the 215, 517NW,
535SEand 535SW doors.
Title IX Coordinator
13.
Sends email notice to the KGI community stating that the doors
have been unlocked but to remain alert for the stalker, provides
additional information about the stalker if available, and repeats
the procedure to report a sighting of the stalker on campus.
SPHS| 130
Return to Table of Content KGI SPHS 2018-19
APPENDIX J
Minor Children on Campus
I. Purpose and Scope
The KGI Policy on Children on campus defines an acceptable presence of children on campus
in order to maintain an appropriate academic environment for teaching and learning, research,
co-curricular activities, and all of the related work that supports the academic life of the
institute. To achieve these objectives, KGI expects the full cooperation of all faculty, staff,
students and visitors in observing this policy. This policy applies to all members of the KGI
community.
The Participation of Minors in KGI Programs is governed by Policy 150.
II. POLICY
A. Minor Children on Campus
1.
KGI may regulate the presence of minors on campus.
KGI reserves the right to condition, restrict, or deny access by persons under the age
of 18(minors) to Institute facilities at KGI’s discretion. All persons under the age of 18,
including but not limited to minors participating in KGI programs, shall be subject to
all KGI regulations while on campus and may be asked to leave the campus if not in
compliance.
2.
Parents and legal guardians are responsible for making arrangements for child care
during school breaks and for emergencies.
While KGI understands that childcare emergencies happen, KGI cannot provide
emergency child care on campus. Students, faculty and staff who have child care
emergencies may need to remain at home rather than bring the minor to class or
other events on campus, particularly if the minor is ill. Supervisors and faculty
members are urged to be lenient in excusing absences that result from child care
emergencies.
3.
Minors should not be brought to classes nor routinely to offices during the work day.
As a general rule, KGI’s campus is not an appropriate environment for minors unless
they are specifically invited to campus events or enrolled in a program specifically
designed for minors and appropriately supervised by adults with the proper training
and credentials, subject to required criminal background check clearances. (See Pol
150) Students and faculty expect to be able to conduct their teaching and research in
an adult academic environment; KGI does not have the capacity to provide
appropriate places for minors who are not enrolled in specific programs nor formally
invited to participate in activities. As a result, parents or legal guardians who find it
necessary to bring a minor child to campus on an exceptional or emergency basis
must adhere strictly to these rules:
Minors may not accompany KGI students, faculty or staff to class;
Minors under the age of sixteen must not be left unattended at any time on campus,
including in campus buildings, on campus grounds, other public spaces, parking lots,
or in a vehicle, and must be under the direct supervision of a responsible adult at all
times;
SPHS| 131
Return to Table of Content KGI SPHS 2018-19
Unless they are enrolled in a specific supervised program or activity approved by KGI,
minors may only be in private offices, in classrooms while class is not in session and
in student lounges, and only with appropriate adult supervision. Parents or legal
guardians of minors considered disruptive or unsupervised will be asked to remove
the minors from the campus immediately.
4.
Incidents involving minors should be reported.
If you see any instance in which a minor is experiencing inappropriate treatment while
on KGI’s campus, as defined in this policy or according to common sense and basic
moral standards, please intervene as possible or summon immediate professional
assistance to intervene in the situation. KGI personnel have authority to intervene to
protect minors, and all members of the community share the responsibility to ensure
the highest standards for protection of children on KGI’s campus.
For an emergency involving a minor on campus call Campus Safety at 909-607-2000
immediately.
5.
Enforcement of this policy is necessary for safety of minors. We ask individuals who
care for minors as parents, guardians, relatives or friends to understand that this
policy is necessary because of the grave legal liabilities that exist for protection of the
safety and well-being of minors. KGI cannot provide casual babysitting services; child
care is a heavily regulated activity that only properly trained and licensed specialists
should provide. If you need assistance in finding appropriate child care, please let your
dean or advisor know, and we will make every effort to put you in touch with
credentialed child care providers in the area. To discuss a childcare concern, you may
contact:
•
(students) Student Affairs staff (909-607-0389) or SPHS (909-607-0101)
•
(employees) Director of Human Resources (909-607-7853)
B. Enforcement
1.
KGI will call the police if any minor under the age of 16 is found in a closed car or
wandering alone around the campus.
2.
Failure to comply with this policy may be grounds for appropriate disciplinary action.
3.
Supervisors have the responsibility to inform employees and students of this policy.
APPENDIX K
KGI Student Drug-Free Campus
I. Purpose and Scope of Policy
The Keck Graduate Institute of Applied Life Sciences (“KGI”) is committed to providing a safe,
healthy, and productive learning and working environment. Consistent with this commitment and
its obligations under applicable law, KGI has adopted this policy.
SPHS| 132
Return to Table of Content KGI SPHS 2018-19
Students who are also KGI employees will be subject to this policy and Drug-free Campus and
Workplace Policy (POL 140). KGI students are also subject to KGI’s Student Use of Alcoholic
Beverages On and Off Campus Policy (POL 341).
II. Prohibitions
KGI prohibits the unlawful manufacture, possession, distribution, dispensation, sale,
transportation, offer to sell, promotion, purchase, and/or use of drugs (including marijuana1) and
alcohol on KGI-owned or controlled property (“KGI property”); at KGI-sponsored/sanctioned
activities and events; and while conducting or performing KGI-related business, regardless of
location.
Additionally, any and all types of drug paraphernalia, including but not limited to bongs, pipes,
hookahs, water pipes, or any items modified or adopted so that they can be used to consume
drugs, are not permitted on KGI property. Any such drug paraphernalia found on KGI property will
be confiscated.
Students shall not report for class, lab, clinic, or experiential sites under the influence of any drug,
alcohol, or substance that will impair their performance, alertness, coordination, or response, or
affect the safety of others.
Nothing in this policy, however, is meant to prohibit the appropriate use of over-the-counter
medication or other medication that can legally be prescribed under both federal and state law, to
the extent that such use does not impair one’s performance or affect the safety of others.
This policy does not prohibit the responsible consumption of alcohol by students over 21 at KGI-
sponsored/sanctioned activities and events where alcohol is served, or at social, business, or
professional events that KGI students attend in their capacity as such or to perform work for KGI.
The consumption of alcohol by students at KGI-sponsored/sanctioned activities or events is
governed by KGI’s Policy on Student Use of Alcoholic Beverages On and Off Campus (POL 341).
The consumption of alcohol by KGI students under twenty-one (21) years old on KGI’s campus or
at KGI-sponsored/sanctioned activities or events is strictly prohibited.
III. Legal Sanctions
Federal, California and local laws establish severe penalties for violations of drug and alcohol
statutes. These sanctions, upon conviction, may range from a fine to life imprisonment. In the
case of possession and distribution of illegal drugs, these sanctions could include the seizure
and summary forfeiture of property, including vehicles. It is especially important to know that
recent federal laws have increased the penalties for illegally distributing drugs to include life
imprisonment and fines in excess of $1,000,000.
Some examples of these laws include:
• Unlawful possession of any controlled substance is punishable by imprisonment in the
state prison.
