NAVY OCCUPATIONAL SAFETY AND HEALTH (NAVOSH

ONIINST 5100.2A

ONI-14

30 October 2002

ONI INSTRUCTION 5100.2A

Subj: NAVY OCCUPATIONAL SAFETY AND HEALTH (NAVOSH) PROGRAM

Ref: (a) OPNAVINST 5100.23E

Encl: (1) National Maritime Intelligence Center (NMIC) Safety

Manual

1. Purpose. To provide guidance for the NAVOSH Program for the

Office of Naval Intelligence (ONI).

2. Cancellation. ONIINST 5100.2. This is a major revision and

should be reviewed in its entirety.

3. Action. The ONI Site Safety and Health Manager (NDW-N22)

has developed Standard Operating Procedures (enclosure (1)) that

provide specific guidance in the implementation of reference

(a). All elements of ONI shall implement and manage the NAVOSH

Program in compliance with the policies, procedures, and

guidance set forth in enclosure (1).

VIVIAN L. TURNBULL

Deputy Commander

Stocked by:

Commander

Office of Naval Intelligence (ONI-OCD)

4251 Suitland Road

shington, DC 20395

National Maritime Intelligence Center

Safety Manual

Effective Date: March 01, 2002

OCCUPATIONAL SAFETY AND HEALTH

STANDARD OPERATING PROCEDURES (SOPs)

Table of Contents

SOP-1 Employee Reporting Unsafe/Unhealthful Working

Conditions

SOP-2 Mishap Investigation, Reporting, and

Recordkeeping

SOP-3 Safety and Occupational Health Training

SOP-4 Hazardous Material Control and

Communication Program

SOP-5 Occupational Safety and Health Inspection and

Abatement Program

SOP-6 Ergonomics Program

SOP-7 Occupational Reproductive Hazards

SOP-8 Hearing Conservation Program

SOP-9 Sight Conservation Program

SOP-10 Personal Protective Equipment

SOP-11 Respiratory Program

SOP-12 Bloodborne Pathogens

SOP-13 Energy Control Program (Lock-Out/Tag-Out)

SOP-14 Confined Space Entry

SOP-15 Asbestos Program

SOP-16 Lead Control Program

SOP-17 Traffic Program

SOP-18 Recreation, Athletics, and Home Safety Program

SOP-19 Safety Awards

I. Employee Reporting Of Unsafe/Unhealthful Working Conditions

Reference

a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 10

Purpose

This SOP provides guidance for civilian and military personnel

for ensuring a safe and healthful environment and ensuring

prompt response to reports of unsafe or unhealthful working

conditions.

Definitions

Imminent danger. A condition that immediately

threatens to

cause the loss of life or serious injury or illness of any

employee.

Discussion

Identifying unsafe or unhealthful working conditions and

promptly correcting them are keys to accident prevention. All

employees are expected to report unsafe or unhealthful working

conditions. The flow chart in Appendix 1A illustrates the steps

that should occur for reporting and resolving unsafe or

unhealthful working conditions. Employees have the right to

report such conditions to NDW Environmental and Safety (E&S)

(Room 2A130) while remaining anonymous if desired. When there

is insufficient time for the normal reporting and hazard

abatement process described in this SOP to take place, employees

may decline to perform tasks which they perceive to pose an

imminent risk of death.

If after receiving the written response from the NDW E&S

regarding the report of an unsafe/unhealthful working condition,

the originator is not satisfied with the final resolution,

he/she is encouraged to confer with NDW E&S (Room 2A130 or

x5550) to discuss the matter. If after such discussion the

originator remains dissatisfied, he/she may appeal in writing to

Commandant, NDW.

1. The written appeal must contain the following

information:

a. A description of the alleged hazard including its

location (a copy of the original hazard report will

suffice).

b. How, when, and to whom the original report of the

alleged hazard was submitted.

c. What actions (if known) were taken as a result of

the original report?

d. A statement explaining why the action taken as a

result of the original report was unsatisfactory and

is being appealed.

2. Commandant, NDW or his/her representative, shall respond

to the originator of the appeal within 10 working days.

An interim response will be provided if the Commandant’s

investigation is incomplete at that time. The final

response shall contain the office and address of the

next higher level of appeal.

3. If the employee is still dissatisfied or has not

received a response within 20 working days, he/she may

appeal to the next higher level of command. Subsequent

appeals may be submitted if the originator is still not

satisfied with the action taken as a result of the

previous appeal. The sequence of appeals will be per

OPNAVINST 5100.23, Chapter 10 and as outlined on Form

5100/27.

Navy civilian employees may submit complaints alleging a

workplace hazard directly to the Department of Labor through the

Federal Agency Safety Programs. However, the Secretary of Labor

encourages employees to use the Navy in-house hazard reporting

procedures as the most expeditious means to achieve abatement.

Responsibilities

1. Employees will:

a. a.

Identify and report (orally or written)

potentially unsafe or unhealthful working conditions

and immediately report imminent danger hazards to

their supervisor or NDW E&S.

b. b.

Notification can be completed through NDW web

site at www.ndw.navy.mil (UNCLASS).

  On the NDW home page, click on Headquarters.

  On the Headquarters page, click on E&S page.

  On the E&S page, click Safety and Environmental

Web Based Tool.

  On the NDW Regional E&S web application click

the link to Report of Unsafe/Unhealthful Working

Conditions.

  Follow the directions that appear (see also

Appendix 1B).

c. c. Cooperate with the NDW E&S personnel and the

cognizant supervisor in the investigation of reports

of unsafe or unhealthful conditions.

d. d. All Employee Reports of Unsafe/Unhealthful

Working Conditions will follow the process outline in

the Process flow diagram in Appendix 1A.

2. Managers and Supervisors will:

a. Immediately notify NDW E&S when an employee reports

a hazardous situation. Stop all affected work in

imminent danger situations and remove all personnel.

b. Encourage oral reports as the quickest and most

effective way of hazard identification/correction.

Ensure Navy Employee Reports of Unsafe/Unhealthful

Working Conditions, OPNAV 5100/27 (Appendix 1B) are

posted in work areas. Bulletin boards or other

convenient areas may also be used for posting.

c. Inform employees, at least annually, about the

process of reporting unsafe and unhealthful working

conditions and encourage employees to report such

conditions.

d. When notified by employee of an unsafe and

unhealthful working condition, discuss with employee

and take corrective action.

e. Post notices advising employees of serious unsafe

and unhealthful working conditions and interim

protective measures in the immediate vicinity of the

hazard until it is abated.

3. NDW E&S will

a. a. Publicize, using Northstar, 5-Minute Safety

Presentations, E-mail and employee orientation, the

existence of the employee hazard-reporting program.

b. Notify personnel regarding their rights and

obligations in reporting hazardous situations.

c. Post step-by-step procedures and processing channels

for employees to report unsafe and unhealthful

conditions.

d. Ensure standardized hazard reporting form OPNAV

5100/27 is available to all personnel.

e. Upon receiving a hazard report:

(1) Log in the report on the database reporting

system.

(2) Contact the originator by telephone to

acknowledge receipt and discuss the seriousness

of the reported hazard.

(3) Advise the cognizant supervisor that a hazard

has been reported.

f. Investigate all reports of Unsafe/Unhealthful

Working Conditions by the below listed time frame:

(1) Imminent danger situations must be investigated

within 24 hours.

(2) Potentially serious situations must be

investigated within 3 days.

(3) Health hazard reports must be referred to the

cognizant medical activity for investigation as

necessary.

g. Provide an interim or complete response in writing

to the originator of written hazard reports within

10 working days of receipt.

h. Maintain records and reports relating to

Unsafe/Unhealthful Working Conditions for at least 5

years following the end of the calendar year in

which final action on the report was undertaken.

Employee observes

unsafe working condition

Employee reports

unsafe working

condition condition

to.

rviso

usses

ith

oyee

Supervis or

NDW accepts written

report from employee

or c reates written

report

NDW E&S

Imminent

Danger

Serious

Hazard?

Department of Labor

Investigates

OSHA

Imminent

Danger

Serious

Hazard?

Stop work and remove

exposed employee

Yes

NDW E&S Investigates

within 24 hours

Investigate

upervisor reports

hazard to NDW

E&S and

Investigates with

assistance from

NDW E&S as

needed

NDW E&S

Investigates within 3

days

Yes

Provide interim

response to

employee within 10

days from receipt of

employee's report

upervisor initiates

appropriate

correc tive action

Provide final

response to

employee

upervisor provides

sults/feedback t

employee

Employee

satisfied

NDW E&S

archives

report

Resolve with

NDW E&S or

begin

appeal

proces s

Yes

Appendix 1A

NAVY EMPLOYEE REPORT

OF UNSAFE OR UNHEALTHFUL WORKING CONDITION

THIS FORM IS PROVIDED FOR THE ASSISTANCE OF AN EMPLOYEE AND IS NOT INTENDED TO

CONSTITUTE THE ONLY METHOD BY WHICH A REPORT MAY BE SUBMITTED

1. UNDERSIGNED (check one)

 EMPLOYEE  REPRESENTATIVE OF EMPLOYEES

BELIEVES THAT A VIOLATION OF AN OCCUPATIONAL SAFETY OR HEALTH STANDARD WHICH IS A JOB

SAFETY OR HEALTH HAZARD OCCURRED AT:

Navy installation/activity and mailing address

Building or worksite where alleged violation is located, including address

2. NAME AND PHONE NUMBER OF GOVERNMENT SUPERVISOR AT SITE OF VIOLATION:

1. 3. DOES THIS HAZARD IMMEDIATELY THREATEN DEATH OR SERIOUS PHYSICAL HARM?

 NO  YES

4. BRIEFLY DESCRIBE THE HAZARD WHICH EXISTS INCLUDING THE APPROXIMATE NUMBER OF

EMPLOYEES EXPOSED TO OR THREATENED BY SUCH HAZARD.

5. IF KNOWN, LIST BY NUMBER AND/OR NAME, THE PARTICULAR STANDARD(S) ISSUED BY THE

AGENCY WHICH YOU CLAIM HAS BEEN VIOLATED.

6. TO YOUR KNOWLEDGE, HAS THIS VIOLATION BEEN THE SUBJECT OF ANY UNION/MANAGEMENT

GRIEVANCE OR HAVE YOU (OR ANYONE YOU KNOW) OTHERWISE CALLED IT TO THE ATTENTION OF, OR

DISCUSSED IT WITH, THE GOVERNMENT SUPERVISOR?

 NO  YES

(List results, including any efforts by management to correct

violation)

7. EMPLOYEE TYPED OR PRINTED NAME 8. EMPLOYEE SIGNATURE

9. EMPLOYEE ADDRESS 10. EMPLOYEE PHONE NUMBER

11. MAY YOUR NAME BE REVEALED: 12. ARE YOU A REPRESENTATIVE OF EMPLOYEES:

 NO  YES  NO YES (List organization

name)

13. DATE FILED:

Appendix 1B

II. Mishap Investigations, Reporting, and Recordkeeping

Reference

a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 14

Purpose

This SOP explains the procedures to be used to report and

investigate mishaps. What records of investigations must be

prepared.

Definitions

Mishap - Any unplanned or unexpected event or series of events

that result in damage to Department of Defense (DOD) property;

occupational illness or injury to on- and off-duty DOD military

and on-duty civilian personnel; or damage to public and private

property or injury and illness to non-DOD personnel caused by

DOD operations.

Discussion

Mishaps that result in damage to Navy facilities and equipment

and/or injuries and occupational illnesses among Navy employees

result in lost productivity and low morale. Hazard awareness

and mishap prevention are largely dependent on mishap

investigations and on reports that focus on how the mishaps

occurred and how to prevent recurrence.

Appendix 2A illustrates the steps described in this procedure.

Responsibilities

1. Employees will

a. Immediately report all mishaps and job related

injuries and illnesses to their supervisor.

b. Report (military and civilian employees) to the

Branch Medical Clinic for treatment of a job-related

injury or illness.

NOTE: Except in case of an emergency all employees shall first

report to Branch Medical Clinic for administrative purposes.

The civilian employee may then choose to be treated at the

Branch Medical Clinic, private hospital, or by a private

physician. Navy civilians covered by Federal Employees’

Compensation Act (FECA) shall meet this administrative

requirement.

c. Obtain from supervisor and complete the appropriate

forms to receive Federal Employee Compensation

Benefits (civilian employees).

1. 2. Supervisors will:

a. a. Ensure all mishaps and occupational injuries and

illnesses (civilian and military) involving their

employees are reported by telephone to the Security

Operations Center (SOC) (x5555) and NDW E&S (x5550)

immediately.

b. b. Prepare OPNAV 5100/9 Dispensary Permit, Appendix

2B for civilian or military employees who need

treatment due to occupational injury or illness.

NOTE: Employees shall not be permitted to visit the Branch

Medical Clinic without having obtained the form, except where

necessary to avoid delay in treatment to the detriment of an

employee. In this case, the form may be completed after the

patient has been moved to the clinic.

c. c. Investigate mishaps and correct any unsafe

conditions and hazards noted.

d. d. Complete Mishap Report, Appendix 2C, and forward

to the NDW E&S within 3 working days. If you wish to

complete the form online;

  Note: This is only available on UNCLASS

systems.

  On the NDW home page (http://www.ndw.navy.mil),

click on Headquarters.

  On the Headquarters page, click on E&S page.

  On the E&S page, click Safety & Environmental

Web Base Tools.

  On the NDW Regional E&S web application, click

the link to Mishap Reporting.

  Follow the directions that appear.

e. e.

Participate in the Mishap Review Board, if the

injuries are 5 or more lost-time work days.

f. f.

Forward the original Compensation Act (CA) forms

to Administration Department ICP, with a copy to the

NDW E&S.

NOTE: Performance Metrics will be tracked by the NDW E&S Site

Safety Manager and will be reported at the quarterly OSH policy

meeting.

3. NDW E&S will:

a. a. Ensure all mishaps and occupational injuries and

illnesses are investigated.

b. b. Review all completed on-line Mishap Reports to

ensure that the action taken was appropriate.

Complete and close out all assigned Mishap Reports.

c. c. Prepare the Safety Report (SR) on the injuries of

class A and certain class B mishaps and forward the

report to Naval Safety Center (NAVSAFCEN).

d. d. Complete and forward a copy of the Annual Report

of Navy Civilian Occupational Injuries and Illnesses

45 days following close of the fiscal year to

NAVSAFCEN, and post in a conspicuous place no later

than 45 days after the close of the fiscal year, and

leave posted for at least 30 days.

e. e. Participate in the Mishap Review Board.

4. Administration Department will:

a. Assign Federal Employment Compensation Act (FECA)

Condition.

b. Assist Navy federal civilian employees applying for

Federal Employee Compensation.

c. Maintain records of all Federal Employees

Compensation Act (FECA) claims.

d. Coordinate the Mishap Review Board on all 5 or more

lost-time work cases with the Deputy Commandant. E&S

CIPO Branch Medical Clinic and supervisors.

5. Civilian Intelligence Personnel Office will

a. Assist Navy federal civilian employees applying for

FECA.

b. Ensure all FECA claims are properly investigated.

c. Participate in the Mishap Review Board’s review of

mishaps.

6. Branch Medical Clinic will:

a. Record all occupational injuries and illnesses.

b. Provide medical treatment for individuals

experiencing a job-related injury.

c. Provide the NDW E&S a copy of documentation of

occupational injuries or illnesses.

d. Participate in the Mishap Review Board.

7. Deputy Commandant shall:

a. Participate in the Mishap Review Board review with

the first line supervisors and/or the next level of

management involving all mishaps with 5 or more lost

workdays. The object of the review is to determine

compliance with and adequacy of established NAVOSH

standards and assure return to work opportunities

with the supervisors and FECA Coordinator.

Injured

Employee

Is immediate

medical attention

required

Obtain immediate

medical attention

employee choice

Yes

Employee informs

supervisor immediately

No (employee can walk without assistance)

Supervisor

Verbal notification to

Safety

Complete

dispensary

permit on line

Employee

Medical clinic

for evaluation

Receives

treatment

Recordkeeping

Yes No

Completed

Dispensary Premit

Appendix 2 A-1

Injured Civ Employee

receives outs ide

medical treatment

Required forms issued

by Supervisor

CA-1

CA-16

CA-17

Supervisor Completes

boxes 17-35, forwards

to Admin. Office

Employee completes

boxes 1-16

Completes Supervisor

section, forwards to

Admin. Office

Outside medical

treatment completes

section

Completes Supervisor

section, forwards to

Admin. Office

Outside medical

treatment completes

section

dmin. Office Injur

Compensation

Coordinator

US Department Labor

Appendix 2 A-2

Dispensary Permit

CASE NUMBER

PRIVACY ACT

STATEMENT BELOW

SUPERVISOR’S REPORT

TO DISPENSARY (LOCATION)

DATE OF REPORT

EMPLOYEE’S NAME

TIME & DATE OF INJURY

TIME LEFT JOB

TIME RETURNED

SOCIAL SECURITY NO.

GRADE, RATE, JOB TITLE

OCCUPATIONAL

o YES o NO o QUESTIONABLE

REASON FOR REFERRAL

o INJURY o ILLNESS o EMPLOYEE’S REQUEST o OTHER (specify)

REMARKS:

SUPERVISOR’S SIGNATURE

SHOP/OFFICE

TELEPHONE NUMBER

MEDICAL OFFICER’S REPORT

TIME REPORTED

TIME RELEASED

OCCUPATIONAL

o YES o NO o QUESTIONABLE

DEGREE OF INJURY

o FIRST AID o MEDICAL TREATMENT o OTHER (explain)

DISPOSITION OF EMPLOYEE

o RETURN TO PERM. JOB _____________________ o TEMP. TRANSFER TO ANOTHER JOB o TERMINATION OF EMPLOYMENT

o RESTRICT ACTIVITY UNTIL _________________ o PERM. TRANSFER TO ANOTHER JOB o SENT HOME BY DISPENSARY

o REFERRED TO PRIVATE PHYSICIAN/HOSPITAL o OTHER (explain)

REMARKS/DIAGNOSIS

MEDICAL OFFICER’S SIGNATURE

INITIAL TREATMENT DETERMINATION

o DISCHARGED, TREATMENT COMPLETED

o RE-TREATMENT REQUIRED

OPNAV 5100/9 (Rev. 10-92) S/N 0107-LF-015-8300

PRIVACY ACT STATEMENT

Authority: 5 U.S.C. 301, Department Regulations and E.O. 9397

Principal Purpose: To ensure prompt investigation of occupational injuries, and to initiate any necessary immediate corrective action.

Routine Use: Routinely used by the activity NDW E&S, (NDW E&S) to perform official duties in the investigation of mishaps, which may have

caused occupational injury or illness.

Disclosure: Voluntary. Treatment will be provided without regard to employee’s willingness to divulge all or part of the requested information.

Appendix 2B

MISHAP REPORT

UIC:

COMMAND

NDW WASHINGTON DC

DATE:

TIME OF MISHAP

DAY TIME MO YR

TYPE OF MISHAP:

o PERFORMING JOB o REPAIR o CONSTRUCTION

o SPORTS o OTHER ________

AGE

SEX

RANK

RATE

GRADE

NAME OF INJURED: (Last, First, MI)

SSN/BADGE NO.

