Disabled Veteran Business Enterprise (DVBE) Certification Support Document
Requirements
1. Expedited Processing:
• Applicants that require this certification for a current bid must provide a copy of
the bid solicitation page identifying the state agency (or reciprocity partner),
contract name, and Bid Due Date (BDD).
2. First Time Applicants must provide:
• Internal Revenue Service (IRS) official documentation verifying the firm’s Federal
Employer Identification Number (FEIN) or Social Security Number (SSN).
• For each disabled veteran owner and/or manager, an Award of Entitlement letter,
eBenefits Service/Benefit Verification letter, or Retired/Retainer letter from the
U.S. Department of Veterans Affairs (1-800-827-1000) or Department of Defense
(1-800-321-1080).
o The letter must be dated within one year of the OSDS receiving your
DVBE Certification Application.
o The letter must certify or declare a service-connected disability rating of at
least 10 percent.
3. All DVBE Applicants must provide:
• Federal Income Tax Returns for the applicant business for the three most
recently completed tax years (or for the number of years in business, if less than
three)
o Include all pages, forms, schedules, and statements for each tax return.
Exceptions:
o New businesses without applicable business tax returns must enter the
Date Business Started, and provide all pages of the qualifying disabled
veteran owner’s most recent Individual Federal Tax Returns.
o If the most recent tax return has not been prepared, complete and submit
the Affidavit of Income (AI) form, which is available at: Affidavit of Income
(AI) form. Include the IRS tax extension, if applicable. Follow the
instructions on the form.
• Partnerships: In addition to the business’ Federal Income Tax Returns, provide
Individual Federal Income Tax Returns for each of the partners for the three most
recently completed tax years.
• Equipment rentals: Provide Individual Federal Income Tax Returns for each
disabled veteran who owns equipment for the three most recently completed tax
years.
• Disabled Veteran resume that communicates experience, education, knowledge,
and qualifications.
• Business license from your city or county
• Seller’s permit, if any
4. If Applicable, provide:
• DVBE Equipment Rental: Ownership requirements and support document listing:
How to Establish DVBE Ownership – New Certifications
• Trust agreement and amendments, if ownership is held by a trust
• Franchise agreement and amendments, if any
DVBE Corporations:
• Corporate Articles of Incorporation
• Corporate bylaws and any amendments
• Corporate meeting minutes listing current elected corporate officers and directors
or Statement of Information as filed with California Secretary of State.
• Stock Transfer Ledger and Stock Certificates for new applicants or changes in
ownership
DVBE Partnerships:
• Partnership Agreement and amendments
NOTE: Individual Federal Income Tax Returns are required for each partner.
DVBE Limited Liability Partnerships (LLPs):
• Partnership Agreement and amendments
• Limited Liability Partnership Registration as filed with the California Secretary of
State
NOTE: Individual Federal Income Tax Returns are required for each partner.
DVBE Limited Liability Companies (LLCs):
• Articles of Organization
• Operating Agreement and amendments
• LLC Statement of Information, as filed with the California Secretary of State
NOTE: LLC must be wholly owned by qualifying disabled veterans.
DVBE Joint Ventures (JVs):
• One or more DVBE joint venture partners must be certified as a DVBE.
• Provide the Joint Venture agreement.
ADDITIONAL SUPPORT DOCUMENTS THAT MAY BE REQUESTED BY OSDS
Do not send these documents unless requested by OSDS:
Domicile:
• Voter registration record issued by the County Registrar’s Office
• California driver’s license
• Residential lease agreement and cancelled checks – last three months
• Residential utility bill (e.g., Gas/Electric, Water, or Garbage Services) – last three
months
• State income tax returns
• IRS Form 4506-T requesting a transcript of a tax return, upon just cause
[Government Code § 14840(b)]
Business Ownership:
• Partnership agreement
• Office space utility bills
• Audited or unaudited business financial statements
• Business and/or personal bank signature cards
• Business and/or personal bank statements – last three months
• Business purchase agreement
• County-issued fictitious business name statement
• Cancelled checks for capital contributions
• Dissolution of corporation as filed with the Secretary of State
• Individual federal income tax returns
• Corporate organization meeting minutes
• Office space lease agreement and cancelled checks – last three months
• Stock purchase agreement
• Stock transfer ledger and stock certificates
• Webpage records and revisions
Employee Count:
• Professional employer organization employee records
Established Business:
• List of suppliers and manufacturers
• California Department of Tax and Fee Administration seller’s permit
• Agreements: manufacturer, lines of credit, stock purchase, sales representative,
distributor
• State-issued professional licenses, permits, or certificates