• The purchase, possession or consumption of any alcoholic beverages (including beer and
wine) by any person under the age of 21 is prohibited.
• It is unlawful to provide alcohol to a person under the age of 21.
• Selling or serving alcohol to an intoxicated person is prohibited.
• Any person found in a public place to be under the influence of an intoxicating liquor or
drug and unable to care for his/her own safety or interfering with the use of a public way is
guilty of disorderly conduct, which is a misdemeanor.
SPHS| 133
Return to Table of Content KGI SPHS 2018-19
• Selling, either directly or indirectly, any alcoholic beverages except under the authority of a
California Alcoholic Beverage Control License is prohibited. This includes selling glasses,
mixes, ice, or tickets for admission.
• Possession of an alcoholic beverage in an open container in a motor vehicle or on a
bicycle is unlawful, regardless of who is driving or whether one is intoxicated.
• Driving a motor vehicle or bicycle while under the influence of alcohol is unlawful.
IV. KGI Sanctions
Students who are found to be in violation of KGI’s alcohol and/or drug policies will face
disciplinary action up to and including expulsion for students, and/or referral for legal
prosecution in accordance with local, state, and federal laws and regulations. Disciplinary
sanctions may also include completion of an appropriate rehabilitation program.
V. Financial Aid
A student will be ineligible for financial aid (e.g., federal grants, loans, work-study, fellowships,
and/or scholarships) if the student is convicted of an offense under federal or state law involving
possession or sale of a controlled substance, provided the conduct occurred while the student
was enrolled and receiving financial aid. Ineligibility will run from the date of conviction for the
following periods of time:
• For possession of illegal drugs: a first offense carries a one-year disqualification, a second
offense carries a two-year disqualification, and a third offense makes the student ineligible
indefinitely.
• For sale of illegal drugs: a first offense carries a two-year disqualification, and a second
offense makes the student ineligible indefinitely.
• A student can regain eligibility by successfully completing an approved drug rehabilitation
program.
VI. Licensure
A federal or state drug conviction can also disqualify a student from obtaining an intern or
pharmacist license. A student’s inability to obtain an intern license will result in termination from
the Pharm.D. program.
VII. Available Resources, Education, and Assistance with Respect to Substance Abuse
KGI is committed to education and counseling as the primary focus of its substance abuse
program and will provide confidential, professional assistance for any students who want it.
Students are urged to seek information and help regarding substance abuse for themselves or
their friends. A variety of services including counseling, educational materials, and/or referral are
available at the following offices as a part of the overall Claremont Colleges’ program.
• Health Education Outreach Office - McAlister Center, ext. 3602 or 3465
• Monsour Counseling Center, 735 N. Dartmouth, ext. 8202
• Baxter Student Health Services, 175 E. 6th Street, ext. 8222
• KGI Division of Student Affairs, Building 535, East Entrance
In particular, the Health Education Outreach Program will provide ongoing, student-centered
education and prevention programs including a peer education and training program, health
SPHS| 134
Return to Table of Content KGI SPHS 2018-19
promotional materials, and activities throughout the academic year. For more information,
contact the Division of Student Affairs 70896.
To protect students’ privacy, information regarding a student during participation in any related
program will be treated confidentially.
VIII. Ineligibility for Title IV Financial Aid After Drug Conviction
The below table shows the period of ineligibility for Title IV aid, depending on whether the
conviction was for sale or possession and whether the student had previous offenses. A
conviction for sale of drugs includes a conviction for conspiring to sell drugs.
Period of Ineligibility for Title IV Aid
After Conviction of Possession of
Illegal Drugs
Period of Ineligibility for Title
IV Aid After Conviction of
Sale of Illegal Drugs
1st offense
1 year from date of conviction
2 years from date of
conviction
2nd offense
2 years from date of conviction
Indefinite period
3+ offense
Indefinite period
Indefinite period
IX. Regaining Title IV eligibility after a conviction for possession or sale of drugs
Students who are convicted of possession or sale of drugs may regain eligibility for Title IV funds
in a number of ways.
• A student automatically regains eligibility the day after the period of ineligibility ends. Use
the Student Aid Eligibility Worksheet for FAFSA Question 23 to determine when your period of
ineligibility will end. Contact the Division of Student Affairs for a copy of this worksheet.
• A student may also regain eligibility for Title IV funds when they successfully complete a
qualified drug rehabilitation program. An acceptable drug rehabilitation program must include
at least two unannounced drug tests, and:
o Be qualified to receive funds from a federal, state or local government or from a
federally or state-licensed insurance company; or
o Be administered or recognized by a federal, state or local government agency or court,
or a federally or state-licensed hospital, health clinic or medical doctor.
• Students denied eligibility for an indefinite period can regain eligibility for Title IV funds only
after successfully completing a rehabilitation program. It is the student's responsibility to
certify they have successfully completed an acceptable rehabilitation program.
SPHS| 135
Return to Table of Content KGI SPHS 2018-19
APPENDIX L
Drug-Free Campus and Workplace
I. Purpose and Scope of Policy
The Keck Graduate Institute of Applied Life Sciences (“KGI”) is committed to providing a safe,
healthy, and productive learning and workplace environment. Consistent with this
commitment and its obligations under applicable law, KGI has adopted this policy.
All faculty, staff, and student employees of KGI are subject to this policy. Persons who are not
employees of KGI but who perform work at KGI for KGI’s benefit (such as contractors and
their employees, temporary workers provided by agencies, visitors engaged in joint projects,
volunteers, etc.) are also required to comply with this policy.
II. Prohibitions
KGI prohibits the unlawful manufacture, possession, distribution, dispensation, sale,
transportation, offer to sell, promotion, purchase, and/or use of drugs (including marijuana1)
and alcohol on KGI-owned or controlled property (“KGI property”); at KGI-
sponsored/sanctioned activities and events; and while conducting or performing KGI-related
business, regardless of location.
Additionally, any and all types of drug paraphernalia, including but not limited to bongs, pipes,
hookahs, water pipes, or any items modified or adopted so that they can be used to consume
drugs, are not permitted on KGI property. Any such drug paraphernalia found on KGI property
will be confiscated.
Employees shall not report for work or work under the influence of any drug, alcohol, or other
substance that will impair work performance, alertness, coordination, or response, or affect
the safety of others.
Nothing in this policy, however, is meant to prohibit the appropriate use of over-the-counter
medication or other medication that can legally be prescribed under both federal and state
law, to the extent that such use does not impair one’s performance or affect the safety of
others.
This policy does not prohibit the responsible consumption of alcohol by employees at KGI-
sponsored/sanctioned activities and events where alcohol is served, or at social, business, or
professional events that KGI employees attend in their capacity as such or to perform work
for KGI. The consumption of alcohol at KGI-sponsored/sanctioned activities or events
involving students is governed by KGI’s Policy 341: Student Use of Alcoholic Beverages at On
and Off Campus Events. The consumption of alcohol by anyone under twenty-one (21) years
old on KGI’s campus or at KGI-sponsored/sanctioned activities or events is strictly prohibited.