EST COST DOD

NON-DOD

LOCATION OF MISHAP

JOB TITLE:

o USCS

o USN

o USNR

o OTHER

DUTY STATUS AT THE

TIME OF MISHAP

o ON DUTY o

OTHER

o OFF DUTY

SPECIFIC JOB/ACTIVITY

ENGAGED AT THE TIME OF

MISHAP

MONTHS OF

EXPERIENCE

MEDICAL DIAGNOSIS

o FATAL

o NO DISABILITY LIKELY

o PERMANENT PARTIAL DISABILITY

o PERMANENT TOTAL DISABILITY

NUMBER OF LOST WORK DAYS oo NUMBER OF DAYS HOSPITALIZED oo

RESTRICTED ACTIVITY (LIGHT/LIMITED) oo

NARRATIVE OF MISHAP

hat Happened W

hy Did It Happen W

What Should Be Done to Prevent Recurrence?

Appendix 2C

UIC

Name Of Injured: (Last, First,Ml.)

CORRECTIVE ACTION TAKEN BY SUPERVISOR

a. Immediate action?

b. Follow up plans?

NAME OF SUPERVISOR (PRINT)

DATE

PHONE EXT.

SIGNATURE

SECOND LINE SUPERVISOR (PRINT)

DATE

PHONE EXT.

SIGNATURE

COMMENTS:

DEPT/CODE HEAD

DATE

PHONE EXT.

SIGNATURE

COMMENTS:

NDW E&S REVIEW AND COMMENTS

DATE

RECEIVED

Appendix 2C

III. Safety and Occupational Health Training

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 6

(b) 29 CFR 1960 Subpart H

Purpose

This training SOP is to assist ONI employees in understanding

what safety training is required for them. This SOP also

informs supervisors what training must be provided to the

employee.

Responsibilities

1. 1.

All new military or civilian employees reporting for

duty, promoted to supervisor or leaving the Command,

shall be reported to NDW E&S on a monthly basis by the

following departments:

a. Administration Department

a. b. Morale, Welfare, Recreation

c. All Supervisors

2. NDW E&S will:

a. Coordinate OSH training and education programs.

a. b. Maintain training records for 5 years.

b. c. Establish the means to measure effectiveness of

training delivered.

c. d. Maintain lesson plans of locally delivered

training.

3. Employees will (civilian or military):

a. Take general E&S training (G E T) online within 5

working days of reporting to duty.

b. Complete G E T refresher online every 3 years.

b. c.

Attend all required job-related safety and

health

training, apply the content of training to identify

workplace hazards, and perform work in a safe and

healthful manner.

d. Participate in monthly safety talks.

4. Managers and Supervisors will:

a. Attend initial supervisor E&S training (SET)

orientation and other job-related safety and

health training as required.

b. Provide workplace specific health and safety

training for employees under their supervision

and maintain records of training for at least 5

years.

c. Identify workplace conditions that affect the

training requirements of employees.

d. Ensure employees attend any require safety and

health training courses.

e. Provide initial safety and health orientation for

new employees, complete New Employee Safety and

Health Orientation Supervisor’s Guide (appendix

3A), and forward a copy to the NDW E&S. Maintain

the original copy.

f. Supervisors of personnel working in the

following positions shall forward a list of names

to NDW E&S for cardiopulmonary resuscitation

(CPR) training.

1. 1. Fire Department Personnel

2. 2. Security Personnel

3. 3. Safety Personnel

4. 4. Child Care Worker

5. 5. Electrical and Electronic Personnel

6. 6. Personnel whose jobs pose comparable

risks

and those with these risks who work at

remote sites

7. 7.

Supervisors of personnel listed above

Discussion

The flow chart in Appendix 3B illustrates what type of training

may be required and how it is to be accomplished:

The following training may be completed in the local

classroom or online (UNCLASS only) through the NDW E&S

web applications under Web Training.

• • Safety and Environmental Training for Non-

Supervisors

• • Supervisor’s E&S Training

• •

Fire Extinguisher Training

• • Hearing Conservation Awareness

• • Sight Conservation Awareness

• • Bloodborne Pathogens Training

The following training may be required based on hazards present

in the employee’s workplace.

1. Hearing Conservation

A minimum of 1-hour initial instruction with annual

refresher is required for individuals and their

supervisors in areas and occupations identified by the

Industrial Hygienist Survey as presenting a noise

hazard.

2. Sight Conservation

A minimum of 1-hour initial instruction with annual

refresher is required for individuals and their

supervisors in areas and occupations identified by the

Industrial Hygienist Survey as presenting eye hazards.

3. Respirator

A minimum of 1-hour initial instruction with annual

refresher is required for individuals and their

supervisors in areas and occupations identified by the

Industrial Hygienist Survey as presenting respiratory

hazards.

4. Lead

A minimum of 1-hour initial instruction with annual

refresher is required for individuals and their

supervisors in areas and occupations identified by the

Industrial Hygienist Survey as presenting lead

exposure hazard.

5. Man-Made Mineral Fiber Glass

Required for individuals and their supervisors in

areas and occupations identified by Industrial

Hygienist Survey as presenting a man-made mineral

fiberglass exposure hazard.

6. Hazardous Material Communication

a. Department Heads require 0.5-hour initial

training.

b. Supervisors and designated representatives

occupationally involved with the use of or

exposure to hazardous materials require initial

training prior to exposure and annual refresher.

c. Non-supervisory personnel occupationally involved

with the use of or exposure to hazardous

materials require initial training prior to

exposure, on-the-job-training, and annual

refresher.

d. All new employees who do not have occupational

exposure receive awareness training under the

general employees training.

7. Motor Vehicle Operators Safety

a. Civilian personnel operating a motorcycle on a

military installation must attend a Certified

Motorcycle Safety Foundation training course.

b. Military personnel who operate a motorcycle on or

off a military installation must attend a

Certified Motorcycle Safety Foundation training

course.

c. Persons at fault in accidents while operating

government motor vehicles and all military

personnel less than 26 years old must attend

AAA Driving Improvement Program.

d. Ammunition and explosive vehicle operators must

have 16 hours initial training and refresher

training every 2 years.

8. Forklift

Required for employees prior to operating a forklift.

Refresher training is required every 3 years.

9. Energy Control (Lockout/Tagout)

a. Authorized employees and their supervisor shall

be trained annually in the recognition of and

means necessary for energy isolation and control.

b. All employees whose operations are or may be in a

location where the Energy Control Program may be

utilized shall be instructed in the procedure and

about the prohibition of attempting to reenergize

equipment or systems that are locked or tagged-out.

10. Bloodborne Pathogens

Annual training is required for individuals and their

supervisors in occupations identified as having

occupational exposure to blood or other potentially

infectious materials.

11. Spill Response and Emergencies

Required for supervisors and employee representatives

whose employees have occupational exposure to emergency

situations involving hazardous materials.

12. Confined Spaces

Initial and annual training is required for persons

having responsibilities under the confined spaces

program.

13. Ergonomics

Supervisors must attend supervisors ergonomics on line

or classroom training to identify ergonomics risk

factors to enable them to recognize hazardous work

practices and symptoms of work related musculoskeletal

disorders. This will enable them to do workplace

assignments of their employees' workstations.

14. Reproductive Hazards

Initial instruction with annual refresher is required

for individuals and supervisors in areas identified by

the industrial hygienist that may affect the human

reproductive process. All employees in those areas

are to be informed of the importance of reporting

pregnancies and plans for conception to enable them to

receive counseling from medical professionals.

15. Asbestos

Personnel who may encounter asbestos in their jobs

receive training based on the exposure potential.

NEW EMPLOYEE SAFETY AND HEALTH ORIENTATION

SUPERVISOR’S GUIDE

Supervisors are responsible for providing a safety orientation

to all new employees under their supervision. The orientation

will be given to each employee, with in 5 days of employment.

_________ 1. Provide the name, phone number, and location

of the site-specific Safety Office.

_________ 2. It is the policy of ONI to prevent injuries

and accidents of its employees; to protect

property from damage and loss; and to provide

safety of the public in connection with military

operations and facilities.

_________ 3. The above policy is implemented through the

establishment of an active Occupational Safety

and Health Program resulting in a safe and

healthful work environment that meets or exceeds

the requirements of OPNAVINST 5100.23,

Occupational Safety and Health Administration

(OSHA), and other applicable safety standards.

_________ 4. The fundamental purpose of the program is

the protection of people, property, and

productivity.

_________ 5. The Safety Program includes many components,

such as: Employee Hazard Reporting System,

Hazard Communication, Deficiency Abatement,

Personal Protective Equipment, Safety Training

Programs, Safety Committees, Mishap Recording and

Reporting, Safety Award Programs, Equipment and

Motor Vehicle Safety, Industrial Hygiene, Lead,

Asbestos, Bloodborne Pathogens, and other

programs that may be required.

_________ 6. The Safety Program is developed in

accordance with OSHA standards. Supervisors

have

the responsibility to provide a safe and

healthful workplace that complies with OSHA

standards, and the employee has the

responsibility to follow all safety rules and

regulations, wear adequate personal protective

equipment, and take all reasonable steps to

prevent accidents to oneself and co-workers.

_________ 7. Identify the location of fire extinguishers

near the employee’s workplace.

_________ 8. Identify the location of fire alarms near

the employee’s workplace.

_________ 9. Discuss local fire alarm response

procedures.

_________ 10. Identify the location of at least two

evacuation routes from areas frequented by the

employee.

_________ 11. An Employee Hazard Reporting System for

unsafe/healthful working conditions is available

for all employees. Reports may be submitted in

writing using the Unsafe or Unhealthful Working

Conditions form available from your supervisor or

NDW E&S. Reports may also be submitted online

through the NDW E&S web applications.

_________ 12. Any mishap involving personal injury or

property damage, even of a minor nature, shall be

reported immediately to your supervisor. Take

all necessary steps to minimize the negative

effects of the mishap to negate the recurrence of

a second mishap.

_________ 13. Provide proper lifting techniques through

examples or visual aid.

_________ 14. All required personal protective equipment

will be made available to you.

_________ 15. All major hazards of the employee’s work

area should be pointed out and explained (e.g.,

noise, hazardous material, tripping, fall, etc.).

_________ 16. Impress firmly on employee(s) that safe

performance is expected on the job and all safety

rules and regulations will be enforced. Failure

to comply may result in disciplinary action

ranging from a verbal warning through letters of

caution; letters of reprimand; suspension, and

termination.

_________ 17. Explain the light duty program: which

includes reasonable accommodation for injuries or

illnesses that occur on or off the job, if the

light duty position is available in the command.

_________ 18. Employees are advised that access to medical

records will be made available by contacting the

local Branch Medical Clinic.

Supervisor

_________________________________________________________

Name Signature Date

Employee

___________________________________________________________

Name Signature Date

IV. Hazardous Material Control and Communication Program

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and

Health (NAVOSH) Program Manual, Chapters 6 and 7

(b) 29 CFR 1910.1200, OSHA, Hazard Communication Standard

Purpose

This SOP describes the Hazardous Material Control and

Communication (HAZCOM) Program throughout the NDW Region and

defines the actions and responsibilities necessary for the

effective management of the program. The primary goal of the

HAZCOM Program is to ensure that all employees are informed and

know how to protect themselves from hazardous materials (HM)

illnesses and injuries.

Definitions

Appropriate Health Hazard Warning - A designation of acute and

chronic adverse health effects associated with exposure to a

specified chemical, including target organ effects.

Container - A bag, barrel, bottle, box, can, cylinder, drum,

reaction vessel, storage tank, etc., that contains a hazardous

chemical.

Hazardous Chemical - A classification given to a chemical if it

has been evaluated and designated as hazardous by the

manufacturer; it is listed in 29 CFR 1910, Subpart Z, Toxic and

Hazardous Substances; or it is a physical hazard (i.e.,

flammable, corrosive, reactive, explosive, or combustible).

Label - Any written, printed, or graphic material displayed on

or affixed to containers of hazardous chemicals identifying the

contents, manufacturer’s name and phone number, and indicating

the physical, target organ, and/or health hazards associated

with those chemicals.

Material Safety Data Sheet (MSDS) - A technical bulletin providing

information about a hazardous chemical, such as chemical

composition, chemical and physical characteristics, health and

safety hazards, and precautions for safe use and handling.

Physical Hazard - A chemical for which there is scientifically

valid evidence that it is a combustible liquid; a compressed

gas; an explosive; flammable; an organic peroxide; an oxidizer;

pyrophoric; unstable; or water-reactive.

Reproductive Hazard - Any occupational stressor (biohazard,

chemical, or physical) that has the potential to adversely

affect the human reproductive process.

Discussion

This SOP has the following program elements.

1. HM Inventory and Authorized Use List (AUL)

a. The AUL is a list of HM approved by NDW E&S. The

AUL includes the full product name, the

manufacturer’s name, the national stock number (NSN)

and item name, and buildings and code in which HM is

stored or used and the process for which it is used.

The master AUL is maintained by NDW E&S.

b. Personnel responsible for procuring HM will comply

with the quantity limits of the AUL. Each activity

will verify that all newly acquired HM is on the

AUL.

c. Requests for new HM not on the AUL must be approved

by NDW E&S before the HM is purchased. Requesters

will complete the form in Appendix 4A and attach an

MSDS.

2. Material Safety Data Sheets (MSDS)

a. The initial acquisition of MSDSs by supervisors,

line managers, and logisticians is essential to

ensure only materials authorized for use are found

in the workplace. Each workplace must have MSDSs

readily available for each HM on their AUL and the

MSDSs must be available prior to using the material.

b. The primary media for MSDSs shall be on the CD-ROM

program Hazardous Material Inventory System (HMIS).

Hard copy MSDSs will be maintained for all HM.

MSDSs for every HM shall be forwarded to NDW E&S.

NDW E&S maintains the HMIS program and will help in

retrieving an MSDS from the system if needed.

3. Procurement of HM

a. All HM purchases must be approved by NDW E&S before

the purchase can be authorized.

b. The requester must ensure that:

(1) Proper storage facilities are available.

(2) Proper material handling and personal protective

equipment and training records are available.

(3) Qualified people are available to handle and use

the HM.

(4) NDW E&S has approved the procurement request.

(5) MSDS is readily available, and HM users have

current HAZCOM job-specific training.

c. When receiving HM shipments, they must be inspected

for proper labeling, the quantity of HM verified,

and documentation of shipment acceptance should be

made. If the necessary information is not provided,

the shipment should not be accepted.

4. Training

a. a. All new employees shall receive HAZCOM Awareness

Training specifying employee rights in the General

E&S Training.

b. NDW E&S will deliver and document the general

training and will retain records for 5 years.

c. Employees working in areas with the potential for

exposure to HM shall receive additional job-specific

training from supervisors at the time of the initial

work assignment, whenever a new HM is introduced

into the assigned work area, and annually

thereafter. Training objectives include:

(1) Identification of the physical and health

hazards associated with HM, with special

emphasis on materials that are listed as

carcinogenic.

(2) Methods and observations used to detect the

presence or release of hazardous chemicals

(e.g., monitors, alarms, odors, and appearance).

(3) Procedures, techniques, and protective equipment

provided to safeguard workers against exposures

to HM.

(4) Information on HM in the work area, including

information on labeling, and access and use of

MSDSs.

d. Training methods and sign-in sheets are provided in

the supervisors’ areas of the NDW E&S web

application.

e. Sign-in sheets will be completed and maintained by

the supervisor at the worksite.

f. Supervisors will conduct annual job-specific HAZCOM

training in October of each year.

5. Labeling

a. All containers of HM must be labeled, tagged, or

marked with at least the following information.

(1) Identity of the HM.

(2) Appropriate hazard warning(s).

(3) Name and address of the chemical manufacturer,

importer, or other responsible party (only the

original labels from the manufacturer must have

the name and address).

b. The following labeling procedures must be adhered to

at NDW.

(1) At no time will original labels be removed or

defaced, even if the container has been marked

with the required information.

(2) All bulk storage tanks that contain HM must be

labeled with the identity and hazard warnings.

(3) HM transferred from a labeled container to a

portable (smaller) container must be labeled

properly. Labeling is not required if the

employee who does the transferring will use the

material within the work shift in which it is

transferred. If the material is not used by the

end of the shift, proper markings and labels

should then be applied.

(4) Supervisors will ensure that all new HM

shipments are labeled properly. Improperly

labeled shipments of HM will not be accepted and

must be returned to the manufacturer.

(5) The supervisor will perform periodic inspections

to ensure that all HM is properly labeled.

(6) Receiver will ensure that HM being transported

is labeled in accordance with the regulations of

the Department of Transportation and other

agencies as necessary.

Responsibilities

1. NDW E&S will:

a. Maintain a list, the AUL, of all hazardous chemicals

used by work location and update the list annually.

b. Maintain MSDSs for all hazardous chemicals utilized.

c. Distribute MSDSs as needed.

d. Coordinate with BUMED-IH for review of MSDSs and

technical guidance if needed.

e. Perform routine periodic inspections to ensure that

all HM are properly labeled, in proper use, and

hazard warnings are properly heeded.

f. Provide general HAZCOM training and maintain records

of training.

g. Provide assistance to supervisors in preparing job-

specific HAZCOM training.

h. Review and approve HM procurements.

2. Supervisors will

a. Maintain a hazardous chemicals inventory list for each

work area supervised.

b. Ensure appropriate MSDSs are accessible to employees

prior to commencing work that involves hazardous

chemicals. Ensure the MSDSs for hazardous chemicals

used in work areas are readily accessible to

employees during their work shifts.

c. Ensure all hazardous chemicals used in work areas

are properly labeled.

d. Attend appropriate HAZCOM training.

e. Determine which employees require additional HAZCOM

training beyond awareness training based upon their

potential for exposure to hazardous chemicals.

f. Provide and document job-specific training to

employees upon the employee’s initial entry into the

work area, annually thereafter, and whenever a new

hazardous chemical is introduced into the work area.

g. Provide and document job-specific training to

employees temporarily assigned to supervised areas.

h. Resolve employee questions and concerns regarding

the hazards of chemicals in the work area.

i. Inform contractors scheduled to perform work in his/her

area of chemical hazards which contractor employees may come in

contact and provide pertinent MSDSs prior to commencement of

contractor operations.

3. Resident Officer-in-Charge of Contracting (ROICC) will

Provide construction oversight to ensure implementation

of the HAZCOM Standard by contractors.

4. Employees will:

a. Attend required HAZCOM training.

b. Perform work in accordance with training and this

SOP.

c. Discuss questions and concerns regarding the hazards

of chemicals in the workplace the supervisor.

Date / /

MEMORANDUM

From:

To: NDW Safety Department, NDW E&S

Subj: REQUEST FOR AUTHORIZED USE OF A NEW HAZARDOUS MATERIAL

Ref: (a) OPNAVINST 5100.23

1. Per reference (a), all new hazardous material must be

approved by NDW E&S before being purchased. The following

information is provided:

(a) Name of Item (as printed in the book or on the

container and avoid using trade name)

__________________________________________________

(b) Manufacturer/Part#

__________________________________________________

(d) Amount of Material You are Purchasing

__________________________________________________

(1 gal, 4-16 oz bottles, etc.)

(e) Container (bottle, can, etc.) and

Size (pint, gal, etc.)