III. Legal Sanctions
Federal, California and local laws establish severe penalties for violations of drug and alcohol
statutes. These sanctions, upon conviction, may range from a fine to life imprisonment. In the
case of possession and distribution of illegal drugs, these sanctions could include the seizure
and summary forfeiture of property, including vehicles. It is especially important to know that
recent federal laws have increased the penalties for illegally distributing drugs to include life
imprisonment and fines in excess of $1,000,000.
SPHS| 136
Return to Table of Content KGI SPHS 2018-19
Some examples of these laws include:
• Unlawful possession of any controlled substance is punishable by imprisonment in the
state prison.
• The purchase, possession or consumption of any alcoholic beverages (including beer and
wine) by any person under the age of 21 is prohibited.
• It is unlawful to provide alcohol to a person under the age of 21.
• Selling or serving alcohol to an intoxicated person is prohibited.
• Any person found in a public place to be under the influence of an intoxicating liquor or
drug and unable to care for his/her own safety or interfering with the use of a public way is
guilty of disorderly conduct, which is a misdemeanor.
• Selling, either directly or indirectly, any alcoholic beverages except under the authority of a
California Alcoholic Beverage Control License is prohibited. This includes selling glasses,
mixes, ice, or tickets for admission.
• Possession of an alcoholic beverage in an open container in a motor vehicle or on a
bicycle is unlawful, regardless of who is driving or whether one is intoxicated.
•
Driving a motor vehicle or bicycle while under the influence of alcohol is unlawful
IV.
KGI Sanctions
Employees who are found to be in violation of KGI’s alcohol and/or drug policies will face
disciplinary action up to and including termination and/or referral for legal prosecution in
accordance with local, state, and federal laws and regulations. Disciplinary sanctions for
employees may also include completion of an appropriate rehabilitation program. Student
employees may also be subject to discipline under KGI Policy 340 or 341.
V. Reporting Obligations
Federal law requires that all employees engaging in the performance of work supported by a
federal grant or contract must, as a condition of employment, notify KGI of any conviction for
a violation of a criminal drug statute occurring in the workplace no later than five days after
the conviction. Notice must be provided to the Director of Human Resources, a school Dean,
or President. Failure to report a conviction is grounds for dismissal. KGI must notify the
contracting party or granting agency within 10 days after receiving notice from the employee
or otherwise receiving actual notice of such conviction. Federal law also requires that, within
30 days of receiving notice of a conviction, KGI impose a sanction on the convicted employee
or require satisfactory participation in an approved drug treatment program, or both.
VI. Available Resources, Education, and Assistance
A. Employees
KGI recognizes drug and alcohol dependency as treatable conditions. Programs for
substance and alcohol abuse are available to eligible employees and their dependents
through the health insurance plans, and the Employee Assistance Program of the
Claremont Colleges. Employees who are concerned about problems related to
substance use, abuse and rehabilitation should be aware that The Claremont Colleges
sponsor and present seminars and workshops on these topics, from time-to-time, for
all members of the college community. Employees desiring assistance are encouraged
to seek assistance for drug and alcohol related problems through community
SPHS| 137
Return to Table of Content KGI SPHS 2018-19
organizations. The benefits section of the Personnel Services office offers confidential,
professional counseling and referral service, providing a constructive way for
employees to deal voluntarily with drug or alcohol related and other problems.
B. Student employees
Resources available to students are detailed in Policy 341.
APPENDIX M
Student Use of Alcoholic Beverages on and off Campus
Purpose and Scope
This policy is intended to sanction only the legal, safe, and appropriate consumption of
alcoholic beverages by KGI students on campus and at KGI-sponsored/sanctioned off-
campus activity or event.
This policy should be read in conjunction with KGI’s Drug-free Campus Policy 340. Students
who are
KGI employees are also subject to KGI’s Drug-free Campus and Workplace Policy 140.
Policy
I. Students’ Possession or Consumption of Alcohol on Campus or at Off-Campus
KGI Sponsored Programs Must Be Approved in Advance
No student under the age of twenty-one may possess or consume an alcoholic beverage (as
that term is defined in California Business and Professions Code § 23004) on KGI-owned or
controlled property (“KGI property”) or at a KGI-sponsored/sanctioned off-campus activity or
event at any time.
Students twenty-one years of age and older may not possess or consume alcoholic beverages
on
KGI property or at a KGI-sponsored/sanctioned off-campus activity or event, unless the
possession and consumption of alcohol has been specifically approved in advanced by the
President or Deans.
II. Rules Related to Students’ Approved Possession or Consumption of Alcohol
A. Possession or Consumption by Individual Students
1. At events where students’ possession and consumption of alcohol has been
approved by KGI in advance, only students twenty-one years of age and older may
possess and consume alcohol.
2. Students violate this policy if they are present on campus (including program sites,
such as internship, clinic, and experiential education sites) while intoxicated,
regardless of where they consumed the alcohol.
3. For purposes of this policy, whether a KGI student is intoxicated is a determination
that may be made based on the student’s behavior and observations by third parties
(and without any requirement that a student submit to a breathalyzer, blood alcohol,
or other tests).
SPHS| 138
Return to Table of Content KGI SPHS 2018-19
4. Individual violations of this policy and/or related federal or state regulations will be
subject to disciplinary action as outlined in the KGI Honor Code and the School of
Pharmacy and Health Sciences and Health Sciences (SPHS) Student Clinical Code
of Conduct.
B. Student Organizations’ Sponsorship of Events Serving Alcohol
1. All official student organizations are governed by this policy. A student
organization’s violation of this policy and/or of related federal or state law may
result in the suspension or revocation of the organization’s official recognition by
KGI, thus precluding the organization from functioning on campus.
2. Student organizations governed by this policy also may be governed by the policies
of national organizations. Where a provision of this policy and a provision of a
national organization policy concerning the use or possession of alcoholic
beverages are in conflict, the more stringent provision shall apply.
3. Student organizations are expected to supervise and conduct their off-campus
activities in a responsible and lawful manner. Students attending off-campus
student organization activities are expected to take personal responsibility for their
conduct and to comply with this policy, as well as with all local, state, and federal
laws and statutes.
C. Guidelines for Student-Organization-Sponsored Events Serving Alcohol
The following guidelines apply to events sponsored by official student organizations
where alcohol is served:
1. The possession, use, serving, and/or consumption of alcoholic beverages during
any event sponsored by a KGI-sanctioned student organization shall be in
compliance with any and all local, state, and federal laws and statutes.
2. The serving and/or consumption of alcoholic beverages shall be carried out only by
individuals at least twenty-one years old. Valid age determinations must be made to
assure compliance with minimum age requirements, including efforts to determine
if a person is using a false I.D.
3. The sale of alcoholic beverages on campus is prohibited.
4. No portion of any charge levied for attendance at an event shall be used to pay for
alcoholic beverages unless the event is specifically approved by the President or
Dean following review of the purpose of the event and the plans to ensure that the
provisions of this policy are followed by participants.
5. Alcohol consumption shall not be promoted as the primary focus of any event.
6. Organizations are responsible for ensuring that moderation is encouraged during
the lawful consumption of alcoholic beverages.
7. A person’s decision not to use alcohol is to be respected.
8. Food, snacks, and nonalcoholic beverages must be readily available at any event in
which alcoholic beverages are served.
9. Student organizers must ensure that an appropriate number of designated drivers
and/or additional transportation will be available at any event in which alcoholic
beverages are served. Transportation will be coordinated by the student
organizations with assistance from the Division of Student Affairs.
SPHS| 139
Return to Table of Content KGI SPHS 2018-19
D. Assistance Available to Students with Difficulties Related to Alcohol Use or
Dependency
Every effort will be made to assist students who are experiencing difficulty related to
substance use, abuse, or dependency. Detailed information about the support that KGI
offers such students can be found in the KGI Drug-free Campus Policy (POL 340).
APPENDIX N
Use of Alcoholic Beverages at KGI Sponsored Events
Purpose and Scope
This policy is applies to all employees of KGI and visitors to campus. It is intended to sanction only the
legal, safe, and appropriate consumption of alcoholic beverages on campus and at KGI-
sponsored/sanctioned off-campus activities or events. This policy should be read in conjunction with
KGI’s Drug-free Campus and Workplace Policy (Policy 140). Students are also governed by KGI Drug
Free Campus Policy (Policy 340), and Student Use of Alcoholic Beverages On and Off Campus Policy
(Policy 341).
Policy
I. Serving of Alcohol on Campus or at Off-Campus KGI-Sponsored Programs Must Be Approved in
Advance
Alcoholic beverages may not be served on KGI-owned or controlled property (“KGI property”) or at a
KGI-sponsored/sanctioned off-campus activity or event, unless the possession and consumption of
alcohol has been specifically approved in advance by the President or Dean.
In the case of spontaneous celebratory toasts, the modest consumption (eg: a single glass) of alcohol
is permitted. If students are involved, a responsible faculty or staff member must be in attendance.
II. Rules Related to Possession or Consumption of Alcohol
A. Possession or Consumption by Individuals
1. No one under the age of twenty-one may possess or consume an alcoholic beverage (as
that term is defined in California Business and Professions Code § 23004) on KGI- property
or at a KGI-sponsored/sanctioned off-campus activity or event at any time.
2. Individuals violate this policy if they are present on campus (including program sites, such
as internship, clinic, and experiential education sites) while intoxicated, regardless of where
they consumed the alcohol. For purposes of this policy, whether a person is intoxicated is a
determination that may be made based on the individual’s behavior and observations by
third parties (and without any requirement that an individual submit to a breathalyzer, blood
alcohol, or other tests).
3. Individual violations of this policy and/or related federal or state regulations will be subject
to disciplinary action.
B. Sponsorship of Events Serving Alcohol
1. KGI event sponsors are expected to supervise and conduct their activities in a responsible
and lawful manner.
2. Faculty and staff attending KGI activities are expected to take personal responsibility for
their conduct and to comply with this policy, as well as with all local, state, and federal laws
and statutes.
SPHS| 140
Return to Table of Content KGI SPHS 2018-19
C. Guidelines for KGI-Sponsored Events Serving Alcohol
The following guidelines apply to events sponsored by KGI where alcohol is served:
1
The possession, use, serving, and/or consumption of alcoholic beverages during any event
sponsored by a KGI shall be in compliance with any and all local, state, and federal laws and
statutes.
2
Valid age determinations must be made to assure compliance with minimum age
requirements, including efforts to determine if a person is using a false I.D.
3
The sale of alcoholic beverages is prohibited.
4
Sponsors are responsible for ensuring that moderation is encouraged during events with
approved, lawful consumption of alcoholic beverages.
5
A person’s decision not to use alcohol is to be respected.
6
Food, snacks, and nonalcoholic beverages must be readily available at any event in which
alcoholic beverages are served
APPENDIX O
Copyright Policy for Students
PURPOSE OF POLICY
This policy communicates to students KGI’s expectations for protection of intellectual
property and the policies and sanctions related to copyright infringement under U.S. Copyright
Law. KGI is committed to respecting intellectual property rights, including the rights of
copyright holders in compliance with copyright laws. KGI recognizes that the exclusive rights
of copyright holders are balanced by limitations on those rights under federal copyright law,
including the right to make a fair use of copyrighted materials and the right to perform or
display works in the course of face-to-face teaching activities.
All KGI students are required and expected to obey the laws and KGI policies and legal
agreements governing use of software, downloading of copyrighted music and video files,
and copying of other copyrighted materials. Unauthorized distribution of copyrighted material
using the KGI information technology system, including illegal or unauthorized peer-to-peer
file sharing, can lead to monetary damages and/or criminal penalties for the individual
violator. Because such violations are against KGI’s Code of Conduct (POL 001), KGI’s Policy
on Appropriate Use of Campus Computing and Network Resources (POL 280), the Student
Honor Codes for each School and this KGI Copyright Policy, disciplinary action will be taken
as appropriate.
I. KGI PROTECTS COPYRIGHT AS DEFINED BY FEDERAL LAW
A.
KGI Respects Copyright Protection of original works of authorship.
Keck Graduate Institute (KGI) requires that students follow copyright law as a condition of
their relationship with the institute, including student employment.
B.
Copyright provides wide ranging protection.
The US Copyright law, Title 17 USC, Section 102, protects original works of authorship
sculpture, visual art, etc., such works can also include visual and/or audio recordings,
software coding, digital imagery, websites and writings such as scientific texts, fictional
work, instructional narratives, scripts, designs, and combinations of any of these. To use
SPHS| 141
Return to Table of Content KGI SPHS 2018-19
another’s original work protected under the owner’s exclusive rights, an individual must
obtain the owner’s permission.
C.
Exceptions are specified by law.
1. An important exception is works produced by the U.S. Government: works published
by the U.S. Government are not subject to copyright law
2. Use of copyrighted material in the Classroom may be exempted (see section II,
below)
3. Fair use” of copyrighted material may be exempt. (See section II, below)
D.
Original works are copyright protected without formal government recognition.
Original works are protected automatically, without needing a copyright notice or being
registered with the U.S. Copyright Office. Plagiarism can be a form of copyright violation.
E.
Copyright does not apply to:
1
1. Procedures, processes, systems, methods of operation
These qualify for protection and ownership under patent law, and patent and
copyright do not usually overlap.
2. Ideas, concepts, principles, or discoveries of natural phenomena
Broadly speaking, these cannot be owned under any form of U.S. intellectual
property law. This reflects important values about intellectual freedom and
encouraging innovation.
3. Titles, names, short phrases and slogans; familiar symbols or designs, mere
variations of typographic ornamentation, lettering, mere listings of ingredients or
contents
These are considered to fail the requirement of originality.
4. Other unoriginal or unfixed works
Resources for more information on copyright can be found on the U.S. Copyright Office
website.
2
1. U.S. Copyright Code, 17 U.S.C. § 102(b)
2. What Does Copyright Protect? http://www.copyright.gov/help/faq/faq-protect.html; Copyright
Protection Not Available for Names, Titles, or Short Phrases
http://www.copyright.gov/circs/circ34.pdf
F.
Copyright endures minimally for the life of the author.