(f) Storage area location, Building

Section Code ____________

(g) If any further information is needed, contact

_______________ at phone number_____________________.

2. Explain why this new HAZMAT is a legitimate requirement.

________________________________________________________________

_____________________________

Department Head Signature

3. NDW E&S signature below denotes approval for the hazardous

material to be purchased and added to the Authorized User’s

List. NDW E&S

Appendix 4A

V. Occupational Safety and Health Inspection and Abatement

Program

Reference

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapters 9 and 12

Purpose

This SOP describes the responsibilities of personnel involved in

the Occupational Safety and Health (OSH) Inspection and

Abatement Program and the program elements.

Discussion

A successful OSH Inspection and Deficiency Abatement Program

requires a routine inspection program, qualified inspectors, and

a system to ensure that deficiencies are abated as soon as

possible.

All workplaces will be inspected at least annually. High hazard

areas such as industrial operations, ammunition magazine

storage, airplane maintenance facilities, and laboratories with

high hazard operations will be inspected semi-annually.

The Risk Assessment Code (RAC) system provided in Appendix 5A

will be used to characterize inspection findings. The RAC

system consists of Hazard Severity and Mishap Probability inputs

resulting in a RAC. Inspection findings assigned a RAC 1 rating

will be brought to the immediate attention of supervisory

personnel and the commanding officer.

Responsibilities

1. NDW E&S will

a. Develop and conduct an inspection program.

b. Ensure trained safety inspectors are assigned and

provided with appropriate protective and technical

test equipment.

c. Inspect all workplaces at least annually. Identify

high hazard areas and inspect them more frequently,

as appropriate.

d. Retain inspection records at least 5 years.

e. Review this program at least semi-annually.

2. Safety Inspectors will:

a. a.

Conduct workplace inspections in accordance with

NAVOSH Program requirements.

b. b. Encourage personnel to identify unsafe or

unhealthy working conditions (assuring anonymity if

so desired).

c. c. Immediately notify supervisory personnel and the

Commanding Officer when RAC 1 (imminent danger)

deficiencies are discovered during an inspection.

d. d. Complete Section A of Navy Occupational Safety

and Health (NAVOSH) Deficiency Notice OPNAV 5100/12

(Appendix 5B) and send to the department head of the

organizational code responsible for the operation or

area where the deficiency was found. This shall be

done within 15 days of the inspection for all RAC 1,

2, and 3 deficiencies. The completed Section A shall

contain the following information:

(1) Description of all hazard deficiencies.

(2) The RAC assigned to each deficiency.

(3) A reference to the standard(s), regulation(s),

or directive(s) violated.

e. Provide a written report of the inspection to the

official in charge of the operation within 15 days

of the inspection.

f. Suggest interim control measures in Section C of

Form 5100/12 for all deficiencies.

g. Maintain the NDW Hazard Abatement Plan, which will

consist of files containing RAC 1, 2, and 3

deficiencies taking greater than 30 days to correct.

(1) Conduct follow-up inspections on all RAC 1, 2,

and 3 deficiencies and document re-inspection in

Section C of OPNAV 5100/12.

(2) Provide a status report of NDW Safety and Health

Inspection and Deficiency (Hazard) Abatement

Program actions to the Chief Operating Officer

every 6 months.

(3) Provide a status report of NDW Safety and Health

Inspection and Deficiency (Hazard) Abatement

Program actions to the NDW Operations Officer

and Public Works Officer for appropriate action.

3. Department Heads and Supervisors will:

a. Post copies of OPNAV 5100/12 immediately upon

receipt from the NDW E&S for RAC 1, 2, and 3

deficiencies in and around the site of the

deficiency, until the hazard has been abated.

b. Take prompt action to correct each deficiency within

30 workdays after the Deficiency Notice issue date.

c. Ensure follow-ups on service calls and work requests

are submitted to correct hazards as necessary.

d. Enter abatement status information in Section B of

OPNAV 5100/12 and forward a copy to the NDW E&S

within 30 workdays.

e. Ensure interim protective measures are initiated

immediately in work areas scheduled for permanent

abatement, and that these measures are documented on

OPNAV 5100/12.

f. Ensure the report on OPNAV 5100/12 includes an

estimated cost of abatement and or the actual cost

if known.

Risk Assessment Code System

Hazard Severity:

Category I - Catastrophic: The hazard may cause death.

Category II - Critical: May cause severe injury or severe

occupational illness.

Category III - Marginal: May cause minor injury or minor

occupational illness.

Category IV - Negligible: Probably would not affect personnel

safety or health, but is nevertheless, in violation of a NAVOSH

standard.

Mishap Probability:

Subcategory A - Likely to occur immediately.

Subcategory B - Probably will occur in time.

Subcategory C - Possible to occur in time.

Subcategory D - Unlikely to occur.

Mishap Probability

Hazard

Severity

A B C D

1 1 2 3

1 2 3 4

III

2 3 4 5

3 4 5 5

RAC:

1 - Critical

2 - Serious

3 - Moderate

4 - Minor

5 - Negligible

Appendix 5A

NAVAL DISTRICT WASHINGTON

SAFETY AND OCCUPATIONAL HEALTH INSPECTION REPORT

Section A: Deficiency ID Number:

Department: Location:

Inspection Date: Due Date of Response:

Description of Violation:

Standard Violated:

RAC:

Personnel

Exposed:

OSH Official:

Section B: ABATEMENT STATUS (Complete one of the following)

• • Deficiency Corrected Date:

Labor Cost: $

Material Cost: $

• • Abatement Project Initiated Expected Completion:

(State Service Ticket# or

TF 1 Document #)

Cost Estimate: $

Name of Person Completing Section B:

__________________________________________

Section C: Interim/Permanent Correction Recommendations

1. The following interim measure(s) should be applied until

permanent measures can be instituted:

2. The following permanent corrective measure(s) are

recommended to alleviate this hazard:

OSH Office Use Only

Date Received: Date Closed Out:

Re-Inspection Due: o Yes o No

5100/12

Appendix 5B

VI. ERGONOMICS PROGRAM

Reference

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 23

Purpose

This SOP outlines the approach used by ONI to eliminate

ergonomic stresses that contribute to personnel discomfort,

inefficiency, or injury such as improperly designed tools and

work areas, improper lifting techniques, poor visual conditions,

and work tasks involving continuous repetitive motion in awkward

positions.

Definitions

Work-Related Musculoskeletal Disorders (WMSD) - Disorders of the

musculoskeletal and nervous system occurring in either the upper

or lower extremity or the spine. It includes both cumulative

trauma disorders and overexertion injuries (sprains and

strains). WMSD refers specifically to:

  Musculoskeletal disorders to which the work

environment and the performance of work contribute

significantly.

  Musculoskeletal disorders that are aggravated or

prolonged by work conditions.

Discussion

The ergonomics program consists of the following elements.

1. Identification and Evaluation of Ergonomic Stress

Worksite analysis involves a variety of worksite

examinations to identify existing hazards and

conditions, operations in which changes might occur to

create hazards, and areas where hazards may be

developing. Often qualitative evaluation methods can

adequately characterize ergonomic stress potentials and

are less costly, quicker alternatives to quantitative

analysis.

Appendix 23-B of OPNAVINST 5100.23E contains several

qualitative assessment tools. One of these tools must

be chosen and used to assess workplace ergonomics

stressors.

If an in-depth ergonomics analysis is warranted,

Appendix 23-C of OPNAVINST 5100.23E provides guidance

for such analysis.

2. Hazard Prevention and Control

Hazard prevention and control are triggered by a

determination that a hazard or potential hazard exists.

Ergonomic hazards are prevented primarily by effective

design of the job site or job. Engineering controls

should be used if at all feasible. Work practice/

administrative controls are to be used when adequate

engineering controls are not feasible.

NOTE: Back belts and wrist braces shall not be used as

preventative means for ergonomics related injuries or illnesses,

and must not be worn in the work place unless authorized by a

physician.

3. Medical Management

Medical management includes identification,

documentation, treatment of injured workers, restricted

duty designations, and work conditioning programs.

4. Management Commitment

In order to establish an effective ergonomics program

based on prevention of ergonomics injuries and

illnesses, management must provide organizational

resources and motivating forces.

5. Employee Involvement

Employee feedback and input on ergonomics issues are

often valuable tools in developing ergonomics solutions.

Employees should be encouraged to provide suggestions

for correcting ergonomics hazards and to participate in

evaluation teams.

6. Training

Proper training of professional staff and employees is

essential to an effective program. Employees will

receive training commensurate with ergonomics hazards in

their jobs.

Responsibilities

1. BUMED-Industrial Hygiene (IH) shall:

a. During IH surveys, identify and document potential

ergonomic stressors.

b. Advise supervisors and employees concerning

engineering and administrative controls and personal

protective equipment, providing NDW E&S a copy of

recommendations.

c. In cooperation with NDW E&S and the ONI Ergonomic

coordinator, conduct workplace evaluations to

quantify the degree of exposure to potential

ergonomic hazards/stressors.

2. NDW E&S shall:

a. Conduct analysis of injury and illness statistics,

injury/illness logs, and medical compensation

records to identify problem areas.

b. Conduct ergonomics surveillance through inspections

of workplaces and screening surveys to identify

persons, equipment, operations, and facilities at

high risk.

c. Perform job hazard analysis in areas that have a

high incidence of WMSD or pain complaints and make

recommendations to abate identified hazards on a

prioritized basis.

d. Prepare reports of findings included in items a, b,

and c, and submit to the Commanding Officer for

review on an annual basis.

e. Develop the Ergonomics Program based on findings in

items a, b, and c.

f. Establish and publish goals for reduction of WMSD

cases.

g. Identify training needs of managers, supervisors,

and employees based on the findings in items a, b,

and c.

h. Review preliminary proposals for equipment, work

areas, and work practices to identify factors that

may contribute to worker discomfort or inefficiency

upon request by supervision or the engineering

organization.

i. Provide basic ergonomic training to upper

management, department heads, supervisors, and

employees in general E&S training and supervisor's

E&S training.

3. Department Heads/Supervisors shall:

a. Assume primary responsibility for an effective back

injury and cumulative trauma injury prevention

program for personnel, processes, and equipment

under their control.

b. Perform annual ergonomic assessments of the

workplace in January of each year. Assessment forms

and worksheets are provided in the supervisors’ area

of the NDW E&S web application or by contacting the

site NAVOSH Manager at X5550. The Supervisor’s

Record of Completion must be logged into the web-

based system.

c. Ensure that Mishap Reports are submitted to NDW E&S

for all employees involved in WMSD mishaps and

referred to the Branch Medical Clinic for follow-up.

d. Identify tasks requiring repetitive heavy lifting or

awkward/unnatural positioning, and initiate a

written request to the NDW E&S to perform an

ergonomic task analysis.

e. Advocate the procurement and use of ergonomically

designed equipment. Consult NDW E&S for guidance

before any equipment or furniture is purchased.

f. Attend Supervisor’s E&S training and supervisor’s

ergonomics training.

4. Employees shall:

a. Use the tools, procedures, and work practices

appropriate to the task, as instructed by the

supervisor.

b. Report to supervisors all perceived or potential

ergonomic stresses or mishaps, including persistent

work-related pain.

c. Suggest to supervisors and NDW E&S work practices or

designs that could be used to eliminate ergonomic

stresses.

a. d. Follow medical restrictions as indicated.

b. e. Contact the ONI Ergonomic coordinator by email

or at X4063 for assistance or to request an

ergonomic survey.

5. Branch Medical Clinic shall:

a. Support the Command’s efforts to reduce WMSDs by

performing medical monitoring of employees judged at

high risk of WMSD, giving required second opinions

for carpal tunnel release surgery, and facilitating

rehabilitation of individuals with WMSD.

b. Provide health education and information to

individuals with WMSD symptoms.

c. Offer medical counseling to employees with MWSD.

d. Review sign-in logs to monitor WMSD trends.

e. Document all recommendations for employee

restrictions and furnish copies to appropriate

employees, supervisors, and NDW E&S.

VII. OCCUPATIONAL REPRODUCTIVE HAZARDS

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 29

(b) Navy Environmental Health Center Technical Manual NEHC-TM

92-2 May 92, Reproductive Hazards in the Workplace: A Guide

for Occupational Health Professionals

Purpose

This SOP applies to reproductive hazards that may result from

exposure to chemical, physical, or biological stressors. This

SOP establishes the requirements to protect both male and female

employees from chemical, biological, and physical reproductive

stressors.

Definitions

Chemical Reproductive Hazard - An agent listed in Appendix 7A of

this SOP, Appendix 7B reference (b), or specified on its MSDS to

have the potential to cause reproductive impairment in adults

(reproductive toxin) such as infertility, impotence, or

menstrual irregularities, or agents that cause developmental

impairment or death in the embryo/fetus or child (developmental

toxin).

Embryo/Fetus - A developing human from conception until birth.

The embryonic stage lasts through the 8th week, after which the

fetal stage continues until birth.

Physical Reproductive Hazard - Stressors such as, but not

limited to, ionizing radiation, heat, noise, and vibration that

are known or may have the potential to cause reproductive

impairment in adults.

Discussion

This program contains the following elements.

1. Hazard Identification

The potential for exposure to reproductive hazards shall

be identified by BUMED-IH surveys and inspections, and

during the planning and review process for new

operations. MSDSs should be used in conjunction with

the Hazardous Materials Inventory System to identify

known or potential reproductive hazards.

2. Exposure Assessment

a. Upon identification of those areas/personnel where

there is a potential for exposure to reproductive

hazards, the magnitude, frequency, and duration of

the potential exposures shall be determined.

Quantitative or qualitative exposure assessments by

IH shall be used in determining the necessity for

employee protection.

b. Where available, exposure limit guidelines should be

used in the exposure assessment. Where there is no

exposure limit or the exposure limit was developed

without regard to reproductive effects, the

industrial hygienist and occupational physician

shall review exposure monitoring data and make

recommendations.

3. Hazard Communication

a. All employees will be instructed in the provisions

of the reproductive hazards program, job relocation

policies, and general information about reproductive

hazards as required by 29 CFR 1910.1200, Hazard

Communication. Employees shall be advised to report

to their supervisor, Branch Medical Clinic, IH, or

NDW E&S, pregnancies or any conditions that they

believe may have an impact on their reproductive

health. Supervisors shall contact Branch Medical

Clinic whenever there is a potential for

unacceptable exposure to a reproductive hazard or

the potential is unknown.

b. Employees assigned to areas/operations where

identified reproductive risks may exist, shall

receive job-specific training to include the results

of exposure assessments, the effectiveness of

control methods, and the extent and nature of

reproductive risk. Employees shall be informed of

all potential reproductive hazards present in their

work areas.

4. Control of Reproductive Hazards

a. Every reasonable effort shall be made to provide a

workplace free of exposure to reproductive hazards.

For chemicals that are potential reproductive

hazards, substitution with a less hazardous

substance is the abatement method of choice.

Additional abatement methods are engineering

controls (local exhaust ventilation systems, etc.),

administrative controls (job rotation, work-time

limits, etc.), and the use of personal protective

equipment. No employees shall be permitted to

routinely work in an environment where overexposure

to a reproductive hazard is likely to occur.

b. Upon declaring a pregnancy or upon declaring an

intent to conceive, the employee and the supervisor

shall complete the “Workplace Exposures of

Reproductive Concern” form in Appendix 7C with

assistance from the NDW E&S if needed.

c. The Branch Medical Clinic shall conduct

interviews/examinations as necessary and shall

notify NDW E&S if there is need for a follow-up

workplace evaluation.

d. Upon notification, NDW E&S shall conduct a workplace

evaluation and determine the employee’s potential

for workplace exposure to reproductive hazards.

(1) Follow-ups shall take place as soon as possible

after receiving notification by the Branch

Medical Clinic or the employee.

(2) Documentation of previous occupational health

surveys of workplace(s) conducted by IH shall be

reviewed prior to performing the on-site

evaluation.

e. Upon completion of the investigation, NDW E&S shall

send a memo documenting investigative results and

recommendations to the Branch Medical Clinic with

copies to the employee and his/her supervisor.

f. Recommendation(s) for protection of employees shall

be developed by the Branch Medical Clinic in

conjunction with the affected employees,

supervisors, and NDW E&S.

g. Where the hazard exceeds a statutory or

administrative limit, action shall be taken to

eliminate or reduce the hazards or to remove the

employee from the workplace. If it is required that

the employee be removed from the work environment,

supervisors shall remove the employee from the work

area, conforming to applicable personnel policies.

h. The affected employee’s supervisor shall notify the

Branch Medical Clinic of any changes in the status

of the work environment as reported by NDW E&S/IH.

The Branch Medical Clinic shall determine if and

when the employee may return to the former job/work

area. If it is necessary to move an employee, the

supervisor shall consult with NDW E&S/IH about the

potential for workplace exposure to reproductive

hazards in the new location.

Responsibilities

1. BUMED-IH shall:

a. During IH surveys, identify and document potential

reproductive stressors and harmful physical agents

found in each workplace.

b. Evaluate chemicals and physical agents that are

potential reproductive hazards, in conjunction with

the user, as part of the IH survey.

c. Advise supervisors and employees concerning

engineering controls, administrative controls,

product substitution, and personal protective

equipment.

d. Assist employees and their supervisors in acquiring

and completing the reproductive hazard exposure

medical questionnaire when potential problems are

identified.

e. Document the results of hazard determinations,

employee consultations, and any other activities

concerning reproductive hazards controls.

f. Conduct workplace evaluations to quantify the degree

of exposure to potential reproductive

hazards/stressors.

g. Coordinate all reproductive hazards activities with

NDW E&S.

2. BUMED-Branch Medical Clinic shall:

a. a.

Provide counseling by a credentialed occupational

medicine provider to employees who have potential

exposure to occupational reproductive hazards.

b. b.

Consult with employees' supervisors and IH

regarding reproductive hazards.

c. c. Conduct interviews/examinations and make health

protection recommendations as necessary.

d. d. Notify IH of the need for follow-up workplace

evaluations.

3. NDW E&S shall:

a. a. Perform routine reviews of reproductive hazards

during OSH inspections.

b. b. Provide assistance to supervisors preparing job-

specific Hazard Communication.

c. c. Document the results of hazard determinations,

employee consultations, and any other activities

concerning reproductive hazards controls.

d. d. Update the hazardous materials listing to include

chemical reproductive hazards.

e. e.

Conduct reproductive hazard awareness training

during the new employee orientation and upon request.

f. f.

Coordinate with BUMED-IH any activities related

to reproductive hazards.

4. Supervisors shall:

a. a. Maintain awareness of the potential reproductive

hazards in his/her workplace by reviewing MSDS and

consulting with IH and NDW E&S.

b. b. Notify IH and NDW E&S of new or modified

processes or equipment within areas that may impact

the reproductive health of employees under his/her

supervision.

c. c. Ensure employees are knowledgeable of site-

specific hazards as part of site-specific training.

d. d.

Provide for control of reproductive workplace

hazards.

e. e. Comply with evaluations and recommendations from

Medical, IH, and NDW E&S.

f. f. Complete the form, Workplace Exposures of

Reproductive Concern, Appendix 7C, with employees as

needed.

5. Employees shall:

a. a. Review all MSDSs for materials used to aid in

recognizing the reproductive hazards in his/her

workplace and be familiar with the procedures

necessary to preclude or minimize exposures.

b. b.