Copyright protection lasts many decades: the basic term is the life of the author, plus
seventy years, and for “works made for hire”, the copyright endures for the lesser of 95
years from publication or 120 years from the work’s creation.
G.
Employee authorship may be considered “work for hire” for which copyright vests in
KGI.
The original works and materials produced by student employees of KGI for KGI purposes
and during work hours are considered “works for hire,” which means unless specifically
exempted, the copyright belongs to KGI.
H.
Students own the copyright in their original work.
SPHS| 142
Return to Table of Content KGI SPHS 2018-19
Students own copyrights in original work, even class assignments, as well as original
scholarship, but do not own a copyright in recordings of class sessions, which are
considered derivative works.
I.
Rights of a copyright owner.
A copyright owner is entitled to do, or authorize others to do, the following things: 17
U.S.C. § 106
• Make copies of the work
• Distribute copies of the work (by selling, renting, lending, or giving it away)
• Perform or display the work publicly
• Make derivative works, like translations, adaptations, and reinterpretations
A copyright owner can give some or all of those rights to other people or entities, by
transferring ownership or granting licenses. Ownership or license rights can be shared by
any number of people or entities.
J.
Caution should be exercised in downloading, uploading, and using computer
technologies.
Multiple computer technologies (i.e., software and hardware) currently make it easy for
copyright infringement to occur, and such infringements may take place unawares through
use of file sharing programs and access to the Internet. Applications such as KaZaA,
Gnutella, Morpheus, LimeWire, Gnucleus, Bearshare, Aimster, iMesh, Vuze, and others,
make it easy to download music or videos, which are usually protected by U.S. Copyright
law. Further, these programs typically operate in two directions, both as download agents,
and as upload agents to share resources with other interested individuals. Oftentimes, the
uploading takes place simultaneously as the download, as well as continuing as long as
the application is running, the computer is on, the connection to the Internet is active, and
the files are on the computer. The infringement that takes place in these circumstances is
not singular, restricted to the single download; instead, it becomes multiple infringements,
due to multiple shares. In a court of law, the individual will have broken the law multiple
times, thus becoming a criminal on multiple accounts.
II. COPYRIGHT LAW EXEMPTIONS RELATED TO EDUCATIONAL USES
Using copyright protected materials requires permission from the copyright holder, or the
use may qualify as an exemption to the law, or as a fair use. Copyright law places a high
value on educational uses.
A.
Classroom use exemption for media use.
The Classroom Use Exemption (17 U.S.C. §110) only applies in very limited situations, but
where it does apply, it gives clear rights. For the exemption to apply, the user must be in a
classroom, in person, engaged in face-to-face teaching, and at a nonprofit educational
institution, such as KGI, where the media is played. The exemption authorizes performance
or display, not the distribution of copies. This exemption permits instructors or students
the right to play movies or music at any length, as long as the media being used is
legitimate and not an illegal copy. Classroom use does not extend outside the physical
classroom nor to online classes.
B.
Fair use Exceptions to use of copyrighted materials.
SPHS| 143
Return to Table of Content KGI SPHS 2018-19
Potential users of copyright protected materials may be able to make Fair Use of
copyrighted materials by reproduction in copies or other means specified by section (17
U.S.C. §106), for “purposes such as criticism, comment, news reporting, teaching
(including multiple copies for classroom use), scholarship, or research,” which is not
considered an infringement of copyright. (17 U.S.C. §107). Through fair use, certain kinds
of uses are allowed, without permission or payment, even in the face of an explicit denial
of permission, at any point during the copyright term. There are four factors to fair use,
and each factor with each possible use of an existing work must be considered
individually in detail, along with all other factors: no one factor is decisive in determining
whether a use or intended use meets fair use law.
17 U.S.C. §107
1.
the purpose and character of the use, including whether such use is of a
commercial nature or is for nonprofit educational purposes;
2.
the nature of the copyrighted work;
3.
the amount and substantiality of the portion used in relation to the copyrighted
work as a whole; and
4.
the effect of the use upon the potential market for or value of the copyrighted work.
Resources to guide use of copyright protected materials under fair use law:
•
https://www.lib.umn.edu/copyright/fairuse
•
https://www.lib.umn.edu/copyright/fairthoughts
III. COPYRIGHT INFRINGEMENT: DISCIPLINE, DAMAGES AND PENALTIES
A.
Infringements of copyright in the course of completing KGI academic assignments
are subject to academic discipline, as provided in the Student Handbooks regarding
violations of the Student Honor Codes.
These provisions are posted on the KGI website (http://www.kgi.edu/current-
students/student-services/student-handbook.) Discipline may be imposed irrespective of
whether the copyright owner is aware of the infringement.
B.
Use of computer networks of KGI or other Claremont Colleges in a way that infringes
copyrights, is prohibited and is subject both to federal penalties and to discipline
under KGI Policy 280, Appropriate Use of Campus Computing and Network and
Student Honor Codes.
If KGI or the Claremont Colleges become aware of inappropriate use of network resources
for copyright infringement by a KGI student, KGI will investigate and take appropriate
action concerning the alleged violation. When any of the Claremont Colleges receives a
formal DMCA complaint from legal authorities who represent copyright holders stating
that computers on the college network are involved in unlawful distribution of copyrighted
materials, the respective college where the alleged infraction took place is notified and
required to take action under the terms of the DMCA. If an individual is suspected of
infringement, that person will receive a notice from the college about the matter. These
individuals may face consequences related to their student employment, to their
continuing use of KGI and TCCS computing resources and/or their academic standing and
SPHS| 144
Return to Table of Content KGI SPHS 2018-19
eligibility for student aid, as provided in student handbooks and KGI Policy 280. They also
may face civil and criminal penalties, as explained below.
C.
Copyright owners may seek monetary damages for copyright infringement.
If a copyright owner discovers that someone has infringed a copyright, the owner can seek
monetary damages through legal proceedings. While the copyright owner can provide
permission for another person to exercise the owner’s exclusive rights, copyright law limits
the owner’s exclusive rights, allowing fair use of any work for educational, scholarly, and
informational purposes. This means whenever fair use applies, the law does not require
the copyright owner to grant authorization in order for another person to copy or distribute
the copyright owner’s work. Explanation of fair use is provided in greater detail in a
following section.
D.
Civil Penalties are specified by Federal Law.
An individual found liable for copyright infringement under federal law may be ordered to
pay either:
• Actual damages suffered as a result of the infringement along with any profits of
the infringer attributable to the infringement that are not already taken into account
in computing the actual damages, or
•
“Statutory” damages between $750 and $30,000 per work infringed.
In the case of a “willful” infringement, a court may award up to $150,000 per work
infringed. (See 17 U.S.C. §504.) Courts also have discretion to award costs and attorneys’
fees to the prevailing party. (See 17 U.S.C. §505.)
E.
The federal Digital Millenium Copyright Act provides for prosecution of digital
infringements.
Under the terms of the Digital Millennium Copyright Act (DMCA), law enforcement
agencies, the Recording Association of America (RIAA), and copyright holders of digital
media actively monitor the Internet for such infringements, and have taken aggressive
action against criminal infringements under 17 U.S.C. §506 and 18 U.S.C. §2319, including
actions against students for downloading and peer-to-peer sharing.
F.
Criminal penalties are available under Federal Law.
Willful copyright infringement can result in criminal penalties, including imprisonment of
up to five years and fines of up to $250,000 per offense. Criminal penalties may vary
depending on the nature of the offense and whether the infringer has previously been
convicted of criminal copyright infringement under 18 U.S.C. §2319. (See 17 U.S.C. §506
and 18 U.S.C. §2319.)
Acknowledgements: this policy makes use of several institution’s resources on copyright for which KGI gives thanks:
University of Minnesota, California State University Northridge, Purdue University, and the Claremont University Consortium
APPENDIX P
Explosives, Firearms, and other Weapons
This policy and its procedures apply to all KGI faculty, staff, students and visitors to KGI.
DEFINITION
SPHS| 145
Return to Table of Content KGI SPHS 2018-19
Weapons. The term weapons should be understood to include fireworks, combustibles and
explosive devices, dirks, daggers, knives (whether fixed or folding, having a blade length
longer than 2 1/2 inches unless the knife is being used lawfully in or around a laboratory, or
residential, dining or kitchen facility in connection with food preparation or consumption),
firearms of any type (including antique and military "trophy" firearms), air rifles, air pistols,
pellet/BB guns, paintball guns, or other devices capable of expelling a projectile with force of
air pressure or spring action, any type of non-functional replica weapon, blow guns, spear
guns, sling shots, bows and arrows, swords, any other form of weapon, sporting instrument,
self-defense instrument, ammunition for any purpose (live or inert) and or any weapon
possessed or used in violation of the California Penal Code.
POLICY
The possession of weapons on the premises of KGI or in any building under KGI's control or at
any KGI-sponsored event is prohibited and a violation of California law. Violation of this policy
will result in confiscation of the weapon and disciplinary action, up to and including
termination or expulsion.
According to the California State Penal Code, Section 626.9(b), any person who brings or
possesses a firearm upon the grounds of, or within, a private institution is guilty of a felony
which is punishable by imprisonment in the state prison for one, two or three years. In
addition, the use of firearms in Claremont, Los Angeles County or in the western portion of
San Bernardino County is prohibited by law.
The state law, as well as KGI, prohibits bringing firecrackers or explosive materials of any kind
onto any part of the campus or into the buildings. This includes combustibles in containers
such as gasoline cans.
Illegal knives, switchblades and other blades which violate California state law are prohibited.
BB guns, pellet rifles and other weapons which propel projectiles are also prohibited and are
not allowed on campus. If necessary, recreational items may be stored at Campus Safety.
Violation of this policy by any member of the community will result in confiscation of the
weapon and may result in disciplinary action.
APPENDIX Q
Demonstrations on Claremont Colleges
I. Purpose and Scope
KGI Follows the TCCS Policy on Demonstrations at the Claremont Colleges to maintain
campus safety, peacefully resolve differences, and respect the constitutional rights of free
speech and assembly. The policy is applicable to all faculty, staff and students at KGI, as well
as to the member institutions of the Claremont Colleges.
II. Policy
The undergraduate Claremont Colleges, Pomona College, Scripps College, Claremont
McKenna College, Harvey Mudd College, Pitzer College together with the Claremont Graduate
University, Keck Graduate Institute and the Claremont University Consortium are all member
institutions of the "Claremont Colleges." Each of these member institutions respects the
SPHS| 146
Return to Table of Content KGI SPHS 2018-19
rights of free speech and peaceable assembly and supports their exercise. However, when the
exercise of speech and assembly becomes disruptive or non-peaceable, and infringes upon
the rights of others, threatens property or public safety, or impedes the business of the
member Colleges or TCCS, the individual Colleges and TCCS will act according to this policy.
Every institution in the consortium has instituted procedures for presenting and peaceably
resolving disagreements about policies. Officials at the individual Claremont Colleges and
TCCS are willing to examine, discuss, and explain institutional policies to any member of the
Claremont Colleges community. However, participation in a demonstration that is materially
disruptive and non-peaceful or involves the substantial disorder or invasion of the rights of
others on the property of any of the Claremont Colleges or of Claremont University
Consortium or their affiliated institutions is prohibited.
Determination of when a demonstration or action is non-peaceful or disruptive may be
difficult, but the Claremont Colleges individually and collectively subscribe to the general
guidelines listed below.
•
Non-peaceful actions or demonstrations are those that endanger or injure, or
threaten to endanger or injure, any person, or that damage or threaten to damage
property.
•
Disruptive actions or demonstrations are those that restrict free movement on any
of the campuses, or interfere with, or impede access to, regular activities or
facilities of any of the Colleges or TCCS.
If an officer or designee of an affected College or TCCS informs individuals in a given area
that their collective actions are judged non-peaceful or disruptive and that they should
disperse, individuals remaining may be charged, on their home campus, with a violation of this
policy.
Any individual acting in a non-peaceful or disruptive manner, whether he or she is acting
individually or within a group, may be charged on the basis of the individual's or group's
behavior with a violation of this policy. Ignorance of this policy or lack of intent to violate this
policy is not an acceptable justification for violating it. Lack of intent or lack of awareness of
the existence of College or Consortium policy will not excuse violations. Charges will be
brought at the home college of the accused. Any President on his or her home campus, or
designee, or the Chief Executive Officer of TCCS, or designee, on the property of TCCS, is
authorized to take action against any individual violating this policy. Actions may include
arrest, or other legal action, or notice of disciplinary charges and handled through the home
College’s disciplinary procedures. The presidents and the Chief Executive Officer of TCCS
may delegate their authority to act.
III. Enforcement
In the event of a non-peaceful or disruptive action on the property of any of the Claremont
Colleges, TCCS, or any of their affiliated offices or programs, the affected College or Colleges
or Claremont University Consortium will act according to the following procedures:
1. The President(s) of the College(s) where activities are disrupted or the Chief Executive
Officer of TCCS, in the case of the property of TCCS, will determine whether or not
negotiation will take place with those involved in the demonstration or disruption. S/he
will also determine the actions to be taken including, but not limited to, provisional or
summary suspension or arrest. The president of the college may summarily suspend a
student of his/her college violating this policy. However, the president of the college or
the CEO of TCCS will only have the authority to provisionally suspend a student
SPHS| 147
Return to Table of Content KGI SPHS 2018-19
representing one of the other Claremont Colleges-pending referral to the home campus
disciplinary body.
2. The Colleges and TCCS agree that cases of student disruption or non-peaceful action
normally will be treated as a violation of the student's home campus conduct code and
will be adjudicated by the normal disciplinary process at the student's home college.
Appropriate Officials at the affected institution(s) may put disruptive or non-peaceful
individuals on notice that they are in violation of this policy and file charges against
them. Officials at the home campus agree to acknowledge requests for disciplinary
action - including requests for suspension - and take action that is consistent with
and/or allowed by disciplinary procedures at the home campus.
3. Officials at the other campuses will promptly provide assistance in identifying
disruptive or non-peaceful individuals to the campus where the disruption occurs or to
TCCS.