Report to and seek assistance from supervisor,

Medical, IH, and/or NDW E&S on concerns regarding

reproductive hazards.

c. c. Complete the form, Workplace Exposures of

Reproductive Concern, Appendix C, with supervisor as

needed.

Occupational Reproductive

Chemical Stressors List

Chemical Class PEL TLV Type of

Stressor

M F D

Acetohydroxamic

acid

* - -

Aminopterin Insecticide - -

F D

Arsenic Pesticide + +

Benomyl Fungicide + + M

Benzene * + + M

Bromoxynil Herbicide - -

Cadmium Metal + + M

Carbon disulfide Solvent + + M F D

Carbon Monoxide * + +

Chlordecone(Kepone) Insecticide - -

Cyanazine Herbicide - -

Cycloheximide

Fungicide - -

Cyhexatin Insecticide - +

Dinocap Insecticide - -

Dinoseb Insecticide - - M

1,2-Dibromo-3-

chloropropane

Nematocide +R - M

m-Dinitrobenzene * + + M

o-Dinitrobenzene * + + M

p-Dintrobenzene * + + M

Epichlorohydrin Solvent + + M

Ethylene glycol

monoethyl ether

Solvent

+ + M

Ethylene glycol

monoethyl ether

acetate

Solvent

+ + M

Ethylene glycol

monomethyl ether

Solvent + + M

Ethylene glycol

monomethyl ether

acetate

Solvent + + M

Ethylene oxide Sterilizing

Agent

+R +

Hexachlorobenzene * - +

Hydroxyurea * - -

Lead Metal +R + M F D

Mercury and mercury

compounds

Metal + +

Methyl bromide

Fumigant + +

Methyl mercury Organometal + +

Nickel carbonyl * + +

Polybrominated

biphenyls (PBBs)

* - -

Polychlorinated

biphenyls(PCBs)

* + +

2,3,7,8-

Tetrachloro-

dibenzo-para-dioxin

(TCDD)

* - -

Toluene Solvent + +

Urethane Polymer - -

Warfarin Rodenticide + +

----------------------------------------------------------------

A = Source for this information is 31 March 1998 Navy

Reproductive Hazards Review Board Meeting

M = Male

F = Female

D = Developmental

* = Unable to classify into a single functional class

PEL = OSHA's permissible exposure limit (PEL)

TLV = ACGIH threshold limit value (TLV)

+ = Exists

- = Does not exist

R = Level considers reproductive effects

Appendix 7A

Occupational Reproductive

Chemical Stressors List

Replaced by the list in Appendix 7A - Provided for reference only

Chemical Stressor

Class Type of Stressor

F D

Aminopterin Antineoplastic F D

Benomyl Fungicide M D

• •

Bromoxynil Herbicide D

Carbon disulfide Solvent M F D

Carbon monoxide

• •

Carboplatin Antineoplastic D

• •

Carmustine Antineoplastic D

• •

Chlorambucil Antineoplastic D

• •

Chlordecone (Kepone) Insecticide M F D

• •

Cyanazine Herbicide D

• •

Cycloheximide Fungicide D

• •

Cyclophosphamide (Cytoxan) Antineoplastic M F D

Cyhexatin Insecticide D

• •

Cytarabine Antineoplastic D

• •

Daunorubicin Hydrochloride Antineoplastic D

• •

Dinocap Insecticide D

• •

Dinoseb Insecticide D

1,2-Dibromo-3-chloropropane Nematocide M

M-Dinitrobenzene X M

O-Dinitrobenzene X M

P-Dinitrobenzene X M

• •

Dinoseb Insecticide M

Ethylene glycol monoethyl ether Solvent M D

Ethylene glycol monomethyl ether Solvent M D

Ethylene glycol monomethyl Solvent M D

ether acetate

Ethylene oxide Sterlizing Agent M F

• •

Etoposide Antineoplastic D

• •

Fluorouracil Antineoplastic D

• •

Ifosfamide Antineoplastic D

Lead Metal M F D

Mercury and mercury compounds Metal M F D

• •

Methotrexate Antineoplastic D

Methyl mercury Organometal D

• •

Mitoxantrone Antineoplastic D

• •

Nitrogen mustard Antineoplastic D

Source: NEHC-TM-92-2, May 1992 (prepared by NEHC Reproductive Hazards Review Board)

Types of Stressors: M=Male, F=Female, D=Developmental

No current permissible exposure limit or threshold limit value.

Unable to classify this chemical into a single functional class.

Appendix 7B

• • Plicamycin Antineoplastic D

• •

Polychlorinated biphenyls D

• •

Ribavirin Antiviral drug D

• •

2,3,7,8-Tetrachlorodibenzo-para-dioxin (TCDD) X D

Toluene Solvent D

• •

Vinblastine Antieoplastic D

• •

Vincristine Antieoplastic D

Appendix 7B

OPNAVINST 5100.23E

15 January 1999

Appendix 29-C

WORKPLACE EXPOSURES OF REPRODUCTIVE CONCERN

JOINT SUPERVISOR's AND WORKER's STATEMENT

The supervisor and the worker are to complete this form at the time of a female worker’s confirmed pregnancy or any

time a male or female worker is concerned about workplace reproductive hazards.

Name

Rank/Rate Command/Shop_______________

Brief description of job duties (not job title)

______________________________________________________________________________________

Supervisor_____________________________________________________________________________

CHECK ALL THAT ARE APPROPRIATE

Workplace: shipboard shop office outdoors other

HAZARDS(specify)

WORKER EXPOSED WORKER IN MED SURVEILLANCE

CHEMICAL

Solvents

yes no yes no

Metals

yes no yes no

Pesticides

yes no yes no

Antineoplastics

yes no yes no

Anesthestics

yes no yes no

Other

yes no yes no

PHYSICAL

Heat yes no yes no

Nonionizing radiation

yes no yes no

Noise

yes no yes no

Vibration

yes no yes no

BIOLOGICAL (infectious agents) yes

no yes no

OTHER HAZARDS(specify) yes

no yes no

PERSONAL PROTECTIVE EQUIPMENT REQUIRED:

none respirator gloves hearing protection protective clothing

DATE OF MOST RECENT INDUSTRIAL HYGIENE (IH) SURVEY

(Attach if available):

ATTACH RELEVANT MATERIAL SAFETY DATA SHEETS (MSDS)

JOB ACTIVITIES/CONDITIONS:

jumping climbing shift or night work

heavy pushing/pulling crawling working at heights

heavy/repetitive lifting of: lbs(weight) prolonged standing for hours/day

work in hot environment times/hour(frequency)

OCCUPATIONAL MEDICINE (OM) EVALUATION RECOMMENDED

yes no

_________________________________________________________

Worker's Signature Date

_________________________________________________________

Supervisor's Signature Date

This form must be maintained in the command’s occupational safety and health office. If an OM evaluation is

recommended, provide a copy of this form to the cognizant OM provider.

Appendix 7C

VIII. HEARING CONSERVATION PROGRAM

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 18

(b) 29CFR 1910.95, OSHA, Occupational Noise Exposure

Purpose

The purpose of the Hearing Conservation Program (HCP) is to

prevent occupational hearing loss through the identification of

hazardous noise areas and the protection of personnel through

engineering and administrative controls or the use of personal

protective hearing devices.

This SOP describes the responsibilities of managers and

supervisors, safety and health personnel, and non-supervisory

employees and their participation in the ONI HCP.

Definitions

dB(A) - A sound level reading in decibels as measured on the A-

weighted network of a sound level meter.

Decibel-dB - A unit used to express sound pressure levels;

specifically, 20 times the logarithm of the ratio of the

measured sound pressure to a reference quantity, 20 micropascals

(0.0002 microbars). In hearing testing, the unit used to

express hearing threshold levels as referred to audiometric zero

(re: ANSI S3.6, 1969 (NOTAL)).

Impulse or Impact Noise - Sound of short duration, usually less

than 1 second, with an abrupt onset and rapid decay. Also,

those variations in noise levels that involve maxima at

intervals greater than 500 milliseconds. Where the intervals

are less than 500 milliseconds, the noise is considered

continuous.

Discussion

An effective HCP will include the following elements.

1. HCP

Employees whose exposures to noise are greater than the

exposure limit are included in the HCP. A roster of

these employees will be maintained by NDW E&S and

updated at least semi-annually. Employees may not be

removed from the program without concurrence from Branch

Medical Clinic.

2. Exposure Limits

Exposure limits have been established for employees'

exposure to noise. Exposures shall not exceed 84 dBA as

an 8-hour time weighted average. Exposures to

impulse/impact noise shall not exceed a peak sound level

of 140 dB.

3. Engineering Controls

Engineering controls should be selected as the primary

means to control occupational exposure to noise.

Examples of engineering controls for noise include:

• isolation of noise producing equipment;

• substitution of processes or equipment with those

that produce lower noise levels;

• placing employees in sound proof control rooms; or

• installation of sound dampening devices.

Where engineering controls are not feasible, are not

completely effective, or are being implemented,

administrative controls or personal protective equipment

may be employed.

4. Use of Hearing Protection

Engineering controls will be used as the primary means

of controlling exposures to excessive noise. Where

engineering controls are not feasible, not completely

effective, or are being implemented, hearing protection

may be used.

Hearing protection will be used during the following

instances:

a. Exposures exceed 84 dBA as an 8-hour TWA.

b. Exposures to impulse/impact noise exceed a peak

sound level of 140 dB.

c. Exposures exceed 104 dBA 8-hour TWA, double hearing

protection will be used (e.g., ear plugs in

conjunction with ear muffs).

Hearing protection will be selected based on the noise

levels and the work being done and should reduce

exposures to less than the exposure limits. All hearing

protection used will have noise reduction ratings (NRRs)

assigned to them by the manufacturer or will be approved

by the Branch Medical Clinic. Administrative controls

may be used in conjunction with hearing protection where

hearing protection alone does not reduce employees'

exposure to noise to less than the exposure limits.

5. Hearing Tests and Medical Evaluations

Employees who are included in HCP will receive reference

and annual hearing tests. Employees may also receive

hearing tests if there are complaints of hearing

difficulties. Medical personnel may restrict employees

from duties involving exposure to hazardous noise when

hearing tests demonstrate progressive hearing loss.

6. Labeling Hazardous Noise Areas and Equipment

Areas and equipment that produce noise levels in excess

of the exposure limits shall be labeled as such.

Military combatant equipment is excluded from this

requirement.

7. Noise Measurements

Industrial hygienists or suitably trained personnel

shall perform sound level surveys using appropriate

instrumentation. Reference (a) of this SOP provides

detailed instructions on performing sound level surveys.

8. Training and Education

Employees who are included in HCP and their supervisors

will receive training on exposure to noise. Training is

available on line or can be scheduled through web

applications.

Responsibilities

1. NDW E&S will:

a. Administer the HCP.

b. Coordinate sound level surveys of workplaces with

IH.

c. Advise workers and supervisors of potentially unsafe

conditions and practices that directly affect

hearing.

d. Ensure areas and equipment identified as noise-

hazardous by sound level surveys are posted and

labeled by cognizant code and shop.

e. Provide technical consultation for development of

engineering control measures.

f. Ensure adequate training in hearing conservation

practices is made available for all personnel.

g. Obtain a roster of all personnel in HCP from each

ONI code semi-annually UA the web-based Medical

Surveillance Program.

h. Provide approved noise hazardous warning signs.

i. Perform an annual evaluation of HCP with the Branch

Medical Clinic to determine the effectiveness of the

program.

j. Record significant threshold shifts on

injury/illness logs.

2. Department Heads will:

a. Ensure HCP is implemented for employees working in

designated noise hazardous areas or performing high

noise activities.

b. Ensure approved hearing protective devices are

provided and issued in noise hazardous areas.

c. Ensure preventive maintenance, inspection, and

repair is performed on all industrial machines,

equipment, tools, etc., in order to reduce

abnormally high noise levels due to wear, damage, or

poor maintenance.

d. Ensure adequate measures for noise abatement are

considered in the location and design of all new

construction or modernization projects and in the

procurement of new machinery or equipment.

3. Managers and Supervisors will:

a. Provide engineering controls to reduce noise levels

whenever practicable.

b. Enforce the use of hearing protectors in designated

noise hazardous areas.

c. Contact the Branch Medical Clinic to schedule

required hearing tests for employees and ensure they

attend.

d. Ensure employees have initial and annual hearing

conservation training and that new and reassigned

employees are trained prior to beginning the work.

Proof of completion of required training (NDW Safety

Training Attendance Record) must be submitted to NDW

E&S.

e. Provide list of employees requiring participation in

HCP semi-annually to NDW E&S.

a. f. Place hazardous noise labels on all high noise

producing pneumatic and power tools (e.g., grinders,

chippers, etc.) prior to tool issuance. Labels are

available from NDW E&S in the web-based Medical

Surveillance Program.

g. Attend initial and annual hearing conservation

training.

4. Employees will:

a. Wear approved hearing protectors while working in

noise-hazardous areas or performing noise-hazardous

operations.

b. Attend scheduled hearing tests, medical exams, and

hearing conservation training.

5. Branch IH will:

a. Perform workplace noise measurements and analyses.

b. Provide results of workplace noise measurements and

analyses to NDW E&S.

c. Assist NDW E&S in designating noise hazardous areas

and equipment.

d. Specify the level and type of hearing protection

required for noise hazardous areas and equipment.

6. Branch Medical Clinic will:

a. Conduct hearing tests and input the date into the

week-based Medical Surveillance Program.

b. Notify NDW E&S of personnel scheduled for exams,

exams completed, and employees that did not show for

scheduled exams.

c. Notify employees, supervisors, and NDW E&S of

significant threshold shifts.

d. Perform an annual evaluation of HCP with the NDW E&S

to determine the effectiveness of the program.

IX. SIGHT CONSERVATION

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 19

(b) American National Standards Institute (ANSI), American

National Standard, Eye and Face Protection Z358.1-1997

Purpose

The purpose of the Sight Conservation Program is to prevent

occupational injury to the eyes or loss of sight. It includes

the use of engineering and administrative controls to reduce eye

hazards with the use of protective eye wear in those areas and

in the performance of operations where the use of these controls

fails to eliminate the hazards. This SOP describes the

responsibilities of managers and supervisors, NDW E&S, and non-

supervisory employees related to their participation in the NDW

Sight Conservation Program. This SOP is applicable to all NDW

operations and employees.

Discussion

1. Special Precautions for Visually Impaired Employees

a. Any employee who is found to have vision in one eye

which is 20/200 (corrected) or worse will be

considered visually impaired.

b. Visually impaired employees shall not be assigned

duties that would present a hazard to their

remaining vision.

c. Visually impaired employees shall wear protective

eyewear to protect their remaining sight at all

times regardless of occupation or workstation.

d. Placement of visually impaired employees in specific

workplace activities will be consistent with the

Rehabilitation Act of 1973, and the Americans with

Disabilities Act of 1990.

2. Obtaining Corrective Safety Eyewear

When necessary, NDW will provide employees with

protective eyewear fitted with corrective lenses. The

process for obtaining corrective safety eyewear is as

follows:

a. Supervisor will determine need for issuance of

protective eyewear to employee.

b. Employee will report to the Branch Medical Clinic or

can use the prescription from a private doctor for

issuance of corrective safety eyewear.

c. Civilian employees will submit eye prescription and

request from supervisor to NDW E&S.

d. NDW E&S will contact the on-site prescription

eyewear contractor and schedule an on-site base

appointment. Employee will be given notification as

to when and where to report to select a pair of

safety glasses. Employee will then be notified when

to return to pick up glasses. The scheduled

employee will be fitted by on-site specialist and

issued glasses.

Responsibilities

1. NDW E&S will:

a. Administer the Sight Conservation Program.

b. Survey NDW work areas, processes, and occupations to

identify eye-hazardous areas, personnel requiring

eye protection, and type of eye protection required.

c. Maintain a listing of eye-hazard areas and

communicate this information to cognizant managers

and supervisors.

d. Obtain a roster of all personnel in the Sight

Conservation Program from each department annually

though the web-based Medical Surveillance Program.

e. Retain and review mishap records to identify areas,

processes, and occupations where potential eye

hazards may exist.

f. Ensure appropriate warning signs are posted at

entrances to all designated eye-hazardous areas.

g. Re-evaluate designated eye-hazardous work areas

after new processes are adopted, or after

modifications to existing processes have been made.

h. Maintain a listing of visually impaired employees.

i. Provide technical consultation for development of

engineering control measures.

j. Insure a comprehensive training/education program in

sight conservation practices is made available to

all NDW personnel.

k. Elect the type of eye protection for use at NDW.

l. Maintain adequate supply and types of eyewear for

issue.

m. Maintain the Prescription Eyewear Program for the

activity, order prescription glasses, and maintain

roster of personnel issued prescription glasses

(civilians).

n. Consult with the Branch Medical Clinic and

comptroller on best way to obtain prescription

eyewear based on availability of doctors, turn

around time to obtain glasses procurement cost, etc.

2. Department Heads will:

Ensure the Sight Conservation Program is implemented for

employees working in sight-hazardous areas or performing

work that could be injurious to the eyes.

3. Managers and Supervisors will

a. Provide engineering controls to reduce eye hazards

whenever practicable.

b. Enforce the use of eye protection when eye

protection is required.

c. Ensure protective eyewear worn by employees is

maintained in a clean and fully operational

condition.

d. Ensure annual training on the use, care, and

limitations of protective eyewear used by employees

under his/her supervision. Provide proof of

completion of required training to NDW E&S.

Training may be completed on line through NDW E&S

web applications under Web Training.

e. Ensure employees wear only eyewear approved by NDW

E&S when eye protection is required.

f. Post areas designated as eye-hazardous as requested

by NDW E&S.

g. Ensure all plumbed eye wash units in work areas are

inspected weekly and activated for 3 minutes. Self-

contained units are serviced and maintained

quarterly. Records of these inspections shall be

maintained. Inspection record tags are available

from NDW E&S can be attached to eye wash facilities.

h. Provide to NDW E&S, a list of employees required to

participate in the Sight Conservation Program

through the web-based Medical Surveillance Program.

i. Determine and validate the need for the replacement

of safety eyewear and submit requests for

replacement to NDW E&S.

4. Employees will:

a. Wear approved eye protection while working in eye-

hazardous areas or performing eye-hazardous

operations.

b. Keep eyewear clean and in fully operational

condition.

c. Report any damaged eyewear to supervisor.

d. Wear only protective eyewear approved by the NDW

E&S.

e. Attend scheduled sight conservation training.

Training may also be completed on line through the

NDW E&S web applications under Web Training.

X. PERSONAL PROTECTIVE EQUIPMENT (PPE)

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 20

(b) 29 CFR 1910.132, OSHA, General Requirements, PPE

(d) 29 CFR 1910.136, OSHA, Foot Protection

(e) 29 CFR 1910.138, OSHA, Hand Protection

Purpose

This SOP describes the requirements for the use and procurement

of PPE and under what conditions PPE is required at ONI.

The requirements for this procedure apply to all employees,

military and civilian, who are exposed to occupational hazards

or work in areas that are identified as requiring PPE. It

describes the type of PPE approved for hand, head, and foot

protection. It also describes the responsibilities of

Department Heads, supervisors, non-supervisory personnel, and

NDW E&S personnel.

Discussion

Engineering or administrative controls are to be the primary

means for providing worker protection. In those instances where

engineering or administrative controls are not practical or

applicable, PPE shall be employed to reduce or eliminate the

employee’s exposure to the hazard.