4. All individuals who are engaged in disruptive or non-peaceful action will be notified that
they are trespassing. Persons who continue to trespass after notification are subject to
arrest (by a Peace Officer or by Private Person. California Penal Code Section 834).
5. Individual Claremont Colleges and TCCS may bill students or file civil suits to recover
damages and costs.
6. While officials at affected colleges or TCCS may temporarily revoke any or all student
privileges or take steps to end disruptive or non-peaceful protests, the college at which
the student is enrolled, and only that college, may adjudicate complaints and make
final decisions about alleged violations of conduct, apart from those decisions made
by a court of law.
APPENDIX R
Using Bicycles on Campus
I. Purpose and Scope
KGI encourages students, faculty and staff to ride bicycles to campus. The purpose of this
policy is to ensure the safe and orderly use of university facilities for using and storing
bicycles. This policy applies to all individuals riding, walking, parking or otherwise operating a
bicycle on campus, including motorized bicycles or mini-motorcycles.
II. Definitions
Green Bike Program: a student-run organization created to promote cycling, bike safety and
sustainability at The Claremont Colleges and the surrounding community through the reuse of old bikes
and parts along with the organization of cycling events. The Green Bike Program
(http://pitweb.pitzer.edu/student-life/gpb/) gives community members free access to bicycles, tools,
and repair instruction.
National Bike Registry (NBR) is an internet-based database that is affiliated with the National Crime
Prevention Council and registers bicycles nationally. Once a bicycle is registered through NBR and the
tamper proof label is affixed to a bike, the bicycle information is available to any law enforcement
agency across the United States through a pass-word protected website or by calling NBR’s 1-800 848-
BIKE (2453) An officer who encounters a possible bike thief in possession of a bicycle can run the
bicycle through NBR system. If the bike is registered, the officer will be able to contact the owner of the
SPHS| 148
Return to Table of Content KGI SPHS 2018-19
bicycle while the suspect is still detained to determine if the bicycle was stolen. The bike can then be
returned to its owner.
Pedestrian: Any person who is afoot or who is using a wheelchair, a powered wheelchair or a powered
scooter for persons with disabilities.
III. Policy
A.
Bicycles are a Preferred Form of Transportation.
Bicycles are an essential component of a sustainable transportation system, providing
safe and equitable access to campus by all users.
B.
Bicyclists Must Yield the Right-of-Way to Pedestrians on Campus.
C.
All Bicycles On Campus Must Be Registered.
TCCS Campus Safety offers free bike registration through the National Bike Registry. Call
909-621-8170. The permit is valid for 10 years, at no charge. (Direct registration through
the NBR website (http://nationalbikeregistry.com/register.html) costs $10 for 10-year
registration.)
D.
KGI Is Not Responsible for Lost or Stolen Bicycles.
E.
Bicycles Must Be Parked and Secured in Authorized Areas.
1. Bicycles must be stored and secured in a bike rack or other authorized bike storage
location. It is recommended that bikes be secured with a “U”-type lock.
2. Bicycles may not be parked inside KGI buildings.
3. Bicycles may not be locked to trees, handrails, poles, fences, benches. They also
may not be stored in any other areas in which their storage can impede an
emergency evacuation, prevent individuals from making use of access ramps and
similar structures.
4. Individuals who find that there is no authorized space for securing their bike should
notify the campus security office (517 #B122, 909-607-8736) to avoid removal of
the bike by security and to alert KGI to the need for more bike racks.
F.
Bicycles Parked in Unauthorized Areas May Be Confiscated.
1. Bicycles stored in unauthorized areas may be removed at the owners’ expense and
without notice. The locks will be cut and rendered unusable. To retrieve an
impounded bicycle, you must provide ID, a detailed description of the bicycle, and
proof of ownership or registration to the Facilities staff at 215 York. Note,
confiscated bicycles that have not been registered will not be returned until
registration is completed.
2. Bicycles remaining on campus after the end of the academic year and confiscated
bicycles that have not been claimed by the end of the year will be donated to the
Green Bike program at Pitzer College.
G.
Bicyclists Must Comply with Regulations.
1. Bicyclists must comply with KGI regulations to ensure the safe operation, use, and
parking of bicycles on the campus.
2. Bicyclists are also responsible for compliance with City of Claremont and State of
California bicycle regulations and this KGI policy. (See City of Claremont web site
for a list of applicable state laws.
http://www.ci.claremont.ca.us/government/departments-divisions/police
SPHS| 149
Return to Table of Content KGI SPHS 2018-19
APPENDIX S
After Hours Room Access
I. Purpose and Scope
This policy applies to faculty, staff, students and their guests entering campus buildings after
business hours from 5:30 pm – 8 am and on weekends.
II. Policy
A.
KGI policy is to lock all laboratories, the shipping and receiving area, the facilities area,
an individual offices in the 517, 535 and 215 buildings in the evening and on weekends.
Faculty and staff are reminded to lock their offices when they leave KGI each evening.
B.
The entrance of faculty, staff and students using access key cards after hours is
recorded by campus safety.
C.
The staff lounge, the student lounge, classrooms, student computer labs, conference
rooms, the 517 library, the 535 student study room and the autoclave rooms are not
locked in the evening or on weekends. Faculty, staff and students are reminded to keep
the doors of the autoclave rooms closed at all times.
D.
Students may request permission from a faculty member for evening or weekend
access to that faculty member’s lab under KGI POL 536 and are responsible for
ensuring that the faculty member initiates the request as described.
E.
Faculty, staff and students should be prepared to show their KGI ID cards to the
security officer on duty.
F.
Faculty or staff who require vendors to have evening or weekend access to either
building or any rooms within the buildings need to e-mail the Campus Safety officer
their authorization, including the vendor name, lab room number, and date.
G.
Students have access to the TMP rooms at any time in accord with TMP protocols.
H.
KGI discourages student lab work after hours, and standard practice is that no student
is permitted to work alone in the labs. If students only have evening or weekend hours
available in which to complete student lab assignments, students must follow KGI
Policy 536 regarding after hours lab access and will be required to be accompanied by
a faculty member, a lab manager or another student.
I.
To enforce this KGI after hours room access policy, the Security officer will:
1. Ask for KGI ID card if the individual is not known by name.
2. Indicate in the log book or daily report who was granted access, time of access, and
to which building and room numbers.
3. Ensure that Campus Safety Dispatch at ext. 18170 or 72000 is also familiar with the
KGI after hours room access policy.
APPENDIX T
Alcohol Policy
A Student Event refers to any event sponsored by any student organization or club. Keck Graduate Institute is
committed to upholding local, state and federal law; requiring proper management of Student Events where
alcoholic beverages will be served; and minimizing the misuse of alcoholic beverages.
SPHS| 150
Return to Table of Content KGI SPHS 2018-19
APPLICABILITY OF THIS POLICY
This policy applies to all registered Keck Graduate Institute students seeking to serve or consume alcohol at a
Student Sponsored Event.