Where PPE is required, a written hazard assessment describing

the need for PPE will be created and maintained by NDW E&S.

PPE will be selected and used according to the following:

1. Hand Protection Equipment will

a. Be used when there is the potential for injury to

the hands from a physical, chemical, or electrical

hazard.

b. Be selected based upon the hazard(s) to which the

employee will be exposed. Glove material and

durability will be based upon the job to be

performed and the chemical/physical hazard(s).

c. Be replaced when the condition of the PPE prevents

it from providing the intended protection.

d. For electrical work, leather gloves must be worn

only as physical protection for electrically

insulating gloves. When used alone leather does not

offer sufficient electrical insulating properties.

2. Head Protection will:

a. Be required when there is a potential for injury to

the head from objects falling from above, from

bumping into overhead obstacles, or from coming into

contact with electrical circuits.

b. Be replaced when the condition of the PPE prevents

it from providing intended protection.

c. Not be painted; nor will decals/stickers be affixed

to degrade the head protection’s condition or

conceal any damage.

d. Be kept clean and the suspension system adjusted in

the hard hat to provide proper impact protection.

e. Unless specifically designed to be worn otherwise,

visored hardhats shall be worn with visor in the

forward position.

3. Foot Protection will:

a. Be required in areas where there is a danger of foot

injuries due to falling and rolling objects, objects

piercing the sole, or if feet are exposed to

electrical hazards. Where danger of dropping

extremely heavy objects is present, metatarsal

guards shall be worn.

b. Be replaced when the condition of the shoe or

related components prevents it from providing

intended protection.

c. Be selected based on the hazard(s) to which the

employee will be exposed. Additional foot

protection shall be required as needed.

d. Be obtained by submitting a Request for Safety

Footwear, Appendix 10A, to the individual’s

supervisor and the NDW Site Safety Manager.

Protective Footwear Purchase Reimbursement (ONI Civilians Only)

Safety footwear will/may be provided through reimbursement to

individuals. The following guidance applies:

1. 1. Appropriated fund civilian employees, including

temporary employees, working in a foot hazard area, will

be provided safety footwear at ONI expense. Purchased

footwear must be in accordance with American National

Standard Institute (ANSI) 241.

2. 2. Requests for reimbursement shall be by submission of

Standard Form 1164, Claim for Reimbursement for

Expenditures on Official Business. Authorization from

the cognizant ONI Department Head or immediate

supervisor and an original paid purchase receipt from

the commercial vendor must accompany the request.

3. The reimbursement allowances for safety footwear will

not exceed:

Oxford type shoe $51.00

Chukka type shoe $58.00

Boots $60.00

NOTE: Cases where medical considerations require specialized or

orthopedic footwear that costs in excess of the amounts

specified above must be documented by a written statement from a

physician who treats foot disorders.

Responsibilities

1. NDW E&S will:

a. Conduct a PPE assessment and certification of all

codes to determine requirements for PPE.

b. Assist department heads and supervisors in

identifying feasible engineering and administrative

controls to reduce or eliminate the need for PPE.

c. Identify and approve the type of PPE required for

all ONI personnel.

e. Ensure all purchased PPE meets appropriate ANSI

requirements, federal specifications, or has

approval from an authority such as Underwriter’s

Laboratory (UL), Factory Mutual (FM), or American

Society of Testing and Materials (ASTM).

f. Maintain the written certification of the hazard

assessment.

2. Department Heads will:

a. Ensure all supervisors are familiar with the

requirements of this procedure.

b. Ensure the requirements of this procedure are

implemented for employees working in areas or

participating in work activities requiring the use

of PPE.

3. Supervisors will:

a. Ensure all employees are aware of the requirements

contained in this procedure.

b. Issue proper PPE to each employee and ensure

employees in their assigned tasks wear PPE.

c. Conduct annual training on the use, care, and

limitations of PPE used by employees under their

supervision in April and document this training on

the web-based training application. Maintain proof

of completion of required training.

d. Monitor the workplace and consult with NDW E&S, to

determine if engineering or administrative controls

are feasible to reduce the need for PPE.

e. Assess workplace to determine if additional PPE is

required.

f. Determine and validate the need for the replacement

of safety footwear. Prepare and submit requests for

replacement.

4. Employees will:

a. Wear appropriate PPE in the performance of

activities recognized as being hazardous and in

areas identified as requiring personal protective

equipment.

b. Notify supervisor when PPE is becoming worn or

appears to be defective. This should be done prior

to the PPE becoming unserviceable.

c. Participate in required training and demonstrate the

ability to use, select, and care for PPE. In

addition, the employee shall demonstrate an

understanding of the limitations of assigned PPE.

d. Maintain PPE in a clean and sanitary condition.

Date

From:

To:

Subj: REQUEST FOR SAFETY FOOTWEAR

Ref: (a) ONI-NAVOSH SOP-10

1. Per reference (a), request the below named individual be

authorized to purchase safety footwear at government expense.

Duties performed by the individual require the following type of

safety footwear.

a. _____ Oxford type at a cost not to exceed $51.00.

b. _____ Chukka type at a cost not to exceed $58.00.

c. _____ Boots at a cost not to exceed $60.00.

2. Employee’s Name: ___________________________________________

Occupation Title: __________________________________________

Employee Status: Perm ____ Temp ____ P/T ____ Other ________

Original Issue: _______ Replacement Issue: _______

3. Justification: (State reason safety footwear is required

such as job requirements or replacement due to fair wear and

tear. If medical reasons require specialized or orthopedic

shoes costing in excess of the amounts indicated in paragraph 1

above, a written statement from a physician who treats foot

disorders must be attached to the request.)

________________________________________________________________

4. Requested by: ______________________________________________

Signature of Supervisor Date Phone Number

Approved by: _______________________________________________

Signature of Dept. Head/ Date Phone Number

Staff Officer

NOTE: Safety footwear is an accountable item and civilian

employees must turn in their old safety shoes for destruction

when authorized a replacement issue.

Appendix 10A

XI. RESPIRATORY PROTECTION PROGRAM

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

Program Manual, Chapter 15

(b) 29 CFR 1910.134, OSHA, Respiratory Protection

Protection, American National Standards Institute

Purpose

This SOP describes the Respiratory Protection Program at ONI.

It provides information on the requirements and responsibilities

for the proper selection and use of respirators at ONI to

safeguard the life and health of each respirator wearer.

Discussion

Respirators are worn only in the following situations:

1. When an IH Survey determines that a respirator must be

worn, due to documented exposure sampling or work

processes and operations, or

2. When Respiratory Protection Program Management (RPPM)

deems it appropriate for humanitarian or morale use.

3. When as permitted by an OSHA substance specific standard

such as lead, the employee chooses to wear a respirator.

In these situations employees can only use respirators after

being trained and issued a specific type respirator by the RPPM.

1. Selection

Specific instructions for selection, care, issue, and

use of respiratory protection are contained in selection

SOPs.

2. Fit-Testing

Users of respirators will be fit-tested prior to use to

ensure selection of a proper fitting respirator.

Qualitative or quantitative fit-testing will be utilized

based on the type of respirator required.

3. Restrictions on Use

There shall be nothing to interfere with the face-to-

facepiece seal of tight-fitting respirators. Examples

of things that may interfere with a proper seal are

facial hair and/or glasses. Employees who wear glasses

may obtain specially fitted glasses to be worn with

tight-fitting full-face respirators. NDW E&S can assist

with obtaining this equipment.

4. Medical Qualification

Employees who use respiratory protection must receive

annual medical approval from the Branch Medical Clinic.

5. Training and Qualification

Only trained employees are permitted to use respiratory

protection. Users are trained prior to use and will

receive annual refresher training.

Training and qualifications for the RPPM are as follows:

a. The RPPM shall pass one of the following training

courses before being appointed as the RPPM:

(1) The OSHA Training Institute Course 222 or 222A

(2) The NIOSH Course 593

(3) The Navy RPPM course, Respiratory Protection

Program Management (A-493-0072)

(4) Any respiratory protection course that has at

least 32 hours of training including the topics

covered in reference (a), paragraph 1512.

6. Change-Out Schedules

Cartridge change-out schedules will be established for

cartridge use in accordance with manufacturer’s recommendations

or other objective data.

Responsibilities

1. NDW E&S shall:

a. Designate a qualified RPPM to manage the Respiratory

Protection Program.

b. Evaluate work practices to determine the need for

respiratory protection measures and, if necessary,

prescribe the appropriate respirator and work

procedures.

c. Issue and maintain respiratory protection equipment

and supplies.

d. Conduct training for all employees and supervisors

required to use respirators. Respirator training is

given annually to those exposed to respiratory

hazards and their supervisors.

e. Perform fit testing and or coordinate to contract

out for those services.

f. Maintain files of the Respiratory Protection Program

including current respirator training records and

fit-testing results.

g. Provide and/or review SOPs governing the selection,

care, issue, and use of respiratory protection

equipment.

2. The RPPM shall:

a. Implement the requirements of this program.

b. Maintain a list of respirator users.

c. Authorize the use of respiratory protective

equipment.

d. Annually audit this program.

3. Branch Medical Clinic will:

a. Schedule and provide physical examinations based on

information received from the NDW E&S and/or

supervisor.

b. Provide to the NDW E&S RPPM a written medical

clearance for employees who are physically able to

wear respiratory protection equipment.

4. Supervisors will

a. Ensure any operation or area under their supervision

that may pose a significant respiratory hazard is

evaluated by the industrial hygienist to determine

which controls (engineering, respiratory, and/or

other) are needed to protect employees from exposure

to a hazardous atmosphere.

a. b.

Maintain list of respiratory users in the web-

based Medical Surveillance Program.

c. Attend respiratory training with their employees.

d. Schedule medical examinations with the Branch

Medical Clinic for employees in the Respiratory

Protection Program.

e. Periodically monitor personnel to ensure respiratory

protection equipment is used properly.

f. Post SOPs for respiratory protection in the general

work area.

g. Request a re-evaluation of an operation by NDW E&S

if there are significant changes in the amount,

type, or conditions of use of hazardous materials,

or in any operation that produces hazardous

byproducts.

h. Notify RPPM when employees no longer require

respiratory protection or are no longer the

supervisor’s subordinate, and update the web-based

Medical Surveillance Program.

5. Employees (Users) will:

a. Use the respiratory protection equipment selected by

the RPPM in accordance with the instructions and

training received.

b. Inspect the respiratory protection before and after

each use, reporting any malfunction to the

supervisor and the RPPM.

c. Replace particulate filter cartridges when used on

non-disposable respirators or throwaway disposable

respirators when breathing resistance becomes

excessive and on chemical cartridges when indicated

by the established change-out scheduled.

d. Take proper care of respiratory protection

equipment, ensuring the respirator is cleaned after

each use, if non-disposable, stored in a sealed

plastic bag, and placed in a sanitary environment

protected from damage or loss.

e. Report to the Branch Medical Clinic for respiratory

physical examinations when scheduled.

f. Attend the NDW E&S respiratory fit-test and training

as scheduled.

g. Not use a dust-mask or any other type of respirator

unless trained and issued a specific respirator for

use by the RPPM.

h. Perform user seal checks when a respirator is

donned.

XII. BLOODBORNE PATHOGENS

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

Program Manual, Chapter 28

(b) 29 CFR 1910.1030, OSHA, Occupational Exposure to Bloodborne

Pathogens

Purpose

This SOP establishes requirements for ensuring that an effective

Bloodborne Pathogens Program is in place for protection of ONI

employees with occupational exposure to bloodborne hazards.

Definitions

Blood - Human blood and human blood components.

Bloodborne Pathogens - Microorganisms that are present in human

blood or other potentially infectious material (OPIM) and can

cause disease in humans. These pathogens include, but are not

limited to, Hepatitis B Virus (HBV) and Human Immunodeficiency

Virus (HIV).

Decontamination - The use of physical or chemical means to

remove, inactivate, or destroy bloodborne pathogens on a surface

or item to the point where they are no longer capable of

transmitting infectious particles and the surfaces or item is

rendered safe for handling, use or disposal.

Exposure Incident - A specific eye, mouth, other mucous

membrane, non-intact skin, or parenteral contact with blood or

OPIM that results from the performance of an employee’s duties.

Good Samaritan - Personnel who are not designated to provide

first aid, but are exposed to blood or OPIM while voluntarily

aiding another person.

If an employee assists another employee who, for example, is

bleeding as a result of a fall and has contact with the blood,

this is considered an exposure due to a “Good Samaritan Act” and

would not be considered an occupational exposure. However, ONI

does offer the same medical follow-up procedures to an ONI

employee who experiences an exposure incident as the result of

performing a “Good Samaritan Act."

HBV - Hepatitis B Virus. HBV can survive for at least 1 week in

dried blood. The disease can produce a mild to chronic

infection, and liver damage such as cirrhosis, liver cancer, or

death due to liver failure.

HCV – Is the most common chronic bloodborne infection in the

United States. Persons who are chronically infected with HCV

may not be aware of their infection because they may not be

clinically ill. The infection may lead to chronic liver disease

that develops slowly, often taking 2 or more decades before it

is recognized.

HIV - Human Immunodeficiency Virus. HIV is the precursor to the

Acquired Immunodeficiency Syndrome (AIDS). Currently no

vaccination exists to prevent infection of HIV, and there is no

known cure.

Mucocutaneous contact - When blood or body fluid comes in

contact with a mucous membrane in the eye, mouth, or nose.

Occupational Exposure - Reasonably anticipated percutaneous or

mucocutaneous contact with blood or OPIM that may result from

the performance of an employee’s duties.

OPIM - Defined as the following human body fluids: semen,

vaginal secretions, cerebrospinal fluid, synovial fluid, pleural

fluid, pericardial fluid, peritoneal fluid, amniotic fluid,

saliva in dental procedures, any body fluid that is visibly

contaminated with blood, and all body fluids in situations where

it is difficult or impossible to differentiate between body

fluids. OPIM does not apply to feces, nasal secretions, sputum,

sweat, tears, urine, and vomitus unless they contain visible

blood.

The Center for Disease Control has also reported that HIV has

been isolated from tears, breast milk, and urine and is likely

to be isolated from other body fluids, secretions, and

excretions. However, epidemiological evidence has implicated

only blood, semen, vaginal secretions, and possibly breast milk

in the transmission of HIV.

Parenteral - Brought into the body through some way other than

the digestive tract; piercing mucous membranes or the skin

barrier through such events as human bites, needle sticks, cuts,

and abrasions.

Percutaneous Contact - Whenever blood or other potentially

infectious materials is introduced through the skin or mucous

membranes by sustaining a cut by a sharp object contaminated

with blood, or by having blood contaminate an already existing

open wound, sore, broken cuticle, or chapped skin.

Personal Protective Equipment (PPE) - Specialized clothing such

as a smock or equipment (e.g., gloves, glasses) worn by an

employee for protection against a hazard. General work clothes

(e.g., uniforms, pants, shirts, or blouses) not intended to

function as protection against a hazard are not considered to be

PPE.

Universal Precautions - An approach to infection control.

According to this concept all human blood and certain human body

fluids are treated as if known to be infectious for HIV, HBV,

HCV, and other bloodborne pathogens.

Work Practice Controls - Controls that reduce the likelihood of

exposure by altering the manner in which a task is performed.

Discussion

1. Exposure Determination

a. Exposure determination will be performed on all job

classifications in which employees may have

occupational exposure.

b. An employee trained in first aid, cardiopulmonary

resuscitation (CPR), and designated to be

responsible for rendering medical assistance as part

of his/her job duties is covered by this program.

However, the requirement for first aid and CPR

training alone does not dictate the need to include

individuals in this program.

2. Exposure Control Plan

Departments that have personnel with any occupational

exposures to blood or OPIM must develop an Exposure

Control Plan designed to eliminate or limit such

exposure. The Exposure Control Plan shall be accessible

and updated at least annually

and whenever new tasks or

modifications to existing tasks affect occupational

exposures. It has been determined that the Security

Directorate has personnel that may be occupationally

exposed and, therefore will have an Exposure Control

Plan to include:

a. a. Hazard Prevention and Controls such as

engineering controls and work practices to eliminate

or minimize employee exposure to Bloodborne

Pathogens or OPIM.

b. b. PPE such as gloves, gowns, eye protection,

mouthpieces, pocket masks.

c. c. Cleaning, Decontamination, and Disinfecting

(1) The particular disinfectant used, as well the

frequency with which it is used will depend upon

the circumstances in which the housekeeping task

occurs. A solution of sodium hypochlorite

(household bleach) prepared daily is an

inexpensive and effective germicide.

Concentrations ranging from approximately 500

parts per million (ppm) 1:100 dilution of

household bleach) sodium hypochlorite to 5,000

ppm (1:10 dilution of household bleach) are

effective depending on the amount of organic

material (e.g., blood, mucous) present on the

surface to be cleaned.

(2) Laundry - the Center for Disease Control has

determined that routine laundry practices are

adequate to decontaminate clothing that has been

soiled with blood or OPIM. Water heated to 140-

160 degrees kills viruses. Therefore, hot water

and detergent are sufficient to decontaminate

laundry. No more than one cup of bleach per

washtub of water is necessary. Standard dry

cleaning chemicals also provide adequate

decontamination.

d. Work Practice Controls

(1) Eating, drinking, smoking, applying cosmetics or

lip balm, and handling contact lenses shall not

occur in areas with a reasonable likelihood of

occupational exposure to bloodborne pathogens.

Likewise, food and drink shall not be kept in

refrigerators, freezers, shelves, or cabinets,

or on countertops or benchtops where blood or

OPIM are present.

(2) Upon completion of tasks or as soon as possible

after, protective clothing should be removed and

the potentially exposed individual should wash.

(a) Individuals who suspect or know their skin

was exposed to bloodborne pathogens should

first wash the area with soap and water,

then wipe the area with a disinfectant such

as rubbing alcohol or hydrogen peroxide.

(b) Individuals who suspect or know they have

received mucous membrane exposure shall

irrigate the membrane for 15 minutes with

water or a saline solution.

should let their wounds bleed within reason

to allow the injury a chance to cleanse

itself before cleaning the area according to

the above procedures.

3. General Disposal Procedures

All material contaminated with blood or OPIM must be

disposed of as potentially infectious medical wastes in

appropriate containers or plastic bags that are colored

red or marked with the biohazard label. If the

ambulance on scene does not remove the waste, the HQNDW

Fire Department will take the waste to the medical

clinic on Bolling Air Force Base.

4. Hepatitis B Vaccination

a. The Hepatitis B vaccination series as primary

prevention will be made available by the Branch

Medical Clinic to employees in the Bloodborne

Pathogen Program after they receive the required

training and within 10 working days of initial

assignment. The vaccination will be provided at no

cost to the employee.

b. If the employee declines the Hepatitis B

vaccination, he/she must sign a declination

statement, Appendix 12A. The individual shall be

provided the vaccination at a later date if they

desire.

5. Medical Follow-up and Recordkeeping

As soon as possible following each exposure incident,

but within 24 hours, the individual involved shall

report to the Branch Medical Clinic for a medical

evaluation and post-exposure incident investigation

report. Appendix 12B may be used for this.