Persons under the age of 21 years are prohibited from possessing or consuming any alcoholic beverage on
University premises or at a Student Event (whether or not on University premises). No member of the
University community may serve or furnish any alcoholic beverages to persons under the age of 21 years or
who cannot establish that they are 21 years of age or older.
REQUEST FOR ON CAMPUS EVENT WITH ALCOHOL
Students are required to complete the “On-Campus Event with Alcohol Request Form” to request any alcohol
consumption at any school event. Student clubs or organizations who plan to host an event on-campus with
alcohol, will require the approval of the Division of Student Affairs by completing this form at least 2 weeks in
advance of the planned event. On campus is defined as any of the Claremont Colleges.
There shall be at least two Event Hosts who shall act as non-alcohol consuming monitors at the Student
writing by submitting the Event Serving Alcohol-Registration Form to the Office of Student Life and Diversity at
least four weeks before the event. If there is any reason that a designated representative cannot be present
and act as the Event Host, an alternate must be appointed, and a revised registration form with their name and
contact information (and acknowledgement of responsibility) must be submitted immediately to the Student
Life and Diversity office.
These hosts will be responsible for ensuring that all parties involved adhere to the following guidelines:
• The event must be confined to the assigned room or facility. Alcohol must remain within the event
facility.
• Hosts serving alcohol at an event must not consume alcohol prior to or during the event
• Only beer and wine may be served at student group-sponsored event.
• The Event Host serving alcohol is required to monitor the distribution and consumption of the
alcohol.
• Proof of age should be checked by the Event Host of Bartender when alcohol is served, this can be
done by checking a state issued ID, or other legal source of identification (such as a passport)
• Guests must wear a wristband that either the bartender or Event Host serving alcohol will attach for
the guests.
• All events with an attendance exceeding 50 may only serve alcoholic beverages by using a
professional certified bartender familiar with applicable liquor laws and capable of controlling and
serving alcohol.
• A Student Event held off-campus where alcohol will be served must only be held at a properly
licensed and insured establishment, and must register the event through the Student Life and Diversity
Office.
• Advertising for a Student Event where alcohol will be served may not focus on the consumption of
alcohol but should emphasize the purpose or other acceptable aspect of the event. On-campus 2
SPHS| 151
Return to Table of Content KGI SPHS 2018-19
advertising of the Student Event must only be placed on designated bulletin boards. KGI reserves the
right to remove any advertising (or refuse to send any email) it determines in its discretion not to be in
compliance with these requirements (or otherwise).
• In no event should anyone under the influence of alcohol operate a motor vehicle.
The following actions are prohibited at all Student Events:
• Creating, offering, or engaging in drinking games and other behaviors that may induce or encourage
the consumption of alcohol.
• Serving or furnishing alcoholic beverages to someone who appears to have exceeded his/her limit.
• Forcing the consumption of alcoholic beverages for any reason.
Students will be held directly responsible for the destruction of personal or public property; the
violation of the safety or rights of others; the violation of any federal, state or local law; or the violation
of any other KGI policy which may occur while they are under the influence of alcohol. Such behavior
will result in disciplinary action against the student by KGI or by federal, state or local law
enforcement. In addition, the KGI may take disciplinary action against the student organization or club
sponsoring the event (up to and including loss of official status and termination of funding). If the
identity of perpetrators cannot be determined, the student organization or club sponsoring the event
during which property damage occurred will be required to assume financial responsibility and may
also lose their official status and funding.
• KGI assumes no responsibility for any liability incurred as a result of any violation of this Policy or
other KGI policies, or any violation of applicable laws governing the use and consumption of alcoholic
beverages.
• Failure to comply with this Policy will result in disciplinary action by KGI (up to and including, in the
case of a student, suspension and expulsion and, in the case of a student organization or club, up to
and including loss of official status and termination of funding).
TYPE OF ALCOHOL SERVED
A server may not serve more than one drink to one person at any one time.
• Alcohol may not be served to any individual who is perceived to be intoxicated.
• Non-alcoholic beverages and food must be available.
• Only wine and beer may be served or consumed. Kegs are permitted at certain registered events
when
provided and served by an insured, third-party vendor.
• Two drinks per person maximum may be served.
A drink is defined as follows: 5 ounces of wine, or 12 ounces of beer (NIAAA, CDC). The amount of
drinks approved for an event will be based on the attendance and the two drink policy.
• Guests must wear a wristband that either the bartender or Event Host serving alcohol will attach for
the guests.
• Non-alcoholic beverages must be prominently available in the same general location as the alcoholic
beverages, food must also be available (the food items must be substantial; a full dinner is not
required).Non-alcoholic beverages and food items must be available in sufficient amounts for the
number of people attending.
• Students may not appropriate, store or transport opened bottles or containers containing alcohol for
later use. 3
SPHS| 152
Return to Table of Content KGI SPHS 2018-19
APPENDIX U
Smoking Policy
PURPOSE AND SCOPE OF POLICY
Keck Graduate Institute (”KGI” or “Institute”) is committed to providing a safe, healthy and productive work
environment for all students, faculty, staff and visitors. Consistent with this commitment, and in compliance
with federal regulations KGI remains smoke and drug free. Smoking and/or the use of all illegal drugs,
including cannabis (marijuana) is prohibited in all indoor and outdoor facilities on Institute owned and leased
property with no exception, including within vehicles parked on those properties.
1 This includes all Institute
owned and leased housing, dining, facilities and all teaching, research, clinical and office space. This policy
applies to all students, faculty, staff, and other persons on campus, regardless of the purpose for their visit,
and to all Institute owned or leased facilities and vehicles.
1 KGI does not permit the use of marijuana for any purpose on Institute property or at Institute sponsored activities or
events, even if the use is otherwise permissible under the California Compassionate Use Act, Proposition 215 or the
Adult Use of Marijuana Act, Proposition 64.
• Smoking is prohibited in any facility owned or leased by Keck Graduate Institute, regardless of
location.
• Smoking is prohibited within 25 feet of an area that surrounds Keck Graduate Institute owned or
leased facilities, including entrances, exits, mechanical system air intake structures, public and
common areas for such facilities.
• Smoking is prohibited in any College owned or leased vehicle, including electric carts.
DEFINITIONS
Smoking is defined as inhaling, exhaling, burning, carrying or possessing any lighted cigarette, cigar, pipe,
electronic cigarette which creates a vapor, hookah or other lit product and including the use of any substance,
including but not limited to tobacco, cloves or marijuana. Illegal drugs include all forms of cannabis, including
in amounts and forms otherwise permitted by California law in non-campus locations.
EXCEPTIONS
Smoking may be permitted:
• In connection with research with prior approval of the sponsoring department and the Office of the
President.
• For ceremonial use on KGI property with prior approval of the sponsoring department and the Office of
the President.
AVAILABLE RESOURCE, EDUCATION AND ASSISTANCE
The Los Angeles County Department of Public Health’s Tobacco Control and Prevention Program – Project
TRUST (Tobacco Reduction Using Effective Strategies and Teamwork) – aims to further reduce smoking
prevalence and decrease exposure to secondhand smoke, especially in disadvantaged communities, by
implementing evidence-based policies and environmental change strategies that promote tobacco cessation
and smoke-free environments.