Training Requirements

All ONI employees will be given general information about the

provisions of the Bloodborne Pathogen Program through an annual

notice or during new employee orientation. However, all

personnel that are specifically covered under this instruction

shall receive annual training on bloodborne pathogens at the

time of initial assignment to tasks involving occupational

exposure and sign a Bloodborne Pathogens Training form, Appendix

12C. The training program shall be administered by a person

knowledgeable in the subject as it pertains to the workplace and

shall be available to answer questions.

Responsibilities

1. NDW E&S will:

a. Perform periodic surveillance to monitor the

effectiveness of the program.

b. Maintain, interpret, review, and update this

instruction as required.

c. Annually review the job classifications and tasks

for exposure to bloodborne pathogens or OPIM and

assist departments in developing their exposure

control plans.

d. Maintain a record of exposures, conduct post-

exposure investigations and list exposure(s) on the

Navy Injuries and Occupational Illness (OPNAV

5102/7) log.

e. Coordinate training for the covered employees and

maintain copies of the employee training form.

2. Department Heads, Managers, and Supervisors will

a. Ensure operations involving potential exposure to

bloodborne pathogens are reviewed on an annual

basis.

b. Identify workers who perform tasks that place them

at risk of exposure to bloodborne pathogens or OPIM

and update the list of employees in the web-based

Medical Surveillance Program. This list will be

updated at the beginning of each fiscal year

(October) and as new personnel come into the

program.

c. Develop an Exposure Control Plan for their

departments if needed, send it to NDW E&S for

review, and update the plan at least annually.

d. Ensure employees at occupational risk receive the

initial and annual training, have each employee sign

a Bloodborne Pathogen training form, and retain the

original form and send a copy to the NDW E&S.

e. Provide a copy of the bloodborne pathogen program

Exposure Control Plan to all covered employees and

explain required worksite procedures.

f. Ensure all employees identified at risk of exposure

report to the Branch Medical Clinic within 10 days

of being assigned tasks so they can be offered the

Hepatitis B vaccine.

g. Ensure employees at occupational risk are provided

the necessary PPE at no cost to the employee,

informed of the proper use and location of the PPE,

and wear the PPE properly.

h. Attend the initial and annual training.

i. Investigate and complete a ONI Mishap Report for all

known or suspected exposures and ensure the exposed

employee reports to the Branch Medical Clinic for

follow-up.

j. Conduct quarterly inspections to confirm engineering

controls and PPE are being used as intended.

3. Branch Medical Clinic will:

a. Provide technical direction and assistance to NDW

E&S in developing the Bloodborne Pathogen Program.

b. Provide technical assistance, upon request, to

supervisors and NDW E&S in identifying tasks or work

positions that involve risk for exposure to

bloodborne pathogens or OPIM.

c. Administer Hepatitis B vaccine to employees at

occupational risk if they desire the vaccination,

and record it in the employee’s medical record.

d. Ensure a declination statement, Appendix 12A, is

signed and placed in the medical record of the

individuals declining the vaccine.

e. Conduct post-exposure evaluation and complete an

Exposure Incident Investigation report, Appendix

12B.

f. Notify NDW E&S of reported exposure.

g. Provide source testing if a source of the blood or

OPIM resulting in exposure can be identified and

consents to testing.

4. Employees under the Bloodborne Pathogen Program will:

a. Attend the initial and annual training.

b. Report to the Branch Medical Clinic for the offer of

the Hepatitis B vaccine.

c. Follow work practice and hazard prevention controls

outlined in their Exposure Control Plan.

d. Report any exposure incident immediately to the

supervisor and report to the Branch Medical Clinic

for evaluation within 24 hours.

Hepatitis B Vaccine Declination

Date: ________________________________

Employee Name: ________________________________

Employee ID#: ________________________________

I understand that due to my occupational exposure to blood or other potentially infectious

material, I may be at risk of acquiring Hepatitis B virus (HBV) infection. I have been given the

opportunity to be vaccinated with Hepatitis B vaccine, at no charge to me. However, I decline

Hepatitis B vaccine at this time. I understand that by declining the vaccine, I continue to be at

risk of acquiring Hepatitis B, a serious disease. If in the future, I continue to have occupational

exposure to blood or other potentially infectious materials and I want to be vaccinated with

Hepatitis B vaccine, I can receive the vaccination series at no charge to me.

Employee Signature: ________________________________ Date:_____________

Medical Corps

Representative Signature: ______________________________ Date: ____________

The wording of this paragraph shall not be changed per 29 CFR 1910.1030, The

OSHA Standard for Occupational Exposure to Bloodborne Pathogens.

* *

NOTE: Information may be overprinted on an SF-600, Chronological Record of

Medical Care, and placed in the individual’s health record.

Appendix 12A

Exposure Incident Investigation

Date of Incident:________________________Time of Incident:

Location:

Potentially Infectious Materials Involved:

Type: _______________________________________________________________________________

Source: _______________________________________________________________________________

Circumstances (work being performed, etc.):

How Incident Was Caused (accident, equipment malfunction, etc.): ________________________

Personal Protective Equipment Being Used: _______________________________________________

_____________________________________________________________________________________________

Actions Taken (decontamination, clean up, reporting, etc.):

Recommendations For Avoiding Repetition: _______________________________________________

_____________________________________________________________________________________________

Is Post-Exposure Hepatitis B Vaccine Required: ____________________________________

Appendix 12B

Bloodborne Pathogens Training

On _______________________, I attended training on Bloodborne Pathogens. Topics covered

in this training included:

1. A copy of this standard and an explanation of its content;

2. A general explanation of the epidemiology and symptoms of bloodborne diseases;

3. An explanation of modes of transmission of bloodborne pathogens;

4. An explanation of the Exposure Control Plan and where a copy may be obtained;

5. An explanation of the appropriate methods for recognizing tasks and procedures that may

involve exposure to blood or OPIM;

6. An explanation of the use and limitations of practice that will prevent or reduce exposure,

including appropriate engineering controls, work practices, and personal protective

equipment;

7. Information on personal protective equipment that shall address types available, proper

use, location, removal, handling, decontamination and/or disposal;

8. An explanation of the basis for selection of personal protective equipment;

9. Information on the hepatitis B vaccine, including information on its efficiency, safety,

and the benefits of being vaccinated;

10. Information on the appropriate actions to take and persons to contact in the event of an

emergency;

11. Procedures to follow if an exposure incident occurs, including method of reporting the

incident;

a. Information on the medical follow-up that will be made available and on medical

counseling provided to exposed personnel;

12. An explanation of signs, labels, and/or color-coding;

13. A question and answer session with the trainer.

______________________________________________________________________________

Supervisor or Trainer Signature Trainee Signature

Appendix 12C

XIII. ENERGY CONTROL PROGRAM (LOCK-OUT/TAG-OUT)

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Manual, Chapter 24

(b) 29 CFR 1910.147, OSHA, Control of Hazardous Energy

Purpose

This SOP describes the minimum requirements for locking-out and

tagging-out sources of energy for the protection of employees

performing maintenance and servicing of equipment and to

minimize the possibility of injuries due to the inadvertent

startup of equipment or release of hazardous energy. It applies

to any energy source that presents a hazard to the employee

performing work including electrical, hydraulic, thermal, and

mechanical. This also applies to pressure lines that can be

pressurized by a remote valve or switch.

Definitions

Affected Employee - An employee whose job requires him/her to

operate or use a machine or equipment on which servicing or

maintenance is being performed under lock-out or tag-out, or

whose job requires him/her to work in an area where the

servicing or maintenance is being performed.

Authorized Employee - A person who locks-out or tags-out

machines or equipment in order to perform servicing or

maintenance on that machine or equipment. An affected employee

becomes an authorized employee when that employee's duties

include performing servicing or maintenance covered under this

SOP.

Lock-Out - The placement of a lock-out device on an energy-

isolating device, in accordance with an established procedure,

ensuring that the energy isolating device and the equipment

being controlled cannot be operated until the lock-out device is

removed.

Tag-Out - The placement of a tag-out device on an energy-

isolating device, in accordance with an established procedure,

to indicate the energy isolating device and the equipment being

controlled may not be operated until the tag-out device is

removed.

Discussion

Lock-out, not tag-out, is the preferred method of energy control

and it shall be used where feasible. Do not use combination

locks for lock-out. No two locks shall have the same key. No

more than two keys shall exist for any lock. The worker shall

maintain one key and the supervisor shall maintain the other in

a location readily accessible in the event of an emergency.

1. Exemptions

These requirements do not apply in the following

situations:

a. Minor tool changes and adjustments, and other minor

servicing activities, that take place during normal

production operations, if they are routine,

repetitive, and integral to the use of the

equipment for production, provided the work is

performed using alternative measures that provide

effective protection such as machine guarding.

b. Work on cord and plug connected electric equipment

where the hazards of unexpected energization or

start up of the equipment is controlled by

unplugging the equipment and the plug is under the

exclusive control of the employee performing the

servicing or maintenance.

2. Written Procedures

A written procedure detailing lock-out/tag-out

instructions for each piece of equipment or type of

equipment is required unless the all of the following

are met:

a. The machine or equipment has no potential for stored

or residual energy or re-accumulation of stored

energy after shut-down that could endanger

employees.

b. The machine or equipment has a single energy source

that can be readily identified and isolated.

c. The isolation and locking-out of a single energy

source will completely de-energize and de-activate

the machine or equipment.

d. The machine or equipment is isolated from the single

energy source and locked-out during servicing or

maintenance.

e. A single lock-out device will achieve a locked-out

condition.

f. The lock-out device is under the exclusive control

of the authorized employee performing the servicing

or maintenance.

g. The servicing or maintenance does not create hazards

for other employees.

h. The employer, in utilizing this exception, has had

no accidents involving the unexpected activation or

re-energization of the machine or equipment during

servicing or maintenance.

3. Training

a. Authorized employees and their supervisors shall be

trained annually in the recognition of and means

necessary for energy isolation and control.

b. All employees (affected employees) whose operations

are or may be in a location where the Energy Control

Program may be utilized shall be instructed in the

procedure and about the prohibition of attempting to

re-energize equipment or systems that are locked or

tagged-out.

4. Procedures

a. Department heads shall identify and provide NDW E&S

with a listing of employees that may be required to

work on or near equipment or systems that may be

sources of hazardous energy.

b. NDW E&S will prepare laminated serialized Danger

Tags and issue a lock to employees identified by

department heads.

c. An assigned serialized Danger Tag must not be

removed by anyone other than the person to whom the

tag is assigned. For employees’ protection during

servicing and maintenance, only serialized Danger

Tags are approved for identifying lock-out and tag-

out.

d. Employees normally operating the equipment or system

to be locked- or tagged-out shall be notified prior

to de-energizing and re-energizing.

e. Whenever the employee is required to work on or near

equipment that may be unexpectedly energized, the

issued Danger Tag and lock must be attached to the

control or switch of the equipment or system to

provide positive protection from inadvertent

startup.

f. The employee shall attempt to re-start equipment to

verify the effectiveness of the de-energization

steps.

g. Each person working on equipment or system that

requires a Danger Tag and lock must affix his/her

own individual serialized Danger Tags and locks and

not rely on another employee’s lock or tag for

protection. Multiple locks and tags may be attached

to ensure positive protection.

h. Supervisors may remove the employee’s Danger Tag or

lock in unusual circumstances, e.g., the key is

lost, employee left the lock attached overnight, or

other similar circumstances. The supervisor shall

ensure that it is safe to remove the lock and tag

prior to removal. Employee must be notified as soon

as possible that protective locks and tags have been

removed.

5. Equipment Danger Tags

a. A non-serialized Equipment Danger Tag shall be used

when equipment is tagged to prevent operation by

unauthorized personnel or accidental start-up. The

equipment is to be left tagged even though personnel

are not working on the equipment.

b. Equipment Danger Tags will not be used to tag-out

equipment or systems for the purpose of employee

protection, maintenance, or servicing.

c. The Equipment Danger Tag must indicate who placed

the tag and a contact phone number.

d. Department heads must submit to the NDW E&S a list

of individuals authorized to attach Equipment Danger

Tags.

e. Logbooks of Equipment Danger Tags may be useful for

some shops/codes but are not mandatory.

f. Equipment Danger Tags must be removed when the

equipment is placed back in service.

Responsibilities

1. NDW E&S will:

a. Be responsible for all energy control procedures for

NDW employees.

b. Conduct initial and refresher training in energy

control procedures for authorized NDW personnel.

c. Identify potential hazards by investigating work

processes and job functions that should be

controlled by an Energy Control Program.

d. Conduct an annual program review.

e. Maintain a list of equipment that may be controlled

by a tag only.

2. Managers and Supervisors will:

a. Provide NDW E&S with the names of all personnel who

may be required to work on or near equipment or

systems that may be sources of hazardous energy.

b. Ensure employees follow the requirements of this SOP

while performing service or maintenance on systems

or equipment.

c. Ensure this energy control procedure is implemented.

d. Ensure employees are trained in the elements of the

procedure and the importance of not violating the

energy control procedure by attempting to re-

energize equipment that has a Danger Tag or lock

applied.

a. e.

Enforce all elements of this SOP.

b. f.

Provide NDW E&S with list of equipment that may

be controlled by a tag only.

3. Employees will:

a. De-energize, de-pressurize, secure, and attach a

Danger Tag and lock before performing work on or

around sources of hazardous energy consistent with

this SOP.

b. Attend required training.

XIV. CONFINED SPACE ENTRY

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

Program Manual, Chapter 27

(b) 29 CFR 1910.146 OSHA Standard, Permit-Required Confined

Spaces

and Education.

Purpose

This SOP describes ONI confined space elements and establishes

responsibilities of personnel involved with the program

Requirements for telecommunications work involving manholes and

underground vaults are covered under the 29 CFR 1910.268 OSHA

standard. The provisions of 1910.146 do not apply as long as

the provisions of 1910.268 protect against the hazards

encountered. However, entries by telecommunications personnel

into confined spaces other than manholes and underground vaults

are governed by 29 CFR 1910.146.

Definitions

Confined Space - Any enclosure that has adequate size and

configuration for employee entry, limited means of access or

egress, and is not designed for continuous employee occupancy.

Entry - Entry into a confined space is assumed to occur when any

part of an employee’s body breaks the plane of the entrance to

the confined space.

Lower Explosive Limit (LEL) - The minimum percent by volume of a

gas or vapor that, when mixed with air at normal temperature and

pressure, will form a flammable mixture.

Discussion

It is important to note that not all confined spaces onboard NDW

Regional Facilities belong to NDW. A large number of spaces

(i.e., manholes, steam pits, etc.) belong to, and are controlled

by, Public Works Center.

1. Confined Space Program Manager (CSPM)

The CSPM has overall responsibility for the

implementation of this program. The CSPM may designate

an Assistant CSMP (ACSPM) to carry out some of the

functions of the CSPM mentioned in this SOP. PWC is

responsible for maintaining its own CSPM, as are

contractors.

2. Control of Unauthorized Entry

Only trained, authorized personnel performing work under

a valid confined space entry permit may enter confined

spaces. Warning signs are posted at each confined space

to warn unauthorized personnel not to enter the space.

During entries, it is the duty of the attendant to

ensure only authorized personnel enter the confined

space.

3. Evaluation

Department of Navy policy is that all confined spaces

are to be considered hazardous. Entry into such spaces

is prohibited until the space has been evaluated and

appropriate safety precautions established. In order to

ensure the safety of individuals entering NDW owned

confined spaces, all NDW confined spaces will be

designated as permit-required confined spaces and

require an evaluation of the space before every entry.

The CSPM or ACSPM will perform the pre-entry evaluations

for NDW employees required to enter confined spaces with

assistance from other health and safety professionals as

necessary. The CSPM or ACSPM will fill out the entry

permit based on the evaluation prior to anyone entering

the space.

4. Atmospheric Testing

Atmospheric testing will be performed by a CSPM prior

anyone entering the space. Instruments shall be

approved by the National Institute for OSH or the Mine

Safety and Health Association or another nationally

recognized testing laboratory such as Underwriters

Laboratory. Testing will be performed using an

instrument calibrated according to its manufacturer’s

instructions. Measurements will be taken in the

following order: oxygen, flammable gases, toxic vapors,

or gases. A hazardous atmosphere is assumed to exist if

measurements are not within the acceptable

concentrations listed below:

Oxygen: 19.5 - 23.5%

Flammable Gases: <10% LEL

Toxic Gases or Vapors: <Permissible Exposure Limit

(PEL)

Results of monitoring should be recorded on the permit

in the appropriate space.

Based on the entry, periodic or continuous atmospheric

measurements may be warranted. The CSPM or ACSPM should

note the required atmospheric testing frequency on the

permit.

5. Permit

An entry permit will be obtained from a CSPM or ACSPM.

Appropriate items on the permit shall be completed prior

to entry. During the entry, the permit shall be posted

near the entrance to the confined space. Employees who

are performing confined space work will have the

opportunity to review the permit prior to entry. The

permit will be valid for the duration of the work. At

the end of the entry, the permit will be returned to NDW

E&S. PWC and contractor permits should be sent to NDW

E&S.

6. Training

Personnel with responsibilities under this SOP and who

perform confined space entries must be trained.

a. CSPM and ACSPM will complete NAVOSHENVTRACEN course

number A-493-0030.

b. Qualified persons will be trained and certified by

the CSPM. Training will include proper use,

maintenance, and calibration/functional check of

atmospheric test equipment. Training will include

at least 8 hours of classroom training and 8 hours

of on-the-job training. A 2-hour annual refresher

is required.

c. Attendants, entrants, and entry supervisors will

receive initial and annual confined space training.

7. Contractor Entry into Confined Spaces

Where contractors are performing work in spaces owned by

NDW, Navy personnel will not certify spaces, nor permit

contractors to use government owned equipment to

evaluate confined spaces, nor issue confined space entry

permits for contractor operations or personnel.

However, the contractors must notify NDW E&S of all

planned entries and provide a copy of their entry SOP,

and copies of entry permits. Contractors must also

provide a copy of their Emergency Response/Rescue Plan

to the HQNDW Fire Department.

8. Rescue

a. Non-entry rescue will be facilitated through the use

of a chest or full-body harness for vertical entries

greater than 5 feet. Entrants shall wear the

harness, which will be attached to a mechanical

retrieval device or a fixed point.

b. Emergency and rescue procedures will be prepared by

the CSPM and cognizant line manager based on the

nature of the work being done.

c. HQNDW Fire Department will provide rescue services

when requested.

Responsibilities

1. CSPM/NDW E&S will:

a. Implement the provisions of this program.

b. Identify and mark all confined spaces and maintain

current inventory. Provide HQNDW Fire Department a

copy of the inventory and any updates.

a. c.

Coordinate with PWC to issue permits and ensure

pertinent administrative provisions are enforced.

d. Maintain logs (permits) of all entries and test

results.

e. Provide training to NDW/ONI personnel (and their

supervisors) who are required to enter confined

spaces.

f. Ensure emergency rescue procedures are planned and

provided to employees.

g. Conduct annual evaluations of the Confined Space

Entry Program and prepare reports on the findings.

h. Consult, as necessary, with the HQNDW Fire

Department to determine fire protection requirements

and other emergency equipment required for entry.

i. Perform atmospheric testing.

j. Have successfully completed course number 493-0030,

Confined Space Safety or its equivalent.

k. Train and certify qualified people.

l. Specify required PPE on all confined space entry

permits.

m. Prepare written emergency plans to cover confined

space entries under their control.

n. Maintain atmospheric test instrument records of

calibration for 1 year.

3. Department Heads/Supervisors will:

a. Provide NDW E&S with the names of NDW/ONI employees

who enter confined spaces.

b. Not allow employees to enter a confined space before

contacting the NDW E&S to evaluate the space.

4. NDW/Prince Georges Fire Department will:

a. Provide confined space entry emergency rescue

services when requested (to include contractors).

b. Provide training to confined space entry rescue

personnel in accordance with the OSHA standard.

c. Maintain an inventory of equipment for confined

space entry rescue, including hoisting mechanisms to

lift personnel from underground spaces, harnesses,

lifelines, self-contained breathing apparatus

(SCBA), etc.

d. Conduct practice emergency rescues from confined

spaces located on site at least every 12 months.

Maintain records of practice rescues for at least 3

years. Note areas that need improvement and take

appropriate action to correct them.

e. Review contractors’ emergency response/rescue plans.

5. Confined Space Entrants, Attendants, and Entry

Supervisors will:

a. Attend required training.

b. Perform confined space entry duties according to

training received.

XV. ASBESTOS PROGRAM

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 17

(b) 29 CFR 1910.1001, OSHA, Asbestos, Tremolite, Anthophyllite,

and Actimolite

and Actindite

(d) 40 CFR Part 763, Asbestos

(e) 40 CFR Part 61, Subpart M, National Emission Standard for

Asbestos

Purpose

This SOP describes NDW policy on working with and around

asbestos. Typically, NDW personnel will not be responsible for

performing asbestos abatement work. However, some personnel

will have the potential for exposure due to the nature of their

work. They will typically fall into the Class III or Class IV

asbestos worker category (see definitions section). These

people might include custodians, maintenance personnel, IH, or

safety personnel. In addition, this SOP identifies the elements

of an effective asbestos program, which must be in place for

remediation personnel performing asbestos work at NDW.

Definitions

Asbestos-Containing Material (ACM) - Presumed asbestos-

containing material (PACM) is any material containing more than

one percent asbestos as defined in 29 CFR parts 1910.1001,

1926.1101, and 1915.1001. ACM can be divided into three major

categories:

a. Thermal System Insulation (TSI) - ACM applied to pipes,

fittings, boilers, breeching, tanks, ducts, or other

interior structural components to prevent heat energy

transfer or water condensation.

b. Surfacing - ACM that is sprayed on, troweled on, or

otherwise applied to surfaces such as acoustical plaster

on ceilings and fireproofing materials on structural

members or other materials on surfaces for fireproofing,

acoustical, or other purposes.

c. Miscellaneous - ACM not included in the definition for

TSI or surfacing.

Class I Asbestos Work - Activities involving the removal of

thermal system insulation or surfacing ACM/PACM.

Class II Asbestos Work - Activities involving the removal of ACM

which is neither TSI or surfacing ACM. This includes, but is

not limited to, the removal of asbestos-containing wallboard,

floor tile and sheeting, roofing and siding shingles, and

construction mastics.

Class III Asbestos Work - Repair and maintenance operations,

where ACM, including TSI and surfacing ACM and PACM, is likely

to be disturbed.

Class IV Asbestos Work - Maintenance and custodial activities

during which employees contact but do not disturb ACM and PACM

and activities to clean up dust, waste and debris from Class I,

, and III activities. II

Excursion Limit (EL) - The EL is 1.0 f/cc averaged over a 30-

minute sampling period. Personnel using the permissible EL shall

also consider the EL.

Permissible Exposure Limit (PEL) - The PEL for asbestos is 0.1

fibers per cubic centimeter (f/cc) of air, calculated as an 8-

hour time-weighted average (TWA) exposure. Fibers are particles

having a length-to-width ratio of three (or more) to one (3:1),

and 5 micrometers or longer.

Presumed Asbestos Containing Material (PACM) - Thermal system

insulation and surfacing material found in buildings constructed

no later than 1980.

Discussion

1. Exposure Limits

Exposure limits, the PEL and EL, have been established

and shall be observed by personnel who may have

workplace exposure to asbestos.

2. Exposure Control

New construction will not use asbestos containing

materials. NDW Headquarters will approve acceptable

asbestos substitutes.

Asbestos that is in good condition should not be removed

just to eliminate asbestos from the workplace, as this

does not pose a health risk.

Work practices shall be employed to control emission of

airborne fibers using wet methods, when practicable, any

time ACM is handled, mixed, applied, removed, cut,

scored, or otherwise worked.

3. Exposure Monitoring

An exposure monitoring plan will be implemented to

characterize exposures for every employee with

occupational exposure to asbestos. Exposure monitoring

will be accomplished through personal breathing zone and

area sampling. Sampling will be representative of

employee exposures for a particular class of employee or

for a particular activity. Sampling durations should

permit comparison to the PEL and the EL.

4. Training

Personnel must become qualified to perform certain tasks

involving ACM. Appendix 17B of reference (a) of this

SOP provides guidance on who requires training, training

type, and frequency. The activities triggering training

are reproduced here for reference.

• Design of projects that involve removal of ACM of

work in proximity of ACM/PACM.

• Review of projects to determine adequacy of control.

• Person responsible for asbestos removal,

encapsulation, enclosure, and/or repair (Class I and

II asbestos work).

• Person responsible for maintenance and housekeeping

(Class III and IV asbestos work).

• Physical gathering of suspected ACM/PACM samples for

laboratory identification.

• Development of asbestos management plans and

asbestos operation and maintenance plans.

• Laboratory analysis of airborne samples.

• Personnel who engage in Class I work.

• Personnel who engage in Class II work only.

• Personnel who engage in Class III operations only.

• Personnel who engage in Class IV operations only and

housekeeping where ACM or PACM is present.

• Personnel responsible for overall asbestos program

activity.

• Air sampling.

• Automotive brake and clutch.

• General industries operations above the PEL (not

otherwise classified).

5. Identification

ACM and PACM shall be located, identified, and an

assessment of the condition of such materials. If

materials are not sampled, assume suspect materials are

ACM until proven otherwise.

6. Testing of Suspect ACM

All ACM or PACM will be tested before it is disturbed.

7. Medical Surveillance

Employees who have exposure above the PEL or the EL are

included in the Medical Surveillance Program. Employees

will remain in the Medical Surveillance Program for the

duration of exposure. Employees who are not in the

Medical Surveillance Program for asbestos but have

suspect exposure as a result of a specific incident will

be afforded a medical evaluation.

8. Remediation

Plans and specifications will be developed for projects

to eliminate hazardous conditions posed by damaged ACM.

9. Remediation Asbestos Program

NDW E&S, in conjunction with the ROICC, shall ensure

contractors or in-house personnel who perform asbestos

work have an asbestos program with at least the

following elements:

a. An asbestos competent person.

b. Exposure controls.

c. Established eating areas.

d. Regulated areas.

e. Ventilation.

f. PPE and respiratory protection.

g. Housekeeping.

h. Clearance monitoring.

i. Disposal procedures.

j. Laundering procedures.

Responsibilities

The Asbestos Program Manager will:

• Ensure all requirements of this SOP are implemented.

XVI. LEAD CONTROL PROGRAM

References

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

Program Manual, Chapter 21

(b) 29 CFR 1910.1025, OSHA, Lead (General Industry)

Purpose

The goal of the Lead Control Program at NDW is to prevent lead

intoxication and related injuries during the use, handling,

removal, and melting of materials containing lead.

Discussion

Lead has long been a recognized health hazard. Lead can damage

the nervous system, blood-forming organs, kidneys, and

reproductive system. In recognition of the serious health

hazards associated with exposure to lead, strict controls have

been established to limit both occupational and environmental

exposure.

For purposes of this SOP, lead means metallic lead, all

inorganic lead compounds, and organic lead soaps. All organic

other lead compounds are excluded. Common uses for lead and

lead compounds include ballast, radiation shielding, paint

filler and hardener, rubber antioxidant, solder for electrical

components and pipe joints, high-voltage cable shielding, small

arms ammunition, batteries, roof flashing, and weights. While

not an absolute indicator, red, forest green, chrome yellow,

“school bus” yellow, and “OSHA” yellow paints typically contain

lead compounds such as lead oxides and lead chromate. They are

also found in polyurethane and water-based paints.

The most practical means of preventing exposure to lead is to

substitute materials containing lead with less hazardous

materials. If this is not feasible, engineering controls such

as local exhaust systems shall be employed. As a last resort,

PPE such as respirators may be used.

1. Exposure Limits

The PEL for lead is 50 μg/m

as an 8-hour time weighted

average. For work shifts longer than 8 hours, the PEL

will be adjusted as follows:

50 x 8/ # hours in shift = PEL in μg/m

For example the PEL for a 10-hour shift would be

calculated as:

50 x 8/10 = 40 μg/m

The Action Level for lead is 30 μg/m

as an 8-hour time

weighted average.

2. General Workplace Control Practices

a. a.

Use reduced-lead paint coatings containing less

than 0.06% dry weight lead in place of high lead-

containing paints.

b. b. Hot operations on lead-containing materials

(torch and welding operations on lead-containing

materials), abrasive operations, battery scrapping,

and lead shielding are of primary concern because

they generate large amounts of respirable particles.

c. Prior to heating and when feasible, minimize the

heating of lead and leaded materials through the use

of thermostatically controlled heating or the

removal of lead-containing surface coatings or

contaminants.

d. Where lead fumes or particles may be released during

melting, grinding, sanding, cutting, or gun firing,

keep all surfaces as free of lead dust as practical.

Remove particles and dust with high-efficiency

particulate air (HEPA) filtered vacuum cleaners.

Wet sweeping and brushing may be used only when

vacuuming or other equally effective methods have

been tried and found ineffective.

e. Collect, seal, and label (in impermeable containers)

any waste, scrap, debris, containers, equipment, and

clothing consigned for disposal that may generate

airborne lead concentrations in excess of the PEL or

that may produce water pollution. NDW E&S will

provide disposal requirements.

f. To the extent feasible, isolate hot work on lead and

abrasive lead removal operations from other

operations.

g. Do not use compressed air to clean work surfaces,

clothing, etc.

3. Ventilation

Local exhaust ventilation may be required to ensure

atmospheric levels of lead particulate do not exceed the

PEL. Specific guidance for each lead operation shall be

obtained from NDW E&S.

4. Personal Protective Clothing and Related Control

Facilities

a. Personnel will remove clothing worn to and from work

and wear protective clothing when working in

situations where the concentration of lead airborne

particulates is likely to exceed the PEL, or where

the possibility of skin or eye irritation exists.

b. Change rooms and shower facilities will be provided

for employees who work in areas where the lead

exposure is above the PEL. NDW E&S will be

consulted regarding location and types of showers

and change rooms, and laundering of contaminated

clothing.

c. Employees will not take lead contaminated clothing

home.

d. Where exposures are likely to exceed the PEL,

separate lockers will be provided for street and

work clothing.

5. Warning Signs and Caution Labels

a. Warning signs must be provided and displayed at each

location where airborne lead concentrations may

exceed the PEL. Signs shall be conspicuously posted

so personnel may read them and take necessary

precautions before entering the area. Signs must be

illuminated, as necessary, and free of statements

that detract from their intent. Signs may contain a

list of required protective equipment and must

state, at a minimum, the following:

WARNING

LEAD WORK AREA

POISON

NO SMOKING, EATING, OR DRINKING

b. Containers of lead contaminated items such as PPE

will be labeled as follows:

CAUTION

CLOTHING CONTAMINATED WITH

LEAD

DO NOT REMOVE DUST BY

BLOWING OR SHAKING

DISPOSE OF LEAD-CONTAMINATED

WASH WATER IN ACCORDANCE

WITH APPLICABLE LOCAL, STATE

OR FEDERAL REGULATIONS

6. Housekeeping

a. Where lead-containing materials are routinely

melted, ground, or cut, all surfaces shall be

maintained and free of lead accumulation as is

practical. Surfaces will be cleaned at least once

per shift or more frequently, if necessary to

prevent accumulation of lead dust.

b. When cleaning, methods will include vacuuming with

HEPA-filtered vacuum cleaners or washing down, where

feasible, observing water pollution regulations as

they pertain to lead-contaminated wastewater. Wet

sweeping, shoveling, or brushing shall be used only

when other methods have been tried and found to be

ineffective or infeasible.

c. When wash-down procedures are used to clean surfaces

or wetting is used to control lead dust, floor

surfaces must be treated with a non-skid agent and

the water drained from the floor so that excess

water is collected in a holding tank for disposal.

7. Lunchrooms and Personal Hygiene

a. Lunchroom facilities will be provided for employees

who work in areas where their airborne lead exposure

is above the PEL (without regard to the use of

respirators).

b. Such facilities must have a positive pressure and

filtered air supply, and will be readily accessible.

c. Protective clothing and equipment will be removed

before entering lunchroom facilities.

d. Eating, drinking, chewing, the application of

cosmetics, and storage of food and tobacco products

are prohibited in lead work areas.

e. Clothing worn during lead work must not be cleaned

by blowing down with compressed air or by shaking.

f. Employees working with lead must wash their hands

and face before eating, drinking, smoking, or

applying cosmetics.

g. Where exposures are greater than the PEL, employees

will shower at the end of each shift.

8. Training

All personnel who work in areas where the potential

exists for lead exposure at or above the Action Level

will receive initial training prior to or at the time of

assignment and at least annually thereafter.

9. IH Surveillance

An industrial hygienist will evaluate all workplaces at

least annually, or more frequently if necessary where

lead is used; and will re-evaluate the operation within

5 workdays of any work process or control change. Where

the potential for personnel contamination or exposure

from inhalation of airborne lead particulate is found, a

workplace monitoring plan will be established to

characterize exposures for every employee who is

occupationally exposed. Supervisors will notify the NDW

E&S of new lead operations, or changes in existing ones,

in their areas.

10. Employee Notification

Within 5 workdays after receipt of monitoring results,

IH will notify each employee in writing of results that

represent his/her exposure. When the results indicate

the employee was exposed above the PEL, without regard

to respirator use, the written statement will include

that fact and a description of the corrective action(s)

taken to reduce the individual’s exposure.

11. Medical Surveillance Program

NDW personnel must be included in this program when IH

surveillance indicates that, for more than 30 days per

year, they perform work or are likely to be in the

vicinity of an operation that generates airborne lead

concentrations at or above the action level. The

Medical Surveillance Program consists of three basic

elements:

1. Pre-placement medical evaluation.

2. Semi-annual blood lead monitoring.

1. 3. Follow-up medical evaluation and blood lead

analysis based on the results of blood lead analysis

and physician diagnosis.

12. Respiratory Protection

Selection of respiratory protective equipment will be

made according to IH air monitoring results. In the

interim, the table below provides levels of respiratory

protection required for certain types of work.

Airborne Concentration of

Lead or Condition of Use

Required Respirator

Not in excess of 0.5

mg/m

(10xPEL)

Half mask, air purifying respirator

equipped with high efficiency

filters

2,3

Not in excess of 2.5

mg/m

(50xPEL)

Full face piece, air purifying

respirator with high efficiency

filters

Not in excess of 50 mg/m

(1000xPEL)

1. Any powered, air purifying

respirator with high efficiency

filters

2. Half mask, supplied air respirator

operated in positive pressure mode

Not in excess of 100

mg/m

(2000xPEL)

Supplied-air respirators with full

face piece, hood, helmet, or suit

operated in positive pressure mode

Greater than 100 mg/m

Full facepiece, self-contained

breathing apparatus operated in

positive pressure fire fighting mode

1. Respirators specified for high concentrations can be used at

lower concentrations of lead.

2. Full facepiece is required if lead aerosols cause eye or skin

irritation at the use concentrations.

3. A high efficiency particulate air (HEPA) filter means 99.97

Airborne Concentration of

Lead or Condition of Use

Required Respirator

percent efficient against 0.3 micron size particles. The

equivalent NIOSH 42 CFR 84 particulate filters are P100 filters.

An employee must be provided with a Powered Air

Purifying Respirator (PAPR) if he or she requests one in

lieu of an air-purifying respirator.

Responsibilities

1. NDW E&S will:

a. Provide guidance and technical assistance in

defining appropriate engineering and work practice

controls, and identify acceptable lead-free

materials.

b. Coordinate with the Branch Medical Clinic and BUMED

IH to conduct workplace monitoring evaluations of

lead operations.

c. Coordinate and review with Facilities, PWC

Environmental, and BUMED IH of engineering designs

of ventilation systems for lead operations.

2. Managers and Supervisors will:

a. Report any new lead operations, or changes in

existing operations, to NDW E&S.

b. Ensure, where feasible, materials containing lead

are substituted with less hazardous materials.

c. Ensure control measures and monitoring procedures

prescribed in this SOP are applied to processes

using lead or lead-containing material.

d. Maintain a list of employees in the Lead Program

through the web-based Medical Surveillance Program.

e. Ensure employees under their control attend required

lead training.

f. Attend initial and annual training.

3. Employees will:

a. Wear PPE when required.

b. Attend training provided by the NDW E&S.

c. Follow all precautions described in this SOP.

XVII. TRAFFIC SAFETY PROGRAM

References

(a) CCPOWASHDCINST 12752.2D, Adverse Action Procedures

(b) OPNAVINST 5100.12G, Issuance of Navy Traffic Safety

(d) OPNAVINST 5102.1C, Mishap Investigation and Reporting

(e) DODINST 4145.19-R-1, Storage and Material Handling

Purpose

The purpose of this SOP is to establish a written Traffic Safety

Program with the primary goal of reducing occupational injuries

due to traffic accidents. It also describes the

responsibilities of managers/supervisors, OSH personnel, and

non-supervisory employees related to the inspection,

maintenance, and operation of motor vehicles as well as the

qualification requirements of drivers.

Discussion

1. Disciplinary Action

NDW members who have an “At Fault Mishap” on NDW

property (backing, ticketed offense, etc.) can be

subject to disciplinary action per reference (a).

2. Non-Disciplinary Action

NDW drivers found to be at fault while driving a

government motor vehicle (GMV) shall complete the AAA

Driver Improvement Program (DIP) class as a condition of

continued authorized use of their private vehicle on

base.

3. Open Alcoholic Beverages

While onboard NDW installations, the operator and

passengers of all motor vehicles are prohibited from

having open containers of alcoholic beverages in their

possession.

4. Portable Headphones, Earphones, or Other Listening

Devices

Wearing portable headphones, earphones, or other

listening devices while operating a motor vehicle or

while jogging, walking, bicycling, or skating on roads

and streets on naval installations is prohibited.

5. Driving and Duty Periods

This paragraph pertains only during peacetime conditions

and to full-time motor vehicle operators, such as over-

the-road truck and bus drivers, security patrol vehicle

operators, and hazardous cargo operators.

a. a. No person shall drive or require another to

drive a motor vehicle during any duty period if that

duty period was not preceded by at least 8

consecutive hours off-duty.

b. In any duty period a person may not drive or require

another to drive a motor vehicle for more than a

total of 10 hours, after having been on-duty for 15

hours, or after 8 hours if the vehicle is carrying

explosives or other hazardous cargo. (If the

vehicle carrying explosive or other hazardous cargo

makes an off-station transport requiring more than 8

hours driving time, two drivers shall relieve each

other of driving responsibility and may drive no

more than 8 hours each. Total driving time for both

drivers shall not exceed 10 hours.)

6. Speed Limits

Strict compliance with posted speed limits will be

maintained except for government vehicles during

bonafide operational emergencies.

7. Seat Belts

a. The following occupants of motor vehicles, including

small carryall vehicles, must wear safety belts when

seated in positions where safety belts have been

installed by the manufacturer, or where

modifications satisfy Federal Motor Vehicle Safety

Standards:

(1) All Navy military personnel at all times, on or

off a Navy station.

(2) All Navy civilian personnel in a duty status,

on or off a Navy station (e.g., during

temporary duty (TDY), local travel, training,

etc.).

(3) All persons operating or riding in any Navy

vehicle, on or off a Navy station.

(1) (4) All persons (including visitors) at any

time on a Navy station.

b. b. The above provisions also apply to all children

under age 4 or weighing less than 40 pounds. These

children shall be secured in an infant or child

restraint device that has been approved by the U.S.

Department of Transportation (DOT).

c. c. Individuals shall not ride in seating positions

where safety belts have not been installed or where

safety belts have been removed or rendered

inoperative. This does not apply to passengers

riding buses not equipped with safety belts.

d. d. Passengers shall not ride in the cargo areas of

motor vehicles, except when the vehicles have been

modified for such purposes in accordance with the

Federal Motor Safety Standards.

e. e. Seat belt requirements do not apply to

passengers riding in forms of public transportation

when seat belts are not available or have been

rendered inoperative; nor does it apply to historic

or antique vehicles being driven to/from/in parades

or displays, etc.

f. The operator of any NDW GMV is responsible for

informing all passengers of applicable safety belt,

child safety seat, and PPE requirements of this SOP.

The senior occupant or rider of the vehicle is

responsible for ensuring compliance by all

passengers with these requirements.

8. Pedestrian Safety

a. a.

Pedestrians shall use sidewalks, marked lanes,

and crosswalks when available, and adhere to changed

or routed walking patterns due to construction

projects.

b. b. Pedestrians have the right-of-way when in

designated crosswalks or lanes, except when

controlled by Security Police.

c. c. Pedestrians should wear light-colored clothing

or use reflective material on their clothes when

walking during hours of darkness or low visibility.

d. Appropriate fluorescent or retro-reflective PPE

shall be provided to and used by all NDW personnel

who are exposed to traffic hazards in their assigned

duties (e.g., traffic control personnel and roadway

maintenance or construction crews).

9. Motorcycle Operator Requirements

a. a. The term motorcycle applies to motorcycles,

motor scooters, motorized bicycles (mopeds), or

motor-assisted two- or three-wheel conveyances, with

or without pedals.

b. Operators and passengers of motorcycles shall wear

the following PPE:

(1) Properly fastened (under the chin) protective

helmet that meets DOT standards.

(2) Eye-protective device that is impact or shatter-

resistant such as eyeglasses, goggles, or a face

shield attached to the helmet. A windshield

fairing is not considered proper eye protection.

(3) Long-sleeved shirt or jacket, long trousers,

leather gloves, and hard-soled shoes with heels.

(4) Brightly colored mesh or fabric safety vest with

retro-reflective vertical, horizontal, or

diagonal stripes in front and back, with a

minimum of 130 square inches of reflective area

(65 square inches on the front, and 65 square

inches on the back).

c. Licensing and equipment requirements for motorcycles

shall conform to state and local traffic codes.

d. d. Operators of motorcycles shall successfully

complete the Motorcycle Safety Foundation’s

Motorcycle Rider Course - Riding and Street Skills

(MRC-RSS) or other approved training course. This

is required for civilians driving a motorcycle on an

NDW installation, and military personnel driving a

motorcycle either on or off base. Prior to being

issued a vehicle registration decal for on-station

operation, each registrant or operator of a

privately owned motorcycle shall have a signed

motorcycle safety course completion card from

his/her instructor.

e. Motorcycles under operation shall have headlights

turned on at all times.

10. Bicycle Safety

a. Operation of bicycles on NDW facilities shall be in

accordance with the applicable regulations of the

Motor Vehicle Code of Washington, DC governing the

operation of vehicles. Riders shall operate

bicycles in a manner conducive to maximum safety for

themselves and others.

b. Only one person shall ride a bicycle at any time.

Both hands must be free for steering.

c. Bicycles shall not be operated at any time on

sidewalks or in any other spaces exclusively

reserved for the use of pedestrians.

11. Driver Education

The AAA Driver Improvement Program course will be used

to reinforce and motivate persons who have been

convicted of serious moving traffic violations or who

have been determined to have been at fault in a traffic

mishap while operating a government vehicle.

12. Motor Vehicle Operator Licensing Requirements and

Identification Cards

Operating a government vehicle for official business (up

to 10,000 pounds (gross vehicle weight (GVW)); personnel

who are required to operate a motor vehicle to carry out

their assigned duties, incidental or full-time, may

operate a motor vehicle both on and off-base when in

possession of a valid state license for the type and

class of vehicle to be operated. They do not need to

complete NAVFAC 11240/10, Application for Vehicle

Operator’s Identification Card, or have an OF-346, U.S.

Government Motor Vehicle Operator’s Identification Card.

1. 13.

Ammunition and Explosives Driver must:

a. a.

Have a valid state driver’s license in their

possession for the type and class of motor vehicle

to be operated, including any endorsement required

to transport ammunition.

b. b. Attend an initial training course and a

refresher course every 2 years from the Technical

Center for Explosives Safety (TCES) Indian Head

Division, Naval Surface Warfare Center, Indian Head,

Maryland. A certificate of this training must be

sent to the Safety Office for placement in the

individual’s record; this must be received before a

license can be issued or renewed.

c. c. Complete a NAVFAC 11240/10, Application for

Vehicle Operator’s Identification Card, Parts I and

II; and have Block #19 signed by his/her supervisor

verifying a valid license for the class of vehicle

being operated and for requesting a government

license. This must be received in the Safety

Department before an OF-346 will be issued or

renewed.

d. d. Complete #1-10 of the OF-345, Physical Fitness

Inquiry for Motor Vehicle Operators. This must be

received in by NDW E&S before an OF-346 will be

issued or renewed.

e. e. Must have a physical examination every 2 years

by the Occupational Health Clinic. A copy of this

must be sent to the Safety Office for placement in

the employee’s record; this must be received before

a license can be issued or renewed by the Safety

Office.

f. f. Must have in their possession a valid OF-345

with the following notation typed on it “AMMUNITION

OR EXPLOSIVE TRANSPORT MUST HOLD CURRENT MEDICAL

CERTIFICATE.” This license is only valid for 2

years.

14. Forklift Operation

Operators will:

a. Complete a forklift training course, available

through Public Works Center, Transportation Office,

(202) 685-1746, and send a certificate to NDW E&S

for placement in the employee’s records.

b. Have a physical every 2 years by the Occupational

Health Clinic.

c. Have a valid OF-346, U.S. Government Motor Vehicle

Operator’s Identification Card, obtained from Public

Works Center, in his/her possession.

Responsibilities

1. Deputy Commandant, NDW shall:

a. Designate a Traffic Safety Program Manager

responsible for maintaining and coordinating the

Traffic Safety Program.

b. Review corrective action recommendations submitted

by NDW E&S, in response to NDW motor vehicle

mishaps.

c. Support the Traffic Safety Program through

communications and participation in special

promotional activities.

2. Traffic Safety Program Manager shall:

a. Correct or reduce unsafe conditions identified by

NDW E&S and the NDW OSH Policy Council.

b. Take immediate action to eliminate or reduce hazards

associated with imminent danger situations.

c. Inform personnel of identified hazards, abatement

projects, and alternate routes in traffic patterns.

d. Ensure motor vehicle mishaps are reported in

accordance with this SOP.

e. Analyze all NDW motor vehicle mishaps and submit

written corrective recommendations to the NDW OSH

Policy Council.

3. Supervisors shall:

a. Ensure employees have a valid state driver’s license

in their possession for the type and class of motor

vehicle to be operated, and any other specified

requirements.

b. b. Ensure employees are knowledgeable in the

requirements of this SOP and reference (b) and

operate motor vehicles accordingly.

c. c.

Maintain a list of employees using forklifts in

the web-based Medical Surveillance Programs.

d. Ensure motor vehicle mishaps are reported to NDW E&S

as soon as possible and that an SF-91 Motor Vehicle

Accident Report is completed and a web-based mishap

report is submitted to NDW E&S within 5 days.

e. Ensure employees found at fault in a motor vehicle

accident attend an AAA Driver’s Improvement Program

class.

4. Motor Vehicle Operators shall:

a. Have a valid state driver’s license in their

possession for the type and class of motor vehicle

to be operated, and any other specified

requirements.

b. Comply with the state motor vehicle laws for the

area in which the vehicle will be operating, and all

references and regulations of this SOP.

c. Be responsible for the safe operation of the vehicle

and for the safety of passengers and cargo.

d. Report all vehicle mishaps to his/her supervisor and

complete an SF-91 Motor Vehicle Accident Report.

XVIII. RECREATION, ATHLETICS, AND HOME SAFETY PROGRAM

References

(a) SECNAVINST 5100.10G, Department of the Navy Policy for

Safety, Mishap Prevention, and Occupational Health

Programs

(b) OPNAVINST 5100.25A, Navy Recreation, Athletics, and

Home Safety Program

(d) OPNAVINST 5100.23E, NAVOSH Program Manual

(e) BUPERINST 1710.20, Administration of Navy Sports

Programs

Purpose

This SOP provides command policy and guidance for implementation

of the Navy Recreation, Athletics, and Home Safety Program.

Background

Reference (a) assigns Chief of Naval Operations the

responsibility for accident prevention and safety program

development including a Navy safety program involving sports and

home related hazards. Reference (b) directs commanding officers

to ensure that an active and comprehensive recreation,

athletics, and home safety program is implemented.

Applicability

This program applies to all Navy military personnel, on or off

base. It also applies to any other person, including civilians

and Navy military dependents participating in recreational or

athletic activities on government property under the cognizance

of NDW. Participants in command-sponsored events, on or off

base, are also included.

Policy

It is the policy of the Commandant to ensure every available

means is utilized to prevent death, injury, and illness to

personnel covered by this SOP.

Responsibilities

1. Deputy Commandant shall:

a. a.

Appoint a Recreation, Athletics and Home Safety

(RAHS) Program Manager in writing.

2. RAHS Program Manager shall:

a. a. Attend the quarterly OSH meetings to identify and

recommend improvements, promote mishap prevention and

hazard awareness information, and maintain liaison with

Morale, Welfare and Recreation (MWR) to facilitate local

information exchange on RAHS.

b. b. Distribute safety awareness information to codes.

c. c. Participate in the evaluation of plans and

specifications of recreational facilities prior to

acquisition to ensure hazards are eliminated.

d. d. Conduct inspections of MWR facilities with OSH

personnel and MWR facility managers to identify hazards

and ensure abatement is implemented. Reference (c) will

be used to cite deficiencies and help correct hazards.

e. e. Inspect all recreational facilities and equipment

annually, and provide a written report per reference

(d).

f. f. Conduct trend analyses of hazardous recreation

facilities and athletic areas to determine the need for

more frequent inspections.

g. g. Review training records to ensure personnel receive

appropriate recreation, athletics, and home safety

training every quarter as outlined in reference (b).

h. h. Investigate and report injuries and deaths of

military and civilian personnel and dependents.

3. MWR Director shall

a. a. Ensure all MWR facilities and equipment are inspected

daily by each facility manager. Ensure playing fields

and areas are free of obstructions and slippery or

unsafe surfaces. Prior to and after each sport season,

inspect fields and playing areas and submit deficiencies

to the Facilities Management for correction. Notify the

Supervisory Recreation Specialist and the RAHS Program

Manager of deficiencies noted.

b. b. Ensure quarterly inspections of MWR facilities are

conducted by the MWR Supervisory Recreation Specialist

with copies of significant findings provided to the RAHS

Safety Manager for resolution.

c. c. Notify the RAHS Program Manager of all mishaps

involving facilities and equipment.

d. d. Establish an objective verbal, written, or skills

test to determine qualification of patrons using

hazardous recreational facilities or equipment, such as

recreational watercraft. Emphasis will be placed on

safety precautions and PPE. Evaluations shall be

recorded. Evidence of successful completion of prior

training for any of these activities, such as the U.S.

Coast Guard Small Boat Safety Course, is proof of

qualification.

e. e. Enforce use of PPE for patrons participating in

recreational and athletic activities and using

government property on or off base per reference (b).

f. f. Conduct pre-season sports clinics that include

physical conditioning programs for intramural league

players, rules of safe play, and use of PPE to minimize

injuries.

g. g. Sponsor pre-season intramural league meetings for

coaches and officials on sports rules, regulations, and

safety measures.

h. h. Ensure recreational and athletic equipment purchases

for Navy use conforms, as applicable, with safety

guidelines established by nationally recognized

consensus agencies such as the Consumer Product Safety

Commission (CPSC) for playground equipment, and

regulations cited in reference (e). Departments

purchasing equipment should include in the remarks

section of the purchase request a statement referring to

the applicable standard.

4. Department Heads shall:

a. a.

Ensure departmental safety point of contacts (POCs)

to conduct quarterly recreational, athletics, and home

safety hazard awareness training or provide materials

for self-study by personnel that is seasonally

appropriate. Topics should include recreation,

athletics, and home safety issues. The training must be

documented on an NDW Record of Attendance Sheet and a

copy of it should be sent to NDW E&S.

b. b.

Notify the RAHS Program Manager of injuries sustained

by military personnel participating in recreational,

athletic, or home activities on or off base. Include

injuries sustained by civilians and dependents engaged

in recreational or athletic activities that occur

because of Navy operations on or off government

property.

XIX. NDW SAFETY AWARDS

Reference

(a) OPNAVINST 5100.23, Navy Occupational Safety and Health

(NAVOSH) Program Manual, Chapter 32

Purpose

To issue policy and procedures for selecting winners for

the NDW Navy Safety and Health Awards.

Discussion

CNO policy requires military and civilian personnel to

apply safe and healthful practices in all their daily

activities. To recognize outstanding efforts in risk

management and mishap prevention, the Safety Award Program

provides recognition to codes for attaining excellent

records in safety and occupational health; and to

individual professionals who have made significant

contributions to operational readiness and conservation of

resources through effective risk management.

Award Categories

1. NDW Award for Personal Safety Excellence

a. Eligibility

(1) All NDW military and civilian personnel

(other than safety office personnel) are eligible

for this award based on 2 through 4 below.

(2) Must have no disabling injuries to themselves

nor cause any disabling injuries to any other

person.

(3) Accomplishment of an outstanding achievement

or uncommon continuing support of the NAVOSH

Program in some way.

(4) Recommendation by the individual’s Department

Head and/or the Site Safety Office staff.

b. Nominations

(1) Must be submitted in writing in Memorandum

format with substantiating information.

(2) Selections will be voted on by the OSH Staff

and forwarded to the Regional Safety Manager for

approval/disapproval.

c. Award

(1) A certificate of commendation, signed by the

Commandant and presented at a Safety Awards

Ceremony.

(2) A gift or 1 day/shift off (Mondays and

Fridays are acceptable). This must be pre-

arranged with the employee’s supervisor.

2. NDW Supervisory Safety Excellence

a. Eligibility

(1) All NDW military and civilian supervisors

(other than safety office Personnel) are eligible

for this award based on 2 through 4 below.

(2) Must have no disabling work related injuries

to themselves, those who work for them (temporary

or permanent assignment), nor cause any disabling

injuries to any other person.

(3) Recommendation by the individual’s Department

Head and/or the Site Safety Office staff.

(4) All Safety Metrics Reports during the past

year were in the yellow (70 to 90 percent) or

green (90 to 100 percent).

b. Nominations

(1) Must be submitted in writing in Memorandum

format with substantiating information.

(2) Selections will be voted on by the OSH Staff

and forwarded to the Regional Safety Manager for

approval/disapproval.

c. Award

(1) A certificate of commendation, signed by the

Commandant and presented at a Safety Awards

Ceremony.

(2) A gift or 1 day/shift off (Mondays and

Fridays are acceptable). This must be pre-

arranged with the employee’s supervisor.

3. NDW Tenant Representative Recognition Award

a. Eligibility

(1) Any NDW military or civilian representative

(other than NDW safety office personnel) is

eligible for this award based on 2 through 6

below.

(2) Assigned as the Safety Representative in

writing for at least 6 months and completed all

required safety representative training.

(3) No disabling injuries to themselves nor

caused a disabling injury to any other person.

(4) All safety training and inspection

documentation filed in a timely manner.

(5) Consistently observed demonstrating safe work

habits.

(6) Recommendation by the Site Safety Office

staff at the annual safety awards meeting.

b. Nominations

(1) Must be submitted in writing in Memorandum

format with substantiating information.

(2) Selections will be voted on by the OSH Staff

and forwarded to the Regional Safety Manager for

approval/disapproval.

c. Award

(1) A certificate of commendation, signed by the

Commandant and presented at a Safety Awards

Ceremony.

(2) A gift.

4. NDW Safe Driving Award

a. Eligibility

(1) Any NDW military or civilian employee driver

(other than NDW safety office personnel) is

eligible for this award based on the criteria in

2 through 6 below.

(2) Assigned duties involving driving for at

least 1,040 hours of the last 2,080-hour work

year.

(3) No disabling injuries to themselves nor cause

any disabling injuries to any other persons.

(4) Not involved in any “At fault” mishaps or

moving violations during the work year for which

the award is being considered.

(5) All safety training completed and filed with

the Safety Office in a timely manner.

(6) Consistently observed demonstrating safe

habits.

a. b. Nominations

(1) Must be submitted in writing in Memorandum

format with substantiating information by the

individual’s supervisor or a Site Safety Manager.

(2) Selections will be voted on by the OSH Staff

and forwarded to the Regional Safety Manager for

approval/disapproval.

c. Award

(1) A certificate of commendation, signed by the

Commandant and presented at a Safety Awards

Ceremony.

(2) A gift or 1 day/shift off (Mondays and

Fridays are acceptable). This must be pre-

arranged with the employee’s supervisor.

5. NDW Upper Level Management Award

a. Eligibility

(1) Any NDW military or civilian senior manager

is eligible for this award based on the criteria

in 2 through 5 below:

(2) Assigned upper level managerial duties within

an NDW picket for at least 6 months and completed

all required safety training.

(3) No disabling injuries to themselves nor cause

any disabling injuries to any other person.

(4) All safety training, mishap reporting, and

inspection documentation in his/her area filed

with the safety office in a timely manner.

(5) Consistently observed promoting safe work

habits within his/her area of influence.

b. Nominations

(1) Must be submitted in writing in Memorandum

format with substantiating information by a Site

Safety Manager.

(2) Selections will be voted on by the OSH Staff

and forwarded to the Regional Safety Manager for

approval/disapproval.

c. Award

(1) A letter of appreciation signed by the

Commandant, NDW.

6. Responsibilities

a. Site Safety Managers

(1) Contact codes under area of responsibility to

gather award recommendations.

(2) Obtain, coordinate, and/or award nomination

memorandums and present them to the Regional

Safety Manager.

(3) Participate in the annual Safety Awards

Council meeting. Review safety award nominations

for the Region and recommend and discuss types of

plaques, gifts, etc. to be presented to the

awardees.